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Item 4C MemoCITY OF SOUTHLAKE ►v1I :81Tl [6IGZ-\Z,l 1XIIOvi February 18, 2020 To: Shana Yelverton, City Manager From: Sharen Jackson, Chief Financial Officer Timothy Slifka, Purchasing Manager Subject: Item 4C Approve Contract Renewal for Concrete Services with Apex Concrete Construction Inc. Action Requested: Approve contract renewal for concrete services with Apex Concrete Construction Inc. Background Information: In April 2017, City Council approved the contract for citywide concrete services. This is the third renewal of the contract. In FY 2019 Southlake spent $442,841 on concrete related services. Vendor rates are being held at original 2017 contract rates. No increase is requested at this renewal. The contract provides concrete related services for the City of Southlake to include: ♦ Concrete flat work including removal ♦ Curb and gutter repairs and new installations ♦ Sidewalk new installation and repair service ♦ Exposed Aggregate finish ♦ Colored concrete service ♦ Stamped concrete service ♦ Brick pavers and truncated domes service ♦ Vertical retaining wall installation and repair services ♦ French drain installation services Some service highlights from this past year have included: ♦ Repairs and modifications to a drainage flume on White Chapel Ct. ♦ Repair of a concrete parking lot on Kirkwood after a water main break ♦ Sidewalk and retaining wall projects for the Parks Department Financial Considerations: Costs for City of Southlake concrete are funded through budgeted department maintenance accounts and CIP project accounts. FY 2019 disbursements were $442,841. Strategic Link: Focus Areas — Infrastructure, Mobility and Quality Development through Southlake 2035 Goals and Objectives Goals 1 Quality Development, 3 Mobility and 10 Infrastructure Critical Business Outcomes CB02 Enhance mobility and CB05 Improve quality of life C2 — Provide travel convenience within the city and region Citizen Input/ Board Review: None Legal Review: Attorney reviewed original proposal documents as to form Alternatives: Deny approval and re -bid citywide concrete services Supporting Documents: Contract renewal documents Staff Recommendation: Approve contract renewal for this service. CITY OF SOUTHLAKE 91 January 27, 2020 Apex Concrete Construction Inc. 1080 Katy Road Keller, Texas 76244 Attn: Mr. Danny Porter Subject: Notification of Contract Renewal for Concrete Services for City of Southlake RFP1701B200TS170002 Dear: Mr. Porter: The City of Southlake is providing notification of contract renewal, pending City Council approval, for "Concrete Services for City of Southlake RFP170113200TS170002". This renewal shall become effective April 18, 2020 pending City Council approval (CC Award date ). Your company has not requested an increase in contract rates at this renewal. Therefore, all pricing, terms and conditions shall remain in effect per the original award. The terms and conditions proposed and accepted in this renewal agreement are as follows: Line Items Awarded: All Items Payment Terms: Net 30 days (Unless otherwise noted — such as pre- and/or partial payment) Method of Payment: Shall be made by purchasing card or purchase order. Delivery Terms: FOB Destination Delivery Locations: IF STATED IN RFP DOCUMENT Term of Contract: Shall be effective for twelve months from date of renewal and is eligible for up to one (1) more one (1) year annual renewal. City Contact: Tim Slifka 817-748-8312 Send all billing to: City of Southlake 1400 Main Street, Suite 420, Accounts Payable Southlake, TX 76092 or Email: accountspa able&ci.southlake.tx.us Other Charges: The City of Southlake is a tax-exempt municipal corporation and is exempt from all federal, state, and local sales taxes. All other specifications, terms and conditions shall be as provided in the original procurement documents. No other attachments to or in response to this agreement will be accepted unless approved in writing by the Purchasing Manager or an authorized representative of the City of Southlake. Thank you for participating in our procurement process. Please call 817-748-8312 with any questions. Sincerely, Tim Slifka Purchasing Manager CPPD, CPPB City of Southlake 1400 Main Street, Suite 420 Southlake, Texas 76092 tslifka(a,ci.southlake.tx.us Attest: Fax: 817-748-8010 Amy Shelley, TRMC Contract Renewal Accepted: City Secretary Signed: Date: Approved as to Form and Legality: Mayor Laura Hill City of Southlake City Attorney 1/27/2020 USOUTHLAKE i.southlake.tx.us M it - Contract Renewal for City of Southlakle c Contract Renew I for City of Southlakle 3 m ssages Tim thy Slifka <tslifka@ i.southlake.tx.us> c To: Apex Construction <apexconstruction57@ m il.com Cc: Jack Thompson <jthom son@ i.southlake.tx.us> c G od m ruing Danny and thank you for your tim on the phone this m rning. Tim thy Slifka <tslifka@ i.southlake.tx.us> 101 n, Jan 27, 2020 at 11:38 AM Per our conversation we are seeking to renew our contract for concrete services with Apex. If you will not be requesting an increase at this renewal please respond with "No Increase Requested" and I get start top process the renewal paperwork for City Council approval. If you will be requesting an increase please let m know as I will have to send additional paperwork for you to com tete and return. Thank you in advance! Tim Tim thy Slifka, CPPO CPPB Purchasing M nager 1400 M in Street Suite 420 Southlake, Texas 76092 Phone: 817-748-8312 Fax: 817-748-8010 CityofSouthlake.com * Current Bidding O portunities * Please take a m m nt and click on the appropriate link below to com tete our Purchasing Departm nt Survey. Your answ rs w II help us to continually im rove our services. * City Staff Survey * * Internal Staff Bid Survey * Vendor Survey - How are w Doing? chievement of <:I 1;InProcurement 2Award Winner SPL, Jack Thom son <jthom son@ i. south lake.tx.us> c n, Jan 27, 2020 at 11:52 AM To: tslifka@ i. south lake.tx.us c Danny Porter <apexconstruction57@ m il.com g n, Jan 27, 2020 at 1:06 PM To: Tim thy Slifka <Tslifka@ i.southlake.tx.us> c No Increase Requested https://m il.google.com m it/u/0?ik=1dc9780fd9&view=pt&search=all&perm hid=thread-a% Ar2004543644815823761&sim l=m g -a% Ar -661357258... 