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TEXAS
REGULAR CITY COUNCIL MEETING MINUTES MAY 19 2020
LOCATION: 1400 Main Street, Southlake, Texas 76092
Council Chambers in Town Hall
CITY COUNCIL PRESENT: Mayor Laura Hill, Mayor Pro Tem Shawn McCaskill, Deputy
Mayor Pro Tem John Huffman, and Councilmembers Shahid Shafi, Chad Patton, Ronell
Smith and Christopher Archer.
STAFF PRESENT: City Manager Shana Yelverton, Assistant City Manager and Director
of Economic Development & Tourism Alison Orlowski, Assistant City Manager Ben
Thatcher, Assistant to the City Manager Lauren LaNeave, Chief Financial Officer Sharen
Jackson, Assistant Police Chief Ashleigh Casey, Fire Chief Mike Starr, Director of Human
Resources Stacey Black, Deputy Director of Information Technology Jerry Weitzel, Senior
Director of Planning and Development Services Ken Baker, Director of Public Works Rob
Cohen, Assistant City Attorney Cara White, and City Secretary Amy Shelley.
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Work Session was called to order by Mayor Laura Hill at 5:32pm.
Mr. Reed provided the invocation. Mayor Laura Hill led the pledges of allegiance to the
United States and Texas Flags.
3. POTENTIAL FY2020 BUDGET AMENDMENT AND FY2021 GENERAL
OUTLOOK
Chief Financial Officer Sharen Jackson provided an update and opportunity for discussion
of the City's finances, including potential changes to the FY2020 budget and general
outlook for FY2021.
4. DISCUSS ALL ITEMS ON TONIGHT'S AGENDA. NO ACTION WILL BE TAKEN
AND EACH ITEM WILL BE CONSIDERED DURING THE REGULAR SESSION.
Mayor Hill reviewed the items on tonight's consent agenda.
REGULAR SESSION: Immediately following the work session
REGULAR CITY COUNCIL MEETING MINUTES, MAY 19, 2020
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1. CALL TO ORDER
Regular Session was called to order by Mayor Hill at 6:08pm.
2A. EXECUTIVE SESSION
Mayor Hill announced the City Council would go into Executive Session pursuant to the
Open Meetings Act, Chapter 551, Texas Government Code, Section 551.071 consultation
with city attorney and Section 551.074 deliberation regarding personnel matters. City
Council adjourned for Executive Session at 6:08pm. Executive Session began at 6:20pm
and concluded at 7:04pm.
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Mayor Hill reconvened the meeting at 7:04pm.
3. REPORTS:
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Assistant City Manager and Director of Economic Development & Tourism Alison
Ortowski provided an update and opportunity for discussion about the Economic
Recovery Task Force.
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City Manager Shana Yelverton provided an update about National Public Works Week.
31132. FINANCIAL REPORT (WRITTEN)
There was no discussion on this item.
CONSENT AGENDA: All items listed below are considered to be routine by the City
Council and will be enacted with one motion. There will be no separate discussion of
items unless a Councilmember or citizen so requests, in which event the item will be
removed from the general order of business and considered in its normal sequence.
4. CONSENT AGENDA:
Consent Agenda items are considered to be routine by the City Council and are enacted
with one motion.
REGULAR CITY COUNCIL MEETING MINUTES, MAY 19,2020
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4A. APPROVE MINUTES FROM THE MAY 5, 2020 REGULAR CITY COUNCIL
VIRTUAL MEETING.
4B. RESOLUTION NO. 20-020, AUTHORIZE THE FILING OF A PROJECT
APPLICATION WITH THE PUBLIC SAFETY OFFICE OF THE STATE OF
TEXAS FOR CORONAVIRUS EMERGENCY SUPPLEMENTAL FUNDING
THAT SEEKS TO PREVENT, PREPARE FOR, AND RESPOND TO THE
CORONAVIRUS.
