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Item 9CSOUTHLAK.E PLANNING & DEVELOPMENT SERVICES STAFF REPORT January 28, 2020 CASE NO: ZA19-0027 PROJECT: Plat Revision for Lots 3R3R1 and 3R3R2, Block 1, Steward Addition EXECUTIVE SUMMARY: Richard Bollar is requesting approval of a Plat Revision for Lots 3R3R1 and 3R3R2, Block 1, Steward Addition on property described as Lot 3R3, Block 1, Steward Addition, an addition to the City of Southlake, Tarrant County, Texas and located at 551 E. Dove Rd., (addressed as 551 and 561 E. Dove Rd. by Tarrant Appraisal District) Southlake, Texas. Current Zoning: "SF -1A" Single Family Residential District. SPIN Neighborhood #3. DETAILS: The proposed development is located at the end of a 25' roadway easement that extends south from E. Dove Rd. between the lots at 465 and 565 E. Dove Rd., which are approximately 1/3 mile east of the intersection of N. White Chapel Blvd. and E. Dove Rd. The purpose of this request is to seek approval of a Plat Revision to divide an existing 2.28 acre single-family residential lot into 1.28 acre and 1.0 acre single- family residential lots. Five lots currently have access to E. Dove Rd. by way of an approximately 12' wide private driveway in a 25' roadway easement. The applicant is proposing to extend the 12' driveway to serve the proposed lots. In accordance with Chapter 212.0093 of the Texas Local Government Code, on January 24, 2020 the applicant filed a response to the City Council's October 15, 2019 disapproval of the Plat Revision and is seeking approval to divide one residential lot into two residential lots. In accordance with Chapter 212.0095, Texas Local Government Code, the City Council must approve or disapprove the plat not later than the 15th day after the filing of the response. Since the Plat Revision was denied by City Council on October 15, 2019, the applicant has revised the plat and exhibits to show a 50' radius easement for turnarounds. VARIANCES REQUESTED: 1) Subdivision Ordinance No. 483, as amended, Sections 8.01(A) and 5.04 requires that every lot shall front on a public street. The applicant is requesting a variance to this requirement. 2) Subdivision Ordinance No. 483, section 5.06 requires minimum 5' sidewalks along both sides of all public and private streets. No sidewalks are proposed. Case No. ZA19-0027 A supermajority vote is required for approval of the Plat Revision. The property owners of at least 20 percent of the area of the lots or land immediately adjoining the area covered by the proposed replat and extending 200 feet from that area, but within the original subdivision, have submitted response forms in opposition per the subsection of the Texas Local Government Code, Section 212 below: Texas Local Government Code Section 212.015, Additional Requirements for Certain Replats, Subsection (c) If the proposed replat requires a variance and is protested in accordance with this subsection, the proposed replat must receive, in order to be approved, the affirmative vote of at least three-fourths of the members present of the municipal planning commission or governing body, or both. For a legal protest, written instruments signed by the owners of at least 20 percent of the area of the lots or land immediately adjoining the area covered by the proposed replat and extending 200 feet from that area, but within the original subdivision, must be filed within the municipal planning commission or governing body, or both, prior to the close of the public hearing. ACTION NEEDED: Consider approval of a Plat Revision ATTACHMENTS: (A) Background Information (B) Vicinity Map (C) Plat Review Summary No. 4, dated January 27, 2020 (D) Surrounding Property Owners Map and Responses STAFF CONTACT Case No. ZA19-0027 Link to Presentation Link to Plat Response and Exhibits dated January 23, 2020 Link to Meeting Follow Up Memo dated October 31, 2019 Link to Previous Variance Request Letter dated October 7, 2019 Link to Previously Submitted Plat Revision and Exhibit Link to SPIN Report dated March 14, 2019 Link to Opinion Letter from Applicant's Attorney dated August 1, 2019 Dennis Killough (817) 748-8072 Richard Schell (817) 748-8602 BACKGROUND INFORMATION OWNER/APPLICANT: Richard Bollar PROPERTY SITUATION: 551 E. Dove Rd., (addressed as 551 and 561 E. Dove Rd. by Tarrant Appraisal District) LEGAL DESCRIPTION: Lot 3R3, Block 1, Steward Addition LAND USE CATEGORY: Low Density Residential CURRENT ZONING: "SF -1A" Single Family Residential District HISTORY: - The property was annexed into the City in 1957. - A Plat Showing for Lots 1, 2 and 3, Block 1, Steward Addition was approved March 15, 1983. A Zoning Change (ZA98-116) from "AG" Agricultural District to "SF - 1X Single Family Residential District was approved January 19, 1999. A Plat Revision (ZA98-117) for Lots 3R1, 3R2 and 3R3, Block 1, Steward Addition was approved January 5, 1999 and filed February 8, 1999. - The existing approximately 3,263 square foot home was constructed in 1999 (Source: TAD). SOUTHLAKE 2035 PLAN: Consolidated Future Land Use Plan Case No. ZA19-0027 The 2035 future land use designation for the site is "Low Density Residential". Low Density Residenital: The purpose of the Low Density Residential land use category is to provide for and to