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Item 4B MemoCITY OF SOUTHLAKE ►v1I :81Tl [6IGZ-\Z,l 1XIIII I►vi February 18, 2020 To: Shana Yelverton, City Manager From: Sharen Jackson, Chief Financial Officer Timothy Slifka, Purchasing Manager Subject: Item 4B Approve Tree Services Contracts with Shawnee Mission Tree Service, Inc., dba Arbor Masters Tree Service, The Paysage Group, LLC, dba Smith Lawn and Tree and The F.A. Bartlett Tree Expert Company. Action Requested: Approve Tree Services Contracts with Shawnee Mission Tree Service, Inc., dba Arbor Masters Tree Service, The Paysage Group, LLC, dba Smith Lawn and Tree and The F.A. Bartlett Tree Expert Company. Background Information: In December 2019 the City released a request for proposal for citywide tree services. The proposal included the City of Keller and City of North Richland Hills as participating cities. The City of Southlake is the lead agency. The proposal included service requirements from each of the cities. By combining the individual city services together under one contract we all benefit from the expanded purchasing power. In FY 2019, Southlake spent $194,000 on tree services. With the addition of the services of the cities of Keller and North Richland Hills the total amount spent by all cities was $345,000. This combining of services provides all three cities with additional purchasing power. The multi -city contract will provide all tree services for the City of Southlake, City of Keller and City of North Richland Hills to include: ♦ Tree Pruning ♦ Roadway Right of Way clearing ♦ Tree removal ♦ Tree and brush debris removal ♦ Stump grinding ♦ Tree and brush fertilization services ♦ Tree and brush pesticide services Financial Considerations: Costs for City of Southlake tree services are funded through budgeted department maintenance accounts. FY 2019 disbursements were $194,000. Strategic Link: C1 — Achieve the highest standards of safety and security. C2 — Provide travel convenience within the City and region. C3 — Provide attractive and unique spaces of enjoyment of personal interests. B2 — Collaborate with select partners to implement service solutions. Citizen Input/ Board Review: None Legal Review: Attorney reviewed original proposal documents as to form. Alternatives: Deny approval and re -bid citywide tree services. Supporting Documents: Contract documents. Staff Recommendation: Approve contract awards for this multiple city service. Page is too large to OCR. Page is too large to OCR. Page is too large to OCR. Page is too large to OCR. Page is too large to OCR. Page is too large to OCR. Page is too large to OCR. Page is too large to OCR. Page is too large to OCR. Page is too large to OCR. Page is too large to OCR. Page is too large to OCR. Page is too large to OCR. Page is too large to OCR. Page is too large to OCR. Page is too large to OCR. Page is too large to OCR. Page is too large to OCR. Page is too large to OCR. 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