Loading...
Memo to SKY from Kim McAdamsCity of Southlake, Texas MEMORANDUM December 7, 1994 TO: Shana Yelverton, Assistant City Manager FROM: Kim McAdams, Park Project Manager SUBJECT: Exterior Signage For Park Facilities Attached are exterior signage needs for Bicentennial Park and the new property at West Beach. We need the Park & Recreation Board to consider these options and make recommendations to the City Council. I am recommending a dark green as our theme color for Bicentennial Park. The exact color theme needs to be decided at the January Board meeting, when we review the architects suggested palette of colors for the masonry and metal roofs. I believe it is important to have the new section of the park blend with the existing park site in regards to signage and park furnishings. Since our last meeting where we discussed park signage, I have incorporated the Board's ideas for a more user friendly rules sign. The Board also recommended a logo on the community building instead of "Southlake". The cost and ability to fabricate such a logo is very expensive and would probably not match, the Mayor suggested just sticking with the letters "Southlake". It also seemed strange to me to put up the letters BUILDING on a Building. So I would like for the Board to consider calling the Community Building something else. I've offered the idea of Southlake Community Center. If you have any questions or suggestions please feel free to call me. o�IY,�cl�a� KM Parks and Recreation Board Meeting Minutes for July 11, 1994 Page 2 • Parks and Recreation Coordinator Tina Harvey shared with the Board the interest survey sent to all citizens for input on what they would like to see included in the parks and recreation programs, etc. Ms. Harvey also commented that she had hired a temporary recreation assistant, Robert Salas. Salas has been working approximately 30 hours per week. He attends school in California and will only be with us for the summer. Agenda Item No. 10. Consider, Timberlake Community Church Variance. Ralph Hester presented to the Board a request from Timberlake Community Church to extend their use of the Community Building for another six (6) months. Mr. Hester informed the board that the Church is close to securing land in Southlake to build a new facility. Mr. Hester commented that it would be hard to say how long it will take to actually build a facility at this time. Ms. Harvey informed the Board that there had been a request for two days in August for police training, but Timberlake Church is willing to go to the Lodge. Mr. Hester extended to the Board an offer to donate $500 to the park similar to the donation they made last year. Assistant City Manager Shana Rice commented on the recently adopted Donation Policy. Mr. Hester would need a copy of the policy and a list of the items needed by the park. Motion was made to approve the Timberlake Community Church request for a six (6) month extension on the use of the Community Building. Motion: V. Johnson Second: Scratchard Ayes: V. Johnson, Scratchard, Murphy, Rollins, Hamilton, Dorer, Zielke Nays: None Approved: 7-0 Agenda Item No. 4. Discussion on Committee Updates. Joint Use Committee. Bethann Scratchard briefed the Board of the gymnasium progress. Ms. Scratchard discussed the interlocal agreement between City of Southlake and Carroll Independent School District and commented that the agreement had been approved by both parties. Ms. Scratchard commented that the committee had discussed the proposed budget for parks and recreation and they were in agreement on the items listed for joint use. Janet Murphy commented that she needed to lessen her meeting load and recommended that Bethann Scratchard take her place at the JUC meetings. The Board was in agreement. Parks and Recreation Board Meeting Minutes for July 11, 1994 Page 3 Keep Southlake Beautiful. Frank Dorer informed the Board that the KSB was going to have a certification ceremony and training session on July 14. Tina Harvey commented on a Wildscape grant sponsored through the Texas Parks and Recreation. KSB has applied for $1, 950 and they are prepared to the match that grant with $3,038. Ms. Harvey commented that they are looking at doing a nature trail near the pine trees and do landscaping around the sign. Southlake Parks Development Corporation. Shana Rice discussed the 2nd phase of the SPDC plan which may be accelerated if everything falls into place. This phase involves the use of the Corp land. Agenda Item No. 5. Discussion of Park Expansion Update. Janet Murphy informed the Board that a meeting was held to review and address any concerns regarding the park expansion plans one last time before construction documents were finalized. The meeting was attended by the architect from J.T. Dunkin & Assoc., Dennis Sims, Mayor Fickes, Greg Last, Shana Rice, herself, and the Baseball and Soccer Associations. Ms. Murphy discussed some of the questions raised by the group and explained the way Dennis Sims and Greg Last addressed those concerns. Questions/concerns included: (1) Perimeter fence would not be done immediately; funds would need to be provided in the next budget. (2) Parking may be an issue; will have to wait and see. One solution would be to take out one of the soccer fields. (3) The need for more storage space for all the associations was discussed. We are still looking for an opening date in March of 1995. Agenda Item No. 6. Discussion of Practice Fields -David McMahan Property. Shana Rice commented that she had spoken with David McMahan. Mr. McMahan has agreed to let us use his property (behind the Savings and Loan Bank) for practice fields. We need to check back with him on getting the agreement signed. Agenda Item No. 7. Discussion of Future Park Signs. Shana Rice commented that Tina had found a unique park sign design in a magazine. Ms. Rice has someone working on a drawing using our logo. She stated that funds are being included in the budget for signage and she felt that we needed to consider getting a standardized sign design in place. Aizenda Item No. 8. Consider Budget Priorities. Shana Rice discussed with the Board the need to set priorities for the budget requests so that firw Parks and Recreation Board Meeting Minutes for July 11, 1994 Page 4 once funding levels are determined, the funds can be allocated. Using Tina Harvey's priorities, the Board made recommendations to consolidate several items and to shift some of the priorities. Recommended changes are reflected on the adjusted priority list prepared by Tina Harvey (see attachment included with the minutes). Motion was made to approve the budget priority list as amended. Motion: Scratchard Second: Dorer V. Johnson commented that she wanted item #47 moved higher on the priority list. Motion was again made to approve the budget priority list as amended including the above comment. Motion: Scratchard Second: Dorer Ayes: V. Johnson, Scratchard, Murphy, Rollins, Hamilton, Dorer, Zielke Nays: None Approved: 7-0 Aizenda Item No. 9. Consider Donation from Women's Club. Tina Harvey presented to the Board a letter from the Women's Club expressing their desire to donate $3,050.00 of the proceeds from the annual Spaghetti Dinner. They have specifically asked for a sign to be installed at the park entrance (either old or new entrance). Ms. Harvey commented that they are requesting the sign to include the following criteria: (1) 2-sided sign with interchangeable letters; lighted for visibility at night; "Donated by Southlake Women's Club" permanently affixed in print similar to heading but much smaller; installation within one year from July 1994. Motion was made to accepted the donation from the Women's Club for the sign and recommend to the City Council that they approve. Motion: Scratchard Second: V. Johnson Ayes: V. Johnson, Scratchard, Murphy, Rollins, Hamilton, Dorer, Zielke Nays: None Approved: 7-0 Agenda Item No 11. Discussion of Park Projects Update -Tina Harvey. Tina Harvey discussed the following park projects: • Pool facilities. Several calls have been received from citizens requesting pool facilities for Southlake or an interlocal agreement with Trophy Club to use their pools. City Staff �%w Parks and Recreation Board Meeting Minutes for July 11, 1994 Page 5 will check into the feasibility and bring back for discussion to the Board in August. • Entrance sign. Completed. • Picnic in the Park. Went very well --lots of games, good music. Approximately 150 spectators. • Summer Recreation Programs. Tina reported on the attendance at the various summer programs that are being offered. Tina commented that the Open Gym Time has not been well attended. • Field Irrigation. The Baseball Association paid for the infield irrigation supplies and it has now been installed, by park staff, on Fields 1 & 2. • Park Usage Agreement. Tina commented that she sent a letter and a draft usage agreement to the Baseball and Softball Associations asking for input on March 21. After no response, she followed up with phone calls. On April 21, Tina sent a 2nd letter to the Baseball Association. Tina stated that she was contacted by Bruce Schnitz, President of the Baseball Association, but has not been able to confirm a meeting time. Tina commented that she was hoping to place the usage agreement into effect by the fall season. The Board recommended that they review the agreement themselves and put it in to effect. Shana Rice suggested that the groups be contacted and advised that this will be a consider item on the Park Board agenda at their August meeting. A copy was also sent to the Soccer Association. The Softball and Soccer Associations have responded. The meeting was adjourned. ATTEST: Shana Rice, Assistant City Manager anet Murphy, Chairperson