protect low intensity detached single-family residential development that promotes the openness and rural character of Southlake. Definition: The Low Density Residential category is for detached single- family residential development at a net density of one or fewer dwelling units per acre. Net density is the number of dwelling units per net acre, which excludes acreage in all rights-of-way, easements, and lots designated for public or private streets. Other suitable activities are those permitted in the Public Parks / Open Space and Public / Semi - Public categories. The Low Density Residential category encourages the openness and rural character of the City of Southlake. Mobility & Master Thorou_phfare Plan The subject property currently has access to E. Dove Rd. by way of an approximately 12' wide private driveway in a 25' roadway easement. The Master Thoroughfare Plan shows E. Dove Rd. to be a two-lane undivided arterial with 88' of right of way with the provision to improve the roadway to a four -lane divided arterial when traffic counts on E. Dove Rd. warrant the change. Attachment A Page 1 Pathways Master Plan & Sidewalk Plan The Master Pathways Plan shows a priority segment along the south side of E. Dove Rd. adjacent to the entrance to Steward Addition by way of a 25' roadway easement. The applicant is requesting a variance to not provide sidewalks on the proposed lots. TRANSPORTATION ASSESSMENT: Area Road Network and Conditions Five lots currently have access to E. Dove Rd. by way of an approximately 12' wide private driveway in a 25' roadway easement. The applicant is proposing to extend the 12' driveway to serve the proposed lots. TREE PRESERVATION: Any future construction and/or demolition on the properties will be required to comply with the tree preservation regulations of the Tree Preservation Ordinance 585-E. UTILITIES: Private water lines that extend from a 12" water line in E. Dove Rd. serve the five lots that access the roadway easement. A 12" sewer line runs along the west boundary of the property to serve the proposed lots. DRAINAGE: The drainage is generally sheet flow from southeast to northwest across the property. CITIZEN INPUT/ BOARD REVIEW: A SPIN meeting for this project was held on March 14, 2019. SPIN Report. PLANNING AND ZONING COMMISSION ACTION: May 23, 2019; Tabled (6-0) to the August 8, 2019 meeting. August 8, 2019; Tabled (7-0) to the August 22, 2019 meeting. August 22, 2019; Tabled (6-0) to the September 5, 2019 meeting. September 5, 2019; Tabled (6-0) to the October 3, 2019 meeting. October 3, 2019; Approved (5-1) (Kubiak) referencing the staff report dated September 27, 2019 and Revised Plat Review Summary No. 3, dated September 27, 2019 approving variances No. 1 and No. 4 and to eliminate variances No. 2 and 3, the shape of the lot needs to be modified to remove the flag section and make the lots rectangular. Chairman Kubiak voted to deny the item due to the variance request to allow the lots to not front on a public street and the impact on the neighbors. Chairman Kubiak wanted to see more agreement between Case No. Attachment A ZA19-0027 Page 2 the neighbors. CITY COUNCIL ACTION: October 15, 2019; Motion to deny was approved (5-2) (Shafi, Patton). STAFF COMMENTS: Attached is Plat Review Summary No. 4, dated January 27, 2020. Variance Approval Criteria for Subdivision Ordinance No. 483, as amended: Section 9.01 Modifications and Variations: A. Compliance: Where the Council finds that compliance with these regulations would cause unusual hardship or extraordinary difficulties because of exceptional and unique conditions of access, location, shape, size, drainage, or other physical features of the site, the requirements may be modified to mitigate the hardship, provided that the public interest is protected and the development is in keeping with the general spirit and intent of this ordinance. 1. This section shall not be interpreted to permit the development of land which is inherently unsuitable for the use proposed. 2. Any modification will not have the effect of preventing the orderly subdivision of other land in the area in accordance with the provisions of this ordinance. Case No. Attachment A ZA19-0027 Page 3 143© 1[Yi185 245 — 285 315 112 7 Vicinity Map 551 E. Dove Rd. 2B3 575 43{3 ��� 4C5 W6 nl 2201 21 2129 475 575 589 2125 535 :591 R I3'17�IA9 ao81 4oa a 4 2a8 213 #]41 4CtiR fi DC7 d43 E D BLVD � 1 Lf Ox 11 070 1 ew 1 70o I 74x7 I a1S J 779 774 BLACK FO x+77 Sd 4 4 T ^ (]ry TL.6296:Z649 .� .. � — 700 7416 NO s t 741 706r N `v 2i 00 21079 52 2104 2105 825 Nat Revision for Lets 3R3R1 and 3R3R2, Block 1, Steward Addition 0 330 GtiO 1320 r Feet s Case No. Attachment B ZA19-0027 Page 1 PLAT REVIEW SUMMARY Case No.: ZA19-0027 Review No.: Four Date of Review: 01/27/20 Project Name: Plat Revision — Lots 3R3R1 and 3R3R2, Block 1, Steward Addition APPLICANT: Richard Bollar 551 E. Dove Rd. Southlake, TX 76092 Phone: (817) 798-9629 E-mail: rick((Dbollar.com SURVEYOR: Charles B. Hooks, Jr. RPLS Loyd Bransom Surveyors, Inc. 1028 N. Sylvania Ave. Fort Worth, TX 76111 Phone: (817) 834-3477 CITY STAFF HAS REVIEWED THE ABOVE REFERENCED PROJECT RECEIVED BY THE CITY ON 01/27/20 AND WE OFFER THE FOLLOWING STIPULATIONS. THESE STIPULATIONS ARE HEREBY MADE CONDITIONS OF PLAT APPROVAL UNLESS SPECIFICALLY AMENDED BY THE CITY COUNCIL. IF YOU HAVE ANY QUESTIONS OR NEED FURTHER CLARIFICATION, PLEASE CONTACT RICHARD SCHELL AT (817) 748-8602. 1. The plat must conform to the underlying zoning district. (Sect. 8.01 J, Ord. 483) The following changes are needed regarding Items 2 through 8 per Sect. 3.06.C/3.03.D, Ord. No. 483: 2. Please change the owner's name from "Lessa" to "Leesa" in all places. 3. Please add the authorized agent name, title and lienholder under the signature lines as shown in the attached exhibit. 4. The 5' U.E. filed in Cabinet. A, Slide 4814, P.R.T.C.T. does not extend to E. Dove Rd, but only to the north property line of Lot 3R1, Block 1, Steward Addition. Please correct the plat to remove E. Dove Rd. or to show the entirety of Lot 3R1 with the easement stopping at the north property line. 5. This property lies within the 65 'LDN D/FW Regional Airport Overlay Zone, requiring construction standards in compliance with the Airport Compatible Land Use Zoning Ordinance No. 479. Please add the Avigation Easement and Release shown in Appendix 3 of the Subdivision Ordinance No. 483 (attached) to the face of the plat. 6. Provide the correct City approval block for Plat Revision. Plm $hvwirgs (2 worms lots} APPraved by Sic Plcnning & 2w+iny Cenrmtsufun Ple Revirloru ❑at Charman. __ P&2 Secrete: Approved by the Gil, Gwrnol Darn: never_ �_____.�._--------- 7. Please change the 25' Road Easement, Fire Lane Easement and Utility Easement to a 25' Common Access, Emergency Access and Utility Easement. 8. Provide a 15 -foot wide sanitary sewer easement along the northern boundary of lot 3R3R1 from the western boundary to the eastern boundary. Case No. Attachment C ZA19-0027 Page 1 9. Variances are requested to the following requirements of the Subdivision Ord. No. 483, as amended: • Section 8.01.A requires that every lot shall front on a public or private street. • Subdivision Ordinance No. 483, section 5.06 requires minimum 5' sidewalks along both sides of all public and private streets. 10. The plat has been revised to comply with the follow requirements in the Subdivision Ordinance. 1) Subdivision Ord. No. 483, as amended, Section 8.01.D requires all side lot lines to the perpendicular to the right of way. 2) Subdivision Ord. No. 483, as amended, Section 8.01.K prohibits panhandle lots, also known as flag lots. Tree Conservation/Landscape Review E-mail: kmartin@ci.southlake.tx.us Keith Martin Landscape Administrator Phone: (817) 748-8229 TREE CONSERVATION COMMENTS: 1. Any future construction and/or demolition on the properties will be required to comply with the tree preservation regulations of the Tree Preservation Ordinance 585-E. Indicates informational comment. # Indicates required items comment. Public Works/Engineering Review Kevin Ferrer, P.E. Civil Engineer Phone: (817) 748-8089 E-mail: kferrer@ci.southlake.tx.us GENERAL COMMENTS: 1. Submit grading and drainage plan with Building Permit application prepared by a registered professional engineer in the State of Texas. Plan shall include 2' contours and drainage arrows. Discharge of post development runoff must have no adverse impact on downstream properties and meet the provisions of Ordinance No. 605. Runoff from the dwelling must be shown to discharge into a drainage easement or right of way. 2. Provide a legend for line types and symbols utilized on the plat showing. Case No. Attachment C ZA19-0027 Page 2 3. Sanitary Sewer is available along the rear of the properties. Both properties will need to tie into the sanitary sewer main if approved. Street intersections shall comply with TDLR/ADA accessibility standards. Sight distances shall comply with AASHTO guidelines on adjacent collectors and arterials. EASEMENTS: Specify maintenance responsibility for existing Road easement. 2. Provide an offsite 15' wide (minimum) Utility Easement for the required water main extension. 3. Provide a 15 -foot wide sanitary sewer easement along the northern boundary of lot 3R3R1 from the western boundary to the eastern boundary. Verify if easement of water/sanitary sewer/storm sewer crossing the site is in an easement. WATER COMMENTS: Proposed subdivided lot currently has no access to a public water line or meter. An additional water meter may be added at the Dove Road right of way however the alignment and location of a private service beyond the meter will remain a private matter between property owners. DRAINAGE COMMENTS: Discharge of post development runoff must have no adverse impact on upstream and downstream properties and meet the provisions of Ordinance No. 605. INFORMATIONAL COMMENTS: Submit 22"x34" civil construction plans and a completed Construction Plan Checklist directly to the Public Works Administration Department for review. Please allow 15 business days for review. The plans shall conform to the most recent construction plan checklist, standard details and general notes which are located on the City's website: http://www.cityofsouthIake.com/PublicWorks/engineeringdesign.asp New Requirement: Provide Stormwater Pollution Prevention Plan (SWPPP) per TXR150000. The plan must include all required elements in Part III, Section F of the permit. The Environmental Coordinator will review the SWPPP. For instructions on how to complete the review of the SWPPP please refer to the Stormwater Management for Construction Sites in: https://www.cityofsouthlake.com/2237/Stormwater-Management-for-Construction-S. SWPPP shall be submitted by second review of the civil construction plans. NEW REQUIREMENT: Submit with Civil Construction Plans a Retaining Wall Layout sheet. Retaining walls greater than 4 -feet including the footing shall require structural plans prepared by a registered engineer in the State of Texas. Retaining walls shall require a permit from the Building Inspections Department prior to construction. *=Denotes informational comment. Case No. Attachment C ZA19-0027 Page 3 Fire Department Review Kelly Clements Deputy Fire Chief/Fire Marshal Phone: (817) 748-8233 E-mail: Wements@ci.southIake.tx.us Please see the attached Requirements for Residential Access and Requirements for Residential Turn Around Case No. Attachment C ZA19-0027 Page 4 The following should be informational comments only: A SPIN meeting was held March 14, 2019. It appears this property lies within the 65 'LDN D/FW Regional Airport Overlay Zone, requiring construction standards in compliance with the Airport Compatible Land Use Zoning Ordinance No. 479. Additionally, the Avigation Easement and Release shown in Appendix 3 of the Subdivision Ordinance No. 483 (attached) should be executed on subsequent Plats to be filed in the County Plat Records. All plats filed must have an original signed and stamped Tax Certificate submitted with it from each taxing unit with jurisdiction of the real property, indicating that no delinquent taxes are owed and that taxes for the current year have been paid. After September 1st, a certificate showing that the taxes for that year are paid, but that the taxes for the upcoming year have yet to be calculated is required. (House Bills 1563 & 3101). A copy of this information may be obtained from the Tarrant County Tax Assessor/Collector's Office located at 100 E. Weatherford St. in Ft. Worth (across from the old red courthouse). There is a service charge of $10 per account for this certificate. For more information contact the Assessor/Collector's office at 817-212-6847. We recommend this plat not be filed until the construction plans have been substantially approved. This will ensure adequate easements and finish floor elevations. Minimum finish floor elevations may be required pending review of construction plans. In addition to the City of Southlake impact fees, please be aware that through the wholesale water customer contract with the City of Fort Worth, all new water connections are required to pay the City of Fort Worth impact fee. The City of Fort Worth impact fee assessment is based on the final plat recordation date and building permit issuance. The applicant is encouraged to review the City of Fort Worth's assessment and collection of Impact Fees Guide to determine the fee amount. For Tarrant County filing, original signatures and seals will be required on one blackline mylar and one blackline paper copy prior to filing the plat. The mylar and paper copies will not be accepted if any erasures or original ink, other than signatures or seals, appear on the plat. A Developers Agreement is required prior to construction of any public infrastructure. The Developer's Agreement for this addition should consider streets, drainage, park dedication requirements and fees, off-site sewer extensions, off-site drainage and utility easements and impact fees. All development must comply with the Drainage Ordinance No. 605 and the Erosion and Sediment Control Ordinance No. 946, as amended. Denotes Informational Comment Case No. Attachment C ZA19-0027 Page 5 Lien Holder Acknowledgment STATE OF COUNTY OF Whereas acting by and through the undersigned, its duly authorized agent, is (are) the lien holder(s) of the property described hereon, does (do) hereby ratify all dedications and provisions of this plat as shown. Authorized Agent Name Title Lienholder STATE OF COUNTY OF BEFORE ME, the undersigned authority, on this day personally appeared known to me to be the person(s) whose name(s) is(are) subscribed to the above and foregoing instrument, and acknowledged to me that (he/she/they) executed the same for the purposes and consideration expressed and in the capacity therein stated and as the act and deed of said GIVEN UNDER MY HAND AND SEAL OF OFFICE on this the day of , 20 _. Seal Notary Public Commission expires: Case No. Attachment C ZA19-0027 Page 6 These appendices are not considered apart of this ordnance and may be revised or updated as necessary by the Gty Staff. APPENDIX 3 Avigation Easement and Release STATE OF TEXAS COUNTY OF KNOW ALL MEAT BY THESE PRESENTS: WTIEREAS. _,_ li=inafter called 'Owens" (whether one or more), is the owner of that certain parcel, of laud situated in or within the extraterritorial jurisdiictiion of the City of Southlake, Tarrant and Denton Counties, Texas, being more particularly described hereon for all purposes: NOW, THEREFORE, in consideration of the sum of ONE AND 00/106 ($1.00) DOLL4R, and outer good and valuable consideration, the raga and suf icimcy of which is hereby acknowledged and confessed, Owner(s) do(es) hereby waive, release, quitclaim, and forever hold harmless the City of Southlakr, Texas, a municipal corporation, hereinafter call "City', from any and all claims for damage of any kind that Owners) may now have or may hereinafter have in the future by reason of the passage of all aircraft ('aircraft' being dtfined for the purposes of this inmatacar as any contrivance now known or hereinafter, invented, used, or designed for navigation of or flight in the air) by whomsoever owned and operated, in the air space above Owner's property, as hereon before desm-bed, and above the surface of Owner's property such noises, vibration, fumes. dust, Eitel, and lubricant particles, and all other effects that may be caused by the operation of ailLraft landing at or taking off frorn, or operating at or on the Dallas/Fort Worth International Airport; and Ownm do hereby fully having remiss, and release any not or wase of action which it may now have or which it may in the future have against the City, whether such claim be for injury to person. or damage to property clue to noises, vibration, fines, dost, fuel and lubricant particles, and all the other effects that may be caused or may have been caused by the operation of aitrsaft lauding at, or taking off from, or the operation and/or maintenance of aircraft or aircraft engine at or on said DaIlas/Fort Worth International Airport. It is agreed that this release shall be binding upon the Owner, their heirs and assigns, and successors in interest with regard to said property located in or in the extraterritorial jurisdiction of the City of Southtaka. Tarrant County, running with the land, and shall be recorded in the Deed Records of Tarrant County or Denton County, as appropriate, Texas. Executed this day of —A.D., 19T t]wueu(sl January 19, 1996 A 3 Case No. Attachment C ZA19-0027 Page 7 Departments of Public Safety — Office of the Fire Marshal 600 State Street, Southlake, Texas 76092 REQUIREMENTS FOR RESIDENTIAL ACCESS 1. Fire Lane access shall be provided for emergency vehicles to all residential structures, and other structures on the lot, with a minimum width drivable surface of ten feet. 2. Fire Lanes shall be designed and maintained to support the imposed loads of fire apparatus, 85,000 pounds GVW, and be surfaced to provide all-weather driving capabilities. 3. All dead-end Fire Lanes in excess of 150 feet shall be provided with approved provisions for turning around fire apparatus. (See Table D103.4 Amended) 4. Driveways serving a single residential structure shall be as follows: A. Shall have access within 150 feet of all portions based on hose lay distance, and a fire hydrant within 1000 feet of the structure. B. If the structure is more than 150 feet, but less than 1000 feet from the road, a minimum 10 foot wide access is required to be within 150 feet of the structure and a fire hydrant is needed within 1000 feet of the structure. C. If the structure is more than 1000 feet from the road, a minimum 10 foot wide access is required to be within 150 feet of the structure and a fire hydrant is needed within 1000 feet of the structure and the structure shall be provided with an approved residential fire sprinkler system. 5. Driveways serving multiple residential structures, or other structures on the lot, with a common access easement shall be as follows: A. Shall have access within 150 feet of each structure and a fire hydrant within 1000 feet of each structure. B. If access is more than 10 feet but less than 24 feet wide, a fire hydrant is required within 1000 feet of each structure and an approved residential fire sprinkler system is required in each residence. C. If a minimum 24 foot wide access is provided, a fire hydrant is required within 1000 feet of the structure or an approved residential fire sprinkler system is required in each residence. Case No. Attachment C ZA19-0027 Page 8 Southlake Fire Department— Office of the Fire Marshal Requirements for Residential Turn Around 1. Residences, structures, or portions of either hereafter constructed shall be accessible to fire department apparatus by way of an approved fire apparatus access road with an asphalt, concrete or other approved driving surface capable of supporting the imposed load of fire apparatus, a minimum of 85,000 pounds. 2. Fire apparatus access roads shall not exceed ten percent in grade. 3. Fire apparatus access roads shall be a minimum width of ten feet. 4. Dead-end fire apparatus access roads in excess of 150 feet shall be provided with an approved turn around for the apparatus that meets the requirements of one of the options listed below. 00' 30'R 10. TYR, 100' DIAMETER CUL-DE-SAC $3 • 1 60, 10'� 30' R — TYP.' - 10' 120' HAMMERHEAD 30'R TYR' 70 fu ACCEPTABLE ALTERNATIVE TO 120' HAMMERHEAD 600 State Street Southlake, Texas 76092 817-748-8233 Case No. Attachment C ZA19-0027 Page 9 SURROUNDING PROPERTY OWNERS MAP & RESPONSES 2aaJ 430 500 570 E DOVE RD 565 535 589 591 7 611 607 l I 63 638 642 �`g E5Q 630 641 CA 626 N LO U o_ 0 N �/ r LL Q 618 N 1. (BAILEY, GAYLON F AG 465 E DOVE RD 465 U o SFl-A 1535 E DOVE RD 2201 O 404 SF1-A 1551 E DOVE RD 2.20 NR �Qo 2130 21 0.96 C 5. SAPKOTA, SITA B 475 QQ 7 NR 2125 Responses: F: In Favor 2124 NR: 551 Notices Sent: 2121 12123 2AA ro � �T 32119 211 2 3 within the notification area: 10 2115 2108 210 2111 2104 2105 2104 210 2105 Case No. Attachment D ZA19-0027 Page 1 3 0 ry 304 308 312 Rnl li F)ER DR 500 570 E DOVE RD 565 535 589 591 7 611 607 l I 63 638 642 �`g E5Q 630 641 CA 626 N LO U o_ 0 N �/ r LL Q 618 N 1. (BAILEY, GAYLON F AG 465 E DOVE RD 1.05 U 2. ■ HOWARD, PAUL A SFl-A 1535 E DOVE RD 1.08 O 3. BOLLAR, RICHARD SF1-A 1551 E DOVE RD 2.20 NR HEITMAN, DENICIA AG 475 E DOVE RD 0.96 O 5. SAPKOTA, SITA B SF1-A 575 E DOVE RD 0.98 NR Responses: F: In Favor O: Opposed To U: Undecided NR: No Response Notices Sent: Five (5) Responses received within the notification area: Three (3) attached Responses received outside the notification area: One (1) attached Case No. Attachment D ZA19-0027 Page 1 Responses received within the notification area Notification Response Form ZA19-0027 Meeting Date: May 23, 2019 at 6:30 PM BAILEY, GAYLON F 465 E DOVE RD SOUTHLAKE TX 76092-2411 Direct questions and mail responses to: City of Southlake Planning & Development Services Notification Response 1400 Main St; Ste 310 Southlake, TX 76092 Phone: (817) 748-8621 Fax: (817) 748-8077 PLEASE PROVIDE COMPLETED FORMS VIA MAIL, FAX OR HAND DELIVERY BEFORE THE START OF THE SCHEDULED PUBLIC HEARING. Being the owner(s) of the property so noted above, are hereby in favor of opposed to undecided about (circle or underline ane) the proposed Plat Revision referenced above. Space for comments regarding your position: Signatu Additional Signatu Printed Name(s): _L2fi Must be property owner(s) whose narne(s)r2 printed at top_'01herwis S Phone Number (optional): % -- lel- V 7 /, � Date: 7 Date: the Planning Department. One form per property. Case No. Attachment D ZA19-0027 Page 2 GAYLON BAILEY -obi 1: Dove, SOUI MAKE J X 70092 (817).181-0248 lux (817) 7X9-6622 e-mail, floorsolutionsdfw@gmail.com May 11, 2019 City of Southlake Planning and Zoning Commission 1400 Main Street, Suite 310 Southlake, TX RE: Plat Revision Lots 3R3R1 and 3R3R2 Regarding the above-mentioned Plat revision, Ms. Bollarl has taken the time to speak with me about this request. She is aware of the problem we currently encounter on trash days. At present, there is limited space at the end of our private drive for our neighbors to place trash containers. On Fridays this can really be a problem as there can be up to 5 recycle dumpsters added to our everyday trash. By dividing the lot, one can expect that at some point in time another home down the drive. Thus, more trash bins/bags in an area that does not accommodate what we now have. Ms. Bollar tells me she is open to remedy by purchasing a new mailbox system and adding space next to the mailboxes to place trash and recycle bins. There are presently 4 mailboxes in my easement, in front of my home. I have no problem making changes to accommodate moving trash bins/bags to my side of the driveway. To properly do this, I believe this would require adding several culverts to the west side of our driveway, and a concrete foundation placed on top of the added area. This would need to meet the approval of both the city, and the US Postal Service folks. I would also suggest the mail boxes be located a safe distance from Dove Road as we have had past issues with damage. I would also like to point out that it is I that maintains this easement. Past construction has made this difficult, but that is another matter that I hope can be address at another time, If the trash and mailbox problems can be remedied, I would not be opposed to dividing the lot. am open to discussion should someone from the city want to come to my home and visit with me. s ctfu y, f jan alley Case No. Attachment D ZA19-0027 Page 3 Case No. Attachment D ZA19-0027 Page 4 Case No. Attachment D ZA19-0027 Page 5 112 812 02 0 Ci_southlake.tx.us Mail - Fwd: Trash Can and Mail Box area VSOLTHLAKE Richard Schell <rschell@ci.southlake.tx.us> Fwd: Trash Can and Mail Box area 1 message Leesa Stephens-Bollar Tue, Jan 28, 2020 at 10:53 AM To: Richard Schell <rsche cl.sou a <e. .us> Cc: Rick Bollar Richard, This email is from Gaylon Bailey our neighbor that fronts Dove Rd (465). In his response to the city he stated - "If the trash and mailbox problems can be remedied, I would not be opposed to dividing the lot" Below are his comments on the trash can & mailbox improvements which he is in favor of. Thanks very much, Leesa Begin forwarded message: From: Gaylon Bailey Subject: Re: Trash an an al ox area Date: August 4, 2019 at 10:23:51 AM CDT To: Leesa Stephen s-Bollar Cc: Gaylon Bailey Good morning Leesa. Thanks for sending this to me. I have reviewed the plans, and also taken a tape measure to the road to get a better idea of what is proposed The 20'X 3' pad for the trash bins, with the pads edge beginning at the edge of Dove Road, should work well. I just measured the distance from the edge of Dove Road to the FRONT of the mail boxes as they are now, and that distance is approximately 4'. The concern I have is the TX 3' pad for the projected mail boxes. Since this pad also begins at the edge of Dove Road, the back of the pad will be only 3' from the edge of Dove Road. Therefore, if 1 understand the diagram, the back of the mail boxes will be within the confines of this 3' deep pad and depending upon the depth of the mailboxes, the front of the mailboxes will be only 12 to 18 inches from Dove Road compared to the 4' we now have. In my opinion, any distance from the road to the front of the mail boxes that is less than what we have now is an invitation to damage from either Dove Road traffic, or someone cutting to corner to sharp when entering our drive. My suggestion is to increase the size of pad for the mailboxes to a minimum of 3' X 5'. or whatever size necessary to ensure that the distance from Dove Road to the front of the mail boxes is near what we now have. I would also like to take this opportunity to pass along another thought. I'm guessing it is likely that someone will eventually build a home on the proposed lot, and that home will need utilities (gas, water, Internet, etc.) To the best of my recall, when your home was built, the gas and water lines were "over engineered" in size with the thought being they could service two homes should a second home every be built. These lines are located on the west side of the driveway between the driveway and fence on my easement. People and policies change, so these lines may no longer be of an acceptable size for two residential properties. Should there eventually be a need to install addition utility lines, I would simply want the earth to be returned to it original condition/appearance, once done. I realize this is "down the road", but I want to pass along my thoughts. I am also thinking there are likely other easements that would allow service connections on the south or east side that are closer than Dove Road so this may never be a concern. Please fee free to contact me if you want to discuss this further. Warmest regards https://mail.google.com/maillu/0?ik=178f934086&view=pt&search=al I&permthld=thread-f%3A 1656991716850194493%7C msg-f%3A16569917168501... 1/2 Case No. Attachment D ZA19-0027 Page 6 1/28/2020 Ci.southlake-bcus Mail - Fwd: Trash Can and Mail Box area Gaylon Bailey On Thu, Aug 1, 2019 at 10:43 AM Leesa Stephens-Bollar wrote: Good Morning Gaylon, We are out of town otherwise I would have made a time to come down and show you this and discuss. We hired Adams Engineering to help us work out this replat and the city asked us for our plan the other day for the trash can pad and mailboxes. There is space for all 6 recycling bins to be placed with 18" apart for the mechanical arm trucks to collect and then smaller regular trash cans can be placed behind on recycling days. How does it look to you, let us know your thoughts? Thanks for supporting us and trying to help us work this out so all the neighbors can benefit from this new addition Leesa Example of Mailbox design - count will be 5 3 attachments 454A4DA6-332B-433E-BA2F-50CA3A5EB21 C.jpeg 78K page2image7524416.jpeg 316K -n Mailbox and trash pad plan (2).pdf 148K https://mail.google.com/mail/u/0?ik=178f934086&view=pt&search=all&permthid=thread-f % 3A1656991716850194493 % 7Cmsg-f % 3A16569917168501... 2/2 Case No. Attachment D ZA19-0027 Page 7 112812020 454A4DA6-332B-433E-BA2F-50CA3A5EB21 C.jpeg s W--, "1' Case No. Attachment D ZAl 9-0027 Page 8 GAYLON BAILEY 465 I: Dove. S01 !I III.AKE. TX 76092 (817) 481-0248 lax (817)789-6622 e-mail, floorsolutionsdfw@gmail.com May 11, 2019 City of Southlake Planning and Zoning Commission 1400 Main Street, Suite 310 Southlake, TX RE: Plat Revision Lots 3R3R1 and 3R3R2 Regarding the above-mentioned Plat revision, Ms. Bollarl has taken the time to speak with me about this request. She is aware of the problem we currently encounter on trash days. At present, there is limited space at the end of our private drive for our neighbors to place trash containers. On Fridays this can really be a problem as there can be up to 5 recycle dumpsters added to our everyday trash. By dividing the lot, one can expect that at some point in time another home down the drive. Thus, more trash bins/bags in an area that does not accommodate what we now have. Ms. Bollar tells me she is open to remedy by purchasing a new mailbox system and adding space next to the mailboxes to place trash and recycle bins. There are presently 4 mailboxes in my easement, in front of my home. I have no problem making changes to accommodate moving trash bins/bags to my side of the driveway. To properly do this, I believe this would require adding several culverts to the west side of our driveway, and a concrete foundation placed on top of the added area. This would need to meet the approval of both the city, and the US Postal Service folks. I would also suggest the mail boxes be located a safe distance from Dove Road as we have had past issues with damage. I would also like to point out that it is I that maintains this easement. Past construction has made this difficult, but that is another matter that I hope can be address at another time. If the trash and mailbox problems can be remedied, I would not be opposed to dividing the lot. I am open to discussion should someone from the city want to come to my home and visit with me. s cy, #anlaiey Case No. Attachment D ZA19-0027 Page 9 )Adams ENGINEERING JOB NO. 'Z07 g E / SHEEP_,/ _OF L CLIENT acJr�,L�-y PROJECT4/�/� PREPARED BY �,i✓.4 OA-�Tj Case No. Attachment D ZA19-0027 Page 10 Notification Response Form ZA19-0027 Meeting Date: May 23, 2019 at 6:30 PM HEITMAN, DENICIA 475 E DOVE RD $at1THLAiKE TX 76092-2411 PLEASE PROVIDE COMPLETED FORMS VIA MAIL, FAX OR HAND DELIVERY BEFORE THE START OF THE SCHEDULED PUBLIC HEARING. Being the owner(s) of the property so noted above, are :hereby in favor of apposed to undecided about (circle or underline one) the proposed Plat Revision referenced above. Space for comments regarding your position: I do notgive my permission to allow any additional access thru my property. During the original replat in late 1998 it was my understanding that the lot would not be subdivided. At that time the land owner was to put in a circular turn around to provide for easy ,s. This would also allow a place for peneral traffic such as mail and iroun , as the road easement ended on nis property. The- private drive is also only 4 inches thick and not designed.to support emergency vehicles. With the build out of the current plat there is an abundance of trash cans and recycle cans that have to be put on Dove Road. At times I cannot turn in because torans block access to the private anve. These are only some of my concerns, I feel this replat places a large burden on me and my neighbors. Signature: Z " � WY° V - Date: 05/1712019 Additional Signature: Date: Printed Name(s): Denicia Kim Heitman Must be property owners) whose names) are printed at top. Otherwise contact Me Planning Department. One form per property. Phone Number (optional): Case No. Attachment D ZA19-0027 Page 11 Notification Response Form ZA19-00}27 Meeting Date: May 23, 2019 at 6:30 PM HOWARD, PAULA 535 E DOVE RD SOUTHLAKE TX 76092-3701 PLEASE PROVIDE COMPLETED FORMS VIA MAIL, FAX OR HAND DELIVERY BEFORE THE START OF THE SCHEDULED PUBLIC HEARING. Being the owner(s) of the property so noted above, are hereby in favor of opposed to undecided about (circle or underline one) i00V 23 2W 9 PN12:%35 the proposed Plat Revision referenced above. Space for comments regarding your position: �- Signature: Additional Signature: Printed Name(s): �10LLt-1 A, ova, MarLsar-inf.- warA 1 Must be property owners) whose narne(s) are printed at top. Otherwise contact the Planning Depart rent. One form per property. Phone Number (optional): Z� Case No. ZA19-0027 1 Attachment D Page 12 Attachment 1 (Howard) I 4FP*s..A In- Stn Cweg I I 1 gAYlgtl r n.gJY ra_ ama �1 g �gl � ,ram ,moi 11:9 i PE9'glgmld FA i�R gagll iaonial� rvr<q a9gFe 202111'111@ '1U0.3 xl9ge Case No. Attachment D ZA19-0027 Page 13 1 f�a � 1 f ( W-5 R alsa i °age 1 /vr 161` 1 g p4 IRp9, K fm 6 Y.tlCll v FI' Jj MA -1W Vg W m Ipy jI i IM' !9r � Ns gt a FCle'Se g -�� tl �• za1 as gr9s g Via) � a w s?' g"r � emar r wuamr n ,v Iwr r IP,C 'NtO. � Ig i�g i am 6 - 20130 ! 1 I g wa !R W � S }_ IA} 9ga 6 � x9c �: ➢g Bao- f vg. xkia.'.e°i.e r as i r �' Ij i aCwtur W gebt'R - mgi r 9.'iY w v/! fro l ® r4 MgsP k2 ggi6, Po IW. i [j 9 ,1\LTi' �\ p: f 1 s• w g�.znm=ireas aaa. aag-ua. sg is u � � � crs as d Ilaa9•sx^ w - sze4w.�e 13 Wa @r e. +a= Pllmmlr a ve.lpru.ag (Nwar i - ry11 ow - I 4FP*s..A In- Stn Cweg I I 1 gAYlgtl r n.gJY ra_ ama �1 g �gl � ,ram ,moi 11:9 i PE9'glgmld FA i�R gagll iaonial� rvr<q a9gFe 202111'111@ '1U0.3 xl9ge Case No. Attachment D ZA19-0027 Page 13 DATE TO: FROM: RE: Submitted by Steward Addition Neighbor August 2, 2019 Steward Addition Neighbors Marsanne Howard Emergency Vehicle/FiretruckAccess At my request the Southlake Fire Marshall, Kelly Clements, and a full crew reviewed the Steward Addition common drive today with an interest in verifying that it continues to provide adequate passage for emergency vehicles. I witnessed the team drive the length of the common drive in a full-sized firetruck, open both of 551's gates, and make a 3 -point tum utilizing 551's private driveways. They were able to come and go without interference and without driving on other neighbors' property. Case No. ZA19-0027 Attachment D Page 14 Response received outside the notification area Notification Response Form ZA19-0027 Meeting Date: May 23, 2019 at 6:30 PM Preston and Enola Stone 565 East Dove Road Southlake TX 76092 Direct questions and mail responses to: City of Southiake Planning & Development Services Notification Response 1400 Main St; Ste 310 Southlake, TX 76092 Phone. (817) 7484621 Fax. (817) 7484077 PLEASE PROVIDE COMPLETED FORMS VIA MAIL, FAX OR HAND DELIVERY BEFORE THE START OF THE SCHEDULED PUBLIC HEARING. Being the owner(s) of the property so noted above, are hereby in favor of opposed to undecided about (circle or underline one) the proposed Plat Revision referenced above. Space for comments regarding your position: 1. Inadaguate fire protection. Fire hydrant on Dove Road. 2. Adaquate "turn around" never installed for emergency vehicles in 1999 as promised. T 3, Concrete road not thick enough to support heavy equipment. only 4 inches thick. 4. Multiple garbage cans causes severe canjestion at Dove Road. 5. Address of the newest property (575) causes confusion as numerically it would be east of us. 6. More unwaMotffic on a ONE FAN UNNAMED ROAD!!! Signature: Date: U '�f Zol Additional Signature: c�5 , _. Date; Printed Name(s): k r_s -ralv) 1. l a Z, STm4 _Q_ Must be property owner(s) whose names) are printed at top. Otherwtae contact the Planning Department. one form per property. Phone Number (optional) 9/7--44S/—'7� Case No. Attachment D ZA19-0027 Page 15