Item 4E MemoCITY OF
SOUTHLAKE
1y/1:81V1Kell :7_1►11XIIIIsIT,
l
March 3, 2020
To: Shana Yelverton, City Manager
From: Sharen Jackson, Chief Financial Officer
Timothy Slifka, Purchasing Manager
Subject: Item 4E Approve Purchase of Replacement Vehicle from Caldwell
Country Chevrolet in the amount of $56,830
Action
Requested
Background
Information:
Financial
Considerations:
Approve purchase of replacement vehicles from Caldwell Country
Chevrolet in the amount of $56,830
This vehicle is replacing a unit which was totaled by an accident. State
of Texas and City of Southlake bidding requirements have been met
by utilizing a BuyBoard cooperative purchasing contract.
Department Vehicle Type Cost
Police 2020 Chevrolet Police Tahoe 4x4 $56,830
TOTAL $56,830
The request will be funded with residual FY 2020 Vehicle Replacement
Fund and insurance reimbursement.
Strategic Link: C1 — Achieve the highest standards of safety and security.
132 — Collaborate with select partners to implement service
solutions.
F2 — Invest to provide and maintain high quality public assets.
Citizen Input/
Board Review: None
Legal Review: None
Alternatives: Deny and not replace damaged vehicle. This will lead to a reduction
of available police units.
Supporting
Documents: BuyBoard Pricing Worksheets.
Staff
Recommendation: Approve the purchase of the replacement vehicle from Caldwell
Country Chevrolet.
QUOTE# OOAA-CAPQ57784 CONTRACT PRICING WORKSHEET
End User: CITY OF SOUTHLAKE
Contractor: CALDWELL COUNTRY CHEV
Contact Name: TIM SLIFKA
CALDWELL COUNTRY CHEVROLET
Email: TSLIFKA@CI.SOUTHLAKE.TX.US
Prepared By: Averyt Knapp
Phone #: 817-748-8312
Email:
aknapp@caldwellcountry.com
Fax #: 817-748-8010
Phone #: 800-299-7283 or 979-
567-6116
Location City & State: SOUTHLAKE
Fax #: 979-567-0853
Date Prepared: FEBRUARY 19, 2020
Address: P. O. Box 27,
Caldwell, TX 77836
Contract: BUY BOARD #601-19
Tax ID # 14-1856872
Product Description: 2020 CHEVROLET TAHOE PPV 4X4 CK15706
M M
A Base Price & Options:
$36,505
B Published Options
Code
Description
Cost
Code
Description
Cost
LH SPOTLIGHT, PPV,
5.3L -V8, 6 -SPD
AUTOMATIC, LOCKING
REAR AXLE
DIFFERENTIAL, CLOTH
BUCKETS/VINYL REAR
BENCH, FULL RUBBER
FLOOR, AIR CONDITION
FRONT AND REAR,
AMFM-STEREO
W/BLUETOOTH, TILT,
CRUISE, POWER
WINDOWS, POWER
LOCKS, POWER
MIRRORS, KEYLESS
ENTRY, SINGLE KEY
SYSTEM, DEEP TINT
GLASS, RUNNING
BOARDS, TRAILER TOW
HITCH, REAR VISION
CAMERA
INCL
CALDWELL COUNTRY CHEVROLET
PO BOX 27
CALDWELL,TEXAS 77836
Subtotal B
C Unpublished Options
Code Description Cost Description Cost
Subtotal C
INCL
D
Other Price Adjustments (Installation, Delivery, Etc...)
Subtotal D
INCL
E
Unit Cost Before Fee &
Non -Equipment Charges(A+B+C+D)
$36,505
X
Quantity Ordered
1
Subtotal E
$36,505
F
Non -Equipment Charges
(Trade-In, Warranty, Etc...)
BUY BOARD
$400
CAPQ57784
LOGISTICS
$19,416
$509
G.
Color of Vehicle: BLACK
H.
