Item 4AREGULAR CITY COUNCIL MEETING MINUTES, MARCH 17, 2020
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REGULAR CITY COUNCIL MEETING MINUTES __MARCH 17, 2020
LOCATION: 1400 Main Street, Southlake, Texas 76092
Council Chambers in Town Hall
CITY COUNCIL PRESENT: Mayor Laura Hill, Mayor Pro Tem Shawn McCaskill, and
Councilmembers Shahid Shafi, Ronell Smith and Christopher Archer.
CITY COUNCIL ABSENT: Deputy Mayor Pro Tem John Huffman and Councilmember
Chad Patton.
STAFF PRESENT: City Manager Shana Yelverton, Assistant City Manager and Director
of Economic Development & Tourism Alison Ortowski, Assistant City Manager Ben
Thatcher, Assistant to the City Manager Lauren LaNeave, Chief Performance &
Innovation Officer Dale Dean, Deputy Director of Public Relations Pilar Schank, Chief
Financial Officer Sharen Jackson, Director of Community Services Chris Tribble, Deputy
Director of Economic Development Daniel Cortez, Assistant Police Chief Ashleigh Casey,
Fire Chief Mike Starr, Director of Human Resources Stacey Black, Deputy Director of
Information Technology Jerry Weitzel, Senior Director of Planning and Development
Services Ken Baker, Director of Public Works Rob Cohen, Assistant City Attorney Cara
White, and City Secretary Amy Shelley.
WORK SESSION:
1. CALL TO ORDER
Work Session was called to order by Mayor Laura Hill at 5:35pm.
2. INVOCATION: CLAYTON REED
Mr. Reed provided the invocation via video. Mayor Laura Hill led the pledges of allegiance
to the United States and Texas Flags.
3. DISCUSS ALL ITEMS ON TONIGHT'S AGENDA. NO ACTION WILL BE TAKEN
AND EACH ITEM WILL BE CONSIDERED DURING THE REGULAR SESSION.
Mayor Hill reviewed the items on tonight’s consent agenda.
REGULAR SESSION: Immediately following the work session
1. CALL TO ORDER
Item 4A
REGULAR CITY COUNCIL MEETING MINUTES, MARCH 17, 2020
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Regular Session was called to order by Mayor Hill at 5:41pm.
2A. EXECUTIVE SESSION
Mayor Hill announced the City Council would go into Executive Session pursuant to the
Open Meetings Act, Chapter 551, Texas Government Code, Section 551.071 consultation
with city attorney and Section 551.072 deliberation regarding real property. City Council
adjourned for Executive Session at 5:41pm. Executive Session began at 5:43pm and
concluded at 7:14pm.
2B. RECONVENE
Mayor Hill reconvened the meeting at 7:14pm.
3. REPORTS:
3A. MAYOR’S REPORT
Mayor Hill had nothing to report.
3B. CITY MANAGER’S REPORT
3B1. STORMWATER MANAGEMENT PROGRAM
There was no presentation or discussion on this item.
3B2. FINANCIAL REPORT (WRITTEN)
There was no discussion on this item.
CONSENT AGENDA: All items listed below are considered to be routine by the City
Council and will be enacted with one motion. There will be no separate discussion of
items unless a Councilmember or citizen so requests, in which event the item will be
removed from the general order of business and considered in its normal sequence.
4. CONSENT AGENDA:
Consent Agenda items are considered to be routine by the City Council and are enacted
with one motion.
4A. APPROVE MINUTES FROM THE MARCH 3, 2020 REGULAR CITY COUNCIL
MEETING.
4B. APPROVE THE 2019 COMPREHENSIVE ANNUAL FINANCIAL REPORT.
4C. APPROVE THE PURCHASE OF CISCO SMARTNET FROM PRESIDIO IN AN
AMOUNT NOT TO EXCEED $109,000.
REGULAR CITY COUNCIL MEETING MINUTES, MARCH 17, 2020
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4D. APPROVE A CONTRACT RENEWAL FOR UTILITY PARTS TO ATLAS UTILITY
SUPPLY CO. IN AN AMOUNT NOT TO EXCEED $500,000.
4E. APPROVE A CONTRACT RENEWAL FOR UTILITY PARTS TO FERGUSON
WATERWORKS IN AN AMOUNT NOT TO EXCEED $100,000.
4F. APPROVE PURCHASE OF REPLACEMENT STREET SWEEPER FROM
KINLOCH EQUIPMENT & SUPPLY, INC. IN THE AMOUNT OF $216,632.
4G. APPROVE RESOLUTION NO. 20-014, CITY OF SOUTHLAKE PERSONNEL
POLICY AUTHORIZING THE CITY MANAGER TO ENACT PERSONNEL
POLICIES IN EMERGENT SITUATIONS.
4H. CANCEL THE APRIL 7, 2020 CITY COUNCIL MEETING.
APPROVED
Motion was made to approve the Consent Agenda Items 4A-4H as written, noting the
following:
- The April 21st City Council meeting or others following may be conducted via video
conference;
- Tabling Agenda Items 6A, 6B, 6C, 6D, 6E, 9A, 9B, and 9C to a date and time
established by staff.
Motion: McCaskill
Second: Shafi
Ayes: Shafi, McCaskill, Hill, Smith, Archer
Approved: 5-0
REGULAR AGENDA:
5. PUBLIC FORUM
Mayor Hill opened the public forum at 7:16pm. There being no one wishing to speak,
Mayor Hill closed the public forum at 7:16pm.
6. ORDINANCES, SECOND READINGS, PUBLIC HEARINGS, AND RELATED
ITEMS:
6A. RESOLUTION NO. 20-007, ZA20-0010, SPECIFIC USE PERMIT FOR A
RESIDENTIAL SOLAR ENERGY SYSTEM ON PROPERTY DESCRIBED AS
LOT 3R1, M. MAHAFFEY NO. 916 ADDITION, AN ADDITION TO THE CITY OF
SOUTHLAKE, DENTON COUNTY, TEXAS AND LOCATED AT 245 E. BOB
JONES ROAD, SOUTHLAKE, TEXAS. CURRENT ZONING: “SF-2” SINGLE
FAMILY RESIDENTIAL DISTRICT. SPIN NEIGHBORHOOD #1. PUBLIC
HEARING
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TABLED UNDER CONSENT
6B. ZA20-0014, SITE PLAN FOR LOT 6, PLAYERS CIRCLE ON PROPERTY BEING
DESCRIBED AS LOT 6, PLAYERS CIRCLE ADDITION, AN ADDITION TO THE
CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS LOCATED AT 220
PLAYERS CIRCLE, SOUTHLAKE TEXAS. CURRENT ZONING: "C-3"
GENERAL COMMERCIAL DISTRICT. SPIN NEIGHBORHOOD #10. PUBLIC
HEARING
TABLED UNDER CONSENT
6C. RESOLUTION NO. 20-008, (ZA20-0011), SPECIFIC USE PERMIT FOR
OUTDOOR SALES AND SERVICES FOR CAMP GLADIATOR ON PROPERTY
DESCRIBED AS LOTS 5 AND 7, BLOCK 1, SOUTHLAKE CROSSING PHASE
II, AN ADDITION TO THE CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS
LOCATED AT 2101 AND 2001 W. SOUTHLAKE BLVD., TEXAS. CURRENT
ZONING: “C-3” GENERAL COMMERCIAL DISTRICT. SPIN NEIGHBORHOOD
#10. PUBLIC HEARING
TABLED UNDER CONSENT
6D. RESOLUTION NO. 20-009, (ZA20-0012), SPECIFIC USE PERMIT FOR
OUTDOOR SALES AND SERVICES FOR CAMP GLADIATOR ON PROPERTY
DESCRIBED AS LOT 1R, BLOCK 1, WHITE CHAPEL METHODIST CHURCH
ADDITION, AN ADDITION TO THE CITY OF SOUTHLAKE, TARRANT
COUNTY, TEXAS LOCATED AT 185 S. WHITE CHAPEL BLVD., TEXAS.
CURRENT ZONING: “CS” COMMUNITY SERVICES DISTRICT. SPIN
NEIGHBORHOOD #9. PUBLIC HEARING
TABLED UNDER CONSENT
6E. RESOLUTION NO. 20-010, (ZA20-0013), SPECIFIC USE PERMIT FOR
OUTDOOR SALES AND SERVICES FOR CAMP GLADIATOR ON PROPERTY
DESCRIBED AS LOT 5R, GREEN MEADOW SUBDIVISION, AN ADDITION TO
THE CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS LOCATED AT 800 S.
KIMBALL AVE., TEXAS. CURRENT ZONING: “CS” COMMUNITY SERVICES
DISTRICT. SPIN NEIGHBORHOOD #8. PUBLIC HEARING
TABLED UNDER CONSENT
7. ORDINANCES, FIRST READINGS, AND RELATED ITEMS: (THERE ARE NO
ITEMS ON THIS AGENDA.)
8. RESOLUTIONS: (THERE ARE NO ITEMS ON THIS AGENDA.)
REGULAR CITY COUNCIL MEETING MINUTES, MARCH 17, 2020
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9. OTHER ITEMS FOR CONSIDERATION:
9A. SV20-0003, SIGN VARIANCE TO SIGN ORDINANCE NO. 704, AS AMENDED,
FOR BANYAN COURT CAPITAL, LOCATED AT 151 PLAYERS CIRCLE,
SOUTHLAKE, TX
TABLED UNDER CONSENT
9B. SV20-0004, SIGN VARIANCE TO SIGN ORDINANCE NO. 704, AS AMENDED,
FOR STONY BROOK, LOCATED AT 102 STONY BROOK WAY, SOUTHLAKE,
TX
TABLED UNDER CONSENT
9C. MSP19-0003, AMENDMENT TO THE MASTER SIGN PLAN FOR METHODIST
SOUTHLAKE HOSPITAL LOCATED AT 401-451 E. SH 114, SOUTHLAKE,
TEXAS.
TABLED UNDER CONSENT
10. OTHER ITEMS FOR DISCUSSION: (THERE ARE NO ITEMS ON THIS
AGENDA.)
11. ADJOURNMENT
Mayor Hill adjourned the meeting at 7:17pm.
*An audio recording of this meeting will be permanently retained in the City Secretary’s
Office.
MINUTES APPROVED ON THIS, THE 21ST DAY OF APRIL 2020.
______________________________
Laura Hill
Mayor
ATTEST:
______________________________
Amy Shelley, TRMC
City Secretary