Item 4E MemoCITY OF
5OUTHLAKE
MEMORANDUM
(January 21, 2020)
To: Shana Yelverton, City Manager
From: Rob Cohen, Director of Public Works
Item 4E
Subject: Approve an annual purchase agreement with Martin Marietta
Materials, Inc. for aggregate street materials through an
Interlocal Agreement (ILA) with the City of Grapevine in an
amount not to exceed $75,000.
Action
Requested: Approve an annual purchase agreement with Martin Marietta
Materials, Inc. for aggregate street materials through an Interlocal
Agreement (ILA) with the City of Grapevine in an amount not to
exceed $75,000.
Background
Information: The Streets & Drainage Division require the purchase of aggregate
materials such as cement treated road base (CTB), cement treated
sand (CTS), and rock. These materials are necessary for street
repairs, for drainage maintenance, and to facilitate utility repairs
under pavement. In addition, these materials provide soil
stabilization and increase pavement strength which contributes to
completing any paving project faster.
Martin Marietta Materials, Inc. is the sole source provider of CTB
CTS, and its trademark SuperSlurry; all produced in a pug mill plant
in the DFW Metroplex. These materials have a shelf life of
approximately three hours, and therefore must be purchased
locally.
Financial
Considerations: The City's purchasing policy is met through an ILA with the City of
Grapevine for aggregate street materials.
On September 5, 2019, the City of Grapevine renewed its contract
RFB458-2017 for aggregate streets materials; this renewal is the
second of four one-year renewal options (Attachment A).
Page 1 of 2
Item 4E
Funding for these purchases is provided in the General Fund of the
FY 2020 budgets via the annual operating budget for the Streets &
Drainage Division and the Capital Improvement Program budget.
Expenditures will not exceed budgeted funds.
Strategic Link: This item links to the City's Strategy Map strategic focus areas of
Mobility, Infrastructure, and Partnerships & Volunteerism. It
specifically relates to the City's Corporate Objectives, 132:
Collaborate With Select Partners To Implement Service Solutions,
and F2: Invest To Provide & Maintain High Quality Public Assets.
Citizen Input/
Board Review: None.
Legal
Review: The agreement conforms to previous ILA that has been reviewed
by the City Attorney.
Alternatives: The City Council may approve or deny the purchase agreement.
Staff
Recommendation: Approve an annual purchase agreement with Martin Marietta
Materials, Inc. for aggregate street materials through an Interlocal
Agreement (ILA) with the City of Grapevine in an amount not to
exceed $75,000.
Supporting
Documents: Attachment A: City of Grapevine Reviewal Contract RFB458-2017
Attachment B: Sole Source Letters
Staff
Contact: Rob Cohen, Director of Public Works
Kyle D. Hogue, P.E., Deputy Director/City Engineer
Jack Thompson, Operations Manager
Page 2of2
Renewal Notification
Martin Marietta Materials, Inc.
Chris Moretti
Christopher. MorettiCa)-martinma rietta. com
10615 Spangler Road
Dallas, Texas 75220
September 5, 2019
Re: CONTRACT RENEWAL LETTER
City of Grapevine Contract with Renewals: RFB 458-2017
Contract Title: Aggregate Materials -Cement Treated
Renewal Options: Second of four one-year optional renewals
Renewal period: October 4, 2019 through October 3, 2020
Renewal Purchase Order: PO -22187
The City of Grapevine has decided to renew this contract based on your renewal
confirmation with documented increases in pricing under the same Terms and
Conditions for the renewal period noted.
All invoices must reference the current Purchase Order. Please return the
attached renewal documents by email and an updated current Insurance
Certificate if required in the contract. The City appreciates your excellent service
and commitment to our needs on this contract and we look forward to continuing
this successful business relationship.
Please sign this Contract Renewal letter and return to Lance Wright at
lwright cx grapevinetexas.goy or fax 817-410-3066 within five business days of
notification.
Please let me know if you have any questions.
Sincerely, _
1,0
Lance Wright
Acting Purchasing Agent
Purchasing (817) 410-3335; Fax (817) 410-3066
Office Address: 501 Shad- Brook Drive, Room #108, Grapevine, Texas 76051
Page 1 of 2
ACCEPTANCE
Date:
Signed:
Printed name -
Attachment: Renewal Purchase Order
Purchasing (817)410-3335;Fax (817) 4]o-3066
Office Address: 501 Shady Brook Drive, Room #I OS, Grapevine, Texas 76051
Page 2 of 2
O
Ci
4
CERTIFICATION REGARDING DEBARMENT, SUSPENSION, INELIGIBILITY AND VOLUNTARY EXCLUSION
FOR CONTRACTS AND GRANTS
Name of Individual, Agency, Business or Organization
as
RFBA68.2017 Adgreaate Materials PO -22187
Applicable Procurement or Solicitation #, if any:
READ CAREFULLY BEFORE SIGNING THIS CERTIFICATION. Federal regulations require contractors, bidders, and sub grantees to sign and
abide by the terms ofthis certification, without modification, in order to participate in certain transactions directly or indirectly involving federal funds.
