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2013-01-17City of Southlake Crime Control & Prevention District Meeting 01/17/13 SOUTHLAKE CRIME CONTROL & PREVENTION DISTRICT MEETING Thursday, January 17, 2013 MINUTES LOCATION: Southlake DPS East Headquarters Facility 600 State Street, Fourth Floor Southlake, Texas 76092 REGULAR SESSION: Board Members Present: Bob Mundlin, Ken McMillan, William McGuire and Frank Powers Staff Present: Director of Public Safety — Jim Blagg, Police Chief — Stephen Mylett, Fire Chief — Mike Starr, Emergency Management Coordinator/Assistant to DPS Director — Kyle Taylor, Board Treasurer - Sharen Jackson, Board Secretary — Melissa Mensch, Assistant City Manager — Ben Thatcher and City Attorney — Elizabeth "Betsy" Elam Contractors Present: None Present Agenda Item No. 1. Call to order: Board President Bob Mundlin called the January 17, 2013 CCPD meeting to order at 6:30 p.m. Agenda Item No. 2. Executive Session A. Executive Session: Executive Session: Pursuant to the Open Meetings Act, Chapter 551, Texas Government Code, Sections 551.071, 551.072, 551.073, 551.074, 551.076, 551.087, 418.1328(f), and 418.016(d). Executive Session may be held, under these exceptions, at the end of the Regular Session or at any time during the meeting that a need arises for the Board to seek advice from the City Attorney as to the posted subject matter of this Southlake Crime Control & Prevention District. 1. Section 551.076: Deliberations regarding security devices or security audits a. Discuss school security for Southlake school campuses President Bob Mundlin announced the Crime Control and Prevention District Board would be going in to Executive Session according to section 551.076: Deliberations regarding security devices or security audits, specifically to discuss school security for Southlake school campuses. Executive Session began at 6:32 p.m. and concluded at 6:50 p.m. Agenda Item No. 3. Reconvene: President Bob Mundlin reconvened the meeting at 6:50 p.m. No action necessary Agenda Item No. 4. Public Forum: No one from the public was present for Public Forum CONSENT AGENDA: All items listed below are considered routine by the Southlake Crime Control and Prevention District Board and will be enacted with one motion. There will be no separate discussion of items unless a Board member or citizen so requests, in which event the item will be removed from the general order of business and considered in its normal sequence. Agenda Item No. 5. Consent: A. Approve the minutes of the Crime Control and Prevention District Board Meeting held on December 11, 2012 Approval of the minutes of the Crime Control and Prevention District Board Meeting held on December 11, 2012 was tabled to the next meeting. REGULAR AGENDA: Agenda Item No. 6. Discussion: A. Crime Control Prevention District Sales Tax Update Board Treasurer Sharen Jackson gave the update on the sales tax collections. Ms. Jackson reported that year to date sales tax collections are $824,000.00, which is exactly 16% above sales tax collections for the same period the prior year. Staff will continue to monitor sales tax. Ms. Jackson addressed questions from the Board. B. Discuss Crime Control and Prevention District fund, long range financial projections and sunset options for the Crime Control and Prevention District Board Board Treasurer Sharen Jackson gave a power point presentation. The power point presentation included financial updates and sunset options for the Crime Control and Prevention District Board Discussion in regards to financial update and sunset options for the Crime Control & Prevention District Board took place and staff addressed questions from the Board. Agenda Item No. 7. Consider: No Items to consider Agenda Item No. 8. Adjourn: Board President Bob Mundlin entertained a motion to adjourn Motion: Frank Powers Second: Ken McMillan Ayes: McGuire, McMillan, Powers and Mundlin Nays: None Approved: 4-0 The meeting adjourned at 7:02 p.m. Melissa Mensch, Board Secretary City of Southlake Crime Control & Prevention District Meeting Agenda EXECUTIVE SESSION Southlake Crime Control and Prevention District Board SECTION 551.071 CONSULTATION WITH ATTORNEY The Southlake Crime Control and Prevention District Board may conduct a private consultation with its attorney when the Board seeks the advise of its attorney concerning any item on this agenda, about pending and contemplated litigations, or a settlement offer, or on a matter in which the duty of the attorney to the Southlake Crime Control and Prevention District Board under the Texas Disciplinary Rules of Professional Conduct of the State Board of Texas clearly conflicts with Chapter 551. SECTION 551.072 DELIBERATION REGARDING REAL PROPERTY The Southlake Crime Control and Prevention District Board may conduct a closed meeting to deliberate the purchase, exchange, lease or value of real property. SECTION 551.073 DELIBERATION REGARDING PROSPECTIVE GIFT The Southlake Crime Control and Prevention District Board may conduct a closed meeting to deliberate a negotiated contract for a prospective gift or donation to the City. SECTION 418.183(F): TEXAS DISASTER ACT The Southlake Crime Control and Prevention District Board may conduct a closed meeting to deliberate information: 1) for purposes of preventing, investigating, or responding to an act of terrorism or related criminal activity and involving emergency response providers, their staffing, contact information and tactical plans; 2) that relates to the risk or vulnerability of persons or property, including infrastructure, to an act of terrorism; 3) that relates to the assembly of an explosive weapon, the location of a material that may be used in a chemical, biological or radioactive weapon, or unpublished information pertaining to vaccines or devices to detect biological agents or toxins; 4) that relates to details of the encryption codes or security keys for a public communication system; 5) that relates to a terrorism -related report to an agency of the United States; 6) that relates to technical details of particular vulnerabilities of critical security systems intended to protect public and private property from an act of terrorism. The Texas Disaster Act specifically requires that a tape recording of the closed meeting be made. A final action, decision, or vote on a matter deliberated in a closed meeting may only be made in open session.