Item 4A2CITY OF
SOUTHLAKE
TEXAS Item 4A2
CITY COUNCIL WINTER WORKSHOP MINUTES JANUARY 23, 2020
LOCATION: The Marq Southlake
285 Shady Oaks Drive
Southlake, Texas 76092
CITY COUNCIL PRESENT: Mayor Laura Hill, Mayor Pro Tem Shawn McCaskill,
Deputy Mayor Pro Tem John Huffman, and Councilmembers Chad Patton, Ronell
Smith, and Chris Archer.
ABSENT: Councilmember Shahid Shafi
STAFF PRESENT: City Manager Shana Yelverton, Assistant City Manager and
Director of Economic Development & Tourism Alison Ortowski, Assistant City Manager
Ben Thatcher, Assistant to the City Manager Lauren LaNeave, Chief Performance &
Innovation Officer Dale Dean, Deputy Director of Public Relations Pilar Schank, Chief
Financial Officer Sharen Jackson, Director of Community Services Chris Tribble, Deputy
Director of Economic Development Daniel Cortez, Police Chief James Brandon, Fire
Chief Mike Starr, Deputy Fire Chief Kurt Hall, Director of Human Resources Stacey
Black, Director of Planning and Development Services Ken Baker, Deputy Director of
Public Works Kyle Hogue, and City Secretary Amy Shelley.
1. CALL TO ORDER
Mayor Laura Hill called the workshop to order at 5:52p.m.
2. DINNER/WELCOME
Mayor Hill welcomed everyone. Council had dinner during the onset of the meeting.
City Manager Shana Yelverton made opening comments.
2A. EXECUTIVE SESSION
An executive session was not convened for this meeting.
3. DISCUSSION: INFRASTRUCTURE
3A. BOND ELECTION FOR STORM WATER MANAGEMENT/OPEN SPACE
PROGRAM
City Manager Shana Yelverton introduced Assistant City Manager Ben Thatcher and
Chief Financial Officer Sharen Jackson provided an overview of a proposed bond
election for a storm water management/open space program. They provided details that
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
included initial ideas regarding possible bond proposal for open space, debt capacity,
guidelines for identifying property, the bond election calendar, election and
communication plan timeline. They further sought direction on the next steps.
4. DISCUSSION: PERFORMANCE MANAGEMENT
4A. 2019 CITIZEN SATISFACTION SURVEY RESULTS
City Manager Shana Yelverton introduced Assistant to the City Manager Lauren
LaNeave who provided an overview of the 2019 Citizen Satisfaction Survey results that
included the survey objectives, research structure, the City's performance in meeting
the needs of residents, where the City should focus its efforts, and moving forward with
survey results.
MAYOR HILL CALLED FOR A SHORT BREAK AT 6:50 P.M., AND RECONVENED
AT 6:58 P.M.
5. DISCUSSION: PERFORMANCE MANAGEMENT
5A. 2019 EMPLOYEE ENGAGEMENT SURVEY RESULTS
City Manager Shana Yelverton introduced Director of Human Resources Stacey Black,
who presented the results of the 2019 Employee Engagement Study and answered
questions from Council.
6. DISCUSSION: SAFETY & SECURITY
6A. HUMAN TRAFFICKING
City Manager Shana Yelverton introduced Fire Chief Mike Starr and Police Chief James
Brandon who discussed measurements in place relative to Safety & Security and
Human Trafficking and answered questions from Council.
7. FOCUS AREA DISCUSSION
The purpose of this section was to provide time for Council to discuss key policy issues
in each of the focus area categories. There were no questions or discussion from
Council relative to items 7A -7F.
7A. SAFETY & SECURITY
7B. MOBILITY
7C. INFRASTRUCTURE
7D. QUALITY DEVELOPMENT
7E. PARTNERSHIPS & VOLUNTEERISM
7F. PERFORMANCE MANAGEMENT
8. ADJOURNMENT
CITY COUNCIL WINTER WORKSHOP MEETING MINUTES, JANUARY 23, 2020
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Mayor Hill thanked the staff for their hard work and dedication to the City and adjourned
the meeting at 7:39pm.
*An audio recording of this meeting will be permanently retained in the City Secretary's
Office.
MINUTES APPROVED ON THIS, THE 4T" DAY OF FEBRUARY 2020.
Laura Hill
Mayor
ATTEST:
Amy Shelley, TRMC
City Secretary
CITY COUNCIL WINTER WORKSHOP MEETING MINUTES, JANUARY 23, 2020
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