Item 4AREGULAR CITY COUNCIL MEETING MINUTES, MAY 5, 2020
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REGULAR CITY COUNCIL MEETING MINUTES __ MAY 5, 2020
LOCATION: VIA VIRTUAL MEETING
CITY COUNCIL PRESENT: Mayor Laura Hill, Mayor Pro Tem Shawn McCaskill, Deputy
Mayor Pro Tem John Huffman, and Councilmembers Shahid Shafi, Chad Patton, Ronell
Smith and Christopher Archer.
Due to another engagement, Mayor Hill left the meeting at 6:24pm. The votes are
reflective of her absence in the meeting minutes.
STAFF PRESENT: City Manager Shana Yelverton, Assistant City Manager and Director
of Economic Development & Tourism Alison Ortowski, Assistant City Manager Ben
Thatcher, Assistant to the City Manager Lauren LaNeave, Fire Chief Mike Starr, Senior
Director of Planning and Development Services Ken Baker, Policy & Strategic Initiative
Principal Planner Jerod Potts, City Attorney Allen Taylor, and City Secretary Amy Shelley.
WORK SESSION:
1. CALL TO ORDER
Virtual meeting was called to order by Mayor Laura Hill at 5:31pm.
2. INVOCATION: CLAYTON REED
Mr. Reed provided the invocation. Mayor Laura Hill led the pledges of allegiance to the
United States and Texas Flags.
3. ANNUAL SOUTHLAKE KIDS INTERESTED IN LEADERSHIP (SKIL) UPDATE
This item will be discussed during a future meeting.
4. DISCUSS ALL ITEMS ON TONIGHT'S AGENDA. NO ACTION WILL BE TAKEN
AND EACH ITEM WILL BE CONSIDERED DURING THE REGULAR SESSION.
Mayor Hill reviewed the items on tonight’s consent agenda.
REGULAR SESSION: Immediately following the work session
1. CALL TO ORDER
2. REPORTS:
Item 4A
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2A. MAYOR’S REPORT
2A1. RECOVERY PLAN
Assistant City Manager Ben Thatcher provided an overview about the City’s Safely Back
Southlake Recovery Plan and answered questions from the Council.
2B. CITY MANAGER’S REPORT
2B1. CITY FACILITIES AND MUNICIPAL OPERATIONS
Assistant City Manager and Director of Economic Development & Tourism Alison
Ortowski provided an overview about City facilities and municipal operations and
answered questions from Council.
CONSENT AGENDA: All items listed below are considered to be routine by the City
Council and will be enacted with one motion. There will be no separate discussion of
items unless a Councilmember or citizen so requests, in which event the item will be
removed from the general order of business and considered in its normal sequence.
3. CONSENT AGENDA:
Consent Agenda items are considered to be routine by the City Council and are enacted
with one motion.
3A. APPROVE MINUTES FROM THE APRIL 21, 2020 REGULAR CITY COUNCIL
VIRTUAL MEETING.
3B. REJECT ALL PROPOSALS TO PROVIDE COFFEE SERVICES FOR THE CITY
OF SOUTHLAKE RFP2003B200TS200002.
3C. AWARD THE CONTRACT FOR THE CONSTRUCTION OF THE FUEL FARM
WATER LINE EXTENSION TO ATKINS BROTHERS EQUIPMENT CO. IN AN
AMOUNT NOT TO EXCEED $1,321,624.
3D. AUTHORIZE EXPENDITURES WITH WILDSTONE CONSTRUCTION, LLC FOR
THE COMPLETED EMERGENCY REPAIR OF THE 20-INCH TRANSMISSION
WATER LINE LOCATED AT THE CORNER OF SHADY OAKS AND FM 1709 IN
AN AMOUNT OF $53,710.
3E. SV20-0006, SIGN VARIANCE TO SIGN ORDINANCE NO. 704, AS AMENDED,
FOR CRESCENT HEIGHTS LOCATED AT 216 LEGACY COURT AND 908
STACY DRIVE, SOUTHLAKE, TEXAS.