Total Purchase Price
(E+F) (VALID UNITL 3/30/2020)
$56,830
Estimated Delivery
Date:
120 DAYS APPX
,Z**Sp
= CAP FLEET
',-,,,, U P F I T T E R S
.rrr�
CAP Fleet Upfitters, LLC
2603 Taylors Valley Road
Belton, TX 76513
Phone: 254-773-1959
Name / Address
SOUTHLAKE, CITY OF
CITY OF SOUTHLAKE
1400 MAIN ST STE 440
SOUTHLAKE, TX 76092
Salesperson: Jon Rainwater
Email: jrainwater@capfleetupfitters.com
VIN:
End User: SOUTHLAKE PATROL SPEC 2020
Notes
BUYBOARD 524-17
QUOTE IS GOOD THROUGH 4-30-2020
Quote
Date 02/19/2020
Quote # CAPQ57784
Ship to:
SOUTHLAKE, CITY OF
CITY OF SOUTHLAKE
1400 MAIN ST STE 440
SOUTHLAKE, TX 76092
Year
Make
Model
Part #
Qty
Description
Unit Price
Total
1B8DEDE
1
LIBERTY II DUO WC 48" D/E/D/E - Fully Populated
$ 2,820.00
$ 2,820.00
IJ795HT
1
LIBERTY 2 EMITTER PREWIRE W/TD
$ 74.00
$ 74.00
795H
1
GTT 795H LED EMITTER
$ 1,065.00
$ 1,065.00
CCSRN5
1
CARBIDE SIREN SYS W/ CANPORT
$ 0.00
$ 0.00
CANCTL7
1
CANTROL CONTROLLER 21 PUSH-BUTTON, 4-
$ 0.00
$ 0.00
POSITION SLIDE SWTICH
CC5K2
1
CCSRN5 INSTALL KIT CHEVY TAHOE
$ 0.00
$ 0.00
SA315P
1
SA315P SPEAKER, BLACK PLASTIC
$ 0.00
$ 0.00
SAK1
1
SA -315 MOUNT KIT UNIVERSAL
$ 0.00
$ 0.00
STPKT93
1
LIGHTBAR STRAP KIT # 93
$ 0.00
$ 0.00
PB57T15HD
1
HD Push Bumper
$ 275.00
$ 275.00
PRPSP570OT15A
1
Passenger1/2 Sliding Polycarbonate Window,Recessed
$ 550.00
$ 550.00
Panel. & Lower Extension Panel
S5705T150SB
1
Standard Transport Seat w/ 7 Ga. Steel Screen Window
$ 1,100.00
$ 1,100.00
Cargo Barrier, and Outboard Seat Belts
GVPM5715D-K
1
Vertical Partition Mount Dual Weapon Tri -Lock Gunrack
$ 375.00
$ 375.00
w/Straiaht Kev
DP57T15
1
Pair, Black ABS, Rear Door Panels (for use with WB57T15
$ 110.00
$ 110.00
& WBP57T15 Window Armor only)
WB57T15
1
Pair, Steel Window Bars (for use with DP57T15 Rear Door
$ 165.00
$ 165.00
Panels only )
C-HDM-204
1
8.5" Heavy Duty Telescoping Pole, side mount, short
$ 115.00
$ 115.00
C -MD -119
1
ACTADP,HDM,SLIDE,TS,SP
$ 215.00
$ 215.00
CG -X
1
Chargeguard-select
$ 75.00
$ 75.00
C -ADP -110
1
Adapter plate that allows for mounting Havis docks or C-
$ 15.00
$ 15.00
MD -200 Series to a C-UMM Series
C-UMM-101
1
Universal monitor mount assembly
$ 50.00
$ 50.00
UT -2001
1
UNIVERSAL RUGGED CRADLE FOR APPROXIMATELY
$ 165.00
$ 165.00
9"-11" COMPUTING DEVICE
C-3329-UNV
1
Keyboard mounting plate for Multi devices
$ 100.00
$ 100.00
CC -F -TMC -79
1
STANDARD WIDTH TAHOE CONSOLE
$ 325.00
$ 325.00
AC -SIDEARM -6
1
6" SIDE -MOUNT ARM REST
$ 75.00
$ 75.00
L3-AP1 SET
1
DC OUTLET PLUG W/BLACK CAP
$ 10.00
$ 10.00
AC-INBHG
1
TROY 4" INTL BEV. HOLDER W/FINGERS
$ 45.00
$ 45.00
VTX609J
2
VERTEX SUPER -LED SPLIT RED/BLU
$ 65.00
$ 130.00
NOTES: HEADLIGHTS
WWW.CAPFLEETUPFITTERS.COM
Page 1
E)ZZ CAP FLEET
U P F I T T E R S
CAP Fleet Upfitters, LLC
2603 Taylors Valley Road
Belton, TX 76513
Phone: 254-773-1959
Name / Address
SOUTHLAKE, CITY OF
CITY OF SOUTHLAKE
1400 MAIN ST STE 440
SOUTHLAKE, TX 76092
Salesperson: Jon Rainwater
Email: jrainwater@capfleetupfitters.com
VIN :
End User: SOUTHLAKE PATROL SPEC 2020
Notes
BUYBOARD 524-17
QUOTE IS GOOD THROUGH 4-30-2020
Quote
Date 02/19/2020
Quote # CAPQ57784
Ship to:
SOUTHLAKE, CITY OF
CITY OF SOUTHLAKE
1400 MAIN ST STE 440
SOUTHLAKE, TX 76092
Year
Make
Model
Part #
Qty
Description
Unit Price
Total
VTX609R
4
VERTEX SUPER -LED LIGHT RED
$ 65.00
$ 260.00
NOTES: BRAKE
DP833020
1
DOMINATOR PLUS 8-LINZ 3R 3B 2W
$ 677.00
$ 677.00
DP4RCCB
2
DOMINATOR PLUS 4-LINZ6 R/W/W/B
$ 365.00
$ 730.00
CAPBKT4
2
DOMINATOR REAR SIDE BRACKET
$ 12.00
$ 24.00
MXCT15JJ
1
ION MIRROR -BEAM TAHOE RB/RB, SMOKED LENS
$ 228.00
$ 228.00
M4J
4
M4 LED FLASHER BLUE/RED
$ 127.00
$ 508.00
I3JC
2
TRIO ION R/B W/ WHT OVERRIDE
$ 100.00
$ 200.00
NOTES: LP BRACKET WHITE ON REVERSE
IONBKT1
1
ION LICENSE PLATE BKT HORIZ.
