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Item 8ACITY OF SOUTHLAKE MEMORANDUM June 9, 2020 To: Shana Yelverton, City Manager From: Amy Shelley, City Secretary Subject: Resolution No. 20-027, Appointing members, chairs and/or vice chairs to positions on the Building Board of Appeals, Parks and Recreation Board, Planning and Zoning Commission, Southlake Parks Development Corporation, Zoning Board of Adjustment and City Council representatives to positions on the Audit Committee. Action Requested: Approve Resolution No. 20-027, Appointing members, chairs and/or vice chairs to positions on the Building Board of Appeals, Parks and Recreation Board, Planning and Zoning Commission, Southlake Parks Development Corporation, Zoning Board of Adjustment and City Council representatives to positions on the Audit Committee. Background Information: Each year, the City Council appoints members of the public to various boards, commissions and committees. Each member is appointed for a two-year term, unless indicated otherwise. Members of the public indicate their interest to volunteer by submitting a completed application to the City Secretary's Office. Applications are available on the City's website and from the City Secretary's Office. On May 15, 2012, Council discussed the current appointment process for boards, commissions and committees. At this meeting, Council directed staff to implement bi-annual appointments to ease the process for Council, staff and applicants. At the direction of Council, staff prepared a schedule which allows Council the opportunity to review applications and appoint members in the months of June and October. On June 2, 2020, Council approved Ordinance No. 1228 amending member terms and providing Council the authority to appoint chairs. The City Council will not be appointing a chairman to the Planning and Zoning Commission as the Southlake Charter Section 11:03 states the Planning and Zoning Commission shall annually elect a Chairman from its membership. Historically, the Planning and Zoning Commission appoints its chair and vice chair at its August meetings following the June board appointments. In preparation for these appointments, the City Secretary's Office also sent an email to board members with expiring terms to determine interest in reappointment to their respective board or interest in a different board. The City Secretary's Office also publicized the upcoming June appointments with MySouthlakeNews.com, on social media, and in the Volunteer Southlake newsletter that was sent to 2,130 subscribers. Staff also reached out to the public by utilizing the "Notify Me" module on the City's website that allows members of the public to subscribe to updates regarding vacancies and bi-annual appointments. On June 2, 2020, Council received filed with the City Secretary's commissions, an outline of ee membership, terms expiring in 2( who expressed an interest to be rE records. a binder that included applications Office for these boards and ;h board detailing the current 20, and noting existing members appointed, training and attendance Tonight's item is the remaining action required by Council to complete the June appointment process. The boards and commissions identified for appointment in June, together with the individual place terms set to expire, are listed below. Clinton Snead June 2020 Yes Place 1 David Carpenter, Chairman June 2020 Yes Place 2 Cynthia Bishop June 2020 Yes Place 3 Eric Wang June 2020 Yes Place 4 William Kanewske June 2020 Yes Place 5 Vandana Tanneru June 2020 No Alternate No. 1 Somesh Nayana Alternate No. 2 June 2020 Yes Kevin Craddock June 2020 Yes Place 1 Jeffrey Ng June 2020 Yes Place 2 June 2020 Yes Frances Scharli, Chairman June 2020 Yes Place 3 June 2020 Yes Lori Palmer, Vice Chair June 2020 No Place 4 June 2020 No Stacy Driscoll June 2020 Yes Place 5 June 2020 Yes Chad Bedwell June 2020 Yes Place 6 June 2020 Yes Paul Venesky June 2020 Yes Place 7 June 2020 Yes Pianniing and Term to Expiire Reques# to be reapp�inted' Zoning : . miin Gina Phalen June 2020 Yes Amy Torres-Lepp June 2020 Yes Michael Springer June 2020 Yes Chris Greer — Vice Chairman June 2020 No Scott Dyche June 2020 Yes Daniel Kubiak — Chairman June 2020 Yes Craig Rothmeier June 2020 Yes Jonathan Young June 2020 No Citizen Representative John Huffman City Council Representative June 2020 NA Shahid Shafi City Council Representative June 2020 NA Shawn McCaskill June 2020 NA City Council Representative Chad Patton City Council Representative June 2020 NA Frances Scharli Parks & Recreation Board June 2020 Yes Representative Tamara A. McMillan June 2020 Yes Citizen Representative Michael Quinones - Place 1 June 2020 Yes David Treichler — Vice Chairman — Place 2 June 2020 Yes Vacant — Place 3 June 2020 NA Brett Nickel — Place 4 June 2020 No Jeff Medici — Chairman — Place 5 June 2020 Yes Akash Shah — Alt. No. 1 June 2020 No Robert Kemins — Alt. No. 2 June 2020 Yes Austin Reynolds —Alt. No. 3 June 2020 Yes Heather King — Alt. No. 4 June 20202 Yes Financial Considerations: Non -applicable Strategic Link: C5: Promote opportunities for partnerships and volunteer involvement Citizen Input/ Board Review: Non -applicable Legal Review: Non -applicable Alternatives: None Supporting Documents: Resolution No. 20-027 Board and commission application binder (previously provided to Council) Ordinance No. 1228 Staff Recommendation: Approve Resolution No. 20-027, Appointing members, chairs and/or vice chairs to positions on the Building Board of Appeals, Parks and Recreation Board, Planning and Zoning Commission, Southlake Parks Development Corporation, Zoning Board of Adjustment and City Council representatives to positions on the Audit Committee. RESOLUTION NO. 20-027 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS, APPOINTING MEMBERS, CHAIRS AND/OR VICE CHAIRS TO VARIOUS POSITIONS ON THE BUILDING BOARD OF APPEALS, PARKS AND RECREATION BOARD, PLANNING AND ZONING COMMISSION, SOUTHLAKE PARKS DEVELOPMENT CORPORATION, ZONING BOARD OF ADJUSTMENT AND CITY COUNCIL REPRESENTATIVES TO POSITIONS ON THE AUDIT COMMITTEE; PROVIDING AN EFFECTIVE DATE. Whereas, the City Council appoints members of the public to various boards, commissions and committees to serve a two-year term, unless indicated otherwise; and, Whereas, each appointee shall be a citizen of Southlake and a registered voter; and, Whereas, the membership and qualifications for each board, commission and committee are identified by City Charter, ordinance, or resolution; and, Whereas, Council will begin bi-annual appointments for Council -appointed boards; and, Whereas, Council desires to appoint members to various positions on the following boards; and, • Audit Committee • Building Board of Appeals (also naming a Chairman) • Parks and Recreation Advisory Board (also naming a Chairman) • Planning and Zoning Commission • Southlake Parks Development Corporation • Zoning Board of Adjustment (also naming a Chairman and Vice Chairman) Whereas, the Southlake Charter Section 11.03 states the Planning and Zoning Commission shall annually elect a Chairman from its membership and therefore the City Council will not be appointing a Chairman to the Planning and Zoning Commission. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS, THAT: Section 1. All the findings in the preamble are found to be true and correct and the City Council does hereby incorporate said findings into the body of this resolution as if copied in its entirety. Section 2. The following citizens are appointed to serve as board, commission or committee members for the stated terms and until their successors have been duly appointed and qualified by Council. AUDIT COMMITTEE NAME TERM EXPIRING TERM EXPIRING June 2021 Place 1 June 2021 June 2021 BUILDING BOARD OF APPEALS NAME PLACE TERM EXPIRING Place 1 June 2021 or 2023 Place 2 June 2022 Place 3 June 2021 or 2023 Place 4 June 2022 Place 5 June 2021 or 2023 Alternate No. 1 June 2021 or 2023 Alternate No. 2 June 2022 The City Council hereby names Appeals. PARKS AND RECREATION BOARD as Chairman of the Building Board of NAME PLACE TERM EXPIRING Place 1 June 2021 or 2023 Place 2 June 2022 Place 3 June 2021 or 2023 Place 4 June 2022 Place 5 June 2021 or 2023 Place 6 June 2022 Place 7 June 2021 or 2023 The City Council hereby names as Chairman of the Parks and Recreation Board. PLANNING AND ZONING COMMISSION NAME PLACE TERM EXPIRING NA June 2021 or 2023 NA June 2022 NA June 2021 or 2023 NA June 2022 NA June 2021 or 2023 NA June 2022 NA June 2021 or 2023 SOUTHLAKE PARKS DEVELOPMENT CORPORATION NAME PLACE TERM EXPIRING Citizen Representative June 2021 or 2023 Citizen Representative June 2022 Parks and Recreation Board Representative June 2022 City Council Representative June 2021 City Council Representative June 2021 City Council Representative June 2021 City Council Representative June 2021 ZONING BOARD OF ADJUSTMENT NAME PLACE TERM EXPIRING Place 1 June 2021 or 2023 Place 2 June 2022 Place 3 June 2021 or 2023 Place 4 June 2022 Place 5 June 2021 or 2023 Alternate No. 1 June 2021 or 2023 Alternate No. 2 June 2022 Alternate No. 3 June 2021 or 2023 Alternate No. 4 June 2022 The City Council hereby names as Chairman and as Vice Chairman of the Zoning Board of Adjustment. Section 3. This resolution is hereby effective upon passage and approval by the City Council. PASSED AND APPROVED THIS THE 16TH DAY OF JUNE 2020. ATTEST: Amy Shelley, TRMC City Secretary Laura Hill Mayor ORDINANCE NO. 1228 AN ORDINANCE AMENDING ARTICLE V, "BOARDS, COMMISSIONS AND COMMITTEES," OF CHAPTER 2, "ADMINISTRATION," OF THE SOUTHLAKE CODE OF ORDINANCES; PROVIDING THAT THIS ORDINANCE SHALL BE CUMULATIVE OF ALL ORDINANCES; PROVIDING A SEVERABILITY CLAUSE; PROVIDING A SAVINGS CLAUSE; PROVIDING FOR