4C. ORDINANCE NO. 1227, IST READING, ESTABLISHING A TAX ABATEMENT
REINVESTMENT ZONE IN THE CITY OF SOUTHLAKE, TEXAS AS
AUTHORIZED BY THE PROPERTY REDEVELOPMENT AND TAX
ABATEMENT ACT, CHAPTER 312 OF THE TEXAS TAX CODE.
4D. CANCEL THE JULY 7, 2020 AND THE JULY 21, 2020 CITY COUNCIL
MEETINGS.
APPROVED
Motion was made to approve the Consent Agenda Items 4A -4D as written, including
cancelling the City Council meetings on July 7 and July 21, 2020 (Item 4D)
Motion:
McCaskill
Second:
Huffman
Ayes:
Shafi, McCaskill, Patton, Hill, Smith, Huffman, Archer
Approved:
7-0
211 :14 101 ;101 WI IT,
Mayor Hill opened the public forum at 7:41 pm.
Jenny Story, 640 Fairway View Terrace, spoke about the reopening of public schools and
options for funding.
Jolyn Potenza, 1000 Independence Ct., spoke about efforts to reopen Southlake.
Hilary Rabeler, 602 Stonebury Dr., spoke about efforts to reopen Southlake.
Peter Plantes, 1414 Kensington Ct., spoke about his consulting company.
There being no one else wishing to speak, Mayor Hill closed the public forum at 8:02pm.
REGULAR CITY COUNCIL MEETING MINUTES, MAY 19, 2020
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6. ORDINANCES, SECOND READINGS, PUBLIC HEARINGS, AND RELATED
ITEMS:
6A. ORDINANCE NO. 1226, (CP20-0001), 2ND READING FOR ADOPTING AN
AMENDMENT TO THE CITY OF SOUTHLAKE CONSOLIDATED FUTURE
LAND USE PLAN, AN ELEMENT OF THE SOUTHLAKE 2035
COMPREHENSIVE PLAN FOR PROPERTY LOCATED AT 803 W.
SOUTHLAKE BLVD., SOUTHLAKE, TEXAS. PUBLIC HEARING
Senior Director of Planning and Development Services Ken Baker presented Item 6A and
answered questions from Council.
Mayor Hill opened the public hearing at 8:43pm. There being no one wishing to speak,
Mayor Hill closed the public hearing at 8:43pm.
Motion was made to approve Item 6A, Ordinance No. 1226, (CP20-0001), 2nd Reading
for adopting an amendment to the City of Southlake Consolidated Future Land Use Plan,
an element of the Southlake 2035 Comprehensive Plan for property located at 803 W.
Southlake Blvd., subject to the Staff Report dated May 12, 2020, and noting the following:
- Modification of the future consolidated land use map by adding a site-specific area
identified as LU 11 for property located at 803 W Southlake Blvd. Adding a table
under the FM 1709 Corridor section of the Consolidated Land Use Plan identified as
LU 11 and identifying the area as a location that will remain medium density residential
but allowing a single story office of an appropriate scale and compatible with the
adjacent residential uses to be developed at this location. The table presented this
evening by staff will be incorporated into the Consolidated Land Use Plan.
Motion:
McCaskill
Second:
Huffman
Ayes:
Shafi, McCaskill, Patton, Hill, Smith, Huffman, Archer
Approved:
7-0
In accordance with Section 4.21 of the City Charter, the caption for this item is listed as
follows:
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AN ORDINANCE ADOPTING THE CONSOLIDATED FUTURE LAND USE PLAN AS AN
ELEMENT OF THE SOUTHLAKE 2035 PLAN, THE CITY'S COMPREHENSIVE PLAN
UPDATE.
6B. ORDINANCE NO. 480-767, (ZA19-0025), 2ND READING FOR A ZONING
CHANGE AND SITE PLAN FOR TIMBERLAKE OFFICE ON PROPERTY
DESCRIBED AS TRACT 1, J.T. BAILEY SURVEY, ABSTRACT NO. 97, CITY
OF SOUTHLAKE, TARRANT COUNTY, TEXAS, AND LOCATED AT 803 W.
SOUTHLAKE BLVD., SOUTHLAKE, TEXAS. CURRENT ZONING: "AG"
REGULAR CITY COUNCIL MEETING MINUTES, MAY 19, 2020
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AGRICULTURAL DISTRICT. PROPOSED ZONING: "S -P-1" DETAILED SITE
PLAN DISTRICT. SPIN NEIGHBORHOOD #10. PUBLIC HEARING
Senior Director of Planning and Development Services Ken Baker presented Item 6B and
answered questions from Council.
Mayor Hill opened the public hearing at 8:43pm. There being no one wishing to speak,
Mayor Hill closed the public hearing at 8:43pm.
Motion was made to approve Item 6B, Ordinance No. 480-767, (ZA19-0025), 2nd
Reading for a Zoning Change and Site Plan for Timberlake Office on property described
as Tract 1, J.T. Bailey Survey, Abstract No. 97, City of Southlake, Tarrant County, Texas,
and located at 803 W. Southlake Blvd., subject to the Staff Report dated May 12, 2020,
and Site Plan Review Summary No. 4, dated April 15, 2020, and granting the following:
- The Driveway Ordinance No. 634 Sect. 5.1 and 5.2 require that driveways along FM
1709 (Southlake Blvd.) have a minimum centerline distance of 500' from the intersection
ROW of a street. A minimum 300 feet is proposed from the intersection of Timber Lake
Place, with shared access to the adjoining tract to the west and is restricted to right-
n/right out movement due to medians. No other access is available to the site.
Motion:
McCaskill
Second:
Huffman
Ayes:
Shafi, McCaskill, Patton, Hill, Smith, Huffman, Archer
Approved:
7-0
In accordance with Section 4.21 of the City Charter, the caption for this item is listed as
follows:
ORDINANCE NO. 480-767
AN ORDINANCE AMENDING ORDINANCE NO. 480, AS AMENDED, THE
COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF SOUTHLAKE, TEXAS;
GRANTING A ZONING CHANGE ON A CERTAIN TRACT OR TRACTS OF LAND
WITHIN THE CITY OF SOUTHLAKE, TEXAS BEING DESCRIBED AS TRACT 1, J.T.
BAILEY SURVEY, ABSTRACT NO. 97; AND BEING 0.86 ACRES, AND MORE FULLY
AND COMPLETELY DESCRIBED IN EXHIBIT "A" FROM "AG" AGRICULTURAL
DISTRICT TO "S -P-1" DETAILED SITE PLAN DISTRICT WITH LIMITED "0-1"
GENERAL OFFICE DISTRICT USES AS DEPICTED ON THE APPROVED SITE PLAN
ATTACHED HERETO AND INCORPORATED HEREIN AS EXHIBIT "B", SUBJECT TO
THE SPECIFIC REQUIREMENTS CONTAINED IN THIS ORDINANCE; CORRECTING
THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE
ZONING ORDINANCE; DETERMINING THAT THE PUBLIC INTEREST, MORALS AND
GENERAL WELFARE DEMAND THE ZONING CHANGES AND AMENDMENTS
HEREIN MADE; PROVIDING THAT THIS ORDINANCE SHALL BE CUMULATIVE OF
ALL ORDINANCES; PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR A
PENALTY FOR VIOLATIONS HEREOF; PROVIDING A SAVINGS CLAUSE;
REGULAR CITY COUNCIL MEETING MINUTES, MAY 19, 2020
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PROVIDING FOR PUBLICATION IN THE OFFICIAL NEWSPAPER; AND PROVIDING
AN EFFECTIVE DATE.
6C. ORDINANCE NO. 480-657D, (ZA20-0016), 2ND READING FOR A ZONING
CHANGE AND CONCEPT/SITE PLAN FOR KIMBALL PARK ON PROPERTY
DESCRIBED AS LOTS 1-6, KIMBALL PARK, AN ADDITION TO THE CITY OF
SOUTHLAKE, TARRANT COUNTY, TEXAS AND LOT A, BLOCK A,
BRIARWOOD ESTATES, PHASE I (ALSO KNOWN AS LOT Al, BLOCK A,
BRIARWOOD ESTATES, PHASE 1) AN ADDITION TO THE CITY OF
SOUTHLAKE, TARRANT COUNTY, TEXAS, LOCATED AT 2100-2116 E.
STATE HWY. 114, SOUTHLAKE, TEXAS. CURRENT ZONING: "S -P-2"
GENERALIZED SITE PLAN DISTRICT. PROPOSED ZONING: "S -P-2"
GENERALIZED SITE PLAN DISTRICT. SPIN NEIGHBORHOOD #4. PUBLIC
HEARING
APPROVED
Senior Director of Planning and Development Services Ken Baker presented Item 6C and
answered questions from Council.
Mayor Hill opened the public hearing at 8:56pm.
Jeff Medici, 2120 Cheyenne Park, Southlake, spoke in opposition to this request.
There being no one else wishing to speak, Mayor Hill closed the public hearing at 9:59pm.
Motion was made to approve Item 6C, Ordinance No. 480-657D, (ZA20-0016), 2nd
Reading for a Zoning Change and Concept/Site Plan for Kimball Park on property
described as Lots 1-6, Kimball Park, an addition to the City of Southlake, Tarrant County,
Texas and Lot A, Block A, Briarwood Estates, Phase I (also known as Lot Al, Block A,
Briarwood Estates, Phase 1) an addition to the City of Southlake, Tarrant County, Texas,
located at 2100-2116 E. State Hwy. 114, subject to the Staff Report dated May 11, 2020,
and Concept Site Plan Review Summary No. 2, dated March 12, 2020, and noting the
following:
- Approving the "S -P-2" Generalized Site Plan District regulations as presented this
evening, with a corporate office for a single -tenant use only, occupying the entire
building, as to Lot 5 only; and
- Accepting the remainder of the regulations, as presented.
Motion: McCaskill
Second: Shafi
Ayes: Shafi, McCaskill,
Nays: Patton, Hill, Smith, Huffman, Archer
Motion failed: 2-5
Motion was made to approve Item 6C, Ordinance No. 480-657D, (ZA20-0016), 2nd
Reading for a Zoning Change and Concept/Site Plan for Kimball Park on property
REGULAR CITY COUNCIL MEETING MINUTES, MAY 19, 2020
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described as Lots 1-6, Kimball Park, an addition to the City of Southlake, Tarrant County,
Texas and Lot A, Block A, Briarwood Estates, Phase I (also known as Lot Al, Block A,
Briarwood Estates, Phase 1) an addition to the City of Southlake, Tarrant County, Texas,
located at 2100-2116 E. State Hwy. 114, subject to the Staff Report dated May 11, 2020,
and Concept Site Plan Review Summary No. 2, dated March 12, 2020, and noting the
following:
- Approving the "S -P-2" Generalized Site Plan District regulations as presented this
evening, with a corporate office for a single -tenant use only, occupying the entire
building, as to Lot 5 only; and,
- A separate Specific Use Permit will be required for Lot 5 only; and,
- Accepting the remainder of the regulations, as presented.
Motion:
McCaskill
Second:
Huffman
Ayes:
Shafi, McCaskill,
Nays:
Smith
Approved:
6-1
Patton, Hill, Huffman, Archer
In accordance with Section 4.21 of the City Charter, the caption for this item is listed as
follows:
AN ORDINANCE AMENDING ORDINANCE NO. 480, AS AMENDED, THE
COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF SOUTHLAKE, TEXAS;
GRANTING A ZONING CHANGE ON A CERTAIN TRACT OR TRACTS OF LAND
WITHIN THE CITY OF SOUTHLAKE, TEXAS BEING LEGALLY DESCRIBED AS LOTS
1-6, KIMBALL PARK, AN ADDITION TO THE CITY OF SOUTHLAKE, TARRANT
COUNTY, TEXAS AND LOT A, BLOCK A, BRIARWOOD ESTATES, PHASE I (ALSO
KNOWN AS LOT Al, BLOCK A, BRIARWOOD ESTATES, PHASE 1) AN ADDITION TO
THE CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS, BEING APPROXIMATELY
17.27 ACRES, AND MORE FULLY AND COMPLETELY DESCRIBED IN EXHIBIT "A"
FROM "S -P-2" GENERALIZED SITE PLAN DISTRICT TO "S -P-2" GENERALIZED SITE
PLAN DISTRICT, AS DEPICTED ON THE APPROVED CONCEPT AND SITE PLANS
ATTACHED HERETO AND INCORPORATED HEREIN AS EXHIBIT "B", SUBJECT TO
THE SPECIFIC REQUIREMENTS CONTAINED IN THIS ORDINANCE; CORRECTING
THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE
ZONING ORDINANCE; DETERMINING THAT THE PUBLIC INTEREST, MORALS AND
GENERAL WELFARE DEMAND THE ZONING CHANGES AND AMENDMENTS
HEREIN MADE; PROVIDING THAT THIS ORDINANCE SHALL BE CUMULATIVE OF
ALL ORDINANCES; PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR A
PENALTY FOR VIOLATIONS HEREOF; PROVIDING A SAVINGS CLAUSE;
PROVIDING FOR PUBLICATION IN THE OFFICIAL NEWSPAPER; AND PROVIDING
AN EFFECTIVE DATE.
7. ORDINANCES, FIRST READINGS, AND RELATED ITEMS:
REGULAR CITY COUNCIL MEETING MINUTES, MAY 19, 2020
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7A. ORDINANCE NO. 1228, 1ST READING, AN ORDINANCE AMENDING
ARTICLE V, "BOARDS AND COMMISSIONS AND COMMITTEES," OF
CHAPTER 2, "ADMINISTRATION," OF THE SOUTHLAKE CODE OF
ORDINANCES.
APPROVED
City Manager Shana Yelverton presented Item 7A and answered questions from Council.
Motion was made to approve Item 7A, Ordinance No. 1228, 1st Reading, An ordinance
amending Article V, "Boards and Commissions and Committees," of Chapter 2,
"Administration," of the Southlake Code of Ordinances, subject to the Staff Report dated
May 14, 2020, and noting the following:
- The purpose of this ordinance is to create term limits for City board and commission
members. It will limit board members to three successive two-year terms, beginning
with the first appointments made after the passage of this ordinance. It also provides
that City Council will appoint board chairs; and,
- Providing an additional two-year term to be served as chair appointed by the City
Council; and,
- Board and commission members with expiring terms can be appointed immediately
thereafter to another board or commission; and,
- Board and commission members who are term limited cannot be reappointed to that
same board or commission until the following year; and,
- The proposed ordinance has language regarding the staggering terms.
Motion:
McCaskill
Second:
Huffman
Ayes:
Shafi, McCaskill, Patton, Hill, Smith, Huffman, Archer
Approved:
7-0
7B. ORDINANCE NO. 480-768 (ZA20-0025), 1ST READING, ZONING CHANGE
AND CONCEPT PLAN FOR 1151 E. DOVE ROAD ON PROPERTY DESCRIBED
AS TRACT 5A1, F. THROOP SURVEY ABSTRACT NO. 1511, CITY OF
SOUTHLAKE, TARRANT COUNTY, TEXAS, AND LOCATED AT 1151 E. DOVE
ROAD, SOUTHLAKE, TEXAS. CURRENT ZONING: "AG" AGRICULTURAL
DISTRICT. REQUESTED ZONING: "SF -1A" SINGLE FAMILY RESIDENTIAL
DISTRICT. SPIN NEIGHBORHOOD #3.
