2020-01-21 CC Minutes ' CITY OF
g.., SOUTH LAKE
TEXAS
REGULAR CITY COUNCIL MEETING MINUTES JANUARY 21, 2020
LOCATION: 1400 Main Street, Southlake, Texas 76092
Council Chambers in Town Hall
CITY COUNCIL PRESENT: Mayor Laura Hill, Mayor Pro Tern Shawn McCaskill, Deputy
Mayor Pro Tern John Huffman, and Councilmembers Shahid Shafi, Chad Patton, Ronell
Smith and Christopher Archer.
STAFF PRESENT: City Manager Shana Yelverton, Assistant City Manager and Director
of Economic Development & Tourism Alison Ortowski, Assistant City Manager Ben
Thatcher, Assistant to the City Manager Lauren LaNeave, Chief Performance &
Innovation Officer Dale Dean, Deputy Director of Public Relations Pilar Schank, Chief
Financial Officer Sharen Jackson, Director of Community Services Chris Tribble, Deputy
Deputy Director of Economic Development Daniel Cortez, Police Chief James Brandon,
Fire Chief Mike Starr, Director of Human Resources Stacey Black, Deputy Director of
Information Technology Jerry Weitzel, Senior Director of Planning and Development
Services Ken Baker, Policy & Strategic Initiative Principal Planner Jerod Potts, Director
of Public Works Rob Cohen, City Attorney Allen Taylor, and City Secretary Amy Shelley.
WORK SESSION:
1. CALL TO ORDER
Work Session was called to order by Mayor Pro Tern Shawn McCaskill at 5:30pm.
2. INVOCATION: CLAYTON REED
Mr. Reed gave the invocation. Mayor Pro Tern Shawn McCaskill led the pledges of
allegiance to the United States and Texas Flags.
3. SOUTHLAKE CHAMBER OF COMMERCE UPDATE BY RYAN PEABODY
Mr. Peabody provided the Southlake Chamber of Commerce update.
4. NEW PROPOSED PROPERTY OWNER NOTIFICATION PROCESS FOR
PLANNING RELATED CASES.
Senior Director of Planning and Development Services Ken Baker and Policy & Strategic
Initiative Principal Planner Jerod Potts provided an overview of the newly proposed
property owner notification process for planning related cases.
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5. DISCUSS ALL ITEMS ON TONIGHT'S AGENDA. NO ACTION WILL BE TAKEN,
AND EACH ITEM WILL BE CONSIDERED DURING THE REGULAR SESSION.
Mayor Hill reviewed the items on tonight's consent agenda.
REGULAR SESSION: Immediately following the work session
1. CALL TO ORDER
Regular Session was called to order by Mayor Hill at 6:32pm.
2A. EXECUTIVE SESSION
Mayor Hill announced the City Council would go into Executive Session pursuant to the
Open Meetings Act, Chapter 551,Texas Government Code, Section 551.071 consultation
with city attorney and Section 551.072 deliberation regarding real property. City Council
adjourned for Executive Session at 6:32pm. Executive Session began at 6:45pm and
concluded at 7:13pm.
2B. RECONVENE
Mayor Hill reconvened the meeting at 7:20pm.
3. REPORTS:
3A. MAYOR'S REPORT
Mayor Hill had nothing to report.
3B. CITY MANAGER'S REPORT
3B1. 2020 CENSUS
City Manager Shana Yelverton introduced Deputy Director of Public Relations Pilar
Schank who provided an overview of the upcoming 2020 Census.
3B2. FINANCIAL REPORT (WRITTEN)
There was no discussion on this item.
CONSENT AGENDA: All items listed below are considered to be routine by the City
Council and will be enacted with one motion. There will be no separate discussion of
items unless a Councilmember or citizen so requests, in which event the item will be
removed from the general order of business and considered in its normal sequence.
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4. CONSENT AGENDA:
Consent Agenda items are considered to be routine by the City Council and are enacted
with one motion.
4A. APPROVE MINUTES FROM THE JANUARY 7, 2020 REGULAR CITY COUNCIL
MEETING.
4B. AUTHORIZATION FOR FIRE ENGINE REPAIRS, IN AN AMOUNT NOT TO
EXCEED $65,000.
4C. RESOLUTION NO. 20-001, ADOPTING THE 2020 TARRANT COUNTY
HAZARD MITIGATION ACTION PLAN (HAZMAP).
4D. RESOLUTION NO. 20-002, AUTHORIZING THE GRANT APPLICATION
SUBMISSION TO THE NORTH CENTRAL TEXAS COUNCIL OF
GOVERNMENTS (NCTCOG).
4E. APPROVE AN ANNUAL PURCHASE AGREEMENT WITH MARTIN MARIETTA
MATERIALS, INC. FOR AGGREGATE STREET MATERIALS THROUGH AN
INTERLOCAL AGREEMENT (ILA) WITH THE CITY OF GRAPEVINE IN AN
AMOUNT NOT TO EXCEED $75,000.
4F. APPROVE PURCHASE OF A REPLACEMENT BUS FROM SILSBEE FORD IN
AN AMOUNT OF $150,000.
4G. APPROVE ANNUAL PURCHASING AGREEMENT WITH ED'S ELECTRIC
SERVICE THROUGH AN INTERLOCAL AGREEMENT WITH THE CITY OF
GRAND PRAIRIE FOR ELECTRICAL SERVICES.
4H. APPROVE PARTNERING WITH SLALOM TO DESIGN A CAMERA
SURVEILLANCE SYSTEM IN AN AMOUNT NOT TO EXCEED $200,000.
41. SV19-0016, VARIANCES TO SIGN ORDINANCE NO. 704, AS AMENDED, AND
THE MASTER SIGN PLAN FOR SOUTHLAKE TOWN SQUARE, PHASE I, FOR
MOXIE'S GRILL AND BAR LOCATED AT 1472 MAIN ST., SOUTHLAKE, TX.
4J. ZA19-0080, PLAT REVISION FOR LOTS 1R1 AND 1R2, BLOCK A, RAVENAUX
VILLAGE, ON PROPERTY DESCRIBED AS LOT IR, BLOCK A, RAVENAUX
VILLAGE, AN ADDITION TO THE CITY OF SOUTHLAKE,TARRANT COUNTY,
TEXAS AND LOCATED AT 101 W. STATE HWY. 114, SOUTHLAKE, TEXAS.
CURRENT ZONING: "S-P-2" GENERALIZED SITE PLAN DISTRICT. SPIN
NEIGHBORHOOD #7.
4K. APPROVE THE CLOSURE OF CITY OFFICES ON MONDAY, JULY 6, 2020 IN
OBSERVANCE OF THE 2020 INDEPENDENCE DAY HOLIDAY.
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4L. TABLE: ORDINANCE NO. 480-220B (ZA19-0072), 1ST READING, ZONING
CHANGE AND CONCEPT PLAN / SITE PLAN FOR LIFE TIME ON PROPERTY
DESCRIBED AS TRACT 1F, JAMES J.WEST SURVEY, ABSTRACT NO. 1620,
CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS AND LOCATED AT 550
W. STATE HWY. 114, SOUTHLAKE, TEXAS. CURRENT ZONING: "S-P-2"
GENERALIZED SITE PLAN DISTRICT. REQUESTED ZONING: "S-P-2"
GENERALIZED SITE PLAN DISTRICT. SPIN NEIGHBORHOOD #3. (THE
APPLICANT HAS REQUESTED TO TABLE THIS ITEM TO THE FEBRUARY 4,
2020 MEETING.)
APPROVED
Motion was made to approve the Consent Agenda Items 4B-4H, 4J-4L, as written,
including tabling Item 4L.
Motion: McCaskill
Second: Huffman
Ayes: Shafi, McCaskill, Patton, Hill, Smith, Huffman, Archer
Approved: 7-0
Councilmember Shafi abstained from Item 4A, the January 7, 2020 City Council meeting
minutes, due to his absence.
Motion: McCaskill
Second: Huffman
Ayes: McCaskill, Patton, Hill, Smith, Huffman, Archer
Nays: 0
Abstain: Shafi
Approved: 6-0-1
At the request of Councilmember Shafi, Consent Item 41 was removed from consent, and
considered separately.
APPROVED
Motion was made to approve Consent Agenda Item 41, as written.
Motion: McCaskill
Second: Huffman
Ayes: McCaskill, Patton, Hill, Smith, Huffman, Archer
Nay: Shafi
Approved: 6-1
REGULAR AGENDA:
5. PUBLIC FORUM
Mayor Hill opened the public forum at 7:30pm.
There being no one wishing to speak, Mayor Hill closed the public forum at 7:30pm.
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6. ORDINANCES, SECOND READINGS, PUBLIC HEARINGS, AND RELATED
ITEMS:
6A. RESOLUTION NO. 19-048 (ZA19-0078), SPECIFIC USE PERMIT FOR THE
DING KING TRAINING INSTITUTE TO ALLOW A COMMERCIAL SCHOOL,
INCLUDING TRADE SCHOOL ON PROPERTY BEING DESCRIBED AS LOT
3R, BLOCK B, HART INDUSTRIAL PARK ADDITION, AN ADDITION TO THE
CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS AND LOCATED AT 1603
HART STREET, SOUTHLAKE, TEXAS. CURRENT ZONING: "I-1" LIGHT
INDUSTRIAL DISTRICT. SPIN NEIGHBORHOOD #8. PUBLIC HEARING
APPROVED
Senior Director of Planning and Development Services Ken Baker presented Item 6A and
answered questions from Council.
Debra Perryman and Greg O'Connell, applicants and representatives, presented Item 6A
and answered questions from Council.
Mayor Hill opened the public hearing at 7:51pm. There being no one wishing to speak,
Mayor Hill closed the public hearing at 7:51pm.
Motion was made to approve Item 6A, Resolution No. 19-048 (ZA19-0078), Specific Use
Permit for The Ding King Training Institute to allow a Commercial School, including Trade
School on property being described as Lot 3R, Block B, Hart Industrial Park Addition, an
addition to the City of Southlake, Tarrant County, Texas and located at 1603 Hart Street,
subject to the Staff Report dated Staff Report dated January 14, 2020, and Specific Use
Permit Review Summary#2, dated January 2, 2020, granting the following:
- Approving the SUP for 5 years, plus (2) 5-year lease renewal options.
Also noting the following:
- No outside storage or parking of training vehicles.
- All repairs and training must be conducted inside the building.
- The public is not permitted to bring vehicles to the school for repairs.
- No hazardous materials or chemicals associated with the vehicle repair will be utilized
or stored on site.
- Paint booths are not permitted.
Motion: McCaskill
Second: Huffman
Ayes: Shafi, McCaskill, Patton, Hill, Smith, Huffman, Archer
Approved: 7-0
In accordance with Section 4.21 of the City Charter, the caption for this item is listed as
follows:
RESOLUTION NO. 19-048
REGULAR CITY COUNCIL MEETING MINUTES, JANUARY21, 2020
Page 5 of 10
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS,
GRANTING A SPECIFIC USE PERMIT FOR A COMMERCIAL TRADE SCHOOL ON
COMMERCIAL PROPERTY WITHIN THE CITY OF SOUTHLAKE, TEXAS, LOCATED
AT 1603 HART STREET, BEING DESCRIBED AS LOT 3R, BLOCK B, HART
INDUSTRIAL PARK AS DEPICTED ON THE APPROVED SITE EXHIBIT ATTACHED
HERETO AND INCORPORATED HEREIN AS EXHIBIT "A" AND PROVIDING AN
EFFECTIVE DATE.
6B. RESOLUTION NO. 19-047 (ZA19-0075), SPECIFIC USE PERMIT FOR THE
LONESOME DOVE BAPTIST CHURCH CEMETERY ON PROPERTY
DESCRIBED AS LOTS 1R1 AND 1R2, BLOCK 1, LONESOME DOVE BAPTIST
CHURCH ADDITION,AN ADDITION TO THE CITY OF SOUTHLAKE,TARRANT
COUNTY, TEXAS AND LOCATED AT 2380 AND 2384 LONESOME DOVE RD.,
SOUTHLAKE, TEXAS. CURRENT ZONING: "CS" COMMUNITY SERVICE
DISTRICT. SPIN NEIGHBORHOOD #2. PUBLIC HEARING
APPROVED
Senior Director of Planning and Development Services Ken Baker presented Item 6B and
answered questions from Council.
Mayor Hill opened the public hearing at 7:55pm. There being no one wishing to speak,
Mayor Hill closed the public hearing at 7:55pm.
Motion was made to approve Item 6B, Resolution No. 19-047 (ZA19-0075), Specific Use
Permit for the Lonesome Dove Baptist Church Cemetery on property described as Lots
1R1 and 1 R2, Block 1, Lonesome Dove Baptist Church Addition, an addition to the City
of Southlake, Tarrant County, Texas and located at 2380 and 2384 Lonesome Dove Rd,
subject to the Staff Report dated January 14, 2020, and Specific Use Permit Review
Summary#2, dated January 3, 2020, noting the following:
- Due to the nature of the cemetery use, the SUP is approved in perpetuity.
Motion: McCaskill
Second: Huffman
Ayes: Shafi, McCaskill, Patton, Hill, Smith, Huffman, Archer
Approved: 7-0
In accordance with Section 4.21 of the City Charter, the caption for this item is listed as
follows:
RESOLUTION NO. 19-047
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS,
GRANTING A SPECIFIC USE PERMIT FOR A CEMETERY USE ON PROPERTY
WITHIN THE CITY OF SOUTHLAKE, TEXAS, LOCATED AT 2380 LONESOME DOVE
ROAD, BEING DESCRIBED AS LOTS 1R1 AND 1R2, BLOCK 1, LONESOME DOVE
BAPTIST CHURCH ADDITION, AS DEPICTED ON THE APPROVED SITE EXHIBIT
ATTACHED HERETO AND INCORPORATED HEREIN AS EXHIBIT "A" AND
PROVIDING AN EFFECTIVE DATE.
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6C. RESOLUTION NO. 19-046, (ZA19-0076), SPECIFIC USE PERMIT FOR A
RESIDENTIAL SOLAR ENERGY SYSTEM ON PROPERTY DESCRIBED AS
LOT 2, BLOCK 2, RANDOL MILL ESTATES, AN ADDITION TO THE CITY OF
SOUTHLAKE, TARRANT COUNTY, TEXAS AND LOCATED AT 1781
KINGSWOOD DRIVE, SOUTHLAKE, TEXAS. CURRENT ZONING: "SF-1A"
SINGLE FAMILY RESIDENTIAL DISTRICT. SPIN NEIGHBORHOOD #5.
PUBLIC HEARING
APPROVED
Senior Director of Planning and Development Services Ken Baker presented Item 6C and
answered questions from Council.
Mayor Hill opened the public hearing at 8:02pm. There being no one wishing to speak,
Mayor Hill closed the public hearing at 8:02pm.
Motion was made to approve Item 6C, Resolution No. 19-046, (ZA19-0076), Specific Use
Permit for a Residential Solar Energy System on property described as Lot 2, Block 2,
Randol Mill Estates, an addition to the City of Southlake, Tarrant County, Texas and
located at 1781 Kingswood Drive, subject to the Staff Report dated January 14, 2020,
and Specific Use Permit Review Summary #2, dated January 3, 2020, noting the
following:
- Due to the nature of the cemetery use, the SUP is approved in perpetuity.
Motion: McCaskill
Second: Huffman
Ayes: Shafi, McCaskill, Patton, Hill, Smith, Huffman, Archer
Approved: 7-0
In accordance with Section 4.21 of the City Charter, the caption for this item is listed as
follows:
RESOLUTION NO. 19-046
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS,
GRANTING A SPECIFIC USE PERMIT FOR A SOLAR ENERGY SYSTEM ON
RESIDENTIAL PROPERTY WITHIN THE CITY OF SOUTHLAKE, TEXAS, LOCATED
AT 1781 KINGSWOOD DRIVE, BEING DESCRIBED AS LOT 2, BLOCK 2, RANDOL
MILL ESTATES, AN ADDITION TO THE CITY OF SOUTHLAKE AS DEPICTED ON THE
APPROVED SITE EXHIBIT ATTACHED HERETO AND INCORPORATED HEREIN AS
EXHIBIT "A" AND PROVIDING AN EFFECTIVE DATE.
6D. ZA19-0077, SITE PLAN FOR LOT 4R, BLOCK 5R, SOUTHLAKE TOWN
SQUARE, AN ADDITION TO THE CITY OF SOUTHLAKE, TARRANT COUNTY,
TEXAS, CURRENTLY ADDRESSED AS 141 GRAND AVENUE AND
GENERALLY LOCATED IN THE 1400 BLOCK OF MAIN STREET AT THE
SOUTHWEST CORNER OF MAIN ST. AND CENTRAL AVE., SOUTHLAKE,
TEXAS. CURRENT ZONING: "DT" DOWNTOWN DISTRICT. SPIN
NEIGHBORHOOD # 8. PUBLIC HEARING
APPROVED
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Page 7 of 10
Senior Director of Planning and Development Services Ken Baker presented Item 6D and
answered questions from Council.
Mayor Hill opened the public hearing at 8:10pm. There being no one wishing to speak,
Mayor Hill closed the public hearing at 8:10pm.
Motion was made to approve Item 6D, ZA19-0077, Site Plan for Lot 4R, Block 5R,
Southlake Town Square, an addition to the City of Southlake, Tarrant County, Texas,
currently addressed as 141 Grand Avenue and generally located in the 1400 block of
Main Street at the southwest corner of Main St. and Central Ave., subject to the Staff
Report dated January 14, 2020, and Site Plan Review Summary # 3 dated January 14,
2020, noting the following:
- The lighting along the roof and windows will be white and will be in conformance with
Southlake's lighting ordinances.
- There are no variances requested.
- Per the Planning and Zoning Commission motion, the roof top mechanical screening
will be of materials that compliment the building exterior.
Motion: McCaskill
Second: Huffman
Ayes: Shafi, McCaskill, Patton, Hill, Smith, Huffman, Archer
Approved: 7-0
7. ORDINANCES, FIRST READINGS, AND RELATED ITEMS: (THERE ARE NO
ITEMS ON THIS AGENDA.)
8. RESOLUTIONS: (THERE ARE NO ITEMS ON THIS AGENDA.)
9. OTHER ITEMS FOR CONSIDERATION:
9A. SV19-0015,VARIANCE TO THE SOUTHLAKE TOWN SQUARE MASTER SIGN
PLAN FOR FRENCHIES MODERN NAIL CARE, LOCATED AT 1560 E.
SOUTHLAKE BLVD., SUITE 110, SOUTHLAKE, TEXAS.
APPROVED
Senior Director of Planning and Development Services Ken Baker presented Item 9A and
answered questions from Council.
Motion was made to approve Item 9A, SV19-0015, Variance to the Southlake Town
Square Master Sign Plan for Frenchies Modern Nail Care, located at 1560 E. Southlake
Blvd., Suite 110, subject to the Staff Report dated January 14, 2020, granting the
following:
- A variance to the Southlake Town Square Master Sign Plan (MSP) to allow two signs
on the south façade, a building blade sign and the existing fascia sign.
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Page 8 of 10
Motion: McCaskill
Second: Huffman
Ayes: Shafi, McCaskill, Patton, Hill, Smith, Huffman, Archer
Approved: 7-0
9B. ZA19-0081, PRELIMINARY PLAT FOR EXPLORER ADDITION, ON PROPERTY
DESCRIBED AS TRACT 1B, PAYTON R. SPLANE SURVEY, ABSTRACT NO.
1453, TRACTS 4B AND 4C, C.B. MCDONALD SURVEY, ABSTRACT NO. 1013
AND TRACT 1B01A, HARRISON DECKER SURVEY, ABSTRACT NO. 438,
SOUTHLAKE,TARRANT COUNTY,TEXAS AND LOCATED AT 2000 AND 2380
S.H. 26 AND 2200 MUSTANG CT., SOUTHLAKE, TEXAS. CURRENT ZONING:
"1-2" HEAVY INDUSTRIAL DISTRICT. SPIN NEIGHBORHOOD #8.
APPROVED
Senior Director of Planning and Development Services Ken Baker presented Item 9B and
answered questions from Council.
Motion was made to approve Item 9B, ZA19-0081, Preliminary Plat for Explorer Addition,
on property described as Tract 1B, Payton R. Splane Survey, Abstract No. 1453, Tracts
4B and 4C, C.B. McDonald Survey, Abstract No. 1013 and Tract 1 B01A, Harrison Decker
Survey, Abstract No. 438, Southlake, Tarrant County, Texas and located at 2000 and
2380 S.H. 26 and 2200 Mustang Ct., subject to the Staff Report dated January 14, 2020,
and Plat Review Summary No. 1 dated January 2, 2020.
Motion: McCaskill
Second: Huffman
Ayes: Shafi, McCaskill, Patton, Hill, Smith, Huffman, Archer
Approved: 7-0
10. OTHER ITEMS FOR DISCUSSION: (THERE ARE NO ITEMS ON THIS
AGENDA.)
11. ADJOURNMENT
Mayor Hill adjourned the meeting at 8:26pm.
*An audio recording of this meeting will be permanently retained in the City Secretary's
Office.
MINUTES APPROVED ON THIS, THE 4TH DAY OF F i RUARY 2020.
L,
Lam Hil
Mayor
REGULAR CITY COUNCIL MEETING MINUTES, JANUARY 21, 2020
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If you plan to attend this public meeting and have a disability that requires special needs,
please advise the City Secretary's Office 48 hours in advance at 817-748-8016 and
reasonable accommodations will be made to assist you.
REGULAR CITY COUNCIL MEETING MINUTES, JANUARY 21, 2020
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