1999-01-14"OFFICIAL MINUTES"
APPROVED BY THE JOINT UTILIZATION COMMITTEE MEMBERS
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CITY OF SOUTHLAKE
JUC-JOINT UTILIZATION COMMITTEE MEETING
January 14, 1999
MINUTES
Board Members Present: Buddy Luce, CISD Board Representative; James Glover, Parks
and Recreation Board Representative; Wendi Carlucci, City Council Appointed Citizen.
Board Members Absent: Doug Strickland, Chair and CISD Board Representative; Gary
Fawks, Vice Chair and City Council Representative.
Park Board Members Present: Chris Miltenberger, Bobby Rawls
Staff Members Present: Kevin Hugman, Director of Community Services.
Agenda Item No. 1, Call to order — The meeting was called to order by Buddy Luce at
7:05pm.
Agenda Item No. 2, Administrative Comments — No comments.
Consider:
Agenda Item No. 3, Approval of minutes of the December 10, 1998 meeting — Motion was
made to approve the minutes of the December 10, 1998 meeting.
Motion:
Glover
Second:
Carlucci
Ayes:
Carlucci, Glover, Luce
Nayes:
None
Approved:
3-0
Agenda Item No. 4, Resolution 99-01, a resolution of the Joint Utilization Committee,
encouraging City and School District Participation in Joint Use Natatorium — The following
changes were submitted by Mr. Luce:
Section 1. The Joint Utilization Committee hereby finds that the City of Southlake
can benefit from participation in the natatorium aad tLat of the Carroll Independent
School District. of Cn114hlolro
thr-ough inin4 »o ppog -am
Section 2. The Joint Utilization Committee, when funding issues are resolved,
encourages the City and the School District to designate the natatorium as a joint
use facility.
Joint Utilization Committee Meeting, January 14, 1999 Page I of
Ilslksv00011sharedlparkrecicomitees juclminutesl99_minutes101-14-99.doc
"OFFICIAL MINUTES"
APPROVED BY THE JOINT UTILIZATION COMMITTEE MEMBERS
1 Section 3. The Joint Utilization Committee recommends that the Parks and
2 Recreation Board of the City of Southlake and the Joint Utilization Committee
3 determine a fair level of participation by the City, based on recommended
4 programming and scheduling availability. This recommendation Gould should be
5 used as a basis for n,AhA, b the Southlake Parks Development
6 Corporation and the City Council in d@W; ;i4;iRg to determine the City's share and
7 method of funding in"a joint use natatorium.
9 Section 4. This resolution is hereby effective upon passage by the Joint Utilization
10 Committee.
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12 Mr. Luce said that the only reason for these changes is that he wants to be sure that the Joint
13 Utilization Committee continues to move forward in trying to evaluate and work out some
14 agreement to share the cost of the joint use natatorium. He said whether or not it will happen,
15 and he believes that it will happen in a fair manner for the City, School District and the
16 community, he wants everyone to know that the CISD is telling everyone that this is going to
17 be a community pool. Mr. Luce said that this community pool will be open all the time and
18 CISD has every intention for the pool to operate consistent with what Grapevine does. He
19 said that Grapevine maintains early morning to late evening hours and numerous activities
20 for the community, seniors, youth and allows birthday parties and many other programs. He
21 said that the school board has received comments from the citizens on issues concerning
22 miscommunication to the community of agreements regarding sharing gym costs, etc. Mr.
23 Luce said that with an expenditure this large and with the potential net benefit to all involved,
24 he believes that a fair agreement can be worked out. He said that his changes to the
25 resolution are in no intent or desire to exclude the City, Park Board or the community.
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27 Mr. Glover asked Mr. Hugman if he sees any issues with regard to these changes. Mr.
28 Hugman said that the changes appear to be minor. Mr. Hugman asked for clarification on the
29 addition of the JUC participating with the Park Board in determining a fair level of
30 participation. He asked if Mr. Luce was referring to the three adhoc Park Board members
31 who have assisted the JUC, or the entire Park Board to provide recommendations and then
32 take these to JUC to consider. Mr. Luce said that he has no preference on how it is done, he
33 just feels that the JUC should have some involvement in evaluating and recommending
34 funding, and the JUC should be a part of the process as opposed to only the Park Board. Ms.
35 Carlucci said that she agreed.
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37 Motion was made to approve Resolution 99-01, a resolution of the Joint Use Committee,
38 encouraging City and School District Participation in Joint Use Natatorium as amended:
39
40 Motion: Glover
41 Second: Carlucci
42 Ayes: Carlucci, Glover, Luce
43 Nayes: None
44 Approved: 3-0
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46 Mr. Hugman asked if Mr. Luce intends for the resolution to go forward to the City Council
47 and the Carroll Independent School District Board of Trustees for their consideration. Mr.
48 Luce said that it would be a good idea. Mr. Luce said that he did not have a chance to
Joint Utilization Committee Meeting, January 14, 1999
Ilslksv00011sharedlparkrecicomiteesjuclminutesl99 minutes101-14-99.doc
Page 2 of 4
"OFFICIAL MINUTES"
APPROVED BY THE JOINT UTILIZATION COMMITTEE MEMBERS
1 discuss his recommended changes with Mr. Strickland, but he did speak with Dr. Ted Gillum,
2 CISD Superintendent who thought they were a good idea.
3
4 Discuss:
6 Agenda Item No. 5, Future Joint Use Facilities, Projects, and Goals — Ms. Carlucci said that
7 Carroll Junior High School does not have a gymnasium that allows for the entire student
8 body to assemble. She said that one gym has six bleachers and one has three bleachers,
9 which will hold a maximum of 300 students on one side and 100 students on the other side.
10 She said that the entire 8th grade could not fit in the gym, which results in no pep rally or
11 other activities that the entire student body could do together. She said that she recalls that a
12 new gymnasium will not be included in this bond package, but it will be in the next package.
13 Ms. Carlucci said that she would like to see the Park Board and CISD work together on this
14 project instead of working toward a separate gymnasium.
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16 Mr. Luce said that the plan was always to add on a full competition gym which would have
17 full attendance seating and an auditorium with the additional 400 student expansion. He said
18 that he is not sure if a gymnasium can be built prior to the other additions. Ms. Carlucci said
19 that she is meeting with Dr. Gillum tomorrow since she is very upset that the students do not
20 have an area for general assembly.
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22 Ms. Carlucci asked Mr. Hugman if a gymnasium is something that the Parks Board is
23 interested in constructing. Mr. Hugman said that a gymnasium is in the 5-Year Parks CIP
24 Plan, but he believes that it is in the fifth year. Ms. Carlucci asked if the Teen Center must be
25 a priority since the new Junior High does not have a gymnasium. Mr. Hugman said the Park
26 Board feels that the Teen Center is a priority since it was placed in the first and second year
27 budget. He said that the Teen Center is not a gymnasium and that there are a lot of other
28 amenities in the Teen Center such as possibly a computer lab/study area, television lounge,
29 pool table/game area, etc. He said that the focus of this facility is different than what Ms.
30 Carlucci is requesting. Ms. Carlucci said that she is looking for a location for students to
31 express school spirit and enjoy camaraderie. She said that the Teen Center will become a
32 crisis center since there will be no location at the Junior High for a pep rally, anti -drug
33 speakers, etc.
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35 Mr. Glover said that there are needs in the community that will be met through the Teen
36 Center. He said that many of these needs must be addressed as soon as possible. Mr. Glover
37 said that maybe the gymnasium could be moved up earlier within the plan. Ms. Carlucci said
38 that is what she will be speaking to Dr. Gillum about. Mr. Glover said that once she does
39 speak with Dr. Gillum, he encourages her to speak to the Park Board. She said that the lack
40 of gym space at the new Junior High School is a problem that everyone needs to look into
41 and she would like to generate some interest.
42
43 Park Board Members Bobby Rawls and Chris Miltenberger arrived at 7: 20pm.
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45 Mr. Luce said that with regard to the natatorium, he would like the Park Board to know that
46 there have not been any changes to the design. He said that it is a 50-meter pool with a
47 removable buffer in the middle of the pool. He said that the number of lanes have not been
48 reduced. Mr. Luce said that the pool will be similar to the pool at Grapevine's Natatorium,
Joint Utilization Committee Meeting, January 14, 1999 Page 3 of 4
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APPROVED BY THE JOINT UTILIZATION COMMITTEE MEMBERS
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but twice as long. He said that if and when the bond package passes, CISD will consult with
the Park Board with regard to the design of the natatorium.
Mr. Miltenberger asked if a street between Durham Elementary/Intermediate School and the
new Junior High School was a joint use issue. He asked if there would ever be a street
connecting the two since the buses travel Shady Oaks Road to Highland Road. Mr.
Miltenberger said that Highland Road is so narrow and it is difficult for the buses to turn on
or off of Highland Road to White's Chapel Road. Mr. Hugman recalled that there was
discussion about a road, but he does not remember what was approved with regard to the
development plan. Mr. Luce said that he believes that the City agreed to build a road on the
north side of the new Junior High property. He said that the Durham
Elementary/Intermediate School Principal is concerned that this road would be open all day
for public access.
Agenda Item No. 6, Adjournment — The meeting was adjourned by Secretary Buddy Luce at
7:35pm.
Attest:
Kevin Hugman, Director of Community Services
Joint Utilization Committee Meeting, January 14, 1999
1 Wksv00011 share&parkrecl comitees jucl minutes199_minutesl01-14-99.doe
A
Buddy Luce, Committee Member
Page 4 of 4
RESOLUTION NO. 99-01
A RESOLUTION OF THE JOINT UTILIZATION COMMITTEE OF
THE CITY OF SOUTHLAKE, TEXAS, AND THE CARROLL
INDEPENDENT SCHOOL DISTRICT, ENCOURAGING JOINT
USE PARTICIPATION IN A PROPOSED NATATORIUM.
WHEREAS, the Carroll Independent School District has announced plans for a bond election,
with one purpose being to construct a natatorium on school district property; and,
WHEREAS, the City of Southlake has recreational program needs that can be fulfilled through
the availability of such a facility; and,
WHEREAS, the Joint Utilization Committee, composed of representatives from the City, the
School District, and the Parks and Recreation Board, has studied the feasibility of the natatorium being
used jointly for the purpose of providing programming to both the students of the School
ool District and the
citizens of Southlake.
NOW, THEREFORE, BE IT RESOLVED BY THE JOINT UTILIZATIO COMMITTEE OF THE
CITY OF SOUTHLAKE, TEXAS, AND THE CARROLL INDEPEN NT SCHOOL DISTRICT
THAT:
Section 1. The Joint Utilization Committee hereby finds that the Xity of Southlake can benefit from
participation in the natatorium of the Carroll Independent School Istrict.
Section 2. The Joint Utilization Committee, whe/ine
di issues are resolved, encourages the City
and the School District to designate the natatoriuse facility.
Section 3. The Joint Utilization Committee recot the Parks and Recreation Board of the City
of Southlake and the Joint Utilization Committee, a fair level of participation by the City, based
on recommended programming and scheduling aThis recommendation should be used as a
basis for the Southlake Parks Development Corpore City Council to determine the City's share
and method of funding in a joint use natatorium.
Section 4. This resolution is hereby effective 4on passage by the Joint Utilization Committee.
PASSED AND APPROVED TH THE 14"' DAY OF JANUARY, 9.
BY:
Doug Stricklan , Chair
L:\ParkRec\COMITEESUUC\MISC\res99-01 a.doc