3F. WITHDRAWN: RESOLUTION NO. 20-013, (ZA20-0019), SPECIFIC USE
PERMIT FOR A RESIDENTIAL SOLAR ENERGY SYSTEM ON PROPERTY
DESCRIBED AS LOT 2, BLOCK 15 CARILLON PHASE 2A-1, AN ADDITION TO
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THE CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS AND LOCATED AT
604 ORLEANS DRIVE, SOUTHLAKE, TEXAS. CURRENT ZONING: “EZC”
EMPLOYMENT CENTER” DISTRICT. SPIN NEIGHBORHOOD #3.
(WITHDRAWN BY THE APPLICANT/OWNER.)
APPROVED
Motion was made to approve the Consent Agenda Items 3A-3F, as written, noting the
following:
3E. Approving the Sign variance for Crescent Heights to allow the size of the signs as
presented in the staff report and approving the duration of the signs for thirty (30)
months.
Motion: McCaskill
Second: Huffman
Ayes: Shafi, McCaskill, Patton, Hill, Smith, Huffman, Archer
Approved: 7-0
REGULAR AGENDA:
4. ORDINANCES, SECOND READINGS, PUBLIC HEARINGS, AND RELATED
ITEMS:
4A. RESOLUTION NO. 20-011, ZA20-0017, SPECIFIC USE PERMIT FOR
OUTDOOR SALES AND SERVICES FOR PREMIER GRILLING ON PROPERTY
BEING DESCRIBED AS LOT 2, BLOCK 2, GATEWAY PLAZA ADDITION,
PHASE I, AN ADDITION TO THE CITY OF SOUTHLAKE, TARRANT COUNTY,
TEXAS LOCATED AT 3020 E. SOUTHLAKE BOULEVARD (ALSO
ADDRESSED AS 3010 E. SOUTHLAKE BOULEVARD), SOUTHLAKE TEXAS.
CURRENT ZONING: "S-P-2" GENERALIZED SITE PLAN DISTRICT. SPIN
NEIGHBORHOOD #8. PUBLIC HEARING
APPROVED
Senior Director of Planning and Development Services Ken Baker presented Item 4A and
answered questions from Council.
Mike Gonzales, applicant, presented this item and answered questions from Council.
Mayor Pro Tem McCaskill opened the public hearing at 6:39pm. There being no one
wishing to speak, Mayor Pro Tem McCaskill closed the public hearing at 6:39pm.
Motion was made to approve Item 4A, Resolution No. 20-011, ZA20-0017, Specific Use
Permit for Outdoor Sales and Services for Premier Grilling on property being described
as Lot 2, Block 2, Gateway Plaza Addition, Phase I, an addition to the City of Southlake,
Tarrant County, Texas located at 3020 E. Southlake Boulevard (also addressed as 3010
E. Southlake Boulevard), subject to the Staff Report dated April 28, 2020, and noting the
following:
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- Granting a total of three (3) one-day grand opening events that can occur anytime
between the months of June and November 2020 or February and May 2021.
- All events will adhere to the details provided by the applicant in the document dated
April 20, 2020, in the staff report, including approving the signage outlined in this
narrative, but limiting the banner sign size to the maximum size permitted by the
sign ordinance.
- Participation is limited to adjacent tenants.
Motion: Huffman
Second: Archer
Ayes: Shafi, McCaskill, Patton, Smith, Huffman, Archer
Absent: Hill
Approved: 6-0
In accordance with Section 4.21 of the City Charter, the caption for this item is listed as
follows:
RESOLUTION NO. 20-011
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS,
GRANTING A SPECIFIC USE PERMIT FOR OUTDOOR SALES AND SERVICES ON
PROPERTY DESCRIBED AS LOT 2, BLOCK 2, GATEWAY PLAZA ADDITION, PHASE
I, AN ADDITION TO THE CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS
LOCATED AT 3020 E. SOUTHLAKE BOULEVARD (ALSO ADDRESSED AS 3010 E.