PUBLICATION AS REQUIRED BY LAW; AND PROVIDING AN EFFECTIVE DATE. WHERAS, the City of Southlake is a home rule city acting under its charter adopted by the electorate pursuant to Article XI, Section 5 of the Texas Constitution and Chapter 9 of the Local Government Code; and WHEREAS, the City Council of the City has previously enacted ordinances creating various boards, commissions, and committees; WHEREAS, these boards, commissions, and committees advise the City Council on matters related to City policies, planning and programming, and/or fulfill statutory responsibilities of the City; and WHEREAS, the City Council now deems it advisable and necessary to update and the ordinances creating and regulating the operation of the boards, commissions, and committees. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF SOUTHLAKE: SECTION 1. Division 1 "Generally" of Article V "Boards, Commissions, and Committees" of Chapter 2 "Administration" is hereby amended to read as follows: Sec. 2.152. — Terms of office. (a) Each member of a city board, commission, or committee appointed after June 2, 2020, unless otherwise provided by subsection (b) hereof, or state law, the City Charter, the Code of Ordinances, shall serve for a term of office to commence upon the date of appointment by the city council and to continue for a term of two (2) years, and until the board member's successor is appointed and qualified. Three (3) members shall be appointed each even numbered year. The remaining four (4) members shall be appointed each odd numbered year. (1) No board, commission, or committee member may serve on the same board, commission, or committee for more than three consecutive two-year terms. (2) After completion of their term, a board, commission, or committee member may be reappointed to the same board, commission, or committee after the expiration of one year. (3) After completion of their term, a board, commission, or committee member may be immediately appointed to serve on a different board, commission, or committee. (4) Any alternate member of a city board, commission, or committee's term, for the purpose of term limits, does not begin until appointed as a full member to the board, commission, or committee. (b) Unless otherwise provided by state law, the City Charter, or the Code of Ordinances, a member appointed to fill a vacant place on a board, commission, or committee shall serve for the length of the unexpired term. (c) In the event a Council member's office becomes vacant, the vacancy will have no effect on the board, commission, or committee member appropriately appointed to the corresponding place. Sec. 2.153. — Removal from boards. Members of boards, commissions, and committees, unless specifically provided otherwise by state law, the City Charter, or the Code of Ordinances, shall serve at the will and pleasure of the City Council, and may be removed from office in accordance with the City Charter. Sec. 2.154 —Appointment of Chairperson (a) Unless otherwise provided by state law, the City Charter, or the Code of Ordinances, in making appointments, the City Council shall name one appointee of each board, commission, and committee as chairperson. (b) A board, commission, or committee member who serves any term as chairperson may be appointed to serve a fourth consecutive two-year term on the same board, commission, or committee. SECTION 2. It is hereby declared to be the intention of the City Council that the phrases, clauses, sentences, paragraphs, and section of this ordinance are severable, and if any phrase, clause, sentence, paragraph or section of this ordinance shall be declared unconstitutional by the valid judgment or decree of any court of competent jurisdiction, such unconstitutionality shall not affect any of the remaining phrases, clauses, sentences, paragraphs and sections of this ordinance, since the same would have been enacted by the City Council without the incorporation in this ordinance of any such unconstitutional phrase, clause, sentence, paragraph or section. This ordinance shall be cumulative of all provisions of ordinances and of the Code of Ordinances of the City of Southlake, Texas, as amended, except where the provisions of this ordinance are in direct conflict with the provisions of such ordinances and such Code, in which event the conflicting provision of such ordinances and such Code are hereby repealed. The City Secretary of the City of Southlake is hereby directed to publish this ordinance to the extent required by law. This Ordinance shall take effect immediately from and after its passage and approval, and it is so ordained. PASSED AND APPROVED ON FIRST READING ON THIS DAY OF 2020. oti®11111/a���� N LA k� Selo MAY AT ST: cin CITYE3DRETAOY ��` --•® ` e `® PASSED AND APPROVED ON SECOND READING ON THIS jjj= , 2020. MAY ATT CITY SE EFFECTIVE: City dm�4LA 1810aYaa�d� . cn . . WRY