Senior Director of Planning and Development Services Ken Baker presented Item 7B and
answered questions from Council.
Michael Deese, 2009 Estes Park Rd., applicant, presented this item and answered
questions from Council.
Motion was made to approve Item 7B, Ordinance No. 480-768 (ZA20-0025), 1st Reading,
Zoning Change and Concept Plan for 1151 E. Dove Road on property described as Tract
REGULAR CITY COUNCIL MEETING MINUTES, MAY 19, 2020
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5A1, F. Throop Survey Abstract No. 1511, City of Southlake, Tarrant County, Texas, and
located at 1151 E. Dove Road, subject to the Staff Report dated May 12, 2020, and noting
the following:
- Approving the revised concept plan presented this evening.
Motion:
McCaskill
Second:
Huffman
Ayes:
Shafi, McCaskill, Patton, Hill, Smith, Huffman, Archer
Approved:
7-0
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a*101RIbi LIMIg-14 I1
9A. VARIANCE TO CHAPTER 11, ARTICLE III - NOISE NUISANCES, OF THE
SOUTHLAKE CITY CODE TO ALLOW MAINTENANCE OPERATIONS DURING
NIGHTTIME HOURS OF THE TIMARRON GOLF COURSE AND COUNTRY
CLUB, LOCATED AT 1400 BYRON NELSON PARKWAY,
SOUTHLAKE, TEXAS.
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Senior Director of Planning and Development Services Ken Baker presented Item 9A and
answered questions from Council.
Matt Beroth, General Manager of Timarron Country Club, presented this item and
answered questions from Council.
Although not a public hearing, Mayor Hill opened a public hearing at 8:28pm.
Peter Plantes, 1414 Kensington Ct., spoke in support of this request.
The following persons filled out speaker cards in support of this request, but did not wish
to speak:
Doug and Linda Robinson, 1520 Bent Creek Drive
Tom and Lori Carr, 2703 Brookshire Drive
Wes Tachibana, 1209 Strathmore Drive
Mayor Hill stated all emails and correspondence received for this item are noted and will
be retained with the packet information.
There being no one else wishing to speak, Mayor Hill closed the public hearing at 8:35pm.
Motion was made to approve Item 9A, Variance to Chapter 11, Article III - Noise
Nuisances, of the Southlake City Code to allow maintenance operations during nighttime
hours of the Timarron Golf Course and Country Club, located at 1400 Byron Nelson
REGULAR CITY COUNCIL MEETING MINUTES, MAY 19, 2020
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Parkway, subject to the Staff Report dated May 12, 2020, and granting the following:
- The TCC is requesting a variance to the Noise Nuisances regulations of the City to allow
course maintenance operations beginning at 6:00 AM. The variance request will be
limited to allowing maintenance to occur only on Holes 1, 2, 9 and 10 as well as the
putting green (located near the club house) and the chipping green (located between
holes 9 & 10) starting at 6:00 AM. Other course maintenance operations and activities
will be between 7:00 AM to 9:00 PM "daytime" operating hours.
- The applicant's agreement to daylight savings time; and,
- The applicant's agreement to transport electric vehicles rather than gas powered
vehicles before 7:00 AM; and
- The stipulation of no leaf blowers, rough cutters, or weed eaters before 7:00 AM.
Motion:
McCaskill
Second:
Huffman
Ayes:
Shafi, McCaskill, Patton, Hill, Smith, Huffman, Archer
Approved:
7-0
10. OTHER ITEMS FOR DISCUSSION: (THERE ARE NO ITEMS ON THIS
AGENDA.)
l -Al• :►ITA
Mayor Hill adjourned the meeting at 10:44pm.
*An audio recording of this meeting will be permanently retained in the City Secretary's
Office.
MINUTES APPROVED ON THIS, THE 2ND DAY OF JUNE 2020.
Laura Hill
Mayor
ATTEST:
Amy Shelley, TRMC
City Secretary
REGULAR CITY COUNCIL MEETING MINUTES, MAY 19, 2020
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