2020-03-03 CC Minutes CITY OF
SOUTHLAKE
TEXAS
REGULAR CITY COUNCIL MEETING MINUTES MARCH 3, 2020
LOCATION: 1400 Main Street, Southlake, Texas 76092
Council Chambers in Town Hall
CITY COUNCIL PRESENT: Mayor Laura Hill, Mayor Pro Tern Shawn McCaskill, Deputy
Mayor Pro Tern John Huffman, and Councilmembers Shahid Shafi, Chad Patton, Ronell
Smith and Christopher Archer.
STAFF PRESENT: City Manager Shana Yelverton, Assistant City Manager and Director
of Economic Development & Tourism Alison Ortowski, Assistant City Manager Ben
Thatcher, Assistant to the City Manager Lauren LaNeave, Chief Performance &
Innovation Officer Dale Dean, Deputy Director of Public Relations Pilar Schank, Chief
Financial Officer Sharen Jackson, Director of Community Services Chris Tribble, Deputy
Director of Economic Development Daniel Cortez, Police Chief James Brandon, Fire
Marshal Kelly Clements, Director of Human Resources Stacey Black, Deputy Director of
Information Technology Jerry Weitzel, Senior Director of Planning and Development
Services Ken Baker, Director of Public Works Rob Cohen, City Attorney Allen Taylor, and
City Secretary Amy Shelley.
WORK SESSION:
1. CALL TO ORDER
Work Session was called to order by Mayor Laura Hill at 5:30pm.
2. INVOCATION: CLAYTON REED
Mr. Reed gave the invocation. Mayor Laura Hill led the pledges of allegiance to the United
States and Texas Flags.
3. SOUTHLAKE BUSINESS SPOTLIGHT — MALOUF'S
Deputy Director of Economic Development Daniel Cortez introduced Mr. Michael Malouf
who provided an overview of Malouf's.
4. MID-CITIES CARE CORPS
Mayor Hill introduced Mr. Duane Buuck, the Executive Director of Mid-Cities Care Corps,
who shared the mission, programs, services and community impact of the Mid-Cities Care
Corps.
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5. DISCUSS ALL ITEMS ON TONIGHT'S AGENDA. NO ACTION WILL BE TAKEN
AND EACH ITEM WILL BE CONSIDERED DURING THE REGULAR SESSION.
Mayor Hill reviewed the items on tonight's consent agenda.
REGULAR SESSION: Immediately following the work session
1. CALL TO ORDER
Regular Session was called to order by Mayor Hill at 5:59pm.
2A. EXECUTIVE SESSION
Mayor Hill announced the City Council would go into Executive Session pursuant to the
Open Meetings Act, Chapter 551, Texas Government Code, Section 551.071 consultation
with city attorney and Section 551.072 deliberation regarding real property. City Council
adjourned for Executive Session at 5:59pm. Executive Session began at 6:05pm and
concluded at 6:50pm.
2B. RECONVENE
Mayor Hill reconvened the meeting at 7:04pm.
As a result of Executive Session, a motion was made to direct the City Manager to
purchase property for City facilities on Brumlow Avenue as discussed in executive
session in an amount not to exceed $4,169,513.
Motion: McCaskill
Second: Huffman
Ayes: Shafi, McCaskill, Patton, Hill, Smith, Huffman, Archer
Approved: 7-0
3. REPORTS:
3A. MAYOR'S REPORT
Mayor Hill had nothing to report.
3B. CITY MANAGER'S REPORT
3B1. EMPLOYEE AWARD RECOGNITION
City Manager Shana Yelverton introduced Director of Human Resources Stacey Black
who provided highlights of the employees recognized during employee appreciation
week.
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CONSENT AGENDA: All items listed below are considered to be routine by the City
Council and will be enacted with one motion. There will be no separate discussion of
items unless a Councilmember or citizen so requests, in which event the item will be
removed from the general order of business and considered in its normal sequence.
4. CONSENT AGENDA:
Consent Agenda items are considered to be routine by the City Council and are enacted
with one motion.
4A. APPROVE MINUTES FROM THE FEBRUARY 18, 2020 REGULAR CITY
COUNCIL MEETING.
4B. AWARD THE CONTRACT FOR THE CONSTRUCTION OF BICENTENNIAL
PARK PHASE 3 TO DEAN ELECTRIC, INC. DBA DEAN CONSTRUCTION IN
AN AMOUNT NOT TO EXCEED $975,000.
4C. ZA20-0008, PRELIMINARY PLAT FOR THE CANOPY ON PROPERTY
DESCRIBED AS TRACT 2A02, SAMUEL FREEMAN SURVEY, ABSTRACT NO.
525, SOUTHLAKE, TARRANT COUNTY, TEXAS AND LOCATED AT 395
SHADY LN. (ADDRESSED AS 409 SHADY LN. BY TARRANT APPRAISAL
DISTRICT), SOUTHLAKE, TEXAS. CURRENT ZONING: "SF-1A" SINGLE
FAMILY RESIDENTIAL DISTRICT. SPIN NEIGHBORHOOD #4.
4D. VARIANCE TO SUBDIVISION ORDINANCE NO. 483, SECTION 4.01(I), AS
AMENDED, REGARDING PLAT EXPIRATION, TO EXTEND THE VALIDITY OF
CASE ZA18-0052, PLAT REVISION FOR LOTS 3R1 AND 3R2, BLOCK 1,
PARKWAY OFFICE CENTER ADDITION ON PROPERTY DESCRIBED AS
TRACT 6C, THOMAS M. HOOD SURVEY, ABSTRACT NO. 706, CITY OF
SOUTHLAKE, TARRANT COUNTY, TEXAS AND A PORTION OF LOT 3,
BLOCK 1, PARKWAY OFFICE CENTER ADDITION (ALSO DESCRIBED AS
LOT 3A, BLOCK 1, PARKWAY OFFICE CENTER ADDITION), AN ADDITION
TO THE CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS AND LOCATED
AT 1700 N. WHITE CHAPEL BOULEVARD AND 190 W. STATE HWY. 114,
SOUTHLAKE, TEXAS. CURRENT ZONING: "S-P-1" DETAILED SITE PLAN
DISTRICT. SPIN NEIGHBORHOOD #3.
4E. APPROVE PURCHASE OF REPLACEMENT VEHICLE FROM CALDWELL
COUNTRY CHEVROLET IN THE AMOUNT OF $56,830.
4F. APPROVE THE PURCHASE OF CISCO SECURITY SUITE FROM PRESIDIO IN
AN AMOUNT NOT TO EXCEED $81,500.
4G. APPROVE TOSHIBA COPIER SERVICE EXPENSES IN AN AMOUNT NOT TO
EXCEED $120,000.
4H. APPROVE AN ENGINEERING SERVICES AGREEMENT (ESA) WITH KIMLEY-
HORN AND ASSOCIATES, INC. TO PROVIDE ENGINEERING DESIGN
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SERVICES ASSOCIATED WITH THE RELOCATION AND ACCOMMODATION
OF EXISTING SANITARY SEWER FACILITIES FOR THE SH 114 FRONTAGE
ROAD AND RAMP IMPROVEMENTS FROM KIRKWOOD BOULEVARD TO
DOVE ROAD PROJECT IN AN AMOUNT NOT TO EXCEED $158,100.
41. APPROVE AN INTERLOCAL AGREEMENT (ILA) WITH THE TROPHY CLUB
MUNICIPAL UTILITY DISTRICT (MUD) NO. 1 FOR SHARED CONSTRUCTION
COSTS FOR THE RELOCATION OF SANITARY SEWER LINES FOR THE SH
114 FRONTAGE ROAD AND RAMP IMPROVEMENTS FROM KIRKWOOD
BOULEVARD TO DOVE ROAD PROJECT.
APPROVED
Motion was made to approve the Consent Agenda Items 4A-4I as written.
Motion: McCaskill
Second: Huffman
Ayes: Shafi, McCaskill, Patton, Hill, Smith, Huffman, Archer
Approved: 7-0
REGULAR AGENDA:
5. PUBLIC FORUM
Mayor Hill opened the public forum at 7:15pm.
There being no one wishing to speak, Mayor Hill closed the public forum at 7:15pm.
6. ORDINANCES, SECOND READINGS, PUBLIC HEARINGS, AND RELATED
ITEMS:
6A. RESOLUTION NO. 20-012, ADOPTING A TAX ABATEMENT POLICY;
ESTABLISHING GUIDELINES AND CRITERIA FOR TAX ABATEMENT
AGREEMENTS; AND, ELECTING TO CONTINUE ELIGIBILITY TO
PARTICIPATE IN TAX ABATEMENT. PUBLIC HEARING
APPROVED
Assistant City Manager and Director of Economic Development & Tourism Alison
Ortowski presented Item 6A and answered questions from Council.
Mayor Hill opened the public hearing at 7:18pm. There being no one wishing to speak,
Mayor Hill closed the public hearing at 7:18pm.
Motion was made to approve Item 6A, Resolution No. 20-012, adopting a tax abatement
policy; establishing guidelines and criteria for tax abatement agreements; and, electing to
continue eligibility to participate in tax abatement.
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Motion: McCaskill
Second: Huffman
Ayes: Shafi, McCaskill, Patton, Hill, Smith, Huffman, Archer
Approved: 7-0
In accordance with Section 4.21 of the City Charter, the caption for this item is listed as
follows:
RESOLUTION NO. 20-012
A RESOLUTION OF THE CITY OF SOUTHLAKE, TEXAS, ADOPTING A TAX
ABATEMENT POLICY; ESTABLISHING GUIDELINES AND CRITERIA FOR TAX
ABATEMENT AGREEMENTS; ELECTING TO CONTINUE ELIGIBILITY TO
PARTICIPATE IN TAX ABATEMENT; AND PROVIDING AN EFFECTIVE DATE.
7. ORDINANCES, FIRST READINGS, AND RELATED ITEMS: (THERE ARE NO
ITEMS ON THIS AGENDA.)
8. RESOLUTIONS: (THERE ARE NO ITEMS ON THIS AGENDA.)
9. OTHER ITEMS FOR CONSIDERATION:
9A. SV20-0002, SIGN VARIANCE TO SIGN ORDINANCE NO. 704, AS AMENDED,
FOR C.H. ROBINSON LOCATED AT 2106 E. SH 114, SUITE 405. SOUTHLAKE,
TX.
APPROVED
Senior Director of Planning and Development Services Ken Baker presented Item 9A and
answered questions from Council.
Motion was made to approve Item 9A, SV20-0002, Sign Variance to Sign Ordinance No.
704, as amended, for C.H. Robinson located at 2106 E. SH 114, Suite 405, subject to the
Staff Report dated February 25, 2020, and granting the following:
- Allowing an upper story attached building sign to be located on a wall that is not
entirely congruent with the tenant's lease space and to allow larger than permitted
letter with logo heights of 48".
Motion: McCaskill
Second: Huffman
Ayes: Shafi, McCaskill, Patton, Hill, Smith, Huffman, Archer
Approved: 7-0
9B. SCN20-0004, AT&T - SMALL CELL NODE, LOCATED AT 1080 S. CARROLL
AVENUE ADJACENT TO NOBLE OAKS PARK
APPROVED
Senior Director of Planning and Development Services Ken Baker presented Item 9B and
answered questions from Council.
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Motion was made to approve Item 9B, SCN20-0004, AT&T - Small Cell Node, located at
1080 S. Carroll Avenue adjacent to Noble Oaks Park, subject to the Staff Report dated
February 24, 2020, and noting the following:
- Node shall have a fluted base and no light
Motion: McCaskill
Second: Huffman
Ayes: Shafi, McCaskill, Patton, Hill, Smith, Huffman, Archer
Approved: 7-0
9C. SCN20-0005, AT&T - SMALL CELL NODE, LOCATED AT 1211 S. WHITE
CHAPEL BLVD.
APPROVED
Senior Director of Planning and Development Services Ken Baker presented Item 9C and
answered questions from Council.
Motion was made to approve Item 9C, SCN20-0005, AT&T - Small Cell Node, located at
1211 S. White Chapel Blvd., subject to the Staff Report dated February 24, 2020, and
noting the following:
- Node shall have a fluted base and no light
Motion: McCaskill
Second: Huffman
Ayes: Shafi, McCaskill, Patton, Hill, Smith, Huffman, Archer
Approved: 7-0
9D. SCN20-0006, AT&T - SMALL CELL NODE, LOCATED AT 371 STATE ST.
APPROVED
Senior Director of Planning and Development Services Ken Baker presented Item 9D and
answered questions from Council.
Motion was made to approve Item 9D, SCN20-0006, AT&T - Small Cell Node, located at
371 State St., subject to the Staff Report dated February 24, 2020, and noting the
following:
- Node shall have a fluted base and side light
Motion: McCaskill
Second: Huffman
Ayes: Shafi, McCaskill, Patton, Hill, Smith, Huffman, Archer
Approved: 7-0
9E. SCN20-0007, AT&T - SMALL CELL NODE, LOCATED AT 351 CENTRAL AVE.
APPROVED
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Senior Director of Planning and Development Services Ken Baker presented Item 9E and
answered questions from Council.
Motion was made to approve Item 9E, SCN20-0005, AT&T - Small Cell Node, located at
351 Central Ave., subject to the Staff Report dated February 25, 2020, and noting the
following:
- Node shall have a fluted base and side light
Motion: McCaskill
Second: Huffman
Ayes: Shafi, McCaskill, Patton, Hill, Smith, Huffman, Archer
Approved: 7-0
9F. SCN20-0008, AT&T - SMALL CELL NODE, LOCATED AT 1651 E. SH 114 AT
THE INTERSECTION OF CENTRAL AVE.
APPROVED
Senior Director of Planning and Development Services Ken Baker presented Item 9F and
answered questions from Council.
Motion was made to approve Item 9F, SCN20-0005, AT&T - Small Cell Node, located at
1651 E. SH 114 at the intersection of Central Ave., subject to the Staff Report dated
February 25, 2020, and noting the following:
- Node shall have a fluted base and no light
Motion: McCaskill
Second: Huffman
Ayes: Shafi, McCaskill, Patton, Hill, Smith, Huffman, Archer
Approved: 7-0
10. OTHER ITEMS FOR DISCUSSION: (THERE ARE NO ITEMS ON THIS
AGENDA.)
11. ADJOURNMENT
Mayor Hill adjourned the meeting at 8:03pm.
*An audio recording of this meeting will be permanently retained in the City Secretary's
Office.
MINUTES APPROVED ON THIS, THE 17TH DAY OF MARCH 2020.
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Laura Dill
Mayor
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