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Item 4E MemoCITY OF SOUTHLAKE ►v1I :81Tl [6IGZ-\Z,I1XII0L February 18, 2020 To: Shana Yelverton, City Manager From: Sharen Jackson, Chief Financial Officer Timothy Slifka, Purchasing Manager Subject: Item 4E Approve Contract Renewal for Preventative Maintenance and General Repair Services with Grapevine Ford Lincoln Action Requested: Approve contract renewal for preventative maintenance and general repair services for City vehicles with Grapevine Ford Lincoln. Background Information: The City Council approved the original contract with Grapevine Ford Lincoln on February 21, 2017. The original contract allows two (2), one-year contract renewals at the City's option. This is the first available renewal. The contract provides preventative maintenance and general repair services for heavy and specialty vehicles for the City. No increase in pricing is requested at this renewal. Financial Considerations: Costs for City of Southlake preventative maintenance and general repair services are funded through budgeted department maintenance accounts. FY 2019 spend $74,360. Strategic Link: C1 — Achieve the highest standards of safety and security. B2 — Collaborate with select partners to implement service solutions. F2 — Invest to provide and maintain high quality public assets Citizen Input/ Board Review: None Legal Review: Attorney reviewed original bid documents as to form Alternatives: Deny and re -bid preventative maintenance services Supporting Documents: Current contract documents with Grapevine Ford Lincoln Staff Recommendation: Approve the renewal of contract for preventative maintenance and general repair services with Grapevine Ford Lincoln. CITY OF SOUTHLAKE 91 February 10, 2020 Grapevine Ford Lincoln 801 E. Hwy. 114 Grapevine, Texas 76051 Attn: Mr. Clarence Diggs Subject: Notification of Contract Renewal for Preventative Maintenance Services for City of Southlake Vehicles RFP1608B200TS160018 Dear: Mr. Diggs: The City of Southlake is providing notification of contract renewal, pending City Council approval, for "Preventative Maintenance Services for City of Southlake Vehicles RFP1608B200TS160018". This renewal shall become effective February 21, 2020 (CC Approval date ) and shall continue in full force based on the terms and conditions of the initial award. As a condition of contract renewal, a price adjustment may be requested by the vendor and considered by the City. Price adjustments may only occur at the time of renewal and only upon securing the approval of the City in writing. Requests for price adjustments must be solely for the purpose of accommodating an increase in the vendor's cost, not profit. Your company has not requested an increase at this renewal. All terms and conditions remain in effect. The terms and conditions proposed and accepted in this renewal agreement are as follows: Payment Terms: Net 30 days (Unless otherwise noted — such as pre- and/or partial payment) Method of Payment: Shall be made by purchasing card or purchase order. Delivery Terms: FOB Destination Delivery Locations: IF STATED IN RFP DOCUMENT Term of Contract: Shall be effective for twelve months from date of renewal and is eligible for one (1) more one (1) year annual renewal. City Contact: Tim Slifka 817-748-8312 Send all billing to: City of Southlake 1400 Main Street, Suite 420, Accounts Payable Southlake, TX 76092 or Email: accountspayable@ci.southlake.tx.us Other Charges: The City of Southlake is a tax-exempt municipal corporation and is exempt from all federal, state, and local sales taxes. All other specifications, terms and conditions shall be as provided in the original procurement documents. No other attachments to or in response to this agreement will be accepted unless approved in writing by the Purchasing Manager or an authorized representative of the City of Southlake. Thank you for participating in our procurement process. Please call 817-748-8312 with any questions. Sincerely, Tim Slifka Purchasing Manager CPPD, CPPB City of Southlake 1400 Main Street, Suite 420 Southlake, Texas 76092 tslifkana,ci.southlake.tx.us Attest: Fax: 817-748-8010 Amy Shelley, TRMC City Secretary Contract Renewal Accepted: Signed: Date: Approved as to Form and Legality: Mayor Laura Hill City of Southlake City Attorney 1/30/2020 i.southlake.tx.us M it - Contract Renewal for City of Southlake USOUTHLAKE c Tim thy Slifka <tslifka@ i.southlake.tx.us> Contract Renew I for City of Southlake Diggs, Clarence <CDiggs@ taig.com v hu, Jan 30, 2020 at 11:06 AM To: Tim thy Slifka <tslifka@ i. south lake.tx.us> c Cc: "Davis, David" <ddavis05@ taig.com , "Dickson, Tom <TDickson@ taig.com v Tim There will be no increase in our services. Clarence E Diggs Fleet and Com ercial Service M nager Grapevine Ford Lincoln 817-251-2476 1-30-2020 From Tim thy Slifk <tslifka@ i.southlake.tx.us> c Sent: W dnesday, January 29, 2020 3:11 PM To: Diggs, Clarence <CDiggs@ taig.com> v Subject: [EXTERNAL] Contract Renewal for City of Southlake Clarence, I'm getting a jum on contract renewals and our contract with G apevine Ford is corn ng up for its first available renewal. W II pricing stay the sam at this renewal or will you be requesting an increase in contract rates? If no increase is requested, please respond with "No Increase Requested" and I will start to com tete the renewal process. If you are going to request an increase I will need to send additional paperwork. Please let m know at your earliest convenience. https://m il.google.com m it/u/0?ik=1dc9780fd9&view=pt&search=all&perm gid=m g -f% A1657173723459852097&sim l=m g -f% A16571737234... 1/2 1/30/2020 Regards, Tim Tim thy Slifka, CPPO CPPB Purchasing M nager 1400 M in Street Suite 420 Southlake, Texas 76092 Phone: 817-748-8312 Fax: 817-748-8010 CityofSouthlake.com i.southlake.tx.us M it - Contract Renewal for City of Southlake * Current Bidding O portunities * Please take a m m nt and click on the appropriate link below to com tete our Purchasing Departm nt Survey. Your answ rs w II help us to continually im rove our services. * City Staff Survey * * Internal Staff Bid Survey * * Vendor Survey - How are w Doing? * https://m il.google.com m it/u/0?ik=1dc9780fd9&view=pt&search=all&perm gid=m g -f% A1657173723459852097&sim l=m g -f% A16571737234... 2/2 February 9, 2017 Grapevine Ford Lincoln 801 E. Hwy 114 Grapevine, Texas 76051 Attn. Mr Clarence E. Diggs OR IGINAL DOCUMENT 0--,Y OF SOUTHLAKB (ouncil Actio• Y Ord Rce,. No. Date Approved 0 Z! Subject: Contract Award Notification for Preventative Maintenance Services for City of Southlake Vehicles RFP1608B200TS160018 Dear Mr Diggs The City of Southlake is pleased to inform you that Grapevine Ford Lincoln of Grapevine, Texas is one of two (2) vendors being awarded "Preventative Maintenance Services for City of Southlake Vehicles RFP1608B200TS160018" The award and this agreement are based on your proposal to the City, copy enclosed. This is a multiple vendor award contract. Your company's portion of the award is attached. This award was approved by the City of Southlake City Council on �Z%17 The terms and conditions proposed and accepted in this agreement are as follows. Line Items Awarded All Items as listed Payment Terms: Net 30 days (Unless otherwise noted — such as pre- and/or partial payment) Estimated Quantities: The City does not guarantee to purchase any minimum or maximum quantity but does contemplate purchasing the awarded items exclusively during the term of the contract from the successful vendors. Method of Payment: Shall be made by City procurement card or purchase order Delivery Terms. FOB Destination Delivery Locations. Vendor Delivery or City employee pick-up Term of Contract: The term of awarded contract shall remain in effect for thirty six months (36) from date of award and is eligible for up to two (2) one (1) year annual renewals City Contact: TIM SLIFKA 817-748-8312 Send all billing to: City of Southlake 1400 Main Street, Suite 440, Accounts Payable Southlake, TX 76092 or via email to accountspayable6a�ci.south lake. tx.us Other Charges. The City of Southlake is a tax exempt municipal corporation and is exempt from all federal, state, and local sales taxes. All other specifications, terms and conditions shall be as provided in the original procurement documents. No other attachments to or in response to this agreement will be accepted unless approved in writing by the Purchasing Manager or an authorized representative of the City of Southlake. Thank you for participating in our procurement process. Please call 817-748-8312 with any questions Sincerely, Tim Slifka, CPPD, C PB Purchasing Manager City of Southlake 1400 Main Street, Suite 440 Southlake, Texas 76092 tslifka@.ci.south lake.tx. us Contract a d and Accepted. Signed: Date. 94uba Mayor Laura Hill City of Southlake �w Pte, 'i Attest. 0 Lori Payne, TRM City Secretary A rove as Form and a 'ty City Attorne Appendix B — Proposal Submitted ChecUa: (ro determine validity of proposal} Appauft B(pages _12-0avoO 25„) mast be Included In the proposal submitW Appeadiz C Conflict of Interest Form (pap _.;S_) must be included in the proposal submittal. Form 1295 Cerfillesto of Interacted Party must be inchuled in the proposal submittaL See Page 2 Itme LL All proposals, uhmitted RFP Number. to tile 01yorsolliblake. A-111111 include, this patle %%itb thesubnjitted Proposal, RF?1608B200TS160018 Preventative Maintenance Services for City of Project Tide: Southlake Vehicles Submittal Deadline: 3:00 P.M. (CSTFriday December 9, 2016 Submit electronically* to: www.securebidusa.com Requires email account logm* and password. Provoerlaftmao": n2mwr's Legal Name.• 6i2APwr,,,jF L -7�-c o i�; i4k)Y Address: Ci ty, state & Zi Federal Employers Identification Number# q 7.53 2 fi!� Phone Number. -..!I V — 3 S I I Fax ftabar. 9 1 '7 OV q F,Maff Address: WAIW- AYRAW1444nLrPeetto ftaimmir Aulkgrftaflog 1, the undersigned, have the authority to execute this Proposal in its entirety as submitted and eater into a contract on behalf of the Proposer. Arkopor ' AW Printed Name and Position of Auftwized native: pA.V. AP-M� :q"M*F 0f A — dd? p J. I Sigmture of AU&DdZCd Representative. WA. , a Signed this _(day) of I learned of this Request for Proposals by the following atems: ElNewspaper Advertisement 11 Sothlake Website El Mailed Me a Copy F1 Sm=Bid City E-mail Notification Cold Can to City El Other City of Southiske RFP1608BMTS16MIS Page 12 of 25 Appeanft B —Proposal (--dams) i. REOi1IRED PROMSAL &—EQUATION. IN ORDER FOR A PROPOSAL TO BE CONSIDERED C0MPLETF, ANO TO BE EVALVATED FORA CONTRACT AWARD BY THE CITY, PROPOSER MUST SUBMIT ALL OF THE FOLLOWING INFORMATION: 1. Proposed Products and/or Services A. Product or ice Description: Proposers should utilize this section to describe the technical aspects, capabilities, features and options of the product and/or service proposed in accordance with the required Scope of Services as identified in Appendix A. Promotional literature, brochures, or other technical information may be used. B. ,Ad&MW Hardware Descriptions: Proposers should also include in this section a detailed description of what additional hardware and/or software, if any, would be required by the City in order to fully utilize the goods and/or services proposed. C. Guarantees and WanranM: Each Proposer shall submit a complete copy of any warranties or guarantees provided by the manufacturer or Proposer with the Proposal submitted. D. ProiSZ schpM&Mg-lvcry DO: Proposer must provide a project schedule noting all projected completion dates for segments of the Project, from start-up to completion, and all delivery dates for goods covered by the RFP. The Proposal must show the number of days required to deliver and install the product or equipment atter the receipt of the City's Purchase Order. 2. Cast of Proposed Products and/or Services A-niinn : Pricing shall reflect the full Scope of services defined herein, inclusive of all associated cast for delivery, labor, insurance, taxes, overhead, and profit. B. Schedule of Pricing: Proposer shall quote unit pricing in accordance with the itemized listing of products or contract segments stated in the Scope of services and using the following format: Resin Description of Product or Sierwke Until cast 1. Ford F-150 Series Vehicle Unleaded/Flex--Fuel 2WD Per Svc PM Level A per Scope of Services $ • +'�' Per Svc PM Level C per Scope of Services $ • a'a 2. Ford F-150 Series Vehicle Unleaded/Flex-Fuel 4WD Per Svc PM Level A per Scope of Services $ 43.'` Per Svc PM Level C per Scope of Services $ • o ` 3. Ford F-250 Series Vehicle Unleaded/Flex-Fuel 2WD Per Svc PM Level A per Scope of Services S 42, 0 v Per Svc PM Level C per Scope of Services $ LO, e, V 4. Ford F-250 Series Vehicle Unleaded/Flex-Fuel 4WD Per Svc PM Level A r Scope of Services $ U 3-00 Per Svc PM Level C per Scope of Services Is Z1517 - v City of Southlake - RFP1609BMIS160018 - Page 13 of 26 item Owntity Depa w of Product or StrOft W unit cost 5. Ford F-250 Series Vehicle Diesel Fuel 2WD Per Svc PM Level A per SE22e, of Services Per Svc PM Level C per Scoof Services Sj Z-5, 1 0 0 6. Ford F-250 Series Vehicle Diesel Fuel 4" Per Svc PM Level A per SM of Services S47, 0 Cj Per Svc PM Level C per Scope of Services 7. Ford T-250 Series Vehicle Unleaded Fuel 2WD Per Svc PM Level A per Scope of Services S Yj- e7 0 Per Svc PM Level C per Scope of Services $ 40 0 e) 8. Ford F-450 Series VeWde Diesel Fuel 2WD Per Svc PM Level A ES S22ILe of Services ca Per Svc PM Level C per Scope of Services S 9. Ford F450 Series Vehide Diesel Fuel 4WD Per Svc PM Level A per Scope of Services $ 0 Per Svc PM Level C per Scope of Services $ 10. Ford F-550 Series Vehicle Diesel Fuel Per Svc PM Level A pff Scope of Services S Per Svc PM Level C per Scope of Services 11. Ford F-00 Series Diesel Fuel Per Svc PM Level A per Scope of Services $ Per Svc PM Level C per Scope of Services S ge 12. Ford F-650 Series Unleaded Fuel Per Svc Pm Level A per ScoRe of Services SS— Per Svc PM Level C per Scope of Services S 13. Ford F-750 Series Vehicle Diesel Fuel Per Svc PM Level A per Scope of Services Per Svc PM Level C per Scope of Services S D t7 14. Ford Escape Unleaded Fuel 2WD Per Svc PM Level A per Scope of Services S Per Svc I PM Level C per Scope of Services $ d 0 City of Southlake RF?160SB200TS160018 Page 14 of 26 um Qmwtft otProdad or Service rvice Unit Cost 15. Ford Emape Hybrid Unleaded Fuel Per Svc PM Level A per Scoa of Services S Per Svc PM Level C per Scope of Services s 1 . d v I& To ota Camry H brid Unleaded Fuel Per Svc PM Level A per Scope of Services S • d' Per Svc PM Level C per Scope of Services SZ.T.Y. e9 U 1 Ford Taurus Interceptor Flex Fuel Per Svc Per Svc PM Level A per Scapa of Services PM Level C per Scope of Services 5 • + d 18. Ford Explorer Unleaded Fuel 2WD Per Svc PM Level A per Scope of Services s . 0 O Per Svc PM Level C per Scope of Services $ • +tv U 19. Ford Explorer Unleaded Fuel 4WD Per Svc PM Level A per Scope of Services Per Svc PM Level C per Scope of Services S J 20. Ford E-150 throuZh &350 Series Van Unleaded Fuel Per Svc PM Level A Mr Scope of Services S If3 • v' Per Svc PM Level C per Scope of Services $ « d v 21. Ford E-350 Series Van Chassis Diesel Fuel Per Svc PM Level A per Scope of Services S • dG Per Svc PM Level C per Scope of Services « d o 22. Dodge er Police Vehicle Unleaded Fuel Per Svc PM Level A per S2M of Services $ ht3 .00 Per Svc PM Level C per Scope of Services $ yr • to G 23. Dodge Magmum Police Vehiele Unleaded Fuel Per Svc PM Level A per Scope of Services S . A a Per Svc PM Level C ger Sgo ,Z of Services $ o u 24. Chevrolet Tahoe Police Version UnkadedlFiea-Fuel Per Svc PM Level A per Scope of Services $ . 00 Per Svc PM Level C per Scope of Services S City of Southlake - RFPl6O8B2tOWrSl60018 - Page 15 of 26 Item Qamdty Ducidgdon of Product or Sfty(ke Uldt cost 25, _ Chevrolet Tahoe Police Version 44 Unkadedfflex-Fud Per Svc PM Level A per Lco e of Services s q tq a Per Svc PM Level C ver Scope of Services US200 0 26. Chevrolet 23 Pamenzer Bus Unleaded FW Per Svc PM Level A per Scope of Services s 8(1 Per Svc -PM Level C per Scope of Services s 610 27. GMC TC6C042 Diesel Fuel P;AsvC PM Level A per Scope of Services S 00 Per Svc PM Level C per Scope of Services 28. GMC C7500 Series Diesel Fuel Per Svc PM Level A pq Scope of Services s ALS .,& 0 Per Svc PM Level C per.Scope of So -vices $ Xa, 0 10 29. International 7400 Series Vacuum Truck Diesel Fuel Per Svc PM Level A =..Scope of Services Per Svc PM Level C per Scope of Services S 101S.100 30. Freightfimr 108SD Vacuum Truck Diesel Fuel Per Svc PM Level A per Scoa of Services S—I 7 -v a Per Svc PM Level C per Scope of Services s0 A 31. Mack GU 713 Dump Track Diad Fuel Per Svc PM Level A per Scope of Services Per Svc PM Level C per Scope of Services s e) .,& 0 32. Isuzu Street §Meejnr Diesel Fuel Per Svc Pm Level A per Sppe of Services 010 Per Svc , PM Level C per Scope of Services S4^747-00 City of Southlake RFP160SB200TS16018 Page 16 of 26 Item.gm—fit pesof Product or Service unit Cost ADDITIONAL SERVICES 33• Small Enzine Powered Unit PM Services as Required Per Svc This shall include labor costs only. Parts and supplies shall be additional cost item based on parts and supplies cost rate listed below. $ .0 U Labor Only 34. Electric Crane PM Services Per Svc This shall include labor costs only. Parts and supplies shall be additional cost item based on parts and supplies cost rate listed below. $ tog. d t7 Labor Only 35. Hourly Labor Rate for 'Off -Site' General Repairs Per Hr. IlLurly labor rate at vendors location $ . G v Per Hr 36. After Hours Hourly Labor Rate for'Off--Site' General Repairs Per Hr. After Hours hourly labor rate at vendors location S ql.DVPerHr 37. Hourly Labor Rate for General Repairs Performed 'On-Site' at City Location Per Hr. Hourly labor rate at City location s Al/,+ Per Hr 1 38. After Hours Hourly Labor Rate for General Repairs Performed 'Onsite' at City Location Per Hr. After Hours hourly labor rate at City location $4) /�- Per Hr 39. Parts and Supplies Coat for General Fleet Repairs. List Price Minus Percen List - a/o Discount List Price Minus - % 4 Discount 40. Parts and Supplies Cost for PM Services for Small Engine and Electric Crane Units. List Price Minus PercwtaM List - % Discount List Price Minus - °1a Discount Vendor Vehicle Pick Up and Delivery Fee 42. Each Way Vehicle Pick-Up and Delivery Fee for Any City Vehicle Per Each Way to/from City location to/from Vendor location s ~- ©"" Vendor Transport of City Vehicle to Non-City Location 42. Per Mile Vehicle Delivery Fee for Any City Vehicle From Vendor location to Non-City location S •'- Per Mile City of SouWake - RFP160SB200TS16O018 - Page 17 of 26 Itban of Product or Service 1t nk cost 43. Other Vendor ChaMes. Please Describe. Per Svc $ 11 A 44. Other Vendor CkiaMes. Please Describe. Per Svc $ ! 11 `I 45. Other Vendor Ch es. Please Describe. Per Svc $ A)lq 46. Other Vendor C . Please Describe. Per Svc $ I 3. Term of Contract and Option to Extend Any contract resulting from this RFP shall be effective for thirty six (36) months fear m date of w� The City anticipates that contract shall be renewed pursuant to the availability of funds and at the discretion of the City. The following clauses shall be included in the contract.- A- ontract: A t RomLlause: It is agreed that City will have the option to extend the contract for up to two (2) additional years, in one-year intervals. To exercise this option, the City shall serve notice 30 days prior to contract termination or to the end of any one-year extension. The Option to Extend will not be considered if funding is unavailable or if the contractor's past performance is not within the industry standard B. Escalation Clause: Should market conditions prevail which dictate an increase, the successful contractor may submit documentation =questing permission to increase pricing no later than 30 days after receiving notice from the City of its intent to extend the agreement. Escalation may only occur at the time of renewal and only upon securing the approval of the City in writiag. Requests for price adjustments must be solely for the purpose of accommodating an increase in the contractor's cost, not profits. Vendors shall show in this quote their anticipated percent of escalation Wwhen the option to extend is exercised. The percent quoted will be a maximum. In addition, the percentage proposed will be a factor in determining the best value to the City. It is the average price over the period of the contract that will be the price factor considered in the evaluation of this quote. Quotes in which negative or no escalation is shown will be considered as (No escalation. C. Price lncmases Upon Ext=k n: If approved by the City, the Contractor shall modify the rates charged by the Contractor to reflect any changes shown in the comparative statement delivered to the City. The maximum increase allowed under this provision shall be four percent (4%) per year. The City shall have authority, in its reasonable discretion, to determine the validity of any change in Contractor's rates. City cannot exercise the Caption to Extend with any price increases unless the Vendor completes the section of the Quote requesting anticipated percentage of annual escalation. City of Southlake - RFP1608B200TS160018 - Page 18 of 26 4. First Additional Year (FY 2020-2021) Escalation ........................ 1�L% Second Additional Year (FY 2021-2022) Escalation ....................».». 3% Proposees Experience / Stab A. pt►ject Team: Identify all members of the Proposer's team (including both team members and management) who will be providing any services proposed and include information which details their experience. B. Removal or Re�lxcgnrnent 2f Staff: if an assigned s2af1'person must be removed or replaced for any reason, the replacement person must be approved by City prior to joining the project, C. Business Establishment: State the number of years the Proposer's business has been established and operating. If Proposer's business has changed names or if the principals operating the business operate any similar businesses under different names, or have operated any other businesses or changed the legal status or form of the business within the test five (5) years, all names, of predecessor business names, affiliated, entities, and previous business entities operand by the principals, if different than present, must be provided; State the number of years' experience the business has: and the number of employees: Z'&._-__ D. Project Relamd EMrience: All Proposals must include detailed information that details the Proposer's experience and expertise in providing the requested services that demonstrates the Proposer's ability to logically plan and complete tate requested project. City of Southlake - RFP160882tt01'`5160018 - Page 19 of 26 S. References Proposer shall provide four (4) references where Proposer has pedomed similar to or the same types of services as described herein. xeteretice vi: Client / Company Name: A CEI EY C oA) Contact Name: Contact Title: IA R 0 E"XPACWT Eniail- vmgm IP ZAKCHY 41 Date and Scope of Work Provided: COAA I Coln Met 1 4 PM _-WstAll PAIAWljbii�e S Yes ?ePAr_RS oi 00T.D dr- AALOW Reference #2: Client /Company Name - Contact Name: Contact 71 1 ide: Contact Name: Contact Title: r_*,PA4A.4)WAr`!r 1'V.**.oe Awu,ry Phj& '7-,32-!2 - Z Contact Title: Phone: g7T& Email: Date and Scope of Work Provided: X' ;PAf Date and Scope of Work Provided: 'p -r— 41 - Client / Company Nam'C,,, .I-- e -A ,q Contact Name: Contact 71 1 ide: Contact Name: Phj& '7-,32-!2 - Z Contact Title: Date and Scope of Work Provided: Sr, Email: 4!d Client / Company Name Contact Name: Contact Title: L Phan 7rt Email: Date and Scope of Work Provided: X_ oat/ City of Southlake RFP160SB20MI60018 Page 20 of 26 6. Trade Secreta and/or Confidential information Trade Se MIS anglgtCWfidggW Information: This proposal ____ {dues} (does not) contain trade secrets and/or confidential in€crmatiion. If applicable, describe such trade secrets and confidential information, and the basis for your assertion that such material qualifies for legal protection from disclosure. 7. Federal, State and/or Local Identification Information A. Centralized Master Bidders List registration number: , 00, 1A B. Prime contractor HUB / MWBE registration number: _ C. An individual Proppose;�as a sole proprietor must also enter the Proposer's Social Security Number: # & Emercncy Business Services Contact Notice During a natural disaster, or homeland security event, there may be a need for the City of Southiake to access your business for products or services after normal business hours and/or holidays. The City may request City employee pick up or vendor delivery of product or services. For this purpose, a primary and secondary emergency contact name and phone number are required. It is critical the vendor's emergency contact information remains current. City shall be contacted by E- mail with any change to a contact name or phone number of these emergency contacts. Updates may be emailed to vendoU,u.ci,southlal:e.ts.us. All products or services requested during an emergency event are to be supplied as per the established contract prices, terms and conditions. The vendor shall provide the fee (pricing) for an after-hours emergency opening of the business, if any. In general, orders will be placed using a City of Southlake procurement card (Master Card) or City issued Purchase Order. Tice billing is to include the emergency opening fee, if applicable. The contractor shall provide the names, phone numbers and fee (pricing), if any, for an after-hours emergency opening of the business listed below. Business Name: z Cc Contract #: Description: Primary Contact (Name): Primary Contact Phone Numbers: Hom Secondary Contact (Name): Secondary Contact Phone Numbers: H4 After Hours emergency opening fee, if City or Southl2ke RFP16WB20MI60018 - Page 21 of 26 9. Cooperative Governmental Purchasing Notice Other governmental entities maintaining interlocal agreements with the City, may desire, but are not obligated, to purchase goads and services defined in this RFB from the successful Bidder. All purchases by governmental entities, other than the City, will be billed directly to and paid by that governmental entity. The City will not be responsible for another governmental entity's debts. Each governmental entity will place their own orders with the successful Bidder and be responsible for ensuring full compliance with the RFB specifications. Prior to other governmental entities placing orders, the City will notify the successful Bidder of their intent Please indicate below if you will permit other governmental entities to purchase from your agreement with the City. [ ] Yes, Others can purchase No, Only the City can purchase IL QQX—MCTZ= AM ON DIUM EXCEPT WHERE PROPOSER MASES SPECIFIC EXCEPTION IN THE SUBMITTER PROPOSAL, ANY CONTRACT RESULTING FROM TIl7S RFP WILL CONTAIN TAE FOLLOWING TERMS AND CONDITTONS� WMICH PROPOSER HEREBY AGTt'NONZEt3GES, AND TO WHICH PROPOSER AGREES BY StIh1MIT1Ii1NG A PROPOSAL: L Delivery of Products and/or Services A. Pgyrpcitt Terms: Unless otherwise specified in the Scope of Services or otherwise agreed to in writing by the City, payment terms for the City are Net 30 days upon receipt of invoice. B. Warranty of Products and Services: All products furnished under this contract shall be wan -anted to be merchantable and good quality and fit for the purposes intended as described in this Proposal, to the satisfaction of City and in accordance with the specifications, terms, and conditions of the Scope of Services, and all services performed shall be warranted to be of a good and workmanlike quality, in addition to, and not in lieu of, any other express written warranties provided. C. Late Dehym or Performance: If Proposer fails to deliver acceptable goods or services within the timeframes established in the Project Schedule, the City shall be authorized to purchase the goods or services from another source and assess any increase in costs to the defaulting Proposer, who agrees to pay such costs within ten days of invoice. D. Title to Goods and Risk of Loss: For goods to be provided by Proposers hereunder, if any, the title and risk of loss of the goods shall not pass to City until City actually receives, takes possession, and accepts the goods and the installation of such goods, has tested the system, and determined that it is in good and acceptable working order. 2. Miscellaneous A Zndeoende I Contractor. Proposer agrees that Proposer and Proposer's employees and agents have no employer-employee relationship with City. Proposer agrees that if Proposer is selected and awarded a contract, City shall not be responsible for the Federal insurance Contribution Act (FICA) payments, Federal or State unemployment taxes, income tax withholding, Workers Compensation Insurance payments, or any other insurance payments, nor will City furnish any medical or retirement benefits or any paid vacation or sick leave. B. ,A siwim, : The rights and duties awarded the successful Proposer shall not be assigned to another without the written consent of the Purchasing Manager. Such consent shall not relieve the assigner of liability in the event of default by the assignee. City of Southlake - RYP160811200TS160018 - Page 22 of 26 C. Liens: Proposer shall indemnify and save harmless the City against any and all liens and encumbrances for all labor, goods, and services which may be provided to the City by Proposer or Proposer's vendors), and if the City requests, a proper release of all liens or satisfactory evidence of freedom from liens shall be delivered to the City. D. Q ARMWO 1 Briers: Proposer certifies that no bribes in the faun of entertainment, gifts, or Otherwise, were offered or given by the successful Proposer, or its agent or representative, to any City officer, employee or elected representative, with respect to this RFP or any contract with the City, and that if any such bribe is found to have been made this shall be grounds for voiding of the contract E. FimMiai Particuration Proposer certifies that it has not received compensation from the City to participate in preparing the specifications or RFP on which the Proposal is based and acknowledges that this contract may be terminated and/or payment withheld if this certification is inaccurate. F. Remtired Licenses: Proposer certifies that lit holds all licenses required by the State of Texas for a provider of the goods and/or services described by the Scope of Services herein. G. Authority to Subirdt hwmal and Enter Contract The person signing on behalf of Proposer certifies that the signer has authority to submit the Proposal on behalf of the Proposer and to bind the Proposer to any resulting contract. H. Compliance with Applicable Law: Proposer agrees that the contract will be subject to, and Proposer will strictly comply with, all applicable federal, state, and local laws, ordinances, rules, and regulations. 3. Financial Responsibility Provisions A. insurance: The Proposer, consistent with its status as an independent contractor, shall carry, and shall require any of its subcontractors to carry, at least the following insurance in such form, with such companies, and in such amounts (unless otherwise specified) as City may require: i. Worker's Compensation and Employer's Liability insurance, including All States Endorsement, to the extent required by federal law and complying with the laws of the State of Texas; ii. Commercial General Liability insurance, including Blanket Contractual Liability, Brod Form Property Damage, Personal Injury, Completed Operations/Products Liability, Premises Liability, Medical Payments, Interest of Employees as additional insureds, and Broad Form General Liability Endorsements, for at least One Million Dollars ($1,000,000) Combined. Single Limit Bodily Injury and Property Damage on an occurrence basis; iii. Comprehensive Automobile Liability insurance covering all owned, non -owned or hired automobiles to be used by- the Contractor, with coverage for at least One Million Dollars ($1,000,000) Combined Single Limit Bodily Injury and Property Damage. B. Jadmdrfircation: Proposer agrees to defend, indemnify and hold harmless the City, an of its officers, Council members, agents and employees from and against all claims, actions, snits, demands, proceedings, costs, damages and liabilities, including reasonable attorneys' fees, court costs and related expenses, arising out of, connecter/ with, or resulting from any acts or omissions of Proposer or any agent, employee, subcontractor, or supplier of Proposer in the execution or performance of this contract without regard to whether such persons are under the direction of City amts or employees. City of Southlake RFP l608R20i1TS160418 - Page 23 of 26 Appendix C — Form CIQ WHO: The following persons must file a Conflict of Interest Questionnaire with the City if the person has an employment or business relationship with an officer of the City that results in taxable income exceeding $2,500 during the preceding twelve — month period, or an officer or a member of the officer's family has accepted gifts with an aggregate value of more than $250 during the previous twelve — month period and the person engages in any of the following actions: I . contracts or seeks to contract for the sale or purchase of property, goods or services with the City, including any of the following: a. written and implied contracts, utility purchases, purchase orders, credit card purchases and any purchase of goods and services by the City; b. contracts for the purchase or sale of real property, personal property including an auction of property; c. tax abatement and economic development agreements; 2, submits a bid to sell goods or services, or responds to a request for proposal for services; 3. enters into negotiations with the City for a contract; or 4 applies for a tax abatement and/or economic development incentive that will result in a contract with the City THE FOLLOWING ARE CONSIDERED OFFICERS OF THE CITY: 1. Mayor and City Council Members; 2. City Manager; 1 Board and Commission members and appointed members by the Mayor and City Council; 4. Directors of 4A and 4B development corporations; 5 The executive directors or managers of 4A and 4B development corporations; and 6. Directors of the City of Southlake who have authority to sip contracts on behalf of the City. EXCLUSIONS: A questionnaire statement need not be filed if the money paid to a local government official was a political contribution, a gift to a member of the officer's family from a family member, a contract or purchase of less than $2,500 or a transaction at a price and subject to terms available to the public; a payment for food, lodging, transportation or entertainment; or a transaction subject to rate or fee regulation by a governmental entity or agency WHAT: A person or business that contracts with the City or who seeks to contract with the City must file a "Conflict of Interest Questionnaire" (FORM CIQ) which is available online at www.ethics.state.tx.usand a copy of which is attached to this guideline, The form: contains mandatory disclosures regarding "employment or business relationships" with a municipal officer Officials may be asked to clarify or interpret various portions of the questionnaire. WHEN: The person or business must file: I . the questionnaire —no later than seven days after the date the person or business begins contract discussions or negotiations with the municipality, or submits an application, responds to a request for proposals or bids, correspondence, or other writing related to a potential contract or agreement with the City; and 2, an updated questionnaire -- within seven days after the date of an event that would make a filed questionnaire incomplete or inaccurate. It does not matter if the submittal of a bid or proposal results in a contract. The statute requires a vendor to file a FORM CIQ at the time a proposal is submitted or negotiations commence. WHERE: The vendor or potential vendor must mail or deliver a completed questionnaire to the Finance Department. The Finance Deparhnemt is required by taw to post the statenwnts on the City's website. ENFORCEMENT: Failure to file a questionnaire is a Class C misdemeanorpunishable by a fine not to exceed $500 It is an exception to prosecution that the person files a FORM CIQ not later than seven business days after the person received notice of a violation. NOTE: The City does not have a duty to ensure that a person files a Conflict of interest Questionnaire. City or southlake - RFP1608B200TS160018 - Page 24 of 26 CONFLICT OF INTEREST QUESTIONNAIRE FORM CIQ For vendor or other person doing business with local governmental entity This questionnaire reflects changes made to the law by H.S. 1491. 80th Lep.- Regular Session. OFFICE USE ONLY Dais Received This questionnaire Is being filed in accordance, vith Chapter 176, Local Government Code by a person who has a business relationship as defined by Section 176.001(1-a) w1th a local governmentalentity and the person meets requirements under Section 176.006(a). By law this questionnaire must be filed with the records administrator of the local governmental entity not later than the 7th business day after the date the person becomes aware of facts that require the statement to be filed. See Section 176.006. Local Government Code. A person commits an offense if the person knowingly violates Section 176.006. Local Government Code. An offense under this section is a Class C misdemeanor. 1J Name of person who has a business relationship with local governmental entlty. i� J'eG=N`C6� & / 115 ,,�''trhack this box if you are filing an update to a previously filed questionnaire. ri `The tau requires that you file an updated completed questionnaire with the appropriate filing authority not later than the 7th business day after the date the originally riled questionnaire becomes incomplete or inaccurate ? 3 Name of local government officer with whom Tiler has employment or business relationship. 1) T -H Y L-: F K /�" Name of Officer This section (item 3 including subparts A B C & D) must be completed for each officer with whom the filer has an employment or other business4elationship as defined by Section 176 00 it 1-a), Local Goverment Code Attach additional pages to this Fort CIO as necessary A is the local government officer named in this section receiving or likely to receive taxable income, other than investment income, from the flier of the questionnaire) Yes T5;q No B is the filer of the questionnaire receiving or likely to receive taxable income, other than investment income, from or at the direction of the local government officer named in this section AND the taxable income is not received from the local governmental entity? Yes K,11No C Is the filer of this questionnaire employed by a corporation or other business entity with respect to which the local government officer serves as an officer or director, or holds an ownership of 10 percent or more') Dyes � No U Describe each employment or business relationship with the local government officer named in this section /'r y A01 1r%P'e.¢- v IP,4AIl� GW,i2 it A r �s,�' f tv .S�-fit T-� r' T 4 Sig•+ature of person doing txrsiriess d governmental entity Cate J Adopted 0612912007 City of Southlake - RFP160SB200TS160018 - Page 25 of 26 A 4�- C GRAPEVINE FORD, LINCOLN [RO: 852499] 2017 Lincoln MKC Inspect instrument duster warning lamps Inspect headlight low and high beam operation Inspect fog/driving lights (W equipped) Inspect taillight, turn signal, side marker, and license plate lights Inspect taillight, turn signal, and side marker assemblies for cracks and damage Inspect brake light operation Inspect hazard light operation Inspect reverse light operation Inspect dash and interior lights Check horn operation Windshield for cracks, chips and pitting Inspect windshield wiper blades Inspect rear wiper blade (If applicable) Check engine oil level and condMon Check transmission fluid level and condition Check brake fluid level and condition Check engine coolant level and condition Check power steering fluid level and condition 77- VP- 1-100 M Ell Ll 0 U -!RJ F1 ME E6'�!T`j u ■u Ll M � Ma 1-100 M Ell Ll 0 U -!RJ F1 ME E6'�!T`j u ■u F1 M Ell Grapevine Ford Lincoln ■ L1 F1 E6'�!T`j u ■u Ll M RON: 852499 Grapevine Ford Lincoln Grapevine Ford Lincoln Courtesy Pass/ Inspection - Caution Fail Not Done: I I Done Inspect Under Hood Components Measure and Inspect Tire Tread Depth and Condition 3132" or less = Fail 413" - 6/32" = Caution 6/32" or more = Pass Measure and Inspect Brake Linings and Condition: Pass: 6 mm and greater(disc) 3 mm and greater(drum) Caution: 4 mm - 5 mm(disc)I2 mm(drum) Fail: 3 mm, or less(disc)/l mm or less(drum) GRAPEVINE FORD, LINCOLN CRO: 85249912017 Lincoln MKC Inspect broke system components Inspect front differential fluid level, condition and check for leaks Inspect rear dtftmmrdjal fluid level, condition and check for leaks Inspect transfer case fluid level, condition and check for leaks Inspect fuel tank, lines, and connections Inspect exhaust system for leaks, damage, and loose parts Inspect engine mounts Inspect transmission mounts Inspect steering components Inspect sway bar components Inspect for wheel bearing free play Inspect front suspension components Inspect rear suspension components Inspect axles, driveshaft(s) U -joints and CV joints/ boots 11 L El 0 L1 Mffj Inspect cooling system for leaks Lj U -;- F1 ES M Inspect engine for oil leaks Inspect cooling system for leaks Inspect brake system for leaks in L1 0 M Inspect transmission for leaks Inspect steering system for leaks RO#. 852499 Grapevine Ford Lincoln all 'Ica CAAA 3 3 GRAPEVINE FORD, LINCOLN [RO: 852499] 2017 Lincoln WC RO#: 852499 Grapevine Ford Lincoln 0n1 0-- TV I A � - ucc '40 C—' - V --z Small Equipment PM Inspection Date Performed— Vehicle # Small Engine PM Operating as Designed Air Filter OK Replaced Cleaned Oil Changed —Starting Condition Fuel Filter Notes on PM: Small Crane PM Operating as Designed Pulley, Cable, Hook, Oil All Needed Parts All Mountings. OK Notes on PM* Technician Signature All our technicians are required to participate in a continuing education program, Ford Motor Company requires our technicians to be certified annually to maintain Shop and Technician Competency Status. Technicians: ASE -Master and Advanced Level -1 Technician Ford Senior Master 5 Technicians Ford Certified -23 Technicians fflz��' 1 1. 801 EAST HIGHWAY 114 Grapevine Texas 76051 2. A total of 60 service bays,1 state inspection bay, 2 window tint, 5 detail 3. Services available, detail vehicles, oil and filter change, alignment, suspension and brakes, transmission repair and replacement, engine repair and replacement, electrical and trim repair. VEHICLE TRANSPORT We have a dedicated staff responsible for the pickup and delivery of our customers Vehicles. Normal hours are from 8:00am until 5:00pm Monday thru Friday, if needed earlier and later times could be arranged. Our employees and all vehicles driven by them are covered under our blanket policy(Berkshire Hathaway Automotive Inc. attached) Notice from authorized City of Southlake Employee giving us the vehicle, its location and services needed, information will be placed on our pickup log employees dispatched for pickup. At completion of vehicle the process is reversed and delivered to the pickup location unless instructed otherwise. /20 TEXAS LIABILITY INSURANCE CARD COMPANY PHONE NO COMPANY ® COMWL ❑ PERSONAL D NAMED DRIVER POLICY 215-640.1000 ACE Ameacan Inuwance Company POLICY NUMBER EFFECTIVE DATE EXPIRATION DATE GAR HID9D40377 4n/2016 NVZol7 YEAR MAKE MODEL VEHICLE IDENTIFICATION NUMBER MY auto cl&" by IM Insure! AGENCY AGENCY PHONE NO SPANISH TRANSLATION Aen Rio inswancs $enacts Wesl Inc 4602k 427.3240 2555 E. Came+baGt Rd. 0740 Phoenix. AZ85016 NAME AND ADDRESS OF INSURED TRADU=6N DE ESPAF40L BFVT m*Ws. LLC dba GrooeNne Ford 701 East Hwy 1 I4 Grapewoa, TX 76M USA This policy provides at least the minimum amounts of liability insurance required by the Texas Motor vehicle Safety Responsibility Act for the Specified vehicles and named insureds and may provide coverage for other persons and vehicles as provided by the insurance policy WARNING; A NAMED WI IVER POLICY OOEU NOT PRWIDE COVERAGE FOR INOMOUAI,S RESIDING IN THE INSURER'S HOUSEHOLD THAT ARE NOT NAMED ON THE POLICY. 13 tare: 4(1120 16 to 4/112017 American Insurance Company gyral Liability ral Aggregate icts & Completed Operations Aggregate Occurrence anal & Advertising Injury age to Premises Rented to You :al Expense Limit oyee Benefits Legal Liability Claim live: 41112016 to 41112017 American Insurance Company Policy Aggregate Only, Each Accident r Than Auto Only Each AccidentlAgg Vie: 41112016 to 41112017 American Insurance Company Part I: Workers Compensation Part It: Employers Liability Bodily Injury by Accident - Each Accident Bodily Injury by Disease - Policy Limit Bodily Injury by Disease - Each Employee live: 41112016 to 4112017 American Insurance Company Part I: Workers Compensation Part It: Employers Liability Bodily Injury by Accident - Each Accident Bodily Injury by Disease - Policy Limit Bodily Injury by Disease - Each Employee SIR: All Arizona Locations Berkshire Hathaway Automotive Inc. Schedule of Insurance as of April 18, 2016 $15,000,000 $2,000,000 $2,000,000 $2,000,000 $300,000 Excluded $2.000,000 $2,000,000 $15,000,000 $2.000,000 $2.000,000 $2,000,000 $300.000 $1,000,000 $1,000,000 $1,000,000 Statutory $1.000,000 $1,000.000 $1.000.000 Effective: 41112016 to 4112017 NorUr American Capacity General Policy Aggregate Limit $25,000,000 Employers Liability Bodily Injury Damages See Per Occurrence Total Indemnity Limit Per Occurrence $25,000,000 Maximum Limit Per Employee $5,000,000 Burial Benefit Umft $5,000 Retention Each Accident/Each Empl for Disease $300,000 ctiv e: 41112016 to 41112017 conal union Fire Ins. Co. of Pittsburgh, PA Occurrence $25,000,000 neral Aggregate $25,000,000 ducts/Completed Operations Aggregate $25,000,000 Excess Umbrella - Quota Effective. 