Item 4G - SHI Government Solutions, Microsoft LicensesCITY OF
SOUTHLAKE
MEMORANDUM
February 18, 2020
To: Shana Yelverton, City Manager
From: Sharen Jackson, Chief Financial Officer
Subject: Item 4G: Approve the purchase of software and support services
from SHI Government Solutions for Microsoft Licenses in an
amount not to exceed $90,000.
Action
Requested: Approve the purchase of software and support services from
SHI Government Solutions for Microsoft Licenses in an
amount not to exceed $90,000.
Background
Information: The City currently utilizes G Suite Business Licenses to
provide email, calendar, and other Google applications to the
City. In an effort to consolidate processes and maintenance,
reduce cost, as well as increase security, the Information
Technology department is recommending migrating from
Google Applications to Microsoft Office 365 for email, cloud -
based applications, and storage. Approving this expense
allows the City to ensure critical communication services are
reliable and easily accessible, as well as the advantage of
utilizing the latest technology that Microsoft provides for
performance enhancing features.
Financial
Considerations: The 2020 fiscal year budget approved $119,000 for this
software.
Strategic Link: This agenda item is linked to the Southlake Strategy Map
through the following objectives:
• B6 Optimize the use of technology
• B4 Provide high quality services through sustainable
business practices
Citizen Input/
Board Review: No requirement exists to review the purchase with citizens or
boards.
Legal Review: No requirement exists to review the purchase with the City
Attorney.
Honorable Mayor and City Council
Page 2 of 2
Alternatives: The alternative to approving Microsoft Licenses would be to
seek alternative electronic communication services. This will
impact operations and customer service.
Supporting
Documents: Quote
Staff
Recommendation: Staff recommends approving item as proposed.
Government gat ution
CITY OF SOUTHLAKE
Kodi Wilder
Phone:8177488286
Fax:
Email: kwilder@ci.southlake.tx.us
Click here to order this quote
All Prices are in US Dollar(USD)
Product
1 0365E1 ShrdSvr ALNG SubsVL MVL PerUsr
Microsoft - Part#: T6A-00024
Contract Name: Microsoft Software VAR
Contract #: DIR-TSO-4092
Note: Year 1 of 3
2 0365E3 ShrdSvr ALNG SubsVL MVL PerUsr
Microsoft - Part#: AAA -10842
Contract Name: Microsoft Software VAR
Contract #: DIR-TSO-4092
Note: Year 1 of 3
3 0365E5 ShrdSvr ALNG SubsVL MVL PerUsr
Microsoft - Part#: SY9-00004
Contract Name: Microsoft Software VAR
Contract #: DIR-TSO-4092
Note: Year 1 of 3
Additional Comments
Service Level Agreements:
Pricing Proposal
Quotation #: 18403011
Description: MS NEW EA (Commerical Skus)
Created On: Feb -03-2020
Valid Until: Feb -28-2020
Inside Account Manager
Jonathan Gaudet
1301 S. MoPac Expressway, Suite 375
Austin, TX 78746
Phone: (800) 870-6079 Option 2
Fax: 512-732-0232
Email: Jonathan_Gaudet@shi.com
Qty Your Price Total
170 $78.60 $13,362.00
250 $216.12 $54,030.00
60 $374.28 $22,456.80
Total $89,848.80
1. Quotes: Quote requests will be acknowledged within 4 business hours of each request. Under normal circumstances, quotes
will be provided within 24-48 hours of the initial request. If quotes will take longer than this timeframe, status updates will be
provided at reasonable intervals.
2. Orders: All valid orders will be processed within 24 hours.
3. Contract Documents: All submissions will be reviewed and responded to within 24 business hours. Actual processing time will
vary based on quality and complexity of the submission.
Thank you for choosing SHI-GS! The pricing offered on this quote proposal is valid through the expiration date set above. To ensure
the best level of service, please provide End User Name, Phone Number, Email Address and applicable Contract Number when
submitting a Purchase Order. SHI Government Solutions, Inc. is 100% Minority Owned, Woman Owned Business. TAX ID# 22-
3695478; DUNS# 14-724-3096
The products offered under this proposal are resold in accordance with the terms and conditions of the Contract referenced under
that applicable line item.