1/2 1/27/2020 Sent from m Phone i.southlake.tx.us M it - Contract Renewal for City of Southlakle O Jan 27, 2020, at 11:38 AM Tim thy Slifka <Tslifka@ i. south lake.tx.us> wrote [Q oted text hidden] https://m il.google.com m it/u/0?ik=1dc9780fd9&view=pt&search=all&perm hid=thread-a% Ar2004543644815823761&sim 1=m g -a% Ar -661357258... 2/2 C,Iy SSE SOUTHLAKE ORIGINAL DOCUMENT CITY OF SOUTHLAKS 19 Council Action( )N Or dAes. No. March 11, 2019 Date Appxovcd a I Apex Concrete Construction Inc. ris.� 1080 Katy Road Keller, Texas 76244 Attn: Mr. Danny Porter Subject: Notification of Contract Renewal for Concrete Services for City of Southlake RFP 1701 B200TS 170002 Dear: Mr. Porter: The City of Southlake is providing notification of contract renewal, pending City Council approval, for "Concrete Services for City of Southlake RFP 1701 200TS 170002". This renewal shall become effective April 18, 2019 pending 5 City Council approval (CC Award date tq l . Your company has not requested an increase in contract rates at this renewal. Therefore, all pricing, terms and con itions shall remain in effect per the original award. The terms and conditions proposed and accepted in this renewal agreement are as follows: Line Items Awarded: All Items Secondary Vendor Payment Terms: Net 30 days (Unless otherwise noted — such as pre- and/or partial payment) Method of Payment: Shall be made by purchasing card or purchase order. Delivery Terms: FOB Destination Delivery Locations: IF STATED IN RFB DOCUMENT Term of Contract: Shall be effective for twelve months from date of renewal and is eligible for up to two (2) more one (1) year annual renewals. City Contact: Tim Slifka 817-748-8312 Send all billing to: City of Southlake 1400 Main Street, Suite 440, Accounts Payable Southlake, TX 76092 or Email: accounts payable(a)ci.southlake.tx.us Other Charges: The City of Southlake is a tax exempt municipal corporation and is exempt from all federal, state, and local sales taxes. All other specifications, terms and conditions shall be as provided in the original procurement documents. No other attachments to or in response to this agreement will be accepted unless approved in writing by the Purchasing Manager or an authorized representative of the City of Southlake. Thank you for participating in our procurement process. Please call 817-748-8312 with any questions Sincerely, Tim Slifka Purchasing Manager CPPD, CPPB City of Southlake 1400 Main Street, Suite 440 Southlake, Texas 76092 tslitka,c ci.southlake.tx.us Fax: 817-748-8010 Contract Renewal Accepted: Signe Date: O kc� `\ Mayor Laura Hill City of Southlake Attest: Amy Shelley, TRMC City Secretary Timothy Slifka <tslifka@ci.southlake.tx.us> Contract Renewal for City of Southlake Concrete Services Danny Porter <apexconstruction57@gmail.com> Mon, Jan 28, 2019 at 12:59 PM To: Timothy Slifka <tslifka@ci.southlake.tx.us> No Increase Requested. Thank you. Sent from my iPhone [Quoted text hidden] <Apex Concrete Construction Inc. - Contract Renewal, 18- Concrete Services.pdf> CITY OF SOUTHLAICE 19 August 30, 2019 Apex Concrete Construction Inc. 1080 Katy Road Keller, Texas 76244 ORIGINAL DOCUMENT CITY OF SOUTHLAKE Council Action: Y10 Date Approved. Subject: Contract Amendment # 1 for Concrete Services for City of Southlake RFP170I B200TS170002 Dear Mr. Porter: The City of Southiake's contract for Concrete Services for City of Southlake RFP1701 B200TS170002 requests the following: 1. Change vendor status from Secondary vendor to Primary vendor. All other terms and conditions of original contract are unchanged. 2. The City does not guarantee to purchase any minimum or maximum quantity but does contemplate purchasing the awarded items exclusively during the term of the contract from the successful vendors. 3. No other changes are requested Mary Morgan Deputy Director Finance, City of Southlake By signing this amendment, vendor is acknowledging and agreeing to the additions made to the terms and conditions as stated in the existing contract. Vendor must acknowledge receipt of this amendment by signing apd returning one signed amendment to: City of Southlake Finance Department 1400yain gtrot Suite 420 Southlake, Texas 76092 Attention Tim Slifka. Signed: /-1-, Title: Dated: l Please call 817-748-8312 with any questions. Sincerely, Tim Slifka Purchasing Manager CPPD, CPPB tslffka@ci.southiake.tx.us Fax: 817-748-8010 Printed Name: +dh/ Company Name: January 12, 2018 Apex Concrete Construction Inc. 1080 Katy Road Keller, Texas 76244 Attn: Mr. Danny Porter ORIGINAL DOCUMENT CITY OF SOUTHLAKE Council Action:ON Ord./Res. No. _---- Date Approv _ = , Subject: Notification of Contract Renewal for Concrete Services for City of Southlake RFP 1701 B200TS 170002 Dear: Mr. Porter: The City of Southlake is providing notification of contract renewal, pending City Council approval, for "Concrete Services for City of Southlake RFP 1701 B200TS 170002". This renewal shall become effective April 18, 2018 pending City Council approval (CC Award date -/110/ji)/�). Your company has not requested an increase in contract rates at this renewal. Therefore, all pricing, terms and conditions shall remain in effect per the original award. The terms and conditions proposed and accepted in this renewal agreement are as follows: Line Items Awarded: All Items Primary Vendor with arborist per department needs Payment Terms: Net 30 days (Unless otherwise noted — such as pre- and/or partial payment) Method of Payment: Shall be made by purchasing card or purchase order. Delivery Terms: FOB Destination Delivery Locations: IF STATED IN RFB DOCUMENT Term of Contract: Shall be effective for twelve months from date of renewal and is eligible for up to three (3) more one (1) year annual renewals. City Contact: Tim Slifka 817-748-8312 Send all billing to: City of Southlake 1400 Main Street, Suite 440, Accounts Payable Southlake, TX 76092 or Email: accountspa aY ble@ci.southlake.tx.us Other Charges: The City of Southlake is a tax exempt municipal corporation and is exempt from all federal, state, and local sales taxes. All other specifications, terms and conditions shall be as provided in the original procurement documents. No other attachments to or in response to this agreement will be accepted unless approved in writing by the Purchasing Manager or an authorized representative of the City of Southlake. Thank you for participating in our procurement process. Please call 817-748-8312 with any questions. M Purchasing Manager CPPD, CPPB City of Southlake 1400 Main Street, Suite 440 Southlake, Texas 76092 ��- tslifkag,ci.southlake.tx.us Attest:` Fax: 817-748-8010 J Carol Ann Borges, TRMC Contract Renew4l Accepted: City Secretary Signed: ( 0 Date:' vI Gly% ��;tts+N;fs�ii g v�'� roved to Form and Le lity: Mayor Laura Hill City of Southlake 1 City Attorney A 12/29/2017 Ci.southlake.tx.us Mail - Contract Renewal for City of Southlake Concrete Services { I r (?i SOLffHLAKE Timothy Slifka <tslifka@ci.southlake.tx.us> Contract Renewal for City of Southlake Concrete Servicesy Apex Construction <apexconstruction57@gmail.com> Fri, Dec 29, 2017 at 4:35 PM To: Timothy Slifka <tslifka@ci.southlake.tx.us> No Increase Requested. [Quoted text hidden] https://mail.google.com/mail/u/0/?ui=2&ik=1 dc9780fd9&jsver=1 QCYKmliAi4.en.&view=pt&msg=160a46a94739ecc6&search=inbox&type=160a3bcf45... 1/1 ORIGINAL DOCUMENT crr,r or CITY OF SOUTHLAKE OidJRc& Na Date Aprove d zo March 9, 2017 Apex Concrete Construction Inc. Concrete Sawing 1080 Katy Road Keller, Texas 76244 Attn: Mr. Danny Porter Subject: Notification of Contract Award for Concrete Services for City of Southlake RFP170IB200TS170002 Dear Mr. Porter: The City of Southlake is pleased to inform you that Apex Concrete Construction Inc. Concrete Sawing Keller, Texas is the Secondary awarded vendor for "Concrete Services for City of Southlake RFP1701B200TS170002". The award and this agreement are based on your proposal submission, copy enclosed. This is a multiple vendor award contract Your company is the Secondary vendor for this contract. This award was approved by the City of Southlake City Council on —fit 17 The terms and conditions proposed and accepted in this agreement are as follows: Line Items Awarded All items Secondary Vendor per department needs. Payment Terms: Net 30 days (Unless otherwise noted — such as pre- and/or partial payment) Estimated Quantities: The City does not guarantee to purchase any minimum or maximum quantity but does contemplate purchasing the awarded items exclusively during the term of the contract from the successful vendors. Method of Payment: Shall be made by City procurement card or purchase order Delivery Terms: FOB Destination Delivery Locations: Vendor Delivery or City employee pick-up. Term of Contract: The term of awarded contract shall remain in effect for twelve months from date of initial City Council approval and is eligible for up to four (4) one (1) year annual renewals. City Contact: Tim Slifka 817-748-8312 Send all billing to: City or Southlake 1400 Main Street, Suite 440, Accounts Payable Southlake, TX 76092 or via email to accountspavablenci.southlake.tx.us Other Charges: The City of Southlake is a tax exempt municipal corporation and is exempt from all federal, state, and local sales taxes. All other specifications, terms and conditions shall be as provided in the original procurement documents. No other attachments to or in response to this agreement will be accepted unless approved in writing by the Purchasing Manager or an authorized representative of the City of Southlake. Thank you for participating in our procurement process. Please call 817-748-8312 with any questions. erely, Tim 1� , PPB Purchasing Manager City of Southlake 1400 Main Street, Suite 440ka par� Southlake, Texas 76092 tslifk .ci.southlake.tr.us Attest: Fax: 817-748-8010 Lori Payne, TRMC Contract d Ac a d! City Secretary Signed: Date: 'Ov'I App�ed�rmd �,►trn Mayor Laura Hill City of Southlake City Attorne Appendix B — Proposal Subm}& Checklist: (To determine validity of proposal') ?�Fogrm peadh B (pates _34 through44, must be included is the proposal submittal pendiz C Conflict oflaterest Form (pate44, west be included in the proposalsubmittal. 1295 Certificate of interested Party must be included in the proposal submittal. See page 2 Paragraph L RFP Number: RFP1701B200TS170002 Project Title: Concrete Services Submittal Deadline: 3:00 P.M. (CST), Friday February 24, 2017 Submit electronically* to: www.securebidusa.com * Requires email account login and password. Prepo—wInformadon: ProposWs Legal Name: n G Address: City,state &ZIP- I Iry 1,0 2 Federal Employers 2 Ldendication Number # v -Lo Plane Number: VvSJF=N=ber -- E-Mail Address: - ProDoser AttthorhuttloD 4 the undersigned, have the authority to execute this Proposal in its entirety as submitted and ewer into a contract on behaK of the Proposer. Printed Name d Position of Auized R v P anthor Signature of Authorized Representative: Signed this Aa'(day) of F Ptj (momhoa)- (year) I learned of this Request for Proposals by the following means: — Newspaper Advertisement XsoudxUcWcbsiw _ Mailed Me a Copy _ SecureBid ❑ City E-mail Notification ❑ Cold Call to City 11 1 Other City of Southlake - RFP17018200TS170002 - Page 34 of 45 Appendix B — Proposal (cewm«d) I. REOUIRED PROPOSAL INFORMATION. IN ORDER FOR A PROPOSAL TO BE CONSIDERED COMPLETE, AND TO BE EVALUATED FOR A CONTRACT AWARD BY THE CITY, PROPOSER MUST SUBMIT ALL OF THE FOLLOWING INFORMATION: 1. Proposed Products and/or Services A. Product or Service Description: Proposes should utilize this section to describe the technical aspects, capabilities, features and options of the product and/or service proposed in accordance with the required Scope of Services as identified in Appendix A. Promotional literature, brochures, or other technical information may be used B. Additional Hardware Descriptions: Proposers should also include in this section a detailed description of what additional hardware and/or software, if any, would be required by the City in order to fully utilize the goods and/or services proposed. C. Guarantees and Warranties: Each Proposer shall submit a complete copy of any warranties or guarantees provided by the manufacturer or Proposer with the Proposal submitted. D. Miect SchodulaDelivery Date: Proposer must provide, a project schedule noting all projected completion dates for segments of the Project, from start -ug to completion, and all delivery data for goods covered by the RFP. The Proposal must show the number of days required to deliver and install the product or equipment after the receipt of the City's Purchase Order. 2. Cost of Proposed Products and/or Services A. Pricing: Pricing shall reflect the full Scope of Services defined herein, inclusive of all associated cost for delivery, labor, insurance, taxes, overhead, and profit. B. Schedule of Pricing: Proposer shall quote unit pricing in accordance with the itemized listing of products or contract segments stated in the Scope of Services and using the following format: Item Unit of price Per One Each # Measure Description Per Unit of Measure 4" Thick (1-500 SF) (Flatwork to perform all concrete work / I . Square Foot NO REMOVAL OR DISPOSAL $ . Q 6" Thick (1-500 SF) (Flatwork to perform all concrete work / 2. trace Foot NO REMOVAL OR DISPOSAL $ (7 8" Thick (1-500 SF) (Flatwork to perform all concrete work / 3. Square Foot NO REMOVAL OR DISPOSAL $ 4" Thick (500 and up SF) (Flatwork to perform all concrete work / 4. Square Foot NO REMOVAL OR DISPOSAL S. 6" Thick (500 and up SF) (Flatwork to perform all concrete work / -7,-50 S. Square Foot NO REMOVAL OR DISPOSAL S 8" Thick (500 and up SF) (Flatwork to perform all concrete work / 6. 1 Square Foot I NO REMOVAL OR DISPOSAL is City of Southlake - RFP1701 B200TS170002 - Page 35 of 45 City of Southlake - RFP1701B200TS170002 - Page 36 of 45 Unit of Price Per One Each Item # Measure Description Per Unit of Measure 6" Thick (1-500 SF) (Flatwork to perform all concrete work / S. Square Foot INCLUDING REMOVAL AND DISPOSAL S / 8" Thick (1-500 SF) (Flatwork to perform all concrete work / 9. Square Foot INCLUDING REMOVAL AND DISPOSAL S 1�7 570 4" Thick (500 and up SF) (Flatwork to perform all concrete work / 10. Square Foot INCLUDING REMOVAL AND DISPOSAL S , 6" Thick (500 and up SF) (Flatwork to perform all concrete work / 11. Square Foot INCLUDING REMOVAL AND DISPOSAL S JID,G 8" Thick (500 and up SF) (Flatwork to perform all concrete work / 12. Square Foot INCLUDING REMOVAL AND DISPOSAL S 2 s 13. 1 Square Foot Exposed Aggregate Finish S 14. Square Foot Colored Concrete S 15. Square Foot Stamped Concrete S Installation of brick pavers and truncated domes - 16. Foot Labor Only S Z 17. Cubic Yard Wall footings S- 6" thick, Vertical Retaining Wall (to Perform all Oo 18. Linear Foot concrete work) For projects of 1-2' High Wall S 6" thick, Vertical Retaining Wall (to Perform all 19. Linear Foot concrete work) For projects of 2-3' High Wali S 6" thick, Vertical Retaining Wall (to Perform all 20. Linear Foot concrete work) For projects of 34' High Wall $ Q Do 8" thick, Vertical Retaining Wall (to Perform all 21. Linear Foot concrete work) For projects of 1-2' High Wall S 8" thick, Vertical Retaining Wall (to Perform all 22. Linear Foot concrete work) For projects of 2-3' High Wall S oO 8" thick, Vertical Retaining Wall (to Perform all 23. Linear Foot concrete work) For projects of 34' High Wall S tw V thick, Vertical Retaining Wall (to Perform all 24. Linear Foot concrete work) For projects of 1-2' High Walt S o V thick, Vertical Retaining Wail (toPerform all 25. Linear Foot concrete work) For projects of 2-3' High Wall $ 2 . O0 I' thick, Vertical Retaining Wall (to Perform all 26. Linear Foot concrete work)For projects of 3-4' High Wall S , 0 -100 linear feet of 6" curb and 18" gutter. NO 27. Linear Foot REMOVAL OR DISPOSAL $ 101 - 500 linear feet of 6" curb and 18" gutter. NO E,C, 28. Linear Foot REMOVAL OR DISPOSAL S 501 - 1,000 linear feet of 6" curb and 18" gutter. NO �, a 29. Linear Foot I REMOVAL OR DISPOSAL is , City of Southlake - RFP1701B200TS170002 - Page 36 of 45 3. Term of Contract and Option to Extend Any contract resulting from this RFP shall be effective for twelve months from date of award. The City anticipates that contract shall be renewed pursuant to the availability of funds and at the discretion of the City. The following clauses shall be included in the contract: A. Option Clause: It is agreed that City will have the option to extend the contract for up to four (4) City of Southlaite - RFP170IB200TS170002 - Page 37 of45 Unit of Price per One Each Item # measure Description Per Unit of Measure 1,501– 3,000 linear feet of 6" curb and 18" gutter. W 30. Linear Foot NO REMOVAL OR DISPOSAL S- 101 - 101- 500 linear feet of 6" curb and 18" gutter. D 31. Linear Foot INCLUDING REMOVAL AND DISPOSAL S 501- 1,000 linear feet of 6" curb and 18" gutter. o0 32. Linear Foot INCLUDING REMOVAL AND DISPOSAL S 30 1,001-1,500 linear feet of 6" curb and 18" gutter. eu1 33. Linear Foot INCLUDING REMOVAL AND DISPOSAL S �. 1,501– 3,000 linear feet of 6" curb and 18" gutter. OD 34. Linear Foot INCLUDING REMOVAL AND DISPOSAL S 35. Cubic Yard Unclassified Excavation and Disposal ro S nv 36. Linear Foot Four Inch 4 French Drain Installation S 37. Linear Foot Six Inch 6 French Drain Installation $2. 38. Linear Foot Eight Inch French Drain Installation 6 0 S a� 39. Per Each Manhole Ring and Lid Adjustment Labor Only S ®to, 40. Per Each Water Valve Adiustment Labor Only vv S Other Vendor Charges. Please Describe 41. Per Each $ Other Vendor Charges. Please Describe 42. Per Each S Other Vendor Charges. Please Describe 43. Per Each S BO TOTAL: S 3. Term of Contract and Option to Extend Any contract resulting from this RFP shall be effective for twelve months from date of award. The City anticipates that contract shall be renewed pursuant to the availability of funds and at the discretion of the City. The following clauses shall be included in the contract: A. Option Clause: It is agreed that City will have the option to extend the contract for up to four (4) City of Southlaite - RFP170IB200TS170002 - Page 37 of45 additional years, in one-year intervals. To exercise this option, the City shall serve notice 30 days prior to oonttact termination or to the end of any one-year extension. The Option to Extend will not be considered if funding is unavailable or if the contractor's past performance is not within the industry standard. B. Elation Clause: Should market conditions prevail which dictate an increase, the successful contractor may submit documentation requesting permission to increase pricing no later than 30 days after receiving notice from the City of its intent to extend the agreement. Escalation may only occur at the time of renewal and only upon securing the approval of the City in writing. Requests for price adjustments must be solely for the purpose of accommodating an increase in the contractor's cost, not profits. Vendors shall show in this