Item 3BCITY OF MEMORANDUM
SOUTHLAK
May 5, 2020
To: Shana Yelverton, City Manager
From: Sharen Jackson, Chief Financial Officer
Timothy Slifka, Purchasing Manager
Subject: Item 3B Reject All Proposals to Provide Coffee Services for the City of
Southlake RFP2003B200TS200002
Action
Requested: Council Rejection of all proposals submitted to Provide Coffee
Services for the City of Southlake RFP2003B200TS200002.
Background
Information: In March of 2020, the City released a request for proposal for citywide
coffee services. Three proposals were received. Two were deemed
non -responsive and cannot be considered and the third did not include
all requested/required items and took exceptions to our standard terms
and conditions. Per the original proposal documents, City reserves
the right ... to reject any and all Proposals and re -solicit for
Proposals, as deemed to be in the best interest of City.... Staff is
requesting City Council reject all submitted proposals because they are
not in the best interest of the City.
Financial
Considerations: None
Strategic Link: None
Citizen Input/
Board Review: None
Legal Review: None
Alternatives: Deny request and award contract to one responsive proposal. Not all
items will be provided, and we will have to seek alternative contracts
for the additional items.
Supporting
Documents: Submission Information
Staff
Recommendation: Reject all proposals for Provide Coffee Services for the City of
Southlake RFP2003B200TS200002
CITY OF
SOUTHLAKE
Proposal Opening Sheet Coffee Services
RFP200313200TS200002
Date 3-27-2020
Company
Submitted
Electronically
Through
Bonfire
Appendix B
Signed
Aramark
Yes
No
DS Services of America
Yes
Yes
EliteVend
Yes
No
Supplier
Proposal Document
Submitted
Appendix B
Signed?
Responsive/Non-
Responsive
Bid All Items and
Services
Exception To Terms
and Conditions
Aramark (028)
No
No
Non -Responsive
Unknown
Unknown
IDS Services of America, Inc. (M90)
Yes
Yes
Responsive
No
Yes
EliteVend (127)
Yes
No
Non -Responsive
Unknown
Unknown