SOUTHLAKE BOULEVARD), SOUTHLAKE TEXAS. MORE FULLY AND COMPLETELY
DESCRIBED IN EXHIBIT “A”, AND AS DEPICTED ON THE APPROVED PLAN
ATTACHED HERETO AND INCORPORATED HEREIN AS EXHIBIT “B” AND
PROVIDING AN EFFECTIVE DATE.
4B. ZA20-0023, SITE PLAN FOR FLORENCE ELEMENTARY SCHOOL
REPLACEMENT ON PROPERTY BEING DESCRIBED AS LOT 16, J.G. ALLEN
NO. 18 ADDITION, AN ADDITION TO THE CITY OF SOUTHLAKE, TARRANT
COUNTY, TEXAS LOCATED AT 3095 JOHNSON ROAD, SOUTHLAKE TEXAS.
CURRENT ZONING: "CS" COMMUNITY SERVICE DISTRICT. SPIN
NEIGHBORHOOD #11. PUBLIC HEARING
APPROVED
Senior Director of Planning and Development Services Ken Baker presented Item 4B and
answered questions from Council.
Philip Varughese, representing the applicant, presented this item and answered
questions from Council.
Mayor Pro Tem McCaskill opened the public hearing at 6:51pm. There being no one
wishing to speak, Mayor Pro Tem McCaskill closed the public hearing at 6:51pm.
Motion was made to approve Item 4A, ZA20-0023, Site Plan for Florence Elementary
School Replacement on property being described as Lot 16, J.G. Allen No. 18 Addition,
an addition to the City of Southlake, Tarrant County, Texas located at 3095 Johnson
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Road, subject to the Staff Report dated April 28, 2020, and granting the following:
1. Driveway Ordinance No. 634, as amended, Section 5.2.d requires a minimum
stacking depth of 75 feet. The applicant is requesting two variances for two
driveways to allow the stacking depth of approximately 51 feet on the proposed
north (bus loop) driveway and south (parent loop) driveway on Harrell Drive.
2. Zoning Ordinance No. 480, as amended, Section 39.6.f requires fences along
arterials or collectors to be masonry, ornamental metal or wrought iron, cedar
board on board with cap and masonry columns spaced at a maximum of 14-feet
on center, or some combination of these materials. The applicant is requesting a
variance to provide a 6’ vinyl-coated chain-link fence along Johnson Road
including replacing the 4’ chain-link fencing that is existing along a portion of the
north boundary.
3. An 8’ solid fence is required along the south property line per Zoning Ordinance
No. 480, Section 39.6.a. The applicant is requesting a variance to allow the
existing 6-foot chain link fence to remain. The applicant will provide additional
landscaping between the drop-off driveway and the fence.
Motion: Huffman
Second: Patton
Ayes: Shafi, McCaskill, Patton, Smith, Huffman, Archer
Absent: Hill
Approved: 6-0
4C. RESOLUTION NO. 20-018, (ZA20-0024), SPECIFIC USE PERMIT FOR A
KENNEL ON PROPERTY DESCRIBED AS LOT 1R, BLOCK 1, SOUTHLAKE
CROSSING, AN ADDITION TO THE CITY OF SOUTHLAKE, TARRANT
COUNTY, TEXAS AND LOCATED AT 2225 W. SOUTHLAKE BLVD., SUITES
451 & 459, SOUTHLAKE, TEXAS. CURRENT ZONING: “C-3” GENERAL
COMMERCIAL DISTRICT. SPIN NEIGHBORHOOD #10. PUBLIC HEARING
APPROVED
Senior Director of Planning and Development Services Ken Baker presented Item 4C and
answered questions from Council.
Sherman and Jaime Hatch, applicants, presented this item and answered questions from
Council.
Mayor Pro Tem McCaskill opened the public hearing at 6:59pm. There being no one
wishing to speak, Mayor Hill closed the public hearing at 7:00pm.
Motion was made to approve Item 4C, Resolution No. 20-018, (ZA20-0024), Specific Use
Permit for a Kennel on property described as Lot 1R, Block 1, Southlake Crossing, an
addition to the City of Southlake, Tarrant County, Texas and located at 2225 W. Southlake
Blvd., Suites 451 & 459, subject to the Staff Report dated April 28, 2020, and noting the
following:
- The SUP will run concurrently with the lease and any future renewal of the lease.