quote their anticipated percent of escalation iftwhen the option to extend is exercised. The percent quoted will be a maximum. In addition, the percentage proposed will be a factor in determining the best value to the City. It is the average price over the period of the contract that will be the price factor considered in the evaluation of this quote. Quotes in which negative or no escalation is shown will be considered as 00/9 escalation. C. Price Increases Upon Extension: If approved by the City, the Contractor shall modify the rates charged by the Contractor to reflect any changes shown in the comparative statement delivered to the City. The maximum increase allowed Wider this provision shall be four percent (4%) per year. The City shall have authority, in its reasonable discretion, to determine the validity of any change in Contractor's rates. City cannot exercise the Option to Extend with any price increases runless the Vendor completes the section of the Quote requesting anticipated percentage of annual escalation. FIRST ADDITIONAL YEAR (FY 2017-2015) ESCALATION .....................».�% SECOND ADDITIONAL YEAR (FY 2018-2019) ESCALATION .............»........ THIRD ADDITIONAL YEAR (FY 2019-2020) ESCALATION ....................... —% FOURTH ADDITIONAL YEAR (FY 2020-2021) ESCALATION ................... . 2L% 4. Proposer's Experience/ Staff A. Project Team: Identify all members of the Proposer's team (including both team members and management) who will be providing any services proposed and include information which details their experience. B. Removal or ftlacement of Staff If an assigned staff person must be removed or replaced for any reason, the replacement person must be approved by City prior to joining the project. C. Business Establishment: State the number of years the Proposer's business has been established and operating. If Proposer's business has changed names or if the principals operating the business operate any similar businesses under different names, or have operated any other businesses or changed the legal status or form of the business within the last five (5) years, all names, of predecessor business names, affiliated entities, and previous business entities operated by the principals, if different than present, must be provided; State the number of years' experience the business has:; and the number of employees: D. Project Related Experience: All Proposals must include detailed information that details the Proposer's experience and expertise in providing the requested services that demonstrates the Proposer's ability to logically plan and complete the requested project_ City of Southlake - R)r P1701B200TS170002 - Page 38 of 45 S. References Proposer shell provide four (4) references where Proposer has performed similar to or the same types of services as described herein. Reference #1 - Client / Company Name: n - F _ RLIk C' t L�i1l Contact Name: Contact Title: EA7,/IE' tJ Phone: 1-7 _ Z? Email: Date and Scope of Work Provided: ?Vlwl-5- IP7�C I _j Client / Company Name: OF FL Contact Name: _ Contact Tit c Phone: _ Email: Date and Scope of Work Provided: &Ajge — S -i" Lut Reference 03 - 0 Client / Company Name: t Contact Name: Contact Title: F L �L .{ :J Phone: Email: + Date and Scope of Work Provided: ?Vlwl-5- IP7�C I _j Reference #4: ! Client / Company Name: t t Contact Name: Contact Title: Phone: -� rI _ Email* , `r Date and Scope of Work Provided:Leolacee-r. ?Vlwl-5- IP7�C I _j City of Southlake - RFP1701B200TS170002 - Page 39 of 45 , ev,pt k-'e`le4a et n4 1r -:;CkCC15 pjer 6. Trade Secrets and/or Confidential Information Trade Secrets and/or Confidential Information: This proposal _ (does) _ (does not) contain trade secrets and/or confidential information. If applicable, describe such trade secrets and confidential information, and the basis for your assertion that such material qualifies for legal protection from disclosure. 7. Federal, State and/or Local Identification Information /� A. Centralized Master Bidders List registration number: 4 B. Prime contractor HUB / MWBE registration number. C. An individual Proposer acting as a sole proprietor must also enter the Proposees Social Security Number: # - - f ! 14 & Emergency Business Services Contact Notice /`f r` During a natural disaster, or homeland security event, there may be a need for the City of Southlake to access your business for products or services after normal business hours and/or holidays. The City may request City employee pick up or vendor delivery of product or services. For this purpose, a primary and secondary emergency contact name and phone number are required. It is critical the vendor's emergency contact information remains current. City shall be contacted by E- mail with any change to a contact name or phone number of these emergency contacts. Updates may be emailed to vendorsiii ci.southlake.m.us. All products or services requested during an emergency event are to be supplied as per the established contract prices, terms and conditions. The vendor shall provide the fee (pricing) for an after-hours emergency opening of the business, if any. In general, orders will be placed using a City of Southlake procurement card (Master Card) or City issued Purchase Order. The billing is to include the emergency opening fee, if applicable. The contractor shall provide the names, phone numbers and fee (pricing), if any, for an after-hours emergency opening of the business listed below. Business Name: Contract #: �� 1-66 no 2 -- Description: Primary Con Primary Contact Phone Numbers: Home: !