2015-03-25CITY OF
SOUTHLAK.E
SOUTHLAKE LIBRARY BOARD MEETING: March 25, 2015
LOCATION: 1400 Main Street, Southlake, Texas
Southlake Town Hall — 4A
TIME: 6:00 p.m.
SOUTHLAKE LIBRARY BOARD PRESENT: Chair Brenda Flores; Southlake Library
Board members, Lori Burr, Christina Esparza, Kimberly Roberts, and Cheri Ross
SOUTHLAKE LIBRARY BOARD ABSENT: Ayako Miyazaki and Whitney Johannessen
STAFF PRESENT: Cynthia Pfledderer, City Librarian
OTHERS PRESENT: None.
1. CALL TO ORDER
Library Board Chair Flores called the meeting of the Southlake Library Board to
order at 6:03 p.m.
2. CONSENT AGENDA
Consent agenda items are considered to be routine by the Southlake Library
Board and are enacted with one motion. Chair Flores read the consent agenda
item for the record.
2A. APPROVAL OF THE MINUTES FROM THE JANUARY 28, 2015 SOUTHLAKE
LIBRARY BOARD MEETING.
Correction to minutes to include Christina Esparza as present.
APPROVED
A motion was made to approve the minutes from the January 28, 2015,
Southlake Library Board meeting.
Motion:
Burr
Second:
Ross
Ayes:
Flores, Roberts and Esparza
Nays:
None
Abstain:
Non
Vote:
5-0
Motion Carried.
City of Southlake Values. -
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Minutes of the March 25, 2015 Southlake Library Board Meeting
Page 2 of 4
3. REPORTS
3A. CITY LIBRARIAN'S REPORT
1. How Public Libraries Work
City Librarian Pfledderer discussed the Library's accreditation and what the
Library's roles are. She provided a copy of the Texas Administrative Code, Title
13 to the Board members. Issues sometimes arise, which need to be addressed
to ensure the Library follows the Texas Administrative Code. Ms. Pfledderer
reviewed the minimum requirements for various items and said the Library does
not charge fees for standard services and charges only for copies and
nonresident services. She said the Library offers many new materials and her
goal is to replace 10% of materials annually.
2. Annual Report
City Librarian Pfledderer provided a copy of the Annual Report filed with the
Texas State Library and requested Chair Brenda Flores to sign the accreditation
request for submission to the Texas State Library. The Annual Report provides
information which verifies the requirements of the Texas Administrative Code,
Title 13 are met for annual accreditation. She clarified that the State only seeks
specific information, so not all digital resources which Southlake measures are
reported.
3. Accreditation Changes
City Librarian Pfledderer discussed accreditation requirement changes. The
Library must change the Interlibrary Loan service provider to Navigator, which is
provided through the Texas State Library. The Library currently uses OCLC
Worldshare, which has been a paid service costing approximately $1,300
annually. Navigator is a free service and offers a cost savings over Worldshare.
The transition must occur by December 31, 2015, to maintain accreditation. The
Library must become a lender as well as a borrower, which may increase
shipping costs and offset the potential cost savings. Due to the collection's
number of new and high demand materials, the Library will set restrictions on
lending materials through Interlibrary Loan services.
4. Library Board Responsibilities
City Librarian Pfledderer discussed some of the responsibilities of the Board,
including the notification requirement for missing a meeting, acting as an
advisory board and making recommendations to the City Council, cooperating
with other Boards, making policy recommendations for the Library and various
other key duties.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Minutes of the March 25, 2015 Southlake Library Board Meeting
Page 3 of 4
3B. Library Statistics
City Librarian Pfledderer provided the Library statistics and discussed the
changes that happened in February 2015, including the automatic renewals that
are now in effect and how it is impacting the circulation numbers. She noted that
customers are happy with the automatic renewal service.
4. DISCUSSION
4A. Easter in the Park
City Librarian Pfledderer said that Easter in the Park is Saturday, March 28,
2015. She noted that Summer Reading Program starts on May 30, 2015, and
she will have a handout to pass out at the Easter event.
4B. Summer Kickoff
City Librarian Pfledderer said Summer Kickoff is May 30, 2015, in Rustin Park. A
lot of activities are planned and Youth Librarian Stacy Wells has many
performers scheduled. She invited the Board to come out and assist if they were
available. She said the 3 new Library cards will be launched on that day too.
4C. Summer Sponsorships
City Librarian Pfledderer said prize sponsors are needed to support the program.
She handed out a letter for local businesses which describes the reading prize
sponsorship guidelines. She said if the Board knows of anyone who could be a
sponsor, the handout can be utilized.
4D. Library Board Opportunities
City Librarian Pfledderer said the Library has an open door and she encourages
the Board to bring to her attention any ideas or thoughts which may improve
library services in Southlake.
5. PUBLIC FORUM — Chair Flores opened the public forum and asked for anyone
wishing to speak to come forward. There being no one wishing to speak, public
forum was closed.
6. ADJOURNMENT
The meeting was adjourned by Board Member Burr at 6.40 p.m.
City of Southlake Values. -
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Minutes of the March 25, 2015 Southlake Library Board Meeting
Page 4 of 4
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Brenda Flores, Chair
Attest:
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Cynthia Pfled erer
City Librarian
A tape recording of this meeting may be requested in the Office of the City Secretary.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork