Item 4GCITY OF
SOUTHLAK,
MEMORANDUM
January 14, 2020
To: Shana K. Yelverton, City Manager
4G-1
From: Chris Tribble, Director of Community Services
Subject: Approve annual purchasing agreement with Ed's Electric
Service through an interlocal agreement with the City of
Grand Prairie for electrical services
Action
Requested: City Council approval of the annual purchasing agreement
with Ed's Electric Service for electrical installation and repair
services
Background
Information: The City has used Ed's Electric for electrical installation and
repair services since 2007.
In 2008, the City of Southlake entered into an Interlocal
Purchasing Agreement with the City of Grand Prairie for the
purchase of various commodities or services. Through the
Interlocal Agreement, the City of Southlake may use Ed's
Electric for electrical installation and repair services. A copy of
the Interlocal Agreement is attached to this memo.
In June 2016, the City of Grand Prairie released a request for
bid for citywide electrical installation and repair services. The
bid was awarded to Ed's Electric and the two parties entered
into a one-year agreement with four (4) one-year renewal
options. This action will be the third of four, one-year renewal
options. A copy of the 2019-2020 renewal letter from the City
of Grand Prairie is attached to this memo.
Over the last four years, the services provided by Ed's Electric
have exceeded $50,000 annually; therefore, requiring City
Council approval of the agreement.
As the City continues to expand its parks system the need for
electrical installation and repair services has also increased. In
addition, the infrastructure in some of the City's older parks
has aged and requires more frequent repairs or replacement.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
4G-2
Shana K. Yelverton, City Manager
Meeting Date — January 21, 2020
Page 2 of 3
Ed's Electric also provides installation and repair services for
the Public Works Department, and for community events.
As requests for electrical services have increased, so has
annual spending towards the Ed's Electric agreement:
FY 2014:
$ 53,700
FY 2015:
$ 40,900
FY 2016:
$107,800
FY 2017:
$181,400
FY 2018:
$ 84,120
FY 2019:
$172,000
Since service requests are exceeding $50,000 annually, staff
is requesting City Council's approval of the annual purchasing
agreement with Ed's Electric per the City's purchasing
guidelines.
Financial
Consideration: Funding for the purchase of electrical installation and repair
services is provided for in the FY 2020 General Fund,
Southlake Parks Development Corporation Fund, Strategic
Initiative Fund and Utility Fund budgets.
Strategic Link: This item is linked to the City's Strategy Map related to the
focus area of Performance Management & Service Delivery
and meets the corporate objectives to Collaborate with select
partners to implement service solutions and to Invest to
provide and maintain high quality public assets.
Citizen Input/
Board Review: City Council consideration January 21, 2020
Legal Review: 2008 Interlocal Purchasing Agreement reviewed and approved
by City Attorney
Alternatives: Alternatives include:
• Approval of request as presented
• Approval of request with modifications
• Decision not to approve request
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Shana K. Yelverton, City Manager
Meeting Date — January 21, 2020
Page 3 of 3
Supporting
Documents:
• 2008 Interlocal Purchasing Agreement
• 2019-2020 City of Grand Prairie Contract Renewal with
Ed's Electric Service
4G-3
Staff
Recommendation: City Council approval of annual purchasing agreement with
Ed's Electric Service through an interlocal agreement with the
City of Grand Prairie for electrical services
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
4G-4
MASTER INTERLOCAL COOPERATIVE AGREEMENT
BETWEEN THE CITY OF GRAND PRAIRIE AND THE CITY OF SOUTHLAKE
THIS AGREEMENT is made on thel5th day of July. 2008, between the City of
Southlake, State of Texas, and the City of Grand Prairie, Texas, each referred to herein as
participating governments.
WHEREAS, the respective participating governments are authorized by the Interlocal
Cooperative Act, V.T.C.A. Government Code, Chapter 791, to enter into joint contracts and
agreements for the performance of governmental functions normally associated with the
operation of government such as purchasing of necessary materials and services;
WHEREAS, it is deemed in the best interest of all participating governments that said
government do enter into a mutually satisfactory agreement for the purchase of certain materials
and services for the City of Southlake.
WHEREAS, the parties, in performing governmental functions or in paying for the
performance of governmental functions hereunder shall make that performance or those payments
from current revenues legally available to that party;
NOW, THEREFORE, the parties hereto, in consideration of the mutual covenants and
condition contained herein and pursuant to the authority permitted under the Interlocal
Cooperation Act, promise and agree as follows:
I. PURPOSE
The purpose of this Agreement is to authorize participation of the City of Southlake in
the City of Grand Prairie's goods and services contracts. Participation in this cooperative
program will be highly beneficial to the taxpayers of the City th mugh anticipated saving to be
realized.
II. DURATION OF AGREEMENT
This Agreement shall be in effect from the date of execution until terminated by either
party to the agreement.
III. RELATIONSHIP OF PARTIES
It is agreed that the City, in receiving products and/or services specified in this
agreement, shall act as an independent purchaser and shall have control of its needs and the
manner in which they are acquired. Neither the City, its agents, employees, volunteer help or any
other person operating under this contract shall be considered and agent or employee of the City
of Grand Prairie and shall not be entitled to participate in any pension plans or other benefits that
the City of Grand Prairie provides its employees.
Nothing in this agreement shall prevent any participating government from accepting and
awarding bids for commodities subject to this agreement individually and in its own behalf:
Obl 19/2007
4G-5
IV. PURCHASE OF GOODS AND SERVICES
All products and services shall be procured by the City of Grand Prairie in accordance
with procedures governing competitive bids and competitive proposals.
The participating government will be able to purchase from those contracts established by
City of Grand Prairie where notice has been given in the specifications and successful bidder has
accepted terms for Cooperative Purchasing Agreement for local governments.
The participating governments hereto agree that the ordering of products and services
through this agreement shall be their individual responsibility and that the successful bidder or
bidders shall bill each participating government directly.
The participating governments agree to pay successful bidders directly for all products or
services received from current revenues available for such purchase. Each participating government
shall be liable to the successful bidder only for products and services ordered by and received by it,
and shall not, by the execution of this agreement, assume any additional liability_
The City of Grand Prairie does not warrant and is not responsible for the quality or delivery
of products or services from successful bidder. The participating goverment shall receive all
warranties provided by successful bidder for the products or services purchased..
In the event that any dispute arises between individual participating government and a
successful bidder, the same shall be handled by and between to be executed by their officer thereon
that day and the year fust above written.
In the event that any dispute arises between individual participating government and a
successful bidder, the same shall be handled by and between the participating government body and
bidder.
IN WITLESS WHEREOF, the parties hereto have caused this agreement to be executed by
their authorized officers thereon the day and the year fust above written..
CITY OF GRAM) PRAIRIE CITY OF SOUTHLAKE
c
BY: Tom Cox, Deputy City Manager WAvertonCit�nager
ATTEST:
ATTEST:
Catherine DiMaggio, City Secretary Lori Payne, City Secretary
APPROVED AS TO FORM:
sii� V-1-1
Donald R. Postell, City Attorney
06/19/2007
Contract Coversheet
T E X A S
Dept:* Purchasing
For: Facility Services
Contact Daniel A. Baeza Contact
Name: Phone:*
Vendor Ed's Electrical Service
Name:
Contract 6289 R1
ID:
Bid 16088
Number:
4542 Contact
Email:
Vendor dbaeza@gptx.org
Email:
Project Name: Electrical Services
Summary This contract is to be utilized by facility services for electrical
services
Permanent Retention*
r Yes r No
Contract Amount Account # Work Order #
$ 750,000.00
dbaeza@gptx.org
Implementation Date
Termination Date Council Approval Date
5/21/2019
6/30/2020 6/21/2016
Contract Approvals
Department Manager:
} -
Date 5/23/2019
City Attorney Signature
�AAOO-
Date 5/28/2019
City Manager Signature
!'1�0,11Y1111w
Date 5/29/2019
City Secretary Signature
1r: Date 5/29/2019
AMENDMENT TO PRICE AGREEMENT
CITY OF GRAND PRAIRIE
STATE OF TEXAS
KNOW ALL MEN BY THESE PRESENTS:
COUNTY OF DALLAS
4G-7
THIS AMENDMENT is made and entered into this date by and between the CITY OF
GRAND PRAIRIE, a Texas municipal corporation (hereinafter referred to as the "CITY", and
ED'S ELECTRIC SERVICE (hereinafter referred to as "VENDOR").
WHEREAS, the CITY and VENDOR have entered into a price agreement to provide
electrical services per bid resulting from vendor's response to RFB #16088, submitted by Ed
Schwarz; and
WHEREAS, the above referenced agreement was for an initial term of one year with the
option to renew for four additional one year periods, totaling $3,750,000.00 if all extensions
were exercised. This Contract was effective as of June 22, 2016, and was to terminate at
midnight on June 30, 2017, unless the parties mutually agreed in writing to extend the term of
the. Contract through an allowable renewal option, or, unless otherwise terminated as provided in
provided in paragraph XVI of the original contract; and
WHEREAS, the first of four available renewal options was executed on April 11, 2017
and extended the term of the contract through June 30, 2018; the second of four available
renewal options was executed on June 11, 2018 and extended the term of the contract through
June 30, 2019; and
NOW, THEREFORE, for and in consideration of the mutual acts and covenants set out
herein, the CITY and VENDOR agree as follows:
The parties mutually agree to extend the term of the contract and execute the third of
the four available renewal options and extend the contract expiration to midnight on
June 30, 2020 at which time all of the work called for under this Contract must be
completed unless the parties mutually agree in writing to extend the term of the
Contract through an additional allowable renewal option, or, unless otherwise
terminated as provided in provided in paragraph XVI of the original contract; and
2. The estimated annual amount to be paid to VENDOR under such contract shall remain
the sum of $750,000.00, to reflect the contract renewal; and
3. This shall constitute an Authorization for extension of price agreement as set out in the
agreement between the parties, and an amendment to such contract. All of the terms
and conditions of the original contract shall remain in full force and effect, as amended
hereto, unless set out otherwise herein.
AMENDMENT TO ELECTRICAL SERVICES CONTRACT - RFB # 16088 — ED'S ELECTRICAL Page 1 of 2
EXECUTED this the 21 day of
CITY OF GRAND PRAIRIE, TEXAS
By: "Le
�A. Deputy City Manage
Bill Crolley
ATTEST:
�JQ O'ru v,
for
Cathy E. DiMaggio, City Secretary
APPROVED AS TO FORM:
Megan Mahan, City Attorney
May , 2019
ED'S ELECTRIC SERVICE
By: fAA*
Ed Schwarz, Owner
AMENDMENT TO ELECTRICAL SERVICES CONTRACT - RFB # 16088 — ED'S ELECTRICAL Page 2 of 2
AC®R®®DATE(MMIDDNYYY)
CERTIFICATE OF LIABILITY INSURANCE
5/22/2019
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder Is an ADDITIONAL INSURED, the policy(les) must be endorsed. If SUBROGATION IS WAIVED, subject to
the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the
certificate holder in lieu of such endorsement(s).
PRODUCERUUN
SUNNI BOENKER INS AGENCY LLC
5596 N Davis Blvd Ste 200
N Richland Hills, TX 76180
T
NAME!E�-.,,boenker@boankerinsurance.com
EMANOE><l:(817)514-7600 aces 82)334-0080
AODaEss:sboenker@boenkerERAGE nce.com
INSURER(S) AFFORDING COVERAGE NAICN
INSURER A: MID CENTURY INSURANCE 21687
INSURED ED'S ELECTRICAL SERVICE
INSURER B:
ED SCHWARZ DBA
INSURER C:
7160 BAKER BLVD.
INSURER D:
RICHLAND HILLS, TX 76118
INSURER E:
817-589-7008
INSURER F
COVERAGES CERTIFICATE NUMBER: REVISION NUMBER:
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
LTR
TYPE OF INSURANCE
INSO
wvp
POLICY NUMBER
MMIDDfYYYYICY
MM/DDLI mYY
LIMITS
x COMMERCIAL GENERAL LIABILITY
CLAIMS -MADE OCCUR
EACH OCCURRENCE $ 500,000
DAMAGE 10 REN I ED
PREMISES Ea occurrence $ 100,000
MEDEXP(Anyoneperson) $ 5,000
A
Y
Y
06905-46-75
01/20/2019
01/20/2020
PERSONAL&ADVINJURY $ 500,000
GEN'L AGGREGATE LIMIT APPLIES PER:
X POLICY F—]PEO LOC
GENERAL AGGREGATE $ 1,000,000
PRODUCTS - COMP/OP AGE $ 1,000,000
OTHER:
$
AUTOMOBILE
LIABILITYO
BIND M T $ 1,0001000 ,000,000
(EaALL
A
AUTO
OWNED SCHEDULED
AUTOS X AUTOS
HIRED AUTOS NON -OWNED
AUTOS
Y
Y
06903-82-94
10/10/2018
10/10/2019
BODILY INJURY (Per person) $
BODILY INJURY (Peraccident) $
PROPERTY DAMAG
Peraccident) $
UMBRELLA LIAB
OCCUR
EACH OCCURRENCE $
EXCESS LIAR
CLAIMS -MADE
AGGREGATE $
OED RETENTION$
$
A
WORKERS COMPENSATION
EMPLOYERS' LIABILITY YIN
ANY PRIMEMBEMPARTUEREECUTIVE EW C
I`N_
N/A
Y
A0707-98-39
02/23/2019
02/03/2020
PER 'EF"
X STATUTE ER
E.L. EACH ACCIDENT $ 500,000
E.L. DISEASE - EA EMPLOYLI $ 500,000
(II—Mory In NN)
I(yes, describe under
DESCRIPTION OF OPERATIONS below
E.L. DISEASE -POLICY LIMIT IS 500,000
LEASED AND
01/20/2019
01/20/2020
A
RENTED EQUIPMENTY
06905-45-75
$40,000
$1,000 DEDUCTIBLE
DESCRIPTION OF OPERATIONS I LOCATIONS VEHICLES (ACORD 101, AddItIonal Remarks Schedule, may be attached If more space is required)
Additional Insured:
CITY OF GRAND PRAIRIE
PO BOX 534045
GRAND PRAIRIE, TX 75053-4045
CERTIFICATE HOLDER CANCELLATION
CITY OF GRAND PRAIRIE
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
PO BOX 534045
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
ACCORDANCE WITH THE POLICY PROVISIONS.
GRAND PRAIRIE, TX 75053-4045
i
AUTHORIZED
�yREPRESENTATIVE
D,r�J "jUOU
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