$ 22.00
$ 22.00
ITRAYW8
1
INNER EDGE RST WC 8 -LT TRAY
$ 627.00
$ 627.00
IS458
1
INNER EDGE RST 8/10 -LT TAHOE
$ 0.00
$ 0.00
ISDK
4
INNER EDGE FST/RST DUO RED/AMB
$ 25.00
$ 100.00
ISDM
4
INNER EDGE FST/RST DUO BLU/AMB
$ 25.00
$ 100.00
60CREGCS
2
12V WHT/RED 6" COMPARTMENT LT
$ 115.00
$ 230.00
OSROOSCR
3
OVAL STEADY LED LT RED CHROME
$ 16.50
$ 49.50
SSFPOSI6
1
SOLID STATE HEADLIGHT FLASHER
$ 58.00
$ 58.00
PSJ02FCR
4
DUO1m, Amber/Blue, Amber/White, Blue/White, Red/Blue,
$ 98.00
$ 392.00
Red/Amber or Red/White, 69 Flash Patterns including
Steady -Burn, Clear Lens
NOTES: 2 EACH RUNNING BOARD
MMBP
1
MAGNETIC MIC KIT
$ 25.00
$ 25.00
WGP02225-102
1
2017 TAHOE BRACKET FOR 4RE (CAMERA AND
$ 85.00
$ 85.00
INSTALL
1
Installation
LABOR
1
LABOR
$ 4,300.00
$ 4,300.00
CSLABOR
1
CUSTOMER SUPPLED PARTS LABOR
$ 0.00
$ 0.00
PROGFEE
1
PROGRAMMING FEE
$ 200.00
$ 200.00
SSUPPLY
1
SHOP SUPPLIES
$ 195.00
$ 195.00
FB6-PLC
2
6 HEAD FUSE BLOCK W/ PILOT/INDICATOR LIGHTS &
$ 11.00
$ 22.00
CAPHARNESS
1
CAP FLEET WIRING HARNESS
$ 295.00
$ 295.00
SHIP
1
SHIPPING & HANDLING
$ 600.00
$ 600.00
DEALER
1
DEALER PREP
$ 75.00
$ 75.00
INSPECT
1
ALL CAP FLEET INSTALLATIONs COME WITH AGENCY
$ 60.00
$ 60.00
LIFETIME WARRANTY
WWW.CAPFLEETUPFITTERS.COM
Page 2
= CAP FLEET
',-,,,, U P F I T T E R S
.rrr�
CAP Fleet Upfitters, LLC
2603 Taylors Valley Road
Belton, TX 76513
Phone: 254-773-1959
Name / Address
SOUTHLAKE, CITY OF
CITY OF SOUTHLAKE
1400 MAIN ST STE 440
SOUTHLAKE, TX 76092
Salesperson: Jon Rainwater
Email: jrainwater@capfleetupfitters.com
VIN:
End User: SOUTHLAKE PATROL SPEC 2020
Notes
BUYBOARD 524-17
QUOTE IS GOOD THROUGH 4-30-2020
Quote
Date 02/19/2020
Quote # CAPQ57784
Ship to:
SOUTHLAKE, CITY OF
CITY OF SOUTHLAKE
1400 MAIN ST STE 440
SOUTHLAKE, TX 76092
Year
Make
Model
Part #
Qty
Description
Unit Price
Total
CS—Note
1
DISCLAIMER - LABOR PRICING IS ONLY GOOD FOR
$ 0.00
$ 0.00
ALL PRODUCTS AND SERVICES INCLUDED IN THIS
PP -TAH -2015-L3-1 D-
1
11" SIGNLE DRAWER LEVEL 3 ON PASS OPEN TRAY
$ 1,500.00
$ 1,500.00
11 -FB -SET
ON DRIVERS DESIGNED TO WORK WITH CARGO
FP-MXTL5000
1
FACEPLATE FOR MOTOROLA 5000
$ 0.00
$ 0.00
FP-WC10285909
1
1 TROY PRODUCTS WHELEN CANCTL7 FACEPLATE
1 $0.001
$ 0.00
This quote is good for 30 days from date of quote.
Subtotal $ 19,416.50
Tax $ 0.00
Grand $ 19,416.50
I hereby authorize the install work therein set forth to be done by CAP Fleet Upfitters, together with the furnishing by CAP Fleet Upfitters of the necessary parts and other material for
such install and agree that CAP Fleet Upfitters is not responsible for any delays caused by unavailability or delayed availability of parts or material for any reason; that CAP Fleet
Upfitters neither assumes or authorizes any other person to assume for CAP Fleet Upfitters any liability in connection with such install; that CAP Fleet Upfitters shall not be responsible
for loss or damage to the above vehicle, or articles left therein; in case of fire, theft, any Act of God, or other cause beyond CAP Fleet Upfitters control; that CAP Fleet Upfitters
employees may operate the above vehicle on streets, highways, or elsewhere for the purpose of testing and/or inspecting such vehicle.
WWW.CAPFLEETUPFITTERS.COM
QUOTES ARE GOOD FOR 30 DAYS.
PLEASE SIGN BELOW IF ALL ITEMS & QUANTITIES ARE APPROVED.
X
Page 3
Index Pagel of 1
Phone: 800.695.2919
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cooparirrrs Ynrchaaray
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Vendor Contract Information
Back
Searches: Vendor Name: Caldwell Country Chevrolet, LLC
Search by Vendor Address: P. O. Box 27
Browse Contracts Caldwell, TX 77836
Phone Number: (979) 567-6116
Email: aknapp@caldwellcountry.com
Search: Website: http://www.caldwellcountrychevrolet.com
Federal ID: 14-1856872
All Contact: Averyt Knapp
O Vendor Discounts Only Accepts RFQs: Yes
O Catalog Pricing Only Minority Owned: No
Women Owned: No
Refine Your Search: Service -Disabled Veteran Owned: No
Vendors EDGAR Forms Received: Yes
Caldwell Country Chevrolet, LLC[X] No Israel Boycott Certificate: Yes
Price Range
Show all prices No Excluded Foreign Terrorist Orgs: Yes
Category Contract Name: Vehicles, Heavy Duty Trucks, Police Motorcycles, Parts, and Service Labor
None Selected Contract#: 601-19
Contract Effective Date: 12/01/2019
Vehicles, Heavy Duty Trucks, Police
Motorcycles, Parts, and Service Expiration Date: 11/30/2022
Labor[X] Service Fee: Vehicles purchase orders are subject to a $400 service fee
Payment Terms: Net 30 days
Delivery Days: 120
Shipping Terms: Pre -paid and added to invoice
Freight Terms: FOB Destination
Ship Via: Common Carrier
Additional Resources Region Served: All Texas Regions
States Served: All States
Quote Reference Number: 601-19
Return Policy: Negotiable
Contract Documents
EDGAR Notice:
Click to view EDGAR Notice
Proposal Documents:
Click to view BuyBoard Proposal Documents
Regulatory Notice:
Click to view Bonding Regulatory Notice
Proposal Files:
Click to view Vendor Proposal Files Documents
Contact us 800.695.2919
https://app.buyboard.com/Search/Index?SearchTerm=&Vendorld=1556&DiscountProduct... 2/19/2020
CITY OF
SOUTHLAKE
1y/1:81V1Kell :7_1►11XIIIIsIT,
l
March 3, 2020
To: Shana Yelverton, City Manager
From: Sharen Jackson, Chief Financial Officer
Timothy Slifka, Purchasing Manager
Subject: Item 4E Approve Purchase of Replacement Vehicle from Caldwell
Country Chevrolet in the amount of $56,830
Action
Requested
Background
Information:
Financial
Considerations:
Approve purchase of replacement vehicles from Caldwell Country
Chevrolet in the amount of $56,830
This vehicle is replacing a unit which was totaled by an accident. State
of Texas and City of Southlake bidding requirements have been met
by utilizing a BuyBoard cooperative purchasing contract.
Department Vehicle Type Cost
Police 2020 Chevrolet Police Tahoe 4x4 $56,830
TOTAL $56,830
The request will be funded with residual FY 2020 Vehicle Replacement
Fund and insurance reimbursement.
Strategic Link: C1 — Achieve the highest standards of safety and security.
132 — Collaborate with select partners to implement service
solutions.
F2 — Invest to provide and maintain high quality public assets.
Citizen Input/
Board Review: None
Legal Review: None
Alternatives: Deny and not replace damaged vehicle. This will lead to a reduction
of available police units.
Supporting
Documents: BuyBoard Pricing Worksheets.
Staff
Recommendation: Approve the purchase of the replacement vehicle from Caldwell
Country Chevrolet.