Item 4C - Tyler TechnologiesCITY OF
SOUTH LA E
MEMORANDUM
June 2, 2020
To: Shana Yelverton, City Manager
From: Sharen Jackson, Chief Financial Officer
Subject: Item 4C: Approve the purchase of software support services and
annual maintenance from Tyler Technologies in an amount not to
exceed $63,828.
Action
Requested: Approve the purchase of software support services and
annual maintenance from Tyler Technologies in an amount
not to exceed $63,828.
Background
Information:The City currently- - Technologies
products for court management and citation writing. These
products integrate with a variety of software and devices
allowing the Municipal Court to function in an almost
paperless environment that carries over to the Police
Department r ifunction.
Incode Court Suite support and maintenance totals
$45,879.
Brazos/E-Citation support and maintenance totals
$17,949.
Financial
Considerations: The 2020 fiscal year budget approved $65,000 for the
Incode Court Suite and Brazon/E-Citation applications. The
quote is attached.
Strategic Link: This agenda item is linked to the Southlake Strategy Map
through the following objectives:
• B6 Optimize the use of technology
• 134 Provide high quality services through sustainable
business practices
Citizen Input/
Board Review: No requirement exists to review the purchase with citizens or
boards
Legal Review: No requirement exists to review the purchase with the City
Attorney.
Honorable Mayor and City Council
Page 2 of 2
Alternatives: The alternative to approving the maintenance and support
purchase is to pay for future updates and issues as they
arise causing a delay in resolution and potentially impacting
availability for staff and customers.
Supporting
Documents: Quote
Staff
Recommendation: Staff recommends approval of the maintenance and
support services from Tyler Technologies in an amount not
to exceed $63,828.
Remittance: Quote
t ler
Tyler Technologies, Inc.
(FEIN 75-2303920) Quote No Date Page
P.O. Box 203556 025-294464a 05/01/2020 1 of 3
technologies
Dallas, TX 75320-3556
Questions:
Tyler Technologies - Local Government
Phone: 1-800-772-2260 Press 2, then 2
Email: ar@tylertech.com
Bill To: City of Southlake Ship To: City of Southlake
Attn: Accounts Payable Attn: Accounts Payable
1400 Main Street, Suite 440 1400 Main Street, Suite 440
Southlake, TX 76092 Southlake, TX 76092
Cust No.-BilITo-ShipTo Ord No PO Number Currency Terms Due Date
2139 - MAIN - MAIN 123308 USD NET30 05/31/2020
Date Description
Units
Rate
Extended Price
Contract No.: SOUTHLAKE, TX
Court Case Management
1
13,736.46
13,736.46
Maintenance: Start: 01/Jun/2020, End: 31/May/2021
U/SQL Data Dictionary
1
967.56
967.56
Maintenance: Start: 01/Jun/2020, End: 31/May/2021
Basic Network Support Services
1
1,272.18
1,272.18
Maintenance: Start: 01/Jun/2020, End: 31/May/2021
Court Handheld Interface
1
1,275.44
1,275.44
Maintenance: Start: 01/Jun/2020, End: 31/May/2021
LF Court Suite Interface
1
1,293.03
1,293.03
Maintenance: Start: 01/Jun/2020, End: 31/May/2021
Tyler Output Processor Server
1
1,282.73
1,282.73
Maintenance: Start: 01/Jun/2020, End: 31/May/2021
Laserfiche Output Channel Maintenance
1
641.37
641.37
Maintenance: Start: 01/Jun/2020, End: 31/May/2021
Epson TM 930 -II Receipt Printer
1
1,418.81
1,418.81
Maintenance: Start: 01/Jun/2020, End: 31/May/2021
Epson TM 930 -II Receipt Printer
1
1,418.81
1,418.81
Maintenance: Start: 01/Jun/2020, End: 31/May/2021
Epson TM 930 -II Receipt Printer
1
1,289.10
1,289.10
Maintenance: Start: 01/Jun/2020, End: 31/May/2021
Epson TM 930-11 Receipt Printer
1
1,289.10
1,289.10
Maintenance: Start: 01/Jun/2020, End: 31/May/2021
APG Automated Cash Drawer
1
440.95
440.95
Maintenance: Start: 01/Jun/2020, End: 31/May/2021
APG Automated Cash Drawer
1
440.95
440.95
Maintenance: Start: 01/Jun/2020, End: 31/May/2021
Mag Strip Reader
1
669.20
669.20
Maintenance: Start: 01/Jun/2020, End: 31/May/2021
Mag Strip Reader
1
669.20
669.20
Maintenance: Start: 01/Jun/2020, End: 31/May/2021
TylerU
1
999.90
999.90
Maintenance: Start: 01/Jun/2020, End: 31/May/2021
Incode Court Case Management Suite
1
6,264.28
6,264.28
Maintenance Start: 01/Jun/2020, End: 31/May/2021
Epson TM -1-1600011I Thermal Receipt Printer - Maintenance
1
478.67
478.67
Maintenance Start: 01/Jun/2020, End: 31/May/2021
Ar
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4 0 Y.
technologies
Bill To: City of Southlake
Attn: Accounts Payable
1400 Main Street, Suite 440
Southlake, TX 76092
Remittance:
Tyler Technologies, Inc.
(FEIN 75-2303920)
P.O. Box 203556
Dallas, TX 75320-3556
Questions:
Tyler Technologies - Local Government
Phone: 1-800-772-2260 Press 2, then 2
Email: ar@tylertech.com
Quote
Quote No Date Page
025-294464a 05/01/2020 2 of 3
Ship To: City of Southlake
Attn: Accounts Payable
1400 Main Street, Suite 440
Southlake, TX 76092
Cust No.-BilITo-ShipTo Ord No PO Number Currency Terms Due Date
2139 - MAIN - MAIN 123308 USD NET30 05/31/2020
Date Description
Units
Rate
Extended Price
Secure Signatures - Maintenance
1
447.95
447.95
Maintenance Start: 01/Jun/2020, End: 31/May/2021
Epson TM -H6000111 Thermal Receipt Printer - Maintenance
1
450.15
450.15
Maintenance Start: 01/Jun/2020, End: 31/May/2021
Annual fee to support and host Web Site
1
300.00
300.00
Maintenance Start: 01/Jun/2020, End: 31/May/2021
INCODE Court Online Component -Annual Fee
1
1,500.00
1,500.00
Maintenance Start: 01/Jun/2020, End: 31/May/2021
Incode Court Case Management Suite - MVBA Collection Interface
1
1,067.30
1,067.30
Maintenance Start: 01/Jun/2020, End: 31/May/2021
Incode Court Case Management Suite - 2nd Data Set for Teen Court - Maintenance
1
775.67
775.67
Maintenance Start: 01/Jun/2020, End: 31/May/2021
Epson Thermal Receipt Printer - Maintenance
1
435.15
435.15
Maintenance Start: 01/Jun/2020, End: 31/May/2021
Incode Court Case Management Suite - Lineberger Collection Interface and Payment
1
2,396.09
2,396.09
Import from Lineberger
Maintenance Start: 01/Jun/2020, End: 31/May/2021
Incode Court Case Management Suite - Web Services API Maintenance
1
1,403.91
1,403.91
Maintenance Start: 01/Jun/2020, End: 31/May/2021
System Software - Maintenance
1
1,254.87
1,254.87
Maintenance Start: 01/Jun/2020, End: 31/May/2021
Collection Agency Export Interface - Maintenance
1
0.00
0.00
Maintenance Start: 01/Jun/2020, End: 31/May/2021
Court/Police (non-incode) Interface (Import or Export of Citations/ Warrants/Dispositions) -
1
0.00
0.00
Maintenance
Maintenance Start: 01/Jun/2020, End: 31/May/2021
Brazos Citation Issuing Device Interface (Citation Import, Auto Citation Import, Warrant
1
0.00
0.00
Export) - Maintenance
Maintenance Start: 01/Jun/2020, End: 31/May/2021
Incode Scheduling (Warrant Scheduling, Macro Scheduling, Citation Import Scheduling) -
1
0.00
0.00
Maintenance
Maintenance Start: 01/Jun/2020, End: 31/May/2021
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4 0 Y.
techinologies
Bill To: City of Southlake
Attn: Accounts Payable
1400 Main Street, Suite 440
Southlake, TX 76092
Remittance:
Tyler Technologies, Inc.
(FEIN 75-2303920)
P.O. Box 203556
Dallas, TX 75320-3556
Questions:
Tyler Technologies - Local Government
Phone: 1-800-772-2260 Press 2, then 2
Email: ar@tylertech.com
Quote
Quote No Date Page
025-294464a 05/01/2020 3 of 3
Ship To: City of Southlake
Attn: Accounts Payable
1400 Main Street, Suite 440
Southlake, TX 76092
Cust No.-BilITo-ShipTo Ord No PO Number Currency Terms Due Date
2139 - MAIN - MAIN 123308 USD NET30 05/31/2020
Date Description Units Rate Extended Price
"ATTENTION' Subtotal 45,878.83
Order your checks and forms from
Tyler Business Forms at 877-749-2090 or Sales Tax 0.00
tylerbusinessforms.com to guarantee
100% compliance with your software. Invoice Total 45,878.83
Remittance: Quote
t ler
Tyler Technologies, Inc.
(FEIN 75-2303920) Quote No Date Page
P.O. Box 203556 130-13345a 04/16/2020 1 of 1
technologies
Dallas, TX 75320-3556
Questions:
Tyler Technologies - Public Safety
Phone: 1-800-772-2260 Press 2, then 5
Email: ar@tylertech.com
I
Bill To: City of Southlake Ship To: City of Southlake
Attn: Accounts Payable Attn: Accounts Payable
1400 Main Street, Suite 440 1400 Main Street, Suite 440
Southlake, TX 76092 Southlake, TX 76092
Cust No.-BilITo-ShipTo Ord No PO Number Currency Terms Due Date
2139 - MAIN - MAIN 9620 USD NET30 05/16/2020
Date Description
Units
Rate
Extended Price
Contract No.: SOUTHLAKE, TX
eCitation License - TABLET Maintenance
1
757.48
757.48
Maintenance: Start: 01/Jun/2020, End: 31/May/2021
Brazos RDC Software Maintenance
1
5,224.77
5,224.77
Maintenance Start: 01/Jun/2020, End: 31/May/2021
Brazos Interface to Court - Maintenance
1
970.34
970.34
Maintenance Start: 01/Jun/2020, End: 31/May/2021
Brazos Interface to Public Safety - Maintenance
1
970.34
970.34
Maintenance Start: 01/Jun/2020, End: 31/May/2021
Brazos RDC Software Maintenance
1
1,856.58
1,856.58
Maintenance Start: 01/Jun/2020, End: 31/May/2021
Brazos RDC Software Maintenance
1
3,713.15
3,713.15
Maintenance Start: 01/Jun/2020, End: 31/May/2021
Brazos eCitation Maintenance
1
4,455.78
4,455.78
Maintenance: Start: 01/Jun/2020, End: 31/May/2021
"ATTENTION' Subtotal 17,948.44
Order your checks and forms from
Tyler Business Forms at 877-749-2090 or Sales Tax 0.00
tylerbusinessforms.com to guarantee
100% compliance with your software. Invoice Total 17,948.44