2020-03-17 CC AgendaCITY OF
SOUTHLAKI✓
TEXAS
REGULAR CITY COUNCIL MEETING AGENDA MARCH 17. 2020
LOCATION: 1400 Main Street, Southlake, Texas 76092
Council Chambers in Town Hall
WORK SESSION: 5:30 P.M.
Call to order
Invocation: Clayton Reed
3. Discuss all items on tonight's agenda. No action will be taken and each item will
be considered during the Regular Session.
REGULAR SESSION: Immediately following the work session
Call to order.
A. Executive Session: Pursuant to the Open Meetings Act, Chapter 551,
Texas Government Code, Sections 551.071, 551.072, 551.073, 551.074,
551.076, 551.087, 418.183(f), and 418.106(d) & (e). Refer to posted list
attached hereto and incorporated herein. Executive Session may be held.
City Council meeting.
Section 551.071: Consultation with city attorney.
a. Seek advice of the city attorney regarding maintenance
responsibilities for city parks.
b. Seek advice of the city attorney regarding legal questions associated
with solid waste license agreements.
c. Seek advice of the city attorney regarding legal issues associated
with municipal setting designation.
d. Seek advice of the city attorney regarding legal issues with a public
health response.
e. Seek advice of the city attorney regarding the establishment of term
limits for board and commission positions.
f. Seek advice of the city attorney regarding driveway access to FM
1938 for a future subdivision located on property addressed as 208
Randol Mill and located at the northern terminus of Maranatha Way.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
March 17, 2020
Page 2 of 6
2. Section 551.072: Deliberation regarding real property.
a. Discuss the potential purchase or lease of real property for city
facilities and projects.
B. Reconvene: Action necessary on items discussed in Executive Session.
3. REPORTS:
A. Mayor's Report
B. City Manager's Report
1. Stormwater Management Program
2. Financial Report (written)
CONSENT AGENDA: All items listed below are considered to be routine by the City
Council and will be enacted with one motion. There will be no separate discussion of
items unless a Councilmember or citizen so requests, in which event the item will be
removed from the general order of business and considered in its normal sequence.
4. Consent:
A. Approve minutes from the March 3, 2020 regular City Council meeting.
B. Approve the 2019 Comprehensive Annual Financial Report.
C. Approve the purchase of Cisco SMARTnet from Presidio in an amount not
to exceed $109,000.
D. Approve a contract renewal for utility parts to Atlas Utility Supply Co. in an
amount not to exceed $500,000.
E. Approve a contract renewal for utility parts to Ferguson Waterworks in
amount not to exceed $100,000.
F. Approve purchase of replacement street sweeper from Kinloch Equipment
& Supply, Inc. in the Amount of $216,632.
G. Approve Resolution No. 20-014, City of Southlake personnel policy
authorizing the City Manager to enact personnel policies in emergent
situations.
H. Cancel the April 7, 2020 City Council meeting.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
March 17, 2020
Page 3 of 6
REGULAR AGENDA:
5. Public Forum. (The Public Forum will not begin priorto 7:00 p.m. This is the public's
opportunity to address the City Council about non -agenda items. During this
proceeding, the City Council will not discuss, consider or take action on any item
presented. We respectfully ask that anyone stepping forward to speak during
Public Forum to please limit remarks to three minutes or less.)
6. Ordinances, second readings, public hearings, and related items:
A. Resolution No. 20-007, ZA20-0010, Specific Use Permit for a Residential
Solar Energy System on property described as Lot 3R1, M. Mahaffey No.
916 Addition, an addition to the City of Southlake, Denton County, Texas
and located at 245 E. Bob Jones Road, Southlake, Texas. Current Zoning:
"SF -2" Single Family Residential District. SPIN Neighborhood #1. PUBLIC
HEARING
B. ZA20-0014, Site Plan for Lot 6, Players Circle on property being described
as Lot 6, Players Circle Addition, an addition to the City of Southlake,
Tarrant County, Texas located at 220 Players Circle, Southlake Texas.
Current Zoning: "C-3" General Commercial District. SPIN Neighborhood
#10. PUBLIC HEARING
C. Resolution No. 20-008, (ZA20-0011), Specific Use Permit for Outdoor Sales
and Services for Camp Gladiator on property described as Lots 5 and 7,
Block 1, Southlake Crossing Phase II, an addition to the City of Southlake,
Tarrant County, Texas located at 2101 and 2001 W. Southlake Blvd.,
Texas. Current Zoning: "C-3" General Commercial District. SPIN
Neighborhood #10. PUBLIC HEARING
D. Resolution No. 20-009, (ZA20-0012), Specific Use Permit for Outdoor Sales
and Services for Camp Gladiator on property described as Lot 1 R, Block 1,
White Chapel Methodist Church Addition, an addition to the City of
Southlake, Tarrant County, Texas located at 185 S. White Chapel Blvd.,
Texas. Current Zoning: "CS" Community Services District. SPIN
Neighborhood #9. PUBLIC HEARING
E. Resolution No. 20-010, (ZA20-0013), Specific Use Permit for Outdoor Sales
and Services for Camp Gladiator on property described as Lot 5R, Green
Meadow Subdivision, an addition to the City of Southlake, Tarrant County,
Texas located at 800 S. Kimball Ave., Texas. Current Zoning: "CS"
Community Services District. SPIN Neighborhood #8. PUBLIC HEARING
7. Ordinances, first readings, and related items: (There are no items on this agenda.)
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
March 17, 2020
Page 4 of 6
8. Resolutions: (There are no items on this agenda.)
9. Other items for consideration:
A. SV20-0003, Sign Variance to Sign Ordinance No. 704, as amended, for
Banyan Court Capital, located at 151 Players Circle, Southlake, TX
B. SV20-0004, Sign Variance to Sign Ordinance No. 704, as amended, for
Stony Brook, located at 102 Stony Brook Way, Southlake, TX
C. MSP19-0003, Amendment to the Master Sign Plan for Methodist Southlake
Hospital located at 401-451 E. SH 114, Southlake, Texas.
10. Other items for discussion: (There are no items on this agenda.)
11. Adjournment
CERTIFICATE
I hereby certify that the above agenda was posted on the official bulletin boards at Town
Hall, 1400 Main Street, Southlake, Texas, on Friday, March 13, 2020, by 5:00 p.m.,
pursuant to the Texas,:63'Favn$ft Code, Chapter 551.
`
City Secretary �**
........
If
If you plan to attend this public meeting and have a disability that requires special needs,
please advise the City Secretary's Office 48 hours in advance at 817-748-8016 and
reasonable accommodations will be made to assist you.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
March 17, 2020
Page 5 of 6
EXECUTIVE SESSION
Section 551.071: Consultation with attorney. The City Council may conduct a private
consultation with its attorney when the City Council seeks the advice of its attorney
concerning any item on this agenda, about pending and contemplated litigation, or a
settlement offer, or on a matter in which the duty of the attorney to the City Council under
the Texas Disciplinary Rules of Professional Conduct of the State Board of Texas clearly
conflicts with Chapter 551. This includes the following pending and/or contemplated
litigation subjects:
1. James H. Watson v. City of Allen, et.al.; Civil Action No. 4:15 -CV -00335-A.
2. Constance Westfall v. Jose Luna, Nathaniel Anderson, Venessa Trevino, Chris
Melton, and Thomas Roberson, and the City of Southlake; Civil Action No. 4:15 -
CV -00874-0.
3. Chad Wilson and Martha Wilson, Individually and as next friend, for S.W. v. City of
Southlake, Southlake Police Department and Randy Baker, Individually; Civil
Action No. 4:16-cv-00057.
4. Lester J. Strait v. Savannah Court Partnership, et.al.; Cause No. 342-281936-15.
5. Lester J. Strait v. Savannah Court Partnership, et.al.; Cause No. 342-295089-17.
6. David Lesak v. John Stokes (City of Southlake) — Civil Action No. 4:18 -CV -00295-
0
7. Russell Smith v. Blas A Hernandez, and Southlake, Texas — Civil Action No. 4:19-
cv-940
Section 551.072: Deliberation regarding real property. The City Council may conduct a
closed meeting to deliberate the purchase, exchange, lease or value of real property.
Section 551.073: Deliberation regarding prospective gift or donation. The City Council
may conduct a closed meeting to deliberate a negotiated contract for a prospective gift or
donation to the City.
Section 551.074: Deliberation regarding personnel matters. The City Council may
deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or
dismissal of public officers, including the City Manager, City Secretary, City Attorney,
Municipal Judge and city boards and commission members. A complete list of the city
boards and commissions is on file in the City Secretary's Office.
Section 551.076: Deliberation regarding security devices. The City Council may
deliberate the deployment, or specific occasions for implementation of security personnel
or devices.
Section 551.087: Deliberation regarding economic development negotiations. The City
Council may discuss or deliberate regarding commercial or financial information received
from a business prospect that the city seeks to have locate, stay, or expand in or near the
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
March 17, 2020
Page 6 of 6
city and which the City is conducting economic development negotiations; or to deliberate
the offer of a financial or other incentive to a business prospect as described above.
Section 418.183(f): Texas Disaster Act. The City Council may deliberate information: 1)
for purposes of preventing, investigating, or responding to an act of terrorism or related
criminal activity and involving emergency response providers, their staffing, contact
information and tactical plans; 2) that relates to the risk or vulnerability of persons or
property, including infrastructure, to an act of terrorism; 3) that relates to the assembly of
an explosive weapon, the location of a material that may be used in a chemical, biological
or radioactive weapon, or unpublished information pertaining to vaccines or devices to
detect biological agents or toxins; 4) that relates to details of the encryption codes or
security keys for a public communication system; 5) that relates to a terrorism -related
report to an agency of the United States; 6) that relates to technical details of particular
vulnerabilities of critical infrastructure to an act of terrorism; 7) that relates to information
regarding security measures or security systems intended to protect public and private
property from an act of terrorism. The Texas Disaster Act specifically requires that a tape
recording of the closed meeting be made.
Section 418.106(d) & (e): Local meetings to discuss emergency management plans
regarding pipeline safety. The City Council may discuss emergency management plans
involving pipeline safety and/or security of pipeline infrastructures or facilities when those
plans or discussions contain such sensitive information.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork