2012-05-08 CCPDCity of Southlake
Crime Control & Prevention District Meeting
05/08/12
SOUTHLAKE CRIME CONTROL & PREVENTION DISTRICT
MEETING
Tuesday, May 08, 2012
MINUTES
LOCATION: Southlake DPS East Headquarters Facility
600 State Street, 41h Floor
Southlake, Texas 76092
REGULAR SESSION:
Board Members Present: Robert Williams, Ken McMillan, Craig Sturtevant, Frank Powers,
Richard Sandow
Staff Present: Director of Public Safety — Jim Blagg, Police Chief — Stephen Mylett, Fire Chief —
Mike Starr, EMS Coordinator/Assistant to DPS Director — Kyle Taylor, Board Treasurer - Sharen
Jackson.
Contractors Present: Robert Garza - RPGA Design Group, Representatives — Lee Lewis
Construction
Agenda Item No. 1. Call to order:
Vice President Robert Williams called the May 08, 2012 CCPD meeting to order at 6:30 p.m.
Agenda Item No. 2. Executive Session:
No executive session
Agenda Item No. 3. Reconvene:
No action necessary
Agenda Item No. 4. Public Forum:
No one from the public was present.
CONSENT AGENDA:
All items listed below are considered routine by the Southlake Crime Control and Prevention
District Board and will be enacted with one motion. There will be no separate discussion of
items unless a Board member or citizen so requests, in which event the item will be removed from
the general order of business and considered in its normal sequence.
Agenda Item No. 5. Consent:
A. Approve the minutes of the Crime Control and Prevention District Board Meeting held
on February 13, 2012.
Vice President Williams asked the Board if there are any questions, comments or changes for the
February 13, 2012 minutes.
Board Member Sturtevant requested the word "as" be removed from the second sentence in Item
6B.
Board Member Sturtevant moved to approve the minutes with amendment.
Motion:
Craig Sturtevant
Second:
Ken McMillan
Ayes:
Williams, McMillan, Sturtevant, Powers
Nays:
None
Approved:
4-0
REGULAR AGENDA:
Agenda Item No. 6. Discussion:
A. Crime Control Prevention District Sales Tax Update
Director Jim Blagg and Board Treasurer Sharen Jackson gave the update on the sales tax.
Director Blagg advised that for the current year through February 2012 sales tax collections were
above budget compared to FY2011 by $218,845. December 2011 sales tax collections were very
strong and up by 28.35 %. Sales tax collections remain strong.
Board Treasurer Sharen Jackson added that the most recent sales tax report received in April
shows February sales tax collections were 21 % above the prior April collections. Year to date
sales tax collections are about 10% above budget. Ms. Jackson advised the March 2012 sales tax
collections will be available this week and the Board will receive an update.
B. Crime Control and Prevention District Fiscal Year 2011 Annual Report
The Board was provided with a copy of the Annual Report in their packets.
Police Chief Stephen Mylett gave a presentation on the CCPD FY2011 Annual Report.
Staff addressed comments from the Board.
Agenda Item No. 7. Consider:
A. Approve amended Fiscal Year 2012 Crime Control Prevention District annual
operation budget and multi -year capital improvement program.
PUBLIC HEARING
Director Jim Blagg and Fire Chief Mike Starr presented Item 7A.
Director Blagg's presentation consisted of a little history and background on the North DPS
Training Facility, which included:
- The Matrix Consulting Study completed in 2005 on the Southlake Department of Public
Safety and their recommendation for the construction site of a North DPS Training
Facility.
- Selection of Robert Garza as the Architect and Lee Lewis Construction as the
Construction Manager at Risk
- Meetings held for the approval of a site plan and zoning for the North DPS Training
Facility Project.
- The economic downturn and the inability to hire the necessary personnel to staff a North
DPS Facility during that time
Director Blagg advised that with this approval the goal is to begin construction of the North
DPS Facility in June of 2012 and complete construction in 14 months.
Fire Chief Mike Starr's presentation touched on four major components driving the need for
the North DPS Training Facility, which included:
- Importance of the improvement of response times to the North part of the City
- Importance of the improvement of the ISO rating for the North District
- Importance of meeting the response time standard in order to maintain accreditation
status
- Importance of beginning the construction of a joint parking lot for North Park & North
DPS Training Facility simultaneously
Chief Starr's presentation also included information on staffing for the North DPS Training
Facility
Director Blagg briefed the Board on current Crime Control CIP Funding/Financial Status and
the guaranteed maximum price provided by Lee Lewis Construction for 13.3 million dollars.
Staff addressed questions from the Board in regards to funding and staffing of the North DPS
Facility.
Vice President Williams opened the Public Hearing at 6:57 p.m., no one present; Public
Hearing closed at 6:57 p.m.
Board Member Richard Sandow moved to adopt the budget as presented.
Motion: Richard Sandow
Second: Frank Powers
Ayes: Williams, McMillan, Sturtevant, Powers and Sandow
Nays: None
Approved: 5-0
B. Approve guaranteed maximum price in the amount of $13, 315, 693 with Lee Lewis
Construction for the construction of the Department of Public Safety North Training
Facility.
Director Jim Blagg presented Item 7. B. Director Blagg reminded the Board that Lee Lewis
was approved as the Construction Manager at Risk in 2009. Mr. Blagg advised that Lee
Lewis Construction took actual advertised bids that were received in May 2012 and provided
a guaranteed maximum price of $13,315,693 for the construction of the North DPS Training
Facility and Police Firing Range. The guaranteed maximum price does not include a Fire
Training Tower. Staff addressed questions from the Board in regards to change orders for the
construction of the North Facility and the status of a Fire Training Tower.
Vice President Williams entertained a motion to approve.
Motion:
Richard Sandow
Second:
Ken McMillan
Ayes:
Williams, McMillan, Sturtevant, Powers and Sandow
Nays:
None
Approved:
5-0
C. Approve a contract in the amount of $853,324 with Motorola for the upgrade of the
NETCO radio system and approve $170, 560 NETCOM dispatch console upgrade
expense with the City of Keller.
Fire Chief Mike Starr gave the presentation on Item 7. C. Chief Starr presented a little
background history of our NETCO 800 MHz communication system that is utilized by
Police, Fire, Public Works and Parks. NETCO is a consortium of six cities, which include
Colleyville, Bedford, Keller, Euless, Grapevine and Southlake joined in 2003 as the sixth
member city. Chief Starr advised all cities share the cost of any and all upgrades as deemed
necessary based on reasonable and reliable data as applied by the system managers and radio
service company. The FCC and Motorola advised that the current system will no longer be
supported as is and we could lose communications. Chief Starr advised that the NETCO
group met to find a solution and each city has agreed to divide the cost to upgrade the current
communication system. The total cost for infrastructure is $3,864,397 and each city will be
responsible for a portion of the infrastructure. The City of Southlake portion will
be $644, 066. The cost for the upgrade of mobile/portable radios will be $209,258.
Chief Starr added that in addition to the above changes NETCOM dispatch would require
upgrades to remain compatible with us. Funding for these upgrades would be divided among
the Cities of Southlake, Keller, Westlake and Colleyville. The Southlake portion of these
upgrades will be $170,560, which would be paid directly to the City of Keller.
Chief Starr advised the Board that staff is requesting the approval of $854, 324 for the
NETCO radio system upgrades and $170, 560 to NETCOM for the dispatch console upgrade
to the City of Keller.
Staff addressed questions from the Board.
Vice President Williams entertained a motion to approve the Motorola contract of $853,324
and the $170, 560 for NETCOM
Motion:
Ken McMillan
Second:
Craig Sturtevant
Ayes:
Williams, McMillan, Sturtevant, Powers and Sandow
Nays:
None
Approved:
5-0
Agenda Item No. 8. Adjourn:
Vice president Williams entertained a motion to adjourn.
Motion:
Craig Sturtevant
Second:
Richard Sandow
Ayes:
Williams, McMillan, Sturtevant, Powers and Sandow
Nays:
None
Approved:
5-0
The meeting adjourned at 7:21 p.m.
Melissa Mensch, Board Secretary