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Motion: Huffman
Second: Patton
Ayes: Shafi, McCaskill, Patton, Smith, Huffman, Archer
Absent: Hill
Approved: 6-0
In accordance with Section 4.21 of the City Charter, the caption for this item is listed as
follows:
RESOLUTION NO. 20-018
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS,
GRANTING A SPECIFIC USE PERMIT FOR A KENNEL ON PROPERTY WITHIN THE
CITY OF SOUTHLAKE, TEXAS, LOCATED AT 2225 W. SOUTHLAKE BOULEVARD,
SUITES 451 AND 459 , BEING LEGALLY DESCRIBED AS LOT 1R, BLOCK 1,
SOUTHLAKE CROSSING, MORE FULLY AND COMPLETELY DESCRIBED IN
EXHIBIT “A”, AND AS DEPICTED ON THE APPROVED SITE EXHIBIT ATTACHED
HERETO AND INCORPORATED HEREIN AS EXHIBIT “B” AND PROVIDING AN
EFFECTIVE DATE.
4D. ZA20-0014, SITE PLAN FOR LOT 6, PLAYERS CIRCLE ON PROPERTY BEING
DESCRIBED AS LOT 6, PLAYERS CIRCLE ADDITION, AN ADDITION TO THE
CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS LOCATED AT 220
PLAYERS CIRCLE, SOUTHLAKE TEXAS. CURRENT ZONING: "C-3"
GENERAL COMMERCIAL DISTRICT. SPIN NEIGHBORHOOD #10. PUBLIC
HEARING
APPROVED
Senior Director of Planning and Development Services Ken Baker presented Item 4D and
answered questions from Council.
Joshua Barger, applicant, presented this item and answered questions from Council.
Mayor Pro Tem McCaskill opened the public hearing at 7:11pm. There being no one
wishing to speak, Mayor Pro Tem McCaskill closed the public hearing at 7:11pm.
Motion was made to approve Item 4D, ZA20-0014, Site Plan for Lot 6, Players Circle on
property being described as Lot 6, Players Circle Addition, an addition to the City of
Southlake, Tarrant County, Texas located at 220 Players Circle, subject to the Staff
Report dated April 28, 2020, and Site Plan Review Summary dated February 28, 2020,
and noting the following:
- Approving Option 1A, a hip roof building with a copper metal roof
- The façade materials will match the stone and stucco, as presented.
Motion: Huffman
Second: Patton
Ayes: Shafi, McCaskill, Patton, Smith, Huffman, Archer
Absent: Hill
Approved: 6-0
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5. ORDINANCES, FIRST READINGS, AND RELATED ITEMS:
5A. ORDINANCE NO. 1226, (CP20-0001), 1ST READING FOR ADOPTING AN
AMENDMENT TO THE CITY OF SOUTHLAKE CONSOLIDATED FUTURE
LAND USE PLAN, AN ELEMENT OF THE SOUTHLAKE 2035
COMPREHENSIVE PLAN FOR PROPERTY LOCATED AT 803 W.
SOUTHLAKE BLVD., SOUTHLAKE, TEXAS.
APPROVED
Senior Director of Planning and Development Services Ken Baker presented Item 5A and
answered questions from Council.
Steve Barber, applicant, presented this item and answered questions from Council.
Although not required, Mayor Pro Tem McCaskill opened a public hearing at 7:27pm.
There being no one wishing to speak, Mayor Pro Tem McCaskill closed the public hearing
at 7:27pm.
Motion was made to approve Item 5A, Ordinance No. 1226, (CP20-0001), 1st Reading
for adopting an amendment to the City of Southlake Consolidated Future Land Use Plan,
an element of the Southlake 2035 Comprehensive Plan for property located at 803 W.
Southlake Blvd., Southlake, Texas, subject to the Staff Report dated April 28, 2020, noting
the following:
- Modification of the future consolidated land use map by adding a site specific area
identified as LU 11 for property located at 803 W Southlake Blvd. Adding a table
under the FM 1709 Corridor section of the Consolidated Land Use Plan identified
as LU 11 and identifying the area as a location that will remain medium density
residential but allowing a single story office of an appropriate scale and compatible
with the adjacent residential uses to be developed at this location. The table
presented this evening by staff will be incorporated into the Consolidated Land Use
Plan.
Motion: Huffman
Second: Patton
Ayes: Shafi, McCaskill, Patton, Smith, Huffman, Archer
Absent: Hill
Approved: 6-0
5B. ORDINANCE NO. 480-767, (ZA19-0025), 1ST READING FOR A ZONING
CHANGE AND SITE PLAN FOR TIMBERLAKE OFFICE ON PROPERTY
DESCRIBED AS TRACT 1, J.T. BAILEY SURVEY, ABSTRACT NO. 97, CITY
OF SOUTHLAKE, TARRANT COUNTY, TEXAS, AND LOCATED AT 803 W.
SOUTHLAKE BLVD., SOUTHLAKE, TEXAS. CURRENT ZONING: “AG”
AGRICULTURAL DISTRICT. PROPOSED ZONING: “S-P-1” DETAILED SITE
PLAN DISTRICT. SPIN NEIGHBORHOOD #10.
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APPROVED
Senior Director of Planning and Development Services Ken Baker presented Item 5B and
answered questions from Council.
Steve Barber, applicant, presented this item and answered questions from Council.
Although not required, Mayor Pro Tem McCaskill opened a public hearing at 7:27pm.
There being no one wishing to speak, Mayor Pro Tem McCaskill closed the public hearing
at 7:27pm.
Motion was made to approve Item 5B, Ordinance No. 480-767, (ZA19-0025), 1st Reading
for a Zoning Change and Site Plan for Timberlake Office on property described as Tract
1, J.T. Bailey Survey, Abstract No. 97, City of Southlake, Tarrant County, Texas, and
located at 803 W. Southlake Blvd., Southlake, Texas, subject to the Staff Report dated
April 28, 2020, and Site Plan Review Summary No. 4 dated April 15, 2020, and granting
the following:
- The Driveway Ordinance No. 634 Sect. 5.1 and 5.2 require that driveways along
FM 1709 (Southlake Blvd.) have a minimum centerline distance of 500’ from the
intersection ROW of a street. A minimum 300 feet is proposed from the intersection
of Timberlake Place, with shared access to the adjoining tract to the west and is
restricted to right-in / right-out movement due to medians. No other access is
available to the site.
Also noting:
- The buffer space in Timberlake Place shall be protected, with no lights facing
residential.
Motion: Huffman
Second: Patton
Ayes: Shafi, McCaskill, Patton, Smith, Huffman, Archer
Absent: Hill
Approved: 6-0
5C. ORDINANCE NO. 480-657D, (ZA20-0016), 1ST READING FOR A ZONING
CHANGE AND CONCEPT/SITE PLAN FOR LOT 5, KIMBALL PARK ON
PROPERTY DESCRIBED AS LOTS 1-6, KIMBALL PARK, AN ADDITION TO
THE CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS AND LOT A, BLOCK
A, BRIARWOOD ESTATES, PHASE I (ALSO KNOWN AS LOT A1, BLOCK A,
BRIARWOOD ESTATES, PHASE I) AN ADDITION TO THE CITY OF
SOUTHLAKE, TARRANT COUNTY, TEXAS, LOCATED AT 2100-2116 E.
STATE HWY. 114, SOUTHLAKE, TEXAS. SPIN NEIGHBORHOOD #4.
APPROVED
Senior Director of Planning and Development Services Ken Baker presented Item 5C and
answered questions from Council.
Paul Moss, applicant, presented this item and answered questions from Council.
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Although not required, Mayor Pro Tem McCaskill opened a public hearing at 7:50pm.
Jeff Medici, 2106 E. State Highway 114, Suite 103, spoke in opposition to this request
with concerns about use and parking.
There being no one else wishing to speak, Mayor Pro Tem McCaskill closed the public
hearing at 8:10pm.
Motion was made to approve Item 5C, Ordinance No. 480-657D, (ZA20-0016), 1st
Reading for a Zoning Change and Concept/Site Plan for Lot 5, Kimball Park on property
described as Lots 1-6, Kimball Park, an addition to the City of Southlake, Tarrant County,
Texas and Lot A, Block A, Briarwood Estates, Phase I (also known as Lot A1, Block A,
Briarwood Estates, Phase I) an addition to the City of Southlake, Tarrant County, Texas,
located at 2100-2116 E. State Hwy. 114, Southlake, Texas, subject to the Staff Report
dated April 28, 2020, and Site Plan Review Summary No. 4 dated April 15, 2020, and
noting the following:
- Approving the proposed regulations presented this evening to be added to the SP-
2 zoning regulations for this site.
Motion: McCaskill
Second: Shafi
Ayes: Shafi, McCaskill, Patton, Smith, Archer
Nay: Huffman
Absent: Hill
Approved: 5-1
ITEM 6 WAS DISCUSSED AFTER THE CONSENT AGENDA ITEMS. THE TIME AND
VOTE REFLECTED BELOW ARE ACCURATE.
6. RESOLUTIONS:
6A. RESOLUTION NO. 20-019, RATIFYING REGULATIONS RELATED TO
TEMPORARY SIGNAGE AND PATIO DINING FOR RETAIL AND
RESTAURANT BUSINESSES AND AUTHORIZING THE CITY MANAGER TO
ENACT SIMILAR TYPE REGULATIONS OR EXTEND THESE REGULATIONS
BEYOND MAY 29, 2020, DURING THE COVID-19 EMERGENCY.
APPROVED
Senior Director of Planning and Development Services Ken Baker presented Item 6A and
answered questions from Council.
Mayor Hill opened the public hearing at 6:16pm. There being no one wishing to speak,
Mayor Hill closed the public hearing at 6:16pm.
Motion was made to approve Item 6A, Resolution No. 20-019, Ratifying regulations
related to temporary signage and patio dining for retail and restaurant businesses and
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authorizing the City Manager to enact similar type regulations or extend these regulations
beyond May 29, 2020, during the COVID-19 emergency, and noting the following:
- Approval of the proposed regulations for temporary sidewalk sales for retail
businesses; and
- The approval of this resolution will allow the City Manager to enact these and other
similar types of regulations to support businesses during the COVID-19
emergency.
-
Motion: McCaskill
Second: Huffman
Ayes: Shafi, McCaskill, Patton, Hill, Smith, Huffman, Archer
Approved: 7-0
In accordance with Section 4.21 of the City Charter, the caption for this item is listed as
follows:
RESOLUTION NO. 20-019
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS,
RATIFYING REGULATIONS RELATED TO TEMPORARY SIGNAGE AND PATIO
DINING FOR RETAIL AND RESTAURANT BUSINESSES AND AUTHORIZING THE
CITY MANAGER TO ENACT SIMILAR TYPES OF REGULATIONS OR EXTEND THESE
REGULATIONS BEYOND MAY 29, 2020 DURING THE COVID-19 EMERGENCY.
7. OTHER ITEMS FOR CONSIDERATION: (THERE ARE NO ITEMS ON THIS
AGENDA.)
8. OTHER ITEMS FOR DISCUSSION: (THERE ARE NO ITEMS ON THIS
AGENDA.)
9. PUBLIC FORUM
Mayor Pro Tem McCaskill opened the public forum at 8:25pm. There being no one
wishing to speak, Mayor Pro Tem McCaskill closed the public forum at 8:25pm.
10. ADJOURNMENT
Mayor Pro Tem McCaskill adjourned the meeting at 8:25pm.
*An audio recording of this meeting will be permanently retained in the City Secretary’s
Office.
MINUTES APPROVED ON THIS, THE 19TH DAY OF MAY 2020.
______________________________
Laura Hill
Mayor
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ATTEST:
______________________________
Amy Shelley, TRMC
City Secretary