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Item 4E MemoCITY OF SOUTHLAKE 1y/1:81V1Kell :7_1►11XIIIIsIT, l March 3, 2020 To: Shana Yelverton, City Manager From: Sharen Jackson, Chief Financial Officer Timothy Slifka, Purchasing Manager Subject: Item 4E Approve Purchase of Replacement Vehicle from Caldwell Country Chevrolet in the amount of $56,830 Action Requested Background Information: Financial Considerations: Approve purchase of replacement vehicles from Caldwell Country Chevrolet in the amount of $56,830 This vehicle is replacing a unit which was totaled by an accident. State of Texas and City of Southlake bidding requirements have been met by utilizing a BuyBoard cooperative purchasing contract. Department Vehicle Type Cost Police 2020 Chevrolet Police Tahoe 4x4 $56,830 TOTAL $56,830 The request will be funded with residual FY 2020 Vehicle Replacement Fund and insurance reimbursement. Strategic Link: C1 — Achieve the highest standards of safety and security. 132 — Collaborate with select partners to implement service solutions. F2 — Invest to provide and maintain high quality public assets. Citizen Input/ Board Review: None Legal Review: None Alternatives: Deny and not replace damaged vehicle. This will lead to a reduction of available police units. Supporting Documents: BuyBoard Pricing Worksheets. Staff Recommendation: Approve the purchase of the replacement vehicle from Caldwell Country Chevrolet. QUOTE# OOAA-CAPQ57784 CONTRACT PRICING WORKSHEET End User: CITY OF SOUTHLAKE Contractor: CALDWELL COUNTRY CHEV Contact Name: TIM SLIFKA CALDWELL COUNTRY CHEVROLET Email: TSLIFKA@CI.SOUTHLAKE.TX.US Prepared By: Averyt Knapp Phone #: 817-748-8312 Email: aknapp@caldwellcountry.com Fax #: 817-748-8010 Phone #: 800-299-7283 or 979- 567-6116 Location City & State: SOUTHLAKE Fax #: 979-567-0853 Date Prepared: FEBRUARY 19, 2020 Address: P. O. Box 27, Caldwell, TX 77836 Contract: BUY BOARD #601-19 Tax ID # 14-1856872 Product Description: 2020 CHEVROLET TAHOE PPV 4X4 CK15706 M M A Base Price & Options: $36,505 B Published Options Code Description Cost Code Description Cost LH SPOTLIGHT, PPV, 5.3L -V8, 6 -SPD AUTOMATIC, LOCKING REAR AXLE DIFFERENTIAL, CLOTH BUCKETS/VINYL REAR BENCH, FULL RUBBER FLOOR, AIR CONDITION FRONT AND REAR, AMFM-STEREO W/BLUETOOTH, TILT, CRUISE, POWER WINDOWS, POWER LOCKS, POWER MIRRORS, KEYLESS ENTRY, SINGLE KEY SYSTEM, DEEP TINT GLASS, RUNNING BOARDS, TRAILER TOW HITCH, REAR VISION CAMERA INCL CALDWELL COUNTRY CHEVROLET PO BOX 27 CALDWELL,TEXAS 77836 Subtotal B C Unpublished Options Code Description Cost Description Cost Subtotal C INCL D Other Price Adjustments (Installation, Delivery, Etc...) Subtotal D INCL E Unit Cost Before Fee & Non -Equipment Charges(A+B+C+D) $36,505 X Quantity Ordered 1 Subtotal E $36,505 F Non -Equipment Charges (Trade-In, Warranty, Etc...) BUY BOARD $400 CAPQ57784 LOGISTICS $19,416 $509 G. Color of Vehicle: BLACK H. Total Purchase Price (E+F) (VALID UNITL 3/30/2020) $56,830 Estimated Delivery Date: 120 DAYS APPX ,Z**Sp = CAP FLEET ',-,,,, U P F I T T E R S .rrr� CAP Fleet Upfitters, LLC 2603 Taylors Valley Road Belton, TX 76513 Phone: 254-773-1959 Name / Address SOUTHLAKE, CITY OF CITY OF SOUTHLAKE 1400 MAIN ST STE 440 SOUTHLAKE, TX 76092 Salesperson: Jon Rainwater Email: jrainwater@capfleetupfitters.com VIN: End User: SOUTHLAKE PATROL SPEC 2020 Notes BUYBOARD 524-17 QUOTE IS GOOD THROUGH 4-30-2020 Quote Date 02/19/2020 Quote # CAPQ57784 Ship to: SOUTHLAKE, CITY OF CITY OF SOUTHLAKE 1400 MAIN ST STE 440 SOUTHLAKE, TX 76092 Year Make Model Part # Qty Description Unit Price Total 1B8DEDE 1 LIBERTY II DUO WC 48" D/E/D/E - Fully Populated $ 2,820.00 $ 2,820.00 IJ795HT 1 LIBERTY 2 EMITTER PREWIRE W/TD $ 74.00 $ 74.00 795H 1 GTT 795H LED EMITTER $ 1,065.00 $ 1,065.00 CCSRN5 1 CARBIDE SIREN SYS W/ CANPORT $ 0.00 $ 0.00 CANCTL7 1 CANTROL CONTROLLER 21 PUSH-BUTTON, 4- $ 0.00 $ 0.00 POSITION SLIDE SWTICH CC5K2 1 CCSRN5 INSTALL KIT CHEVY TAHOE $ 0.00 $ 0.00 SA315P 1 SA315P SPEAKER, BLACK PLASTIC $ 0.00 $ 0.00 SAK1 1 SA -315 MOUNT KIT UNIVERSAL $ 0.00 $ 0.00 STPKT93 1 LIGHTBAR STRAP KIT # 93 $ 0.00 $ 0.00 PB57T15HD 1 HD Push Bumper $ 275.00 $ 275.00 PRPSP570OT15A 1 Passenger1/2 Sliding Polycarbonate Window,Recessed $ 550.00 $ 550.00 Panel. & Lower Extension Panel S5705T150SB 1 Standard Transport Seat w/ 7 Ga. Steel Screen Window $ 1,100.00 $ 1,100.00 Cargo Barrier, and Outboard Seat Belts GVPM5715D-K 1 Vertical Partition Mount Dual Weapon Tri -Lock Gunrack $ 375.00 $ 375.00 w/Straiaht Kev DP57T15 1 Pair, Black ABS, Rear Door Panels (for use with WB57T15 $ 110.00 $ 110.00 & WBP57T15 Window Armor only) WB57T15 1 Pair, Steel Window Bars (for use with DP57T15 Rear Door $ 165.00 $ 165.00 Panels only ) C-HDM-204 1 8.5" Heavy Duty Telescoping Pole, side mount, short $ 115.00 $ 115.00 C -MD -119 1 ACTADP,HDM,SLIDE,TS,SP $ 215.00 $ 215.00 CG -X 1 Chargeguard-select $ 75.00 $ 75.00 C -ADP -110 1 Adapter plate that allows for mounting Havis docks or C- $ 15.00 $ 15.00 MD -200 Series to a C-UMM Series C-UMM-101 1 Universal monitor mount assembly $ 50.00 $ 50.00 UT -2001 1 UNIVERSAL RUGGED CRADLE FOR APPROXIMATELY $ 165.00 $ 165.00 9"-11" COMPUTING DEVICE C-3329-UNV 1 Keyboard mounting plate for Multi devices $ 100.00 $ 100.00 CC -F -TMC -79 1 STANDARD WIDTH TAHOE CONSOLE $ 325.00 $ 325.00 AC -SIDEARM -6 1 6" SIDE -MOUNT ARM REST $ 75.00 $ 75.00 L3-AP1 SET 1 DC OUTLET PLUG W/BLACK CAP $ 10.00 $ 10.00 AC-INBHG 1 TROY 4" INTL BEV. HOLDER W/FINGERS $ 45.00 $ 45.00 VTX609J 2 VERTEX SUPER -LED SPLIT RED/BLU $ 65.00 $ 130.00 NOTES: HEADLIGHTS WWW.CAPFLEETUPFITTERS.COM Page 1 E)ZZ CAP FLEET U P F I T T E R S CAP Fleet Upfitters, LLC 2603 Taylors Valley Road Belton, TX 76513 Phone: 254-773-1959 Name / Address SOUTHLAKE, CITY OF CITY OF SOUTHLAKE 1400 MAIN ST STE 440 SOUTHLAKE, TX 76092 Salesperson: Jon Rainwater Email: jrainwater@capfleetupfitters.com VIN : End User: SOUTHLAKE PATROL SPEC 2020 Notes BUYBOARD 524-17 QUOTE IS GOOD THROUGH 4-30-2020 Quote Date 02/19/2020 Quote # CAPQ57784 Ship to: SOUTHLAKE, CITY OF CITY OF SOUTHLAKE 1400 MAIN ST STE 440 SOUTHLAKE, TX 76092 Year Make Model Part # Qty Description Unit Price Total VTX609R 4 VERTEX SUPER -LED LIGHT RED $ 65.00 $ 260.00 NOTES: BRAKE DP833020 1 DOMINATOR PLUS 8-LINZ 3R 3B 2W $ 677.00 $ 677.00 DP4RCCB 2 DOMINATOR PLUS 4-LINZ6 R/W/W/B $ 365.00 $ 730.00 CAPBKT4 2 DOMINATOR REAR SIDE BRACKET $ 12.00 $ 24.00 MXCT15JJ 1 ION MIRROR -BEAM TAHOE RB/RB, SMOKED LENS $ 228.00 $ 228.00 M4J 4 M4 LED FLASHER BLUE/RED $ 127.00 $ 508.00 I3JC 2 TRIO ION R/B W/ WHT OVERRIDE $ 100.00 $ 200.00 NOTES: LP BRACKET WHITE ON REVERSE IONBKT1 1 ION LICENSE PLATE BKT HORIZ. $ 22.00 $ 22.00 ITRAYW8 1 INNER EDGE RST WC 8 -LT TRAY $ 627.00 $ 627.00 IS458 1 INNER EDGE RST 8/10 -LT TAHOE $ 0.00 $ 0.00 ISDK 4 INNER EDGE FST/RST DUO RED/AMB $ 25.00 $ 100.00 ISDM 4 INNER EDGE FST/RST DUO BLU/AMB $ 25.00 $ 100.00 60CREGCS 2 12V WHT/RED 6" COMPARTMENT LT $ 115.00 $ 230.00 OSROOSCR 3 OVAL STEADY LED LT RED CHROME $ 16.50 $ 49.50 SSFPOSI6 1 SOLID STATE HEADLIGHT FLASHER $ 58.00 $ 58.00 PSJ02FCR 4 DUO1m, Amber/Blue, Amber/White, Blue/White, Red/Blue, $ 98.00 $ 392.00 Red/Amber or Red/White, 69 Flash Patterns including Steady -Burn, Clear Lens NOTES: 2 EACH RUNNING BOARD MMBP 1 MAGNETIC MIC KIT $ 25.00 $ 25.00 WGP02225-102 1 2017 TAHOE BRACKET FOR 4RE (CAMERA AND $ 85.00 $ 85.00 INSTALL 1 Installation LABOR 1 LABOR $ 4,300.00 $ 4,300.00 CSLABOR 1 CUSTOMER SUPPLED PARTS LABOR $ 0.00 $ 0.00 PROGFEE 1 PROGRAMMING FEE $ 200.00 $ 200.00 SSUPPLY 1 SHOP SUPPLIES $ 195.00 $ 195.00 FB6-PLC 2 6 HEAD FUSE BLOCK W/ PILOT/INDICATOR LIGHTS & $ 11.00 $ 22.00 CAPHARNESS 1 CAP FLEET WIRING HARNESS $ 295.00 $ 295.00 SHIP 1 SHIPPING & HANDLING $ 600.00 $ 600.00 DEALER 1 DEALER PREP $ 75.00 $ 75.00 INSPECT 1 ALL CAP FLEET INSTALLATIONs COME WITH AGENCY $ 60.00 $ 60.00 LIFETIME WARRANTY WWW.CAPFLEETUPFITTERS.COM Page 2 = CAP FLEET ',-,,,, U P F I T T E R S .rrr� CAP Fleet Upfitters, LLC 2603 Taylors Valley Road Belton, TX 76513 Phone: 254-773-1959 Name / Address SOUTHLAKE, CITY OF CITY OF SOUTHLAKE 1400 MAIN ST STE 440 SOUTHLAKE, TX 76092 Salesperson: Jon Rainwater Email: jrainwater@capfleetupfitters.com VIN: End User: SOUTHLAKE PATROL SPEC 2020 Notes BUYBOARD 524-17 QUOTE IS GOOD THROUGH 4-30-2020 Quote Date 02/19/2020 Quote # CAPQ57784 Ship to: SOUTHLAKE, CITY OF CITY OF SOUTHLAKE 1400 MAIN ST STE 440 SOUTHLAKE, TX 76092 Year Make Model Part # Qty Description Unit Price Total CS—Note 1 DISCLAIMER - LABOR PRICING IS ONLY GOOD FOR $ 0.00 $ 0.00 ALL PRODUCTS AND SERVICES INCLUDED IN THIS PP -TAH -2015-L3-1 D- 1 11" SIGNLE DRAWER LEVEL 3 ON PASS OPEN TRAY $ 1,500.00 $ 1,500.00 11 -FB -SET ON DRIVERS DESIGNED TO WORK WITH CARGO FP-MXTL5000 1 FACEPLATE FOR MOTOROLA 5000 $ 0.00 $ 0.00 FP-WC10285909 1 1 TROY PRODUCTS WHELEN CANCTL7 FACEPLATE 1 $0.001 $ 0.00 This quote is good for 30 days from date of quote. Subtotal $ 19,416.50 Tax $ 0.00 Grand $ 19,416.50 I hereby authorize the install work therein set forth to be done by CAP Fleet Upfitters, together with the furnishing by CAP Fleet Upfitters of the necessary parts and other material for such install and agree that CAP Fleet Upfitters is not responsible for any delays caused by unavailability or delayed availability of parts or material for any reason; that CAP Fleet Upfitters neither assumes or authorizes any other person to assume for CAP Fleet Upfitters any liability in connection with such install; that CAP Fleet Upfitters shall not be responsible for loss or damage to the above vehicle, or articles left therein; in case of fire, theft, any Act of God, or other cause beyond CAP Fleet Upfitters control; that CAP Fleet Upfitters employees may operate the above vehicle on streets, highways, or elsewhere for the purpose of testing and/or inspecting such vehicle. WWW.CAPFLEETUPFITTERS.COM QUOTES ARE GOOD FOR 30 DAYS. PLEASE SIGN BELOW IF ALL ITEMS & QUANTITIES ARE APPROVED. X Page 3 Index Pagel of 1 Phone: 800.695.2919 ►��� Email: � info@buyboard.com cooparirrrs Ynrchaaray Welcome Tim [ Log inistration RFQ Purchase Order Reports Shopping Cart Help Off ] Vendor Contract Information Back Searches: Vendor Name: Caldwell Country Chevrolet, LLC Search by Vendor Address: P. O. Box 27 Browse Contracts Caldwell, TX 77836 Phone Number: (979) 567-6116 Email: aknapp@caldwellcountry.com Search: Website: http://www.caldwellcountrychevrolet.com Federal ID: 14-1856872 All Contact: Averyt Knapp O Vendor Discounts Only Accepts RFQs: Yes O Catalog Pricing Only Minority Owned: No Women Owned: No Refine Your Search: Service -Disabled Veteran Owned: No Vendors EDGAR Forms Received: Yes Caldwell Country Chevrolet, LLC[X] No Israel Boycott Certificate: Yes Price Range Show all prices No Excluded Foreign Terrorist Orgs: Yes Category Contract Name: Vehicles, Heavy Duty Trucks, Police Motorcycles, Parts, and Service Labor None Selected Contract#: 601-19 Contract Effective Date: 12/01/2019 Vehicles, Heavy Duty Trucks, Police Motorcycles, Parts, and Service Expiration Date: 11/30/2022 Labor[X] Service Fee: Vehicles purchase orders are subject to a $400 service fee Payment Terms: Net 30 days Delivery Days: 120 Shipping Terms: Pre -paid and added to invoice Freight Terms: FOB Destination Ship Via: Common Carrier Additional Resources Region Served: All Texas Regions States Served: All States Quote Reference Number: 601-19 Return Policy: Negotiable Contract Documents EDGAR Notice: Click to view EDGAR Notice Proposal Documents: Click to view BuyBoard Proposal Documents Regulatory Notice: Click to view Bonding Regulatory Notice Proposal Files: Click to view Vendor Proposal Files Documents Contact us 800.695.2919 https://app.buyboard.com/Search/Index?SearchTerm=&Vendorld=1556&DiscountProduct... 2/19/2020 CITY OF SOUTHLAKE 1y/1:81V1Kell :7_1►11XIIIIsIT, l March 3, 2020 To: Shana Yelverton, City Manager From: Sharen Jackson, Chief Financial Officer Timothy Slifka, Purchasing Manager Subject: Item 4E Approve Purchase of Replacement Vehicle from Caldwell Country Chevrolet in the amount of $56,830 Action Requested Background Information: Financial Considerations: Approve purchase of replacement vehicles from Caldwell Country Chevrolet in the amount of $56,830 This vehicle is replacing a unit which was totaled by an accident. State of Texas and City of Southlake bidding requirements have been met by utilizing a BuyBoard cooperative purchasing contract. Department Vehicle Type Cost Police 2020 Chevrolet Police Tahoe 4x4 $56,830 TOTAL $56,830 The request will be funded with residual FY 2020 Vehicle Replacement Fund and insurance reimbursement. Strategic Link: C1 — Achieve the highest standards of safety and security. 132 — Collaborate with select partners to implement service solutions. F2 — Invest to provide and maintain high quality public assets. Citizen Input/ Board Review: None Legal Review: None Alternatives: Deny and not replace damaged vehicle. This will lead to a reduction of available police units. Supporting Documents: BuyBoard Pricing Worksheets. Staff Recommendation: Approve the purchase of the replacement vehicle from Caldwell Country Chevrolet.