Item 4B - MemoCITY OF�i lI
SOU 1Tt 1LAKE Item 4B
MEMORANDUM
(March 3, 2020)
To: Shana Yelverton, City Manager
From: Rob Cohen, Director of Public Works
Subject: Award the contract for the construction of Bicentennial Park
Phase 3 to Dean Electric, Inc. dba Dean Construction in an
amount not to exceed $975,000.
Action
Requested: Award the contract for the construction of Bicentennial Park Phase
3 to Dean Electric, Inc. dba Dean Construction in an amount not to
exceed $975,000.
Background
Information:
This project includes park improvements as per the adopted 2030
Parks, Recreation and Open Space/Community Facilities Master
Plan. Project scope includes installation of irrigation and turfgrass in
existing multipurpose field, a synthetic turf field at current inline
hockey court, renovation and repurposing of existing outdoor
restroom to a storage building, and installation of a new safety
fence/netting along the 60/90 baseball field. This scope has been
modified to deduct the previously included water tower
improvements, due to an upcoming infrastructure risk assessment.
Solicitation of bids for this project began on December 15, 2019
and sealed bids were received and opened on January 14, 2020.
The 4 bids received for this project are shown in below bid
tabulation:
BIDDER
BID AMOUNT
Dean Electric, Inc. dba Dean
Construction
$1,548,492.00
North Rock Construction
$1,631,841.45
UST Contracting, LLC
$1,793,047.00
Artisan Building Solutions, LLC
$1,990,583.00
City staff and our design consultant, Parkhill, Smith, & Cooper
reviewed and scored the submitted bids based on the best value
criteria described in the project manual. The evaluation criteria for
this bid are Proposed Contract Price, Qualifications and
Experience, and the Vendor's Past Relationship with the City. The
Page 1 of 2
Item 4B
evaluation of materials and references provided led to the
recommendation of Dean Electric, Inc. dba Dean Construction for
this project.
The bid from Dean Construction came in at $1,548,492 for
anticipated work, however the previously included water tower
portion was deducted from the project scope due to an upcoming
infrastructure risk assessment. The parks portion of this bid came in
at $823,228. For updated anticipated work, staff is requesting
authorization for a total of $975,000, which includes a 10%
contingency, for construction expenses that may arise due to
unforeseen field conditions.
Financial
Considerations: Funding for the Bicentennial Park Phase 3 project is budgeted as
part of the approved Capital Improvement Program. The agreement
is within the project budget.
Strategic Link: This item links to the City's Strategy Map strategic focus areas of
Infrastructure and Quality Development. It specifically relates to the
City's Corporate Objectives, C3: Provide Attractive & Unique
Spaces For Enjoyment Of Personal Interests, F1: Adhere To
Financial Management Principles & Budget, and F2: Invest to
Provide & Maintain High Quality Public Assets.
Citizen Input/
Board Review: The SPDC committee reviewed and recommended the award
contract on March 3, 2020.
Legal Review: This is the standard construction services contract that has been
previously reviewed by the City Attorney.
Alternatives: The City Council may approve or deny the contract.
Supporting
Documents: Attachment A: Bid Tabulation
Attachment B: Location Map
Staff
Recommendation: Award the contract for the construction of Bicentennial Park Phase
3 to Dean Electric, Inc. dba Dean Construction in an amount not to
exceed $975,000.
Staff Contact: Rob Cohen, Director of Public Works
Hunter Harris, Project Manager
Page 2 of 2
RCOLRNS EL
01 RM
MAN &IWM
PARKHILLSIVIITH&COOPER
CITY OF SOUTHLAKE
BICENTENNIAL PARK - PHASE 3
450 W. Southlake Blvd.
Southlake, TX 76092
January 14, 2020 - 10:00 AM
PSC Project No. 03.3967.19
255 N. Center St. Suite 200
Arlington, Texas 76011
817.649.3216
X:\2019\3967.19\04_PRCMNT\2020-01-14 Bicentennial Park Phase 3 Bid Proposal Tabulation.docm
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North Rock Construction
525 S. Loop 288, Suite 105
Denton, TX 76205
X
X
$1,573,855.23
$57,986.22
$1,631,841.45
940-220-5500
(Owner Contingency Added to Total)
(Owner Contingency Added to Total)
Used Incorrect Bid Form
Artisan Building Solutions, LLC
4860 Mark IV Parkway
Fort Worth, TX 76016
X
X
$1,944,683.00
$45,900.00
$1,990,583.00
817-709-0479
UST Contracting, LLC
101 Bourland Road, Suite B
Keller, TX 76248
X
X
$1,726,347.00
$66,700.00
$1,793,047.00
817-307-1960
(Owner Contingency Added to Total)
(Owner Contingency Added to Total)
Used Incorrect Bid Form
Dean Electric, Inc.
dba Dean Construction
701 Hall Street
X
X
$1,510,422.00
$38,070.00
$1,548,492.00
Cedar Hill, TX 75104
972-291-7153
X:\2019\3967.19\04_PRCMNT\2020-01-14 Bicentennial Park Phase 3 Bid Proposal Tabulation.docm
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