�17:z - I q S-- Cell: Secondary Contact (Name): jRoi-,3e-:te7r 5-1 A•jj^4A Secondary Contact Phone Numbers: Home: . COIL !V-E.Z— qEL -Cn te After Hours emergency opening fee, if applicable: $ Alk City of Southlake - RFP1701B200TS170002 - Page 40 of 45 1 9. Cooperative Governmental Purchasing Notice Other governmental entities maintaining interlocal agreements with the City, may desire, but are not obligated, to purchase goods and services defined in this RFB from the successful Bidder. All purchases by governmental entities, other than the City, will be billed directly to and paid by that governmental entity. The City will not be responstble for another governmental entity's debts. Each governmental entity will place their own orders with the successful Bidder and be responsible for ensuring full compliance with the RFB specifications. Prior to other governmental entities placing orders, the City will notify the successful Bidder of their intent. Please indicate below if you will permit other governmental entities to purchase from your agreement with tA he City. Yes, Others can purchase [ J No, Only the City can purchase II. CONTRACT TERMS AND CONDITIONS EXCEPT NHBRE PROPOSER MAKES SPECIFIC EXCEPTION IN THE SUBMITTED PROPOSAL, ANY CONTRACT RESULTING FROM TATS RFP WILL CONTAIN THE FOLLOWING TERMS AND CONDITIONS, WHICH PROPOSER HEREBY ACKNOWLEDGES, AND TO WHICH PROPOSER AGREES BY SUBMIT77NG A PROPOSAL: 1. Delivery of Products andfor Services A. Payment Terms: Unless otherwise specified in the Scope of Services or otherwise agreed to in writing by the City, payment terms for the City are Net 30 days upon receipt of invoice. B. Warranty of Products and Services All products furnished under this contract shall be warranted to be merchantable and good quality and fit for the purposes intended as described in this Proposal, to the satisfaction of City and in accordance with the specifications, terms, and conditions of the Scope of Services, and all services performed shall be wan -anted to be of a good and workmanlike quality, in addition to, and not in lieu of, any other express written warranties provided. C. late Delivery or Performance: If Proposer fails to deliver acceptable goods or services within the timeframes established in the Project Schedule, the City shall be authorized to purchase the goods or services from another source and assess any increase in costs to the defaulting Proposer, who agrees to pay such costs within ten days of invoice. D. Title to Goods and Risk of Loss: For goods to be provided by Proposers hereunder, if any, the title and risk of loss of the goods shall not pass to City until City actually receives, takes possession, and accepts the goods and the installation of such goods, has tested the system, and determined that it is in good and acceptable working order. 2. Miscellaneous A. In dent Contractor. Proposer agrees that Proposer and Proposer's employees and agents have no employer-employee relationship with City. Proposer agrees that if Proposer is selected and awarded a contract, City shall not be responsible for the Federal Insurance Contribution Act (FICA) payments, Federal or State unemployment taxes, income tax withholding, Workers Compensation Insurance payments, or any other insurance payments, nor will City furnish any medical or retirement benefits or any paid vacation or sick leave. B. Assignments: The rights and duties awarded the successful Proposer shall not be assigned to another without the written consent of the Purchasing Manager. Such consent shall not relieve the assigner of liability in the event of default by the assignee. City of Southiske - RFP170IB200TS170002 - Page 41 of 45 C. Liens: Proposer shall indemnify and save harmless the City against any and all liens and encumbrances for all labor, goods, and services which may be provided to the City by Proposer or Proposer's vendor(s), and if the City requests, a proper release of all liens or satis%ctory evidence of freedom from liens shall be delivered to the City. D. Gratuities / Bribes: Proposer certifies that no bribes in the form of entertainment, gifts, or otherwise, were offered or given by the successful Proposer, or its agent or representative, to any City officer, employee or elected representative, with respect to this RFP or any contract with the City, and that if any such bribe is found to have been made this shall be grounds for voiding of the contract E. Financial Particio iljon: Proposer certifies that it has not received compensation from the City to participate in preparing the specifications or RFP on which the Proposal is based and acknowledges that this contract may be terminated and/or payment withheld if this certification is inaccurate. F. Rewired Licenses: Proposer certifies that he holds all licenses required by the State of Texas for a provider of the goods and/or services described by the Scope of Services herein. G. Authority to Submit Proposal and Enter Contract: The person signing on behalf of Proposer certifies that the signer has authority to submit the Proposal on behalf of the Proposer and to bind the Proposer to any resulting contract. H. Coamliance with Applicable Law: Proposer agrees that the contract will be subject to, and Proposer will strictly comply with, all applicable federal, state, and Iocal laws, ordinances, rules, and regulations. 3. Financial Responsibility Provisions A. jam: The Proposer, consistent with its status as an independent contractor, shall cant', and shall require any of its subcontractors to carry, at least the following insurance in such form, with such companies, and in such amounts (unless otherwise specified) as City may require: i. Worker's Compensation and Employer's Liability insurance, including All States Endorsement, to the extent required by federal law and complying with the laws of the State of Texas; ii. Commercial General Liability insurance, including Blanket Contractual Liability, Broad Form Property Damage, Personal Injury, Completed Operations/Products Liability, Premises Liability, Medical Payments, Interest of Employees as additional insureds, and Broad Form General Liability Endorsements, for at least One Million Dollars (S 1,000,000) Combined Single Limit Bodily Injury and Property Damage on an occurrence basis; iii. Comprehensive Automobile Liability insurance covering all owned, non -owned or hired automobiles to be used by the Contractor, with coverage for at least One Million Dollars ($1,000,000) Combined Single Limit Bodily Injury and Property Damage. B. Indemnification: Proposer agrees to defend, indemnify and hold harmless the City, all of its officers, Council members, agents and employees from and against all claims, actions, sults, demands, proceedings, costs, damages and liabilities, including reasonable attorneys' fees, court costs and related expenses, arising out of, connected with, or resulting from any sets or omissions of Proposer or any agent, employee, subcontractor, or supplier of Proposer in the execution or performance of this contract without regard to whether such persons are under the direction of City agents or employees. City of Southlake - RFP1701B200TS170002 - Page 42 of 45 Appendix C — Form QQ WHO: The following persons must file a Conflict of Interest Questionnaire with the City if the person has an employment or business relationship with an officer of the City that results in taxable income exceeding 32,500 during the preceding twelve — month period. or an officer or a member of the officer's family has accepted gifts with an aggregate value of more than S250 during the previous twelve — month period and the person engages in any of the following actions: 1. contracts or seeks to contract for the sale or purchase of property. goods or services with the City. including any of the following: a. written and implied contracts, utility purchases, purchase orders. credit card purchases and any purchase of goods and services by the City: b. contracts for the purchase or sale of real property, personal property including an auction of property: c. tax abatement and economic development agreements; 2. submits a bid to sell goods or services. or responds to a request for proposal for services: 3. enters into negotiations with the City for a contract; or 4. applies for a tax abatement andlor economic development incentive that will result in a contract with the City THE FOLLOWING ARE CONSIDERED OFFICERS OF THE CITY: 1. Mayor and City Council Members: 2. City Manager, 3. Board and Commission members and appointed members by the lttayor and City Council; 4. Directors of 4A and 4B development corporations; 5. The executive directors or managers of 4A and 4B development corporations: and b. Directors of the City of Southlake who have authority to sign contracts on behalf of the City. EXCLUSIONS: A questionnaire statement need not be filed if the money paid to a local government official was a political contribution, a gift to a member of the officer's family from a family member, a contract or purchase of less than 52,500 or a transaction at a price and subject to terms available to the public: a payment for food. lodging, .transportation or entertainment: or a transaction subject to rate or fee regulation by a governmental entity or agency. WHAT: A person or business that contracts with the City or who seeks to contract with the City trust foe a "Conflict of Interest Questionnaire" (FORIM CIQ) which is available online at www.ethics.state.tx.us and a copy of which is attached to this guideline. The form contains mandatory disclosures regarding "employment or business relationships" with a municipal officer. Officials may be asked to clarify or interpret various portions of the questionnaire. WHEN: The person or business must file: I. the questionnaire—no later than seven days after the date the person or business begins contract discussions or negotiations with the municipality, or submits an application, responds to a request for proposals or bids, correspondence, or other writing related to a potential contract or agreement with the City: and 2. an updated questionnaire — within seven days after the date of an event that would make a filed questionnaire incomplete or inaccurate. It does not matter if the submittal of a bid or proposal results in a contract. The statute requires a vendor to file a FORM CIQ at the time a proposal is submined or negotiations commence. WHERE: The vendor or potential vendor must mail or deliver a completed questionnaire to the Finance Department. The Finance Department is required fir lax to post the Statements on the City's website ENFORCEIMENT: Failure to file a questionnaire is a Class C misdemeanor punishable by a fine not to exceed 5500. It is an exception to prosecution that the person files a FORM CIQ not later than seven business da)-; after the person received notice of a violation. VOTE: The City does not have a duty to ensure that a person files a Conflict of Interest Questionnaire. City of Southlake - RFP170IB200TS170002 Page 43 of 45 CONFLICT OF INTEREST QUESTIONNAIRE For vendor or other person doing business with local governmental entity This questionnaire rNNas changes made to lire raw toy FLS. 1491, Wd% Les- Resurar Session. This questionnaire Is being fW In accordance with Chapter 176. Local Government Code by a person who has a business reiaoonship as defined by Section 176.001(1-a 1 Mth a local governmental entity and the person meets requirements under Section 176.006te). By lav lift questionnalre must be filed with the records administrator of Ute local govemmental entity not later then the 7th business day after the date the person becomes ery are of fads that require Me statement to be filed. See Section 176.006. Local Government Code. A person commits an offense if the person knv-vingly violates Section 176.006. Local Government Code. An offense under this section is a Class C misdemeanor. Name of person who has a business relationship with local governmental entity. Check this box If you are filing an update to a previously filed questionnaire. FORM CIO OFFICE USE ONLY Dare Rea.W" {The law requires that .you filo an updates completed queSUonnou9 with the approptiate filing authotdv not rater than the 7;h business day after the .late the originally filed Westimrsaire bKomes incomplete or Inaccurate r Name of local g1ove(/rn ant officer with whom flier has employment or business relationship. Ily Namva or Officer This section idem Inch,drng subparts A 6 i. & Dr must be completed for each officer ^.tth whom the filer has an employment or oth business relationship as defined by Section W. 001.1•as. Local i ovemmem Code Attach additional pages to this Form CIU as. necessary A Is the local government officer named in dny iectmn receiving of likely to receive taRable Income other than inv95tmen: income, from the filer of the queSitwtnarre) 11..c >�N J B is the filer of the 7Nws"maire recming or loely to receive taxable income other than investment income from or at the direction of the local government officer named in this section AND the taxable income is not received from the local g overrxrrental entity'+ ayrs X No (, is the hlef of this questionnawo entployo t y a corporation or other tusmess entity with respect to which the local government offxer sPr:es as an othcer or director rx holds nn ownership of SO percent or more-) i85 PNo P Describe each ernplo�ment or business retutionshtp with the local govt-rnmr_nt office+ nanw-d Ni this section L/ -cl 3.-� 1;7 Signature d person doing teleses wish the govefrxriental er" lire Adopted 0&28;2007 CRY of Seuddow - RF WID2OM170002 - Page 44 of 45 ADDENDUM NUMBER # I To: All Proposers Date: February 21, 2017 Request for Proposal: RFP17018200TS170002 Concrete Services Proposal Dae Date: 3:00 p.m., February 24, 2017 Addendum No. 1, dated February 2I.2017, per Addendum 111, the City of Southlake is adding missing items to the Schedule of Pricing, ptwiding a revised pricing schedule and extending the submission deadline. Proposer must submit addendum # 1 with revised pricing schedule. Revised Schedule of Pricing CxyofSw&*e' FMw+ceDepwWwo 17000AhnSOW We 440' Sad)*Ae Texas 76092 817.7088312 Unit of Price Per One Each Item # Measure Description Per Unit of Measure 4" Thick 0 -500 SF) (Flatwork to perform al l concrete work / �' OO I. Square Foot NO REMOVAL OR DISPOSAL $ 6" Thick (1-500 SF) (Flatwork to perform al I concrete work / %1 2. Square Foot NO REMOVAL OR DISPOSAL $ j V Thick (1-500 SF) (Flatwork to perform all concrete work / 3. Square Foot NO REMOVAL OR DISPOSAL S V 4" Thick (500 and up SF) (Flatwork to perform all concrete work / 4. Square Foot NO REMOVAL OR DISPOSAL 'S5-50 6" Thick (500 and up SF) (Flatwork to perform all concrete work / 5. Square Foot NO REMOVAL OR DISPOSAL s7-56 8" Thick (500 and up SF) (Flatwork to perform all concrete work / s �� 6. Square Foot NO REMOVAL OR DISPOSAL CxyofSw&*e' FMw+ceDepwWwo 17000AhnSOW We 440' Sad)*Ae Texas 76092 817.7088312 Crry of -W*ke • Finance DePWPv t • f4W 14vn SrW -&W 440 • Sa&&Ae Teras MW dIT.748eJ11 Unit of Price Per One Each Item g Measure Description Per Unit of Measure 4" Thick (1-500 SF) (Flatwork to perform all concrete work / 0 7. Square Foot INCLUDING REMOVAL AND DISPOSAL $ 6" Thick (1-500 SF) (Flatwork to perform al I concrete work / jj 0 Z 0 8. Square Foot INCLUDING REMOVAL AND DISPOSAL $ i 8" Thick (1-500 SF) (Flatwork to perform all concrete work / c 9. Square Foot INCLUDING REMOVAL AND DISPOSAL S ' p�. 50 4" Thick (500 and up SF) (Flatwork to perform all concrete work / O 10. Square Foot INCLUDING REMOVAL AND DISPOSAL S 6" Thick (500 and up SF) (Flatwork to perform all concrete work / 1c) 00 11. Square Foot INCLUDING REMOVAL AND DISPOSAL S • 8" Thick (500 and up SF) (Fletwork to perform all concrete work / 12. Square Foot INCLUDING REMOVAL AND DISPOSAL $ 13. Square Foot Exposed Aggregate Finish $ �, 14. Square Foot Colored Concrete $ 0 t 15. Square Foot Stamped Concrete $ 4 �. 715 Installation of brick pavers and truncated domes - 4. 16. Square Foot tabor Only S - p� 17. Cubic Yard Wall footings S — 0 — 6" thick, Vertical Retaining Wall (to Perform all r� DO 18. Linear Foot concrete work) For projects of 1-2' High Wall $ p2 p( 6" thick, Vertical Retaining Wall (to Perform all 5 Q 0 19. Linear Foot concrete work) For projects of 2-3' High Wall S • 6" thick, Vertical Retaining Wall (to Perform all 3c).00 20. Linear Foot concrete work) For projects of 3-4' High Wall S 8" thick, Vertical Retaining Wall (to Perform all ' ! `1 ' 0(:) 21. Linear Foot concrete work) For projects of 1-2' High Wali S 8" thick. Vertical Retaining Wall (to Perform all '} O 22. Linear Foot concrete work) For projects of 2-3' High Wall S t Crry of -W*ke • Finance DePWPv t • f4W 14vn SrW -&W 440 • Sa&&Ae Teras MW dIT.748eJ11 OrydSaehake • Fen�rxrDryaxtment • IIODLfxnSrtet Sute!!O • Swftke. IeVS76W AII.IlAdllt Unit of Price Per One Each item # Measure Description Per Unit of Measure 8" thick, Vertical Retaining Wall (to Perform all 23. Linear Foot concrete work) For projects of 3-4' High Wall S OQ V thick, Vertical Retaining Wall (to Perform all as 36.00 24. Linear Foot concrete work) For projects of 1-2' High Wall S J6 . 1' thick, Vertical Retaining Wali (to Perform all 3d. 25. Linear Foot concrete work) For projects of 2-3' High Wall s 1' thick, Vertical Retaining Wall (to Perform all 3(o. 26. Linear Foot concrete work)For projects of 34' High Wall s o o 0 - 100 linear feet of 6" curb and 18" gutter. NO 27. Linear Foot REMOVAL OR DISPOSAL S C (3 o 101 - 500 linear feet of 6" curb and 18" gutter. NO �, o 28. Linear Foot REMOVAL OR DISPOSAL $ 501 - 1,000 linear feet of 6" curb and i 8" gutter. 29. Linear Foot NO REMOVAL OR E%SPOSAL $ C� 5 '0c) 1,001- 1,500 linear feet of 6" curb and 18" gutter. o 30. Linear Foot NO REMOVAL OR DISPOSAL $ C� 1,501 - 3,000 linear feet of 6" curb and 18" gutter. d 3.O O 31. Linear Foot NO REMOVAL OR DISPOSAL $ 0 - 100 linear feet of 6" curb and 18" gutter. �' o 32. linear Foot INCLUDING REMOVAL AND DISPOSAL S 101 - 500 linear feet of 6" curb and 18" gutter. Co 33. Linear Foot INCLUDING REMOVAL AND DISPOSAL $ 501 - 1,000 linear feet of 6" curb and 18" gutter. 2 34. Linear Foot INCLUDING REMOVAL AND DISPOSAL S ✓ 1,001- 1,500 linear feet of 6" curb and 18" gutter. 3 0 35. 1 Linear Foot INCLUDING REMOVAL AND DISPOSAL S 1,501 - 3,000 linear feet of 6" curb and 18" gutter. �� O 36. Linear Foot INCLUDING REMOVAL AND DISPOSAL $ " 37. Cubic Yard Unclassified Excavation and Disposal 38. Linear Foot Four Inch (4") French Drain Installation C) C) 39. 1 Linear Foot Six Inch (61 French Drain Installation $ French Drain $ 02 0 o 40. Linear Foot I Eight Inch (8") installation OrydSaehake • Fen�rxrDryaxtment • IIODLfxnSrtet Sute!!O • Swftke. IeVS76W AII.IlAdllt Item # Unit of Measure Description Price Per One Each Per Unit of Measure 41. Per Each Manhole Ring and lid Adjustment labor Only $ 10 ()- o c) 42. Per Each Water Valve Adjustment labor Only $ 43. Per Each Other Vendor Charges. Please Describe / S // 44. Per Each Other Vendor Charges. Please Describe - S 45. Per Each Other Vendor Charges. Please Describe - S TOTAL: $ 5 5 • - O 2. Extending Submission Due Date The deadline for submission is being revised. The revised deadline for submission is 3:OOPM Wednesday March 1, 2017. 3. There are no other changes. Sharer Uckson Chief Financial Officer City of 5outhlake In the submission r posal, Proposer must acknowledge receipt of this addendum. Proposer shall acknowledge this tidgr t um Wsigning and_!�!rning one copy of this notice with their proposal submission. Signed: Ilfi Company Name: .4 0rdsxweoe • rensnce N%womw • r4i?MW SYW S qe 440 • sa "Ar. rem 76092 81774883!7