411/2016 to 411(2017 North American Specialty Insurance Company #EXS 2000273 01 Limit of Liability $25,000,000 part of $50,000,000 excess of $25,000,000 Effective: 4112016 to 4/1/2017 ACE Property and Casualty Insurance Company #XCQ 627968788 001 Limit of Liability $25,000,000 part of $50,000,000 excess of $25,000,000 ve. 4/1)2016 to 4/12017 31 Insurance Company of Liability 525,000,000 excess of $75,000,000 ctive: 6/712015 to 6172016 aural Insurance Company Pollution Condition Limits $1,000,000 regate Pollution Condition Limits $1,000,000 / y Impairment Liability Per Claim $10,000 Berkshire Hathaway Automotive Inc, Schedule of Insurance as of April 18, 2016 Effective: 4/1/2016 to 4/1/2017 Zurich American Insurance Company Limits of Liability A. Employee Theft C. Forgery or Alteration D. On Premises E. In Transit F Computer Fraud G. Funds Transfer Fraud H Money Orders and Counterfeit Money J. Investigative Expenses Deductible. Forgery or Alteration (Credit, Debit, Charge Card) Money Orders & Counterfeit Currency Effective: 4/1/2016 to 4/1/2017 Starr indemnity d Liability Co edors & Officers and Employment Practices ibility Annual Aggregate Retention D&O Retention Employment Practices Fiduciary Limit Retention Fiduciary Voluntary Loss Sublimit HIPAA Penalties Sublimit Date (Directors & Officers & EPL) Date (Fiduciary) Effective: 4/12016 to 4/1/2017 Endurance American Insurance Company 7 71 - Effective: 2/1x1016 to 4/1!2017 XL Specialty Insurance Company Aggregate Each Policy Period (Including Defense Experx $1 $20,000,000 $20,000,000 $20,000,000 $20,000,000 $20,000,000 $20,000,000 Property/Garage Keepers # $20,000,000 Effective: 51112014 to Sr12016 $150,000 Westport Insurance Corporation $250.000 $1,000 $1,000 Per Occurrence for all Coverages Combined $50,000,000 Flood per Occurrence & Annual Aggregate $50,000,000 Earthquake Per Occurrence & Annual Aggregate $50,000,000 Earthquake Per Occurrence & Annual Aggregate CA $8,000,000 Newly Acquired Property $10,000,000 Miscellaneous Unnamed Locations $5,000,000 Transit $500.000 Accounts Receivable $5,000,000 Pollution Clean-up $100,000 $5,000,000 Valuable Papers & Records $2,500,000 $100.000 Boiler & Machinery $50,000,000 $250.000 Garage Keepers Legal Liability per Location $5,000,000 Builders Risk $25,000,000 $5,000,000 Deductible $2` 55.000 Deductible - Wind & Hail $100• -a $100,000 Deductible - Earth Movement Varies $25,000 Deductible - Flood Varies Deductible - Weather Catastrophe Vanes 2/17/2015 Deductible - Transit $10,000 gM"7r)n4c rl A-4ihi. - P—Ham Rink $25,000 is of Liability $5,000,000 excess of $5,000,000 r and Pending Litigation 2/1712015 excess over Fiduciary Liability Effective: 4112016 to 4/1/2017 Hiscox Insurance Limits of Liability $10,000,000 excess of $10,000,000 Prior and Pending Litigation 2/17/2015 Not excess over Fiduciary Liability Excess Earth Movement r :. Empire Indemnity Insurance Company 75% #BPP1057413 Limits of Liability $22,000,000 part of $16,500,000 excess of $8,000.000 Retention Nil Effective: 4/1/2015 to 5112016 General Security Indemnity Company of Arizona 25% #iR00014860028115 Limits of Liability $22,000,000 part of $5,500,000 excess of $8,000.000 Retention NiI /s Berkshire Hathaway Automotive Inc. Schedule of Insurance as of April 18, 2016 44M Effective: 5/1/2015 to 51112016 5,000,000 Deductible Lloyd's of London (non-adrrotted) 3CPO-150041/NA-150017 25.00% 25.00% $ 1,250,000 $ 465,432 5,000,000 Deductible Westport Insurance Corporation NAP200058WO 500% 5.00% $ 250,000 $ 230,204 5,000,000 Deductible Lexington Ins. Co. (AIG) (not -admitted) 17601526 70.00% 70.00% S 3,500,000 S 1,300,320 10,00,000 3 5,000,000 Lexington Ins. Co. (AIG) (non -admitted) 13078919 50.00% 50.00% $ 5,000,000 $ 516,000 95,000,000 $ 5,000,000 Westport Insurance Corporation NAP200058600 10.00% 10.00% $ 9,500,000 included 20,000,000 S 5,000,000 Axis Surplus Ins. Co. (not -admitted) ECF787246-15 10.00% 10,00% S 2,000,006 $ 82,560 20.000,000 S 5,000,000 Liberty Surplus ins. Corp, (iron- 1000155683-01 20.00% 20.00% $ 4,00%000 $ 165,120 20,000,000 S 5,000,000 Uoyrd's of London (non -admitted) AOS -151609 10.DO% 10.00% $ 2,000.000 $ 83,076 10,000,000 $ 15,000,000 Lloyd's of London (rion-admitted) AOS -151610 733% 7.33% $ 733,300 $ 41,796 45,000,000 $ 15,000,000 National Fire & Marine Insurance 42-XPR-000293-02 42.67% 42.67% $ 19,200,150 $ 231,168 75,000,000 $ 25,000,000 Maxum Indemnity Company (non- MSP 6026612-01 10.00% 10.00% $ 7,500,000 $ 62,075 75,000,000 $ 25,000,1100 Axis Surplus Ins. Co. (non-admr i ted) ECF780596-15 10.00% 10.00°/6 S 7,500,000 $ 61,920 75,00,000 $ 25,000,000 Endurance American Ins. Co. (non- OMClDO06977600 7.50% 7.50% S 5,625,000 $ 45,000 75,000,000 $ 25,000,000 Kinsale Insurance Company (non- 0100028624-0 6.50% 6.50% $ 4,875,000 $ 40,506 75,000,000 S 25,000,000 Landmark American Ins. Co. (RSUI) LHD392394 13.33% 13.33% $ 9,999,750 $ 82,560 46,600,000 S 60,000,000 Aspen Specialty Ins. Co. (non- PXAEAH915 42.67% 42.67% $ 17,066,800 $ 66,053 Subtimits of Liability 5750,000 Any one Automobile S1,500,0DO Per Occurrence while in transit, if at your risk of loss $1,000,000 Per Occurrence while temporarily away from named locations for exhibition $1,000,000 In Aggregate for any one policy period in respect of losses arising from Trick and Device and False Pretense $25,000,000 In Aggregate for any one policy period with respect to the peril of Earthquake $25,000,000 In Aggregate for any one policy period with respect to Flood $750,000 Towing and debris removal expense $150,000 Pollutant Cleanup per occurrence subject to a Policy Period Aggregate of $300,000 Deductibles: $2,500 per vehicle subject to a max of $10.000 per occurrence for all covered causes of loss ' $25,000 with respect to any vehicle greater than $400.000 Eanhouake - $600,000 per occurrence max Flood - 5600 000 per occurrence max y jnd1,Hgil - $1,500 Per vehicle subject to a maxurwm of the greater of $600.000 per occurrence max or 075% of the average of the most recent two total monthly exposures per occurrence with respect to toss caused by of resulting from Wind and/or Had " Surplus Lines Tax & Starroing Fee are included in the premium listed above /G