2020-02-18 CC agendaCITY OF
SOUTHLAKE
TEXAS
REGULAR CITY COUNCIL MEETING AGENDA FEBRUARY 18, 2020
LOCATION: 1400 Main Street, Southlake, Texas 76092
Council Chambers in Town Hall
WORK SESSION: 5:30 P.M.
1. Call to order
2. Invocation: Sarah Weaver
3. Southlake Chamber of Commerce Updates by Ryan Peabody
4. Discuss all items on tonight's agenda. No action will be taken and each item will
be considered during the Regular Session.
REGULAR SESSION: Immediately following the work session
Call to order.
2. A. Executive Session: Pursuant to the Open Meetings Act, Chapter 551,
Texas Government Code, Sections 551.071, 551.072, 551.073, 551.074,
551.076, 551.087, 418.183(f), and 418.106(d) & (e). Refer to posted list
attached hereto and incorporated herein. Executive Session may be held.
City Council meeting.
Section 551.071: Consultation with city attorney.
a. Seek advice of the city attorney regarding pending litigation subjects.
b. Seek advice of the city attorney regarding a bond election.
c. Seek advice of the city attorney regarding legal issues related to
residential uses within the "DT" Downtown District zoning category
and Town Center land use designation.
d. Seek advice of the city attorney regarding driveway access to FM
1938 for a future subdivision located on property addressed as 208
Randol Mill and located at the northern terminus of Maranatha Way.
e. Seek advice of the city attorney regarding public health response.
2. Section 551.072: Deliberation regarding real property.
a. Discuss the potential purchase or lease of real property for city
facilities and projects.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
February 18, 2020
Page 2 of 6
B. Reconvene: Action necessary on items discussed in Executive Session.
3. REPORTS:
A. Mayor's Report
B. City Manager's Report
1. Citizen Satisfaction Survey Results
2. Financial Report (written)
CONSENT AGENDA: All items listed below are considered to be routine by the City
Council and will be enacted with one motion. There will be no separate discussion of
items unless a Councilmember or citizen so requests, in which event the item will be
removed from the general order of business and considered in its normal sequence.
4. Consent:
A. Approve minutes from the February 4, 2020 regular City Council meeting.
A2. Approve minutes from the February 11, 2020 Special City Council meeting.
B. Approve Tree Services Contracts with Shawnee Mission Tree Service, Inc.,
dba Arbor Masters Tree Service, The Paysage Group, LLC, dba Smith
Lawn and Tree and The F.A. Bartlett Tree Expert Company.
C. Approve Contract Renewal for Concrete Services with Apex Concrete
Construction Inc.
D. Approve Contract Renewal for Preventative Maintenance and General
Repair Services with Blagg Tire and Service.
E. Approve Contract Renewal for Preventative Maintenance and General
Repair Services with Grapevine Ford Lincoln.
F. Approve the purchase of software support services and_ annual
maintenance from Tyler Technologies in an amount not to exceed
$138,279.
G. Approve the purchase of software and support services from SHI
Government Solutions for Microsoft Licenses in an amount not to exceed
$90,000.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
February 18, 2020
Page 3 of 6
H. ZA20-0003, Preliminary Plat for Lots 1-11, Block A, Hawkwood Addition on
property described as Lots 1R and 2R, Block 1, Baker Estates, an addition
to the City of Southlake, Tarrant County, Texas and located at 610 and 620
S. Peytonville Ave., Southlake, Texas. Current Zoning: "R -PUD" Residential
Planned Unit Development District. SPIN Neighborhood #10.
ZA20-0004, Plat Revision for Lots 1-11, Block A, Hawkwood Addition on
property described as Lots 1R and 2R, Block 1, Baker Estates, an addition
to the City of Southlake, Tarrant County, Texas and located at 610 and 620
S. Peytonville Ave., Southlake, Texas. Current Zoning: "R -PUD" Residential
Planned Unit Development District. SPIN Neighborhood #10.
ZA20-0005, Preliminary Plat for Lots 1-7, Block 1, Wheelhouse Addition on
property described as Tracts 6C01A, 6CO2, 6C and 6CO3, Jesse G. Allen
Survey, Abstract No. 18, City of Southlake, Tarrant County, Texas and
located at 880 — 950 Davis Blvd. (F.M. 1938), Southlake, Texas. Current
Zoning: "S -P-1" Detailed Site Plan District and "I-1" Light Industrial District.
SPIN Neighborhood #11.
K. Approve a Facilities Utilization Agreement with Lady Dragons Lacrosse
Association for the sport of girls lacrosse.
L. Excuse the absences of Commissioner Craig Rothmeier from the January
23, 2020 and February 6, 2020 Planning and Zoning Commission meetings.
REGULAR AGENDA:
5. Public Forum. (The Public Forum will not begin priorto 7:00 p.m. This is the public's
opportunity to address the City Council about non -agenda items. During this
proceeding, the City Council will not discuss, consider or take action on any item
presented. We respectfully ask that anyone stepping forward to speak during
Public Forum to please limit remarks to three minutes or less.)
6. Ordinances, second readings, public hearings, and related items: (There are no
items on this agenda.)
7. Ordinances, first readings, and related items:
A. Ordinance No. 480-BBBBB, (ZA20-0001), 1st Reading, Amendment to
Zoning Ordinance No. 480, as amended, Section 37 "DT" Downtown
District, to amend the zoning ordinance to establish uses and regulations
for development of "Downtown Residences".
