Item 4FCITY OF
SOUTHLAKE
MEMORANDUM
January 14, 2020
To: Shana Yelverton, City Manager
From: Chris Tribble, Director of Community Services
4F-1
Subject: Approve Purchase of Replacement Bus from Silsbee
Ford in the amount of $150,000
Action
Requested: City Council approval to purchase a handicap accessible bus
from Silsbee Ford for an amount not to exceed $150,000.
Background
Information: The purpose of this item is for City Council to consider the
approval of a purchase to replace the City's current handicap
accessible bus. The bus is utilized throughout the year,
primarily by the Community Services Department, for senior
citizen, therapeutic recreation and youth programs and field
trips.
The current bus is scheduled to be replaced this fiscal year
due to several ongoing, high-cost maintenance issues that
have resulted in the bus breaking down on several
occasions during senior citizen, special needs and youth
programs/field trips.
The proposed bus is specifically designed to accommodate
individuals with special needs.
Financial
Considerations: Funding is available within the approved FY 2020 Vehicle
Replacement Fund budget. The State of Texas and City of
Southlake bidding requirements have been met by utilizing
Houston Galveston Area Council (HGAC) cooperative
procurement process.
Strategic Link: This item is linked to the City's Strategy Map related to the
focus area of Safety & Security, and meets the corporate
objectives to Achieve the highest standards of safety &
security; Enhance the sense of community by providing
excellent customer service and citizen engagement
opportunities; and to Invest to provide & maintain high
quality public assets.
Citizen Input/
4F-2
Board Review: City Council consideration January 21, 2020
Legal Review: N/A
Alternatives: Alternatives may include the following:
• City Council approval as presented
• City Council approval with input as desired
• City Council decision to deny and retain the old vehicle.
This will lead to an increased cost to repair current
vehicle.
Supporting
Documents:
• Pricing Summary from Silsbee Ford
Staff
Recommendation: City Council approval to purchase a handicap accessible bus
from Silsbee Ford for an amount not to exceed $150,000.
4F-3
PRODUCT PRICING SUMMARY
GOODBUY 20 8F000 VEHICLES www.purchasing.esc2.net
VENDOR --Silsbee Ford, 1211 Hwy 96 N., Silsbee TX 77656
End User: CITY OF SOUTHLAKE
Contact: TIM SLIFKA 817.748.8312
Email: TSLIFKA(aCI.SOUTHLAKE.TX.US
Product Description: 2020 FORD F550 CHASSIS
A. Bid Item: 7A32
B. Factory Ontions
EM
Prepared by: RICHARD HYDER
Phone: (409) 300-1385
Email: rhyder.cowboyflee!@gmail.com
Date: January 2, 2020
A. Base Price: $ 33,920.00
Code Options Bid Price Code Options Bid Price
F5G F550 XLT REG CAB/CHASSIS DRW $ 5,590.00
UM EXTERIOR BLACK $ -
99N 7.3L V8 GAS $ -
Total of B. Published Options: I $ 5,590.00
Published Option Discount (5%) $ -
D. Floor Plan Interest (for in -stock and/or equipped vehicles):
E. Lot Insurance (for in -stock and/or equipped vehicles):
F. Contract Price Adjustment: GRECH MOTORS ADA BUS UPFIT QUOTE
G. Additional Delivery Charge: 1379 miles FROM RIVERSIDE CA
H.
Subtotal:
I.
Quantity Ordered
J.
Trade in:
1 xK=
K. GOODBUY Administrative Fee ($300 per purchase order)
L. TOTAL PURCHASE PRICE INCLUDING GOODBUY FEE
$ -
$ -
$ 106,185.00
$ 2,068.50
$ 147,763.50
$ 147,763.50
$ -
$ 300.00
$ 148,063.50