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Item 4FCITY OF SOUTHLAKE MEMORANDUM January 14, 2020 To: Shana Yelverton, City Manager From: Chris Tribble, Director of Community Services 4F-1 Subject: Approve Purchase of Replacement Bus from Silsbee Ford in the amount of $150,000 Action Requested: City Council approval to purchase a handicap accessible bus from Silsbee Ford for an amount not to exceed $150,000. Background Information: The purpose of this item is for City Council to consider the approval of a purchase to replace the City's current handicap accessible bus. The bus is utilized throughout the year, primarily by the Community Services Department, for senior citizen, therapeutic recreation and youth programs and field trips. The current bus is scheduled to be replaced this fiscal year due to several ongoing, high-cost maintenance issues that have resulted in the bus breaking down on several occasions during senior citizen, special needs and youth programs/field trips. The proposed bus is specifically designed to accommodate individuals with special needs. Financial Considerations: Funding is available within the approved FY 2020 Vehicle Replacement Fund budget. The State of Texas and City of Southlake bidding requirements have been met by utilizing Houston Galveston Area Council (HGAC) cooperative procurement process. Strategic Link: This item is linked to the City's Strategy Map related to the focus area of Safety & Security, and meets the corporate objectives to Achieve the highest standards of safety & security; Enhance the sense of community by providing excellent customer service and citizen engagement opportunities; and to Invest to provide & maintain high quality public assets. Citizen Input/ 4F-2 Board Review: City Council consideration January 21, 2020 Legal Review: N/A Alternatives: Alternatives may include the following: • City Council approval as presented • City Council approval with input as desired • City Council decision to deny and retain the old vehicle. This will lead to an increased cost to repair current vehicle. Supporting Documents: • Pricing Summary from Silsbee Ford Staff Recommendation: City Council approval to purchase a handicap accessible bus from Silsbee Ford for an amount not to exceed $150,000. 4F-3 PRODUCT PRICING SUMMARY GOODBUY 20 8F000 VEHICLES www.purchasing.esc2.net VENDOR --Silsbee Ford, 1211 Hwy 96 N., Silsbee TX 77656 End User: CITY OF SOUTHLAKE Contact: TIM SLIFKA 817.748.8312 Email: TSLIFKA(aCI.SOUTHLAKE.TX.US Product Description: 2020 FORD F550 CHASSIS A. Bid Item: 7A32 B. Factory Ontions EM Prepared by: RICHARD HYDER Phone: (409) 300-1385 Email: rhyder.cowboyflee!@gmail.com Date: January 2, 2020 A. Base Price: $ 33,920.00 Code Options Bid Price Code Options Bid Price F5G F550 XLT REG CAB/CHASSIS DRW $ 5,590.00 UM EXTERIOR BLACK $ - 99N 7.3L V8 GAS $ - Total of B. Published Options: I $ 5,590.00 Published Option Discount (5%) $ - D. Floor Plan Interest (for in -stock and/or equipped vehicles): E. Lot Insurance (for in -stock and/or equipped vehicles): F. Contract Price Adjustment: GRECH MOTORS ADA BUS UPFIT QUOTE G. Additional Delivery Charge: 1379 miles FROM RIVERSIDE CA H. Subtotal: I. Quantity Ordered J. Trade in: 1 xK= K. GOODBUY Administrative Fee ($300 per purchase order) L. TOTAL PURCHASE PRICE INCLUDING GOODBUY FEE $ - $ - $ 106,185.00 $ 2,068.50 $ 147,763.50 $ 147,763.50 $ - $ 300.00 $ 148,063.50