B. Ordinance No. 480-766, (ZA20-0002), 1st Reading, Zoning Change and
Development Plan for The Downtown Residences on property described as
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
February 18, 2020
Page 4 of 6
Tract 3J, Richard Eads Survey, Abstract No. 481, Southlake, Tarrant
County, Texas, and located at 401 N. Carroll Ave., also addressed as 1260
Federal Way and generally bounded by N. Carroll Ave., Division St., State
St. and Federal Way, Southlake, Texas. Current Zoning: "C-3" General
Commercial District. Proposed Zoning: "DT Downtown District. SPIN
Neighborhood #8.
8. Resolutions: (There are no items on this agenda.)
9. Other items for consideration:
A. SV19-0017, Variance to Sign Ordinance No. 704, as amended, for Ozeki
Ramen & Sushi Izakaya located at 432 Grand Avenue, Southlake, TX.
B. SV20-0001, Variance to Sign Ordinance No. 704, as amended, for Havertys
Furniture located at 250 N. Kimball Avenue, Southlake, TX.
10. Other items for discussion: (There are no items on this agenda.)
11. Adjournment
CERTIFICATE
I hereby certify that the abov%?lg&pda was posted on the official bulletin boards at Town
Hall, 1400 Main Street j� q% akey�' Pcocas, on Friday, February 14, 2020, by 5:00 p.m.,
pu i arkto the Texas 6gv rrttriern•i�o�fe, Chapter 551.
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Amy Sh Iley, TRMCI=�' ;
City Secretary
If you plan to attend this publid } e -e- ting and have a disability that requires special needs,
please advise the City Secretary's Office 48 hours in advance at 817-748-8016 and
reasonable accommodations will be made to assist you.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
February 18, 2020
Page 5 of 6
EXECUTIVE SESSION
Section 551.071: Consultation with attorney. The City Council may conduct a private
consultation with its attorney when the City Council seeks the advice of its attorney
concerning any item on this agenda, about pending and contemplated litigation, or a
settlement offer, or on a matter in which the duty of the attorney to the City Council under
the Texas Disciplinary Rules of Professional Conduct of the State Board of Texas clearly
conflicts with Chapter 551. This includes the following pending and/or contemplated
litigation subjects:
1. James H. Watson v. City of Allen, et.al.; Civil Action No. 4:15 -CV -00335-A.
2. Constance Westfall v. Jose Luna, Nathaniel Anderson, Venessa Trevino, Chris
Melton, and Thomas Roberson, and the City of Southlake; Civil Action No. 4:15 -
CV -00874-0.
3. Chad Wilson and Martha Wilson, Individually and as next friend, for S.W. v. City of
Southlake, Southlake Police Department and Randy Baker, Individually; Civil
Action No. 4:16-cv-00057.
4. Lester J. Strait v. Savannah Court Partnership, et.al.; Cause No. 342-281936-15.
5. Lester J. Strait v. Savannah Court Partnership, et.al.; Cause No. 342-295089-17.
6. David Lesak v. John Stokes (City of Southlake) — Civil Action No. 4:18 -CV -00295-
0
7. Russell Smith v. Blas A Hernandez, and Southlake, Texas — Civil Action No. 4:19-
cv-940
Section 551.072: Deliberation regarding real property. The City Council may conduct a
closed meeting to deliberate the purchase, exchange, lease or value of real property.
Section 551.073: Deliberation regarding prospective gift or donation. The City Council
may conduct a closed meeting to deliberate a negotiated contract for a prospective gift or
donation to the City.
Section 551.074: Deliberation regarding personnel matters. The City Council may
deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or
dismissal of public officers, including the City Manager, City Secretary, City Attorney,
Municipal Judge and city boards and commission members. A complete list of the city
boards and commissions is on file in the City Secretary's Office.
Section 551.076: Deliberation regarding security devices. The City Council may
deliberate the deployment, or specific occasions for implementation of security personnel
or devices.
Section 551.087: Deliberation regarding economic development negotiations. The City
Council may discuss or deliberate regarding commercial or financial information received
from a business prospect that the city seeks to have locate, stay, or expand in or near the
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
February 18, 2020
Page 6 of 6
city and which the City is conducting economic development negotiations; or to deliberate
the offer of a financial or other incentive to a business prospect as described above.
Section 418.183(f): Texas Disaster Act. The City Council may deliberate information: 1)
for purposes of preventing, investigating, or responding to an act of terrorism or related
criminal activity and involving emergency response providers, their staffing, contact
information and tactical plans; 2) that relates to the risk or vulnerability of persons or
property, including infrastructure, to an act of terrorism; 3) that relates to the assembly of
an explosive weapon, the location of a material that may be used in a chemical, biological
or radioactive weapon, or unpublished information pertaining to vaccines or devices to
detect biological agents or toxins; 4) that relates to details of the encryption codes or
security keys for a public communication system; 5) that relates to a terrorism -related
report to an agency of the United States; 6) that relates to technical details of particular
vulnerabilities of critical infrastructure to an act of terrorism; 7) that relates to information
regarding security measures or security systems intended to protect public and private
property from an act of terrorism. The Texas Disaster Act specifically requires that a tape
recording of the closed meeting be made.
Section 418.106(d) & (e): Local meetings to discuss emergency management plans
regarding pipeline safety. The City Council may discuss emergency management plans
involving pipeline safety and/or security of pipeline infrastructures or facilities when those
plans or discussions contain such sensitive information.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork