2020-03-03 CC AgendaCITY OF
SOUTHLAKE
TEXAS
REGULAR CITY COUNCIL MEETING AGENDA MARCH 3 2020
LOCATION: 1400 Main Street, Southlake, Texas 76092
Council Chambers in Town Hall
WORK SESSION: 5:30 P.M.
Call to order
Invocation: Clayton Reed
3. Southlake Business Spotlight— Maloufs
4. Mid -Cities Care Corps
5. Discuss all items on tonight's agenda. No action will be taken and each item will
be considered during the Regular Session.
REGULAR SESSION: Immediately following the work session
Call to order.
2. A. Executive Session: Pursuant to the Open Meetings Act, Chapter 551,
Texas Government Code, Sections 551.071, 551.072, 551.073, 551.074,
551.076, 551.087, 418.183(f), and 418.106(d) & (e). Refer to posted list
attached hereto and incorporated herein. Executive Session may be held.
Section 551.071: Consultation with city attorney.
a. Seek advice of the city attorney regarding legal issues related to
legislative items.
b. Seek advice of the city attorney regarding pending litigation subjects.
c. Seek advice of the city attorney regarding a bond election.
d. Seek advice of the city attorney regarding maintenance
responsibilities of city parks.
2. Section 551.072: Deliberation regarding real property.
a. Discuss the potential purchase or lease or real property for city
facilities and projects.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
March 3, 2020
Page 2 of 6
B. Reconvene: Action necessary on items discussed in Executive Session.
3. REPORTS:
A. Mayor's Report
B. City Manager's Report
1. Employee Award Recognition
CONSENT AGENDA: All items listed below are considered to be routine by the City
Council and will be enacted with one motion. There will be no separate discussion of
items unless a Councilmember or citizen so requests, in which event the item will be
removed from the general order of business and considered in its normal sequence.
4. Consent:
A. Approve minutes from the February 18, 2020 regular City Council meeting.
B. Award the contract for the construction of Bicentennial Park Phase 3 to
Dean Electric, Inc. dba Dean Construction in an amount not to exceed
$975,000.
C. ZA20-0008, Preliminary Plat for The Canopy on property described as Tract
2A02, Samuel Freeman Survey, Abstract No. 525, Southlake, Tarrant
County, Texas and located at 395 Shady Ln. (addressed as 409 Shady Ln.
by Tarrant Appraisal District), Southlake, Texas. Current Zoning: "SF -1A"
Single Family Residential District. SPIN Neighborhood #4.
D. Variance to Subdivision Ordinance No. 483, Section 4.01 (1), as amended,
regarding plat expiration, to extend the validity of case ZA18-0052, Plat
Revision for Lots 3R1 and 3R2, Block 1, Parkway Office Center Addition on
property described as Tract 6C, Thomas M. Hood Survey, Abstract No. 706,
City of Southlake, Tarrant County, Texas and a portion of Lot 3, Block 1,
Parkway Office Center Addition (also described as Lot 3A, Block 1, Parkway
Office Center Addition), an addition to the City of Southlake, Tarrant County,
Texas and located at 1700 N. White Chapel Boulevard and 190 W. State
Hwy. 114, Southlake, Texas. Current Zoning: "S -P-1" Detailed Site Plan
District. SPIN Neighborhood #3.
E. Approve purchase of replacement vehicle from Caldwell Country Chevrolet
in the amount of $56,830.
F. Approve the purchase of Cisco Security Suite from Presidio in an amount
not to exceed $81,500.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
March 3, 2020
Page 3 of 6
G. Approve Toshiba copier service expenses in an amount not to exceed
$120,000.
H. Approve an Engineering Services Agreement (ESA) with Kimley-Horn and
Associates, Inc. to provide engineering design services associated with the
relocation and accommodation of existing sanitary sewer facilities for the
SH 114 Frontage Road and Ramp Improvements from Kirkwood Boulevard
to Dove Road project in an amount not to exceed $158,100.
Approve an Interlocal Agreement (ILA) with the Trophy Club Municipal
Utility District (MUD) No. 1 for shared construction costs for the relocation
of sanitary sewer lines for the SH 114 Frontage Road and Ramp
Improvements from Kirkwood Boulevard to Dove Road project.
REGULAR AGENDA:
5. Public Forum. (The Public Forum will not begin priorto 7:00 p.m. This is the public's
opportunity to address the City Council about non -agenda items. During this
proceeding, the City Council will not discuss, consider or take action on any item
presented. We respectfully ask that anyone stepping forward to speak during
Public Forum to please limit remarks to three minutes or less.)
6. Ordinances, second readings, public hearings, and related items:
A. Resolution No. 20-012, adopting a tax abatement policy; establishing
guidelines and criteria for tax abatement agreements; and, electing to
continue eligibility to participate in tax abatement. PUBLIC HEARING
7. Ordinances, first readings, and related items: (There are no items on this agenda.)
8. Resolutions: (There are no items on this agenda.)
9. Other items for consideration:
A. SV20-0002, Sign Variance to Sign Ordinance No. 704, as amended, for
C.H. Robinson located at 2106 E. SH 114, Suite 405. Southlake, TX.
B. SCN20-0004, AT&T - Small Cell Node, located at 1080 S. Carroll Avenue
adjacent to Noble Oaks Park
C. SCN20-0005, AT&T - Small Cell Node, located at 1211 S. White Chapel
Blvd.
D. SCN20-0006, AT&T - Small Cell Node, located at 371 State St.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
March 3, 2020
Page 4 of 6
E. SCN20-0007, AT&T - Small Cell Node, located at 351 Central Ave.
F. SCN20-0008, AT&T - Small Cell Node, located at 1651 E. SH 114 at the
intersection of Central Ave.
10. Other items for discussion: (There are no items on this agenda.)
11. Adjournment
CERTIFICATE
I hereby certify that the above agenda was posted on the official bulletin boards at Town
Hall, 1400 Main Street, Southlake Texas, on Friday, February 28, 2020, by 5:00 p.m.,
pursuant to the Texas Gove n`Mq LW�gy °f phapter 551.
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Amy"h Iley, TRMC = }'
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City Secretary
If you plan to attend thispuof#1V; d have a disability that requires special needs,
please advise the City Secretary's Office 48 hours in advance at 817-748-8016 and
reasonable accommodations will be made to assist you.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
March 3, 2020
Page 5 of 6
EXECUTIVE SESSION
Section 551.071: Consultation with attorney. The City Council may conduct a private
consultation with its attorney when the City Council seeks the advice of its attorney
concerning any item on this agenda, about pending and contemplated litigation, or a
settlement offer, or on a matter in which the duty of the attorney to the City Council under
the Texas Disciplinary Rules of Professional Conduct of the State Board of Texas clearly
conflicts with Chapter 551. This includes the following pending and/or contemplated
litigation subjects:
1. James H. Watson v. City of Allen, et.al.; Civil Action No. 4:15 -CV -00335-A.
2. Constance Westfall v. Jose Luna, Nathaniel Anderson, Venessa Trevino, Chris
Melton, and Thomas Roberson, and the City of Southlake; Civil Action No. 4:15 -
CV -00874-0.
3. Chad Wilson and Martha Wilson, Individually and as next friend, for S.W. v. City of
Southlake, Southlake Police Department and Randy Baker, Individually; Civil
Action No. 4:16-cv-00057.
4. Lester J. Strait v. Savannah Court Partnership, et.al.; Cause No. 342-281936-15.
5. Lester J. Strait v. Savannah Court Partnership, et.al.; Cause No. 342-295089-17.
6. David Lesak v. John Stokes (City of Southlake) — Civil Action No. 4:18 -CV -00295-
0
7. Russell Smith v. Blas A Hernandez, and Southlake, Texas — Civil Action No. 4:19-
cv-940
Section 551.072: Deliberation regarding real property. The City Council may conduct a
closed meeting to deliberate the purchase, exchange, lease or value of real property.
Section 551.073: Deliberation regarding prospective gift or donation. The City Council
may conduct a closed meeting to deliberate a negotiated contract for a prospective gift or
donation to the City.
Section 551.074: Deliberation regarding personnel matters. The City Council may
deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or
dismissal of public officers, including the City Manager, City Secretary, City Attorney,
Municipal Judge and city boards and commission members. A complete list of the city
boards and commissions is on file in the City Secretary's Office.
Section 551.076: Deliberation regarding security devices. The City Council may
deliberate the deployment, or specific occasions for implementation of security personnel
or devices.
Section 551.087: Deliberation regarding economic development negotiations. The City
Council may discuss or deliberate regarding commercial or financial information received
from a business prospect that the city seeks to have locate, stay, or expand in or near the
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
March 3, 2020
Page 6 of 6
city and which the City is conducting economic development negotiations; or to deliberate
the offer of a financial or other incentive to a business prospect as described above.
Section 418.183(f): Texas Disaster Act. The City Council may deliberate information: 1)
for purposes of preventing, investigating, or responding to an act of terrorism or related
criminal activity and involving emergency response providers, their staffing, contact
information and tactical plans; 2) that relates to the risk or vulnerability of persons or
property, including infrastructure, to an act of terrorism; 3) that relates to the assembly of
an explosive weapon, the location of a material that may be used in a chemical, biological
or radioactive weapon, or unpublished information pertaining to vaccines or devices to
detect biological agents or toxins; 4) that relates to details of the encryption codes or
security keys for a public communication system; 5) that relates to a terrorism -related
report to an agency of the United States; 6) that relates to technical details of particular
vulnerabilities of critical infrastructure to an act of terrorism; 7) that relates to information
regarding security measures or security systems intended to protect public and private
property from an act of terrorism. The Texas Disaster Act specifically requires that a tape
recording of the closed meeting be made.
Section 418.106(d) & (e): Local meetings to discuss emergency management plans
regarding pipeline safety. The City Council may discuss emergency management plans
involving pipeline safety and/or security of pipeline infrastructures or facilities when those
plans or discussions contain such sensitive information.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork