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Item 4C - Tyler TechnologiesCITY OF SOUTH LA E MEMORANDUM June 2, 2020 To: Shana Yelverton, City Manager From: Sharen Jackson, Chief Financial Officer Subject: Item 4C: Approve the purchase of software support services and annual maintenance from Tyler Technologies in an amount not to exceed $63,828. Action Requested: Approve the purchase of software support services and annual maintenance from Tyler Technologies in an amount not to exceed $63,828. Background Information:The City currently- - Technologies products for court management and citation writing. These products integrate with a variety of software and devices allowing the Municipal Court to function in an almost paperless environment that carries over to the Police Department r ifunction. Incode Court Suite support and maintenance totals $45,879. Brazos/E-Citation support and maintenance totals $17,949. Financial Considerations: The 2020 fiscal year budget approved $65,000 for the Incode Court Suite and Brazon/E-Citation applications. The quote is attached. Strategic Link: This agenda item is linked to the Southlake Strategy Map through the following objectives: • B6 Optimize the use of technology • 134 Provide high quality services through sustainable business practices Citizen Input/ Board Review: No requirement exists to review the purchase with citizens or boards Legal Review: No requirement exists to review the purchase with the City Attorney. Honorable Mayor and City Council Page 2 of 2 Alternatives: The alternative to approving the maintenance and support purchase is to pay for future updates and issues as they arise causing a delay in resolution and potentially impacting availability for staff and customers. Supporting Documents: Quote Staff Recommendation: Staff recommends approval of the maintenance and support services from Tyler Technologies in an amount not to exceed $63,828. Remittance: Quote t ler Tyler Technologies, Inc. (FEIN 75-2303920) Quote No Date Page P.O. Box 203556 025-294464a 05/01/2020 1 of 3 technologies Dallas, TX 75320-3556 Questions: Tyler Technologies - Local Government Phone: 1-800-772-2260 Press 2, then 2 Email: ar@tylertech.com Bill To: City of Southlake Ship To: City of Southlake Attn: Accounts Payable Attn: Accounts Payable 1400 Main Street, Suite 440 1400 Main Street, Suite 440 Southlake, TX 76092 Southlake, TX 76092 Cust No.-BilITo-ShipTo Ord No PO Number Currency Terms Due Date 2139 - MAIN - MAIN 123308 USD NET30 05/31/2020 Date Description Units Rate Extended Price Contract No.: SOUTHLAKE, TX Court Case Management 1 13,736.46 13,736.46 Maintenance: Start: 01/Jun/2020, End: 31/May/2021 U/SQL Data Dictionary 1 967.56 967.56 Maintenance: Start: 01/Jun/2020, End: 31/May/2021 Basic Network Support Services 1 1,272.18 1,272.18 Maintenance: Start: 01/Jun/2020, End: 31/May/2021 Court Handheld Interface 1 1,275.44 1,275.44 Maintenance: Start: 01/Jun/2020, End: 31/May/2021 LF Court Suite Interface 1 1,293.03 1,293.03 Maintenance: Start: 01/Jun/2020, End: 31/May/2021 Tyler Output Processor Server 1 1,282.73 1,282.73 Maintenance: Start: 01/Jun/2020, End: 31/May/2021 Laserfiche Output Channel Maintenance 1 641.37 641.37 Maintenance: Start: 01/Jun/2020, End: 31/May/2021 Epson TM 930 -II Receipt Printer 1 1,418.81 1,418.81 Maintenance: Start: 01/Jun/2020, End: 31/May/2021 Epson TM 930 -II Receipt Printer 1 1,418.81 1,418.81 Maintenance: Start: 01/Jun/2020, End: 31/May/2021 Epson TM 930 -II Receipt Printer 1 1,289.10 1,289.10 Maintenance: Start: 01/Jun/2020, End: 31/May/2021 Epson TM 930-11 Receipt Printer 1 1,289.10 1,289.10 Maintenance: Start: 01/Jun/2020, End: 31/May/2021 APG Automated Cash Drawer 1 440.95 440.95 Maintenance: Start: 01/Jun/2020, End: 31/May/2021 APG Automated Cash Drawer 1 440.95 440.95 Maintenance: Start: 01/Jun/2020, End: 31/May/2021 Mag Strip Reader 1 669.20 669.20 Maintenance: Start: 01/Jun/2020, End: 31/May/2021 Mag Strip Reader 1 669.20 669.20 Maintenance: Start: 01/Jun/2020, End: 31/May/2021 TylerU 1 999.90 999.90 Maintenance: Start: 01/Jun/2020, End: 31/May/2021 Incode Court Case Management Suite 1 6,264.28 6,264.28 Maintenance Start: 01/Jun/2020, End: 31/May/2021 Epson TM -1-1600011I Thermal Receipt Printer - Maintenance 1 478.67 478.67 Maintenance Start: 01/Jun/2020, End: 31/May/2021 Ar 0*0 ler 4 0 Y. technologies Bill To: City of Southlake Attn: Accounts Payable 1400 Main Street, Suite 440 Southlake, TX 76092 Remittance: Tyler Technologies, Inc. (FEIN 75-2303920) P.O. Box 203556 Dallas, TX 75320-3556 Questions: Tyler Technologies - Local Government Phone: 1-800-772-2260 Press 2, then 2 Email: ar@tylertech.com Quote Quote No Date Page 025-294464a 05/01/2020 2 of 3 Ship To: City of Southlake Attn: Accounts Payable 1400 Main Street, Suite 440 Southlake, TX 76092 Cust No.-BilITo-ShipTo Ord No PO Number Currency Terms Due Date 2139 - MAIN - MAIN 123308 USD NET30 05/31/2020 Date Description Units Rate Extended Price Secure Signatures - Maintenance 1 447.95 447.95 Maintenance Start: 01/Jun/2020, End: 31/May/2021 Epson TM -H6000111 Thermal Receipt Printer - Maintenance 1 450.15 450.15 Maintenance Start: 01/Jun/2020, End: 31/May/2021 Annual fee to support and host Web Site 1 300.00 300.00 Maintenance Start: 01/Jun/2020, End: 31/May/2021 INCODE Court Online Component -Annual Fee 1 1,500.00 1,500.00 Maintenance Start: 01/Jun/2020, End: 31/May/2021 Incode Court Case Management Suite - MVBA Collection Interface 1 1,067.30 1,067.30 Maintenance Start: 01/Jun/2020, End: 31/May/2021 Incode Court Case Management Suite - 2nd Data Set for Teen Court - Maintenance 1 775.67 775.67 Maintenance Start: 01/Jun/2020, End: 31/May/2021 Epson Thermal Receipt Printer - Maintenance 1 435.15 435.15 Maintenance Start: 01/Jun/2020, End: 31/May/2021 Incode Court Case Management Suite - Lineberger Collection Interface and Payment 1 2,396.09 2,396.09 Import from Lineberger Maintenance Start: 01/Jun/2020, End: 31/May/2021 Incode Court Case Management Suite - Web Services API Maintenance 1 1,403.91 1,403.91 Maintenance Start: 01/Jun/2020, End: 31/May/2021 System Software - Maintenance 1 1,254.87 1,254.87 Maintenance Start: 01/Jun/2020, End: 31/May/2021 Collection Agency Export Interface - Maintenance 1 0.00 0.00 Maintenance Start: 01/Jun/2020, End: 31/May/2021 Court/Police (non-incode) Interface (Import or Export of Citations/ Warrants/Dispositions) - 1 0.00 0.00 Maintenance Maintenance Start: 01/Jun/2020, End: 31/May/2021 Brazos Citation Issuing Device Interface (Citation Import, Auto Citation Import, Warrant 1 0.00 0.00 Export) - Maintenance Maintenance Start: 01/Jun/2020, End: 31/May/2021 Incode Scheduling (Warrant Scheduling, Macro Scheduling, Citation Import Scheduling) - 1 0.00 0.00 Maintenance Maintenance Start: 01/Jun/2020, End: 31/May/2021 Ar 0*0 ler 4 0 Y. techinologies Bill To: City of Southlake Attn: Accounts Payable 1400 Main Street, Suite 440 Southlake, TX 76092 Remittance: Tyler Technologies, Inc. (FEIN 75-2303920) P.O. Box 203556 Dallas, TX 75320-3556 Questions: Tyler Technologies - Local Government Phone: 1-800-772-2260 Press 2, then 2 Email: ar@tylertech.com Quote Quote No Date Page 025-294464a 05/01/2020 3 of 3 Ship To: City of Southlake Attn: Accounts Payable 1400 Main Street, Suite 440 Southlake, TX 76092 Cust No.-BilITo-ShipTo Ord No PO Number Currency Terms Due Date 2139 - MAIN - MAIN 123308 USD NET30 05/31/2020 Date Description Units Rate Extended Price "ATTENTION' Subtotal 45,878.83 Order your checks and forms from Tyler Business Forms at 877-749-2090 or Sales Tax 0.00 tylerbusinessforms.com to guarantee 100% compliance with your software. Invoice Total 45,878.83 Remittance: Quote t ler Tyler Technologies, Inc. (FEIN 75-2303920) Quote No Date Page P.O. Box 203556 130-13345a 04/16/2020 1 of 1 technologies Dallas, TX 75320-3556 Questions: Tyler Technologies - Public Safety Phone: 1-800-772-2260 Press 2, then 5 Email: ar@tylertech.com I Bill To: City of Southlake Ship To: City of Southlake Attn: Accounts Payable Attn: Accounts Payable 1400 Main Street, Suite 440 1400 Main Street, Suite 440 Southlake, TX 76092 Southlake, TX 76092 Cust No.-BilITo-ShipTo Ord No PO Number Currency Terms Due Date 2139 - MAIN - MAIN 9620 USD NET30 05/16/2020 Date Description Units Rate Extended Price Contract No.: SOUTHLAKE, TX eCitation License - TABLET Maintenance 1 757.48 757.48 Maintenance: Start: 01/Jun/2020, End: 31/May/2021 Brazos RDC Software Maintenance 1 5,224.77 5,224.77 Maintenance Start: 01/Jun/2020, End: 31/May/2021 Brazos Interface to Court - Maintenance 1 970.34 970.34 Maintenance Start: 01/Jun/2020, End: 31/May/2021 Brazos Interface to Public Safety - Maintenance 1 970.34 970.34 Maintenance Start: 01/Jun/2020, End: 31/May/2021 Brazos RDC Software Maintenance 1 1,856.58 1,856.58 Maintenance Start: 01/Jun/2020, End: 31/May/2021 Brazos RDC Software Maintenance 1 3,713.15 3,713.15 Maintenance Start: 01/Jun/2020, End: 31/May/2021 Brazos eCitation Maintenance 1 4,455.78 4,455.78 Maintenance: Start: 01/Jun/2020, End: 31/May/2021 "ATTENTION' Subtotal 17,948.44 Order your checks and forms from Tyler Business Forms at 877-749-2090 or Sales Tax 0.00 tylerbusinessforms.com to guarantee 100% compliance with your software. Invoice Total 17,948.44