The City has the policy to require this certification from all entities doing business with the City regardless of the funding sources.
1. By signing and submitting this certification, the prospective vendor/grantee is attesting/acknowledging the representations set out below.
2. This certification is a material representation of fact upon which the City of Grapevine, Texas (the "City") will rely on when this transaction
is entered into. If it is later determined that the prospective vendor/grantee knowingly rendered an erroneous certification, in addition to
other remedies available to Federal or State departments or funding agency(s), the City may pursue an its own available remedies,
including contract termination, suspension and debarment.
3. The prospective vendor/grantee shall provide immediate written notice to the City, Managing Director of Fiscal Services, 200 S. Main
Street, Grapevine, TX 76051, if at any time it learns that its certification was erroneous when submitted or has become erroneous by
reason of changed circumstances.
4. The terms 'covered contract', "debarred", "suspended", "ineligible", "participant", "person"."principal", "proposal and "voluntarily
excluded", as used in this certification, have meanings based upon materials in the Definitions and Coverage sections of federal rules
Implementing Executive Order 12549.
5. The prospectivevendorlgrantee agrees, bysubmittingthfscediflcation, Rshah not knowingly enter into any lower -tier -covered transaction
or sub -contract with a person or entity that is proposed for debarment, debarred, suspended, declared ineligible, or voluntarily excluded
from participation in this transaction, unless pre -authorized by the appropriate federal or state department or agency, or by the City.
6. Do you havEf or do you anticipate having sub-vendors/sub-grantees under this proposed agreement?
Yes No
7. The prospective vendor/grantee further agrees by submitting this certification, that it will include this certification titled "Certification
Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion for Contracts and Grants," without modification, in all lower -tier
covered transactions and sub -contracts and in all solicitations for lower -tier covered transactions and sub -contracts.
8. A vendor/grantee may rely upon a certification of a prospective participant that it is not proposed for debarment, debarred, suspended,
Ineligible, or voluntarily excluded from the transaction, unless it knows that the certification is erroneous. Each vendor/grantee is required
to check the list of parties excluded from federal and state procurement and non -procurement programs. The City checks this list for all
parties to which it provides funds that are derived directly or indirectly from the Federal Government,
9. Nothing contained in the foregoing shall be construed to require the establishment of a system of records in order to render in good faith
the certification required by this certification document. Participants are not required to have knowledge and information exceeding that
which is normally possessed by a prudent person in the ordinary course of business activity.
10. Except for transactions authorized under paragraph 5 of these instructions, if a participant in a transaction knowingly enters into a lower.
tier transaction or contract with a person who is proposed for debarment, debarred, suspended, ineligible, or voluntarily excluded from
participation, in addition to other remedies available to the Federal Government, the City or its applicable funding agency(s) may pursue
available remedies, including contract termination, suspension and/or debarment.
CERTIFICATION REGARDING DEBARMENT, SUSPENSION, INELIGIBILITY AND VOLUNTARY EXCLUSION
FOR CONTRACTS AND GRANTS
Chec the statement that applies to the potential vendor/grantee:
1. The prospective vendor/grantee certifies by submission of this certification, that neither it nor its principals:
a) Is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded by any
Federal or State department or agency; and
b) Have, within a three-year period preceding this certification, been convicted of or had a civil judgment rendered
against them for fraud; committed a criminal offense in connection with obtaining, attempting to obtain, or
performing a public (Federal, State, or local) transaction or contract; violated Federal or State antitrust
statutes; committed embezzlement, theft, forgery, bribery, falsification or inappropriate destruction of records;
or received stolen property; and
c) Is presently indicted for or otherwise charged by a government entity (Federal, State, or local) with the
commission of any of the offenses enumerated in the preceding paragraph (b) of this certification; and
d) Have, within a three-year period preceding this certification, had one or more contracts or transactions (Federal,
State, or local) terminated for cause or default.
2. The potential vendor/grantee is unable to certify to one or more of the terms in this certification. In this instance, the
potential vendor/grantee must attach a signed and dated explanation for each of the above terms, 1(a) through 1(d),
to which it cannot certify.
Business Name: M0.dtn 1V�a.rL2
Name and Title of Authorized 1,{�
Representative: ��1`tS Me(Q'�1 �AteS
Signature of Authorized
Representative:
Date:
Form TGC 2270
VERIFICATION REQUIRED BY TEXAS GOVERNMENT CODE CHAPTER 2270
Contract identifier: RFB 458-2017, PO -22187
Aggregate Materials
Department: Public Works Street Department
By signing below. Company herby verifies the following:
1. Company does not boycott Israel; and
2. Company will not b�5Israel during the term of the contract.
SIGNED BY:
Print Name of Person;
Signing, Title, and
Company
Date signed:
-Sa le
STATE OF TEs §
COUNTY OF ,�, 0. §
BEFORE ME, the undersigned Notary Public on this day personally appeared (lv,s P�pr q (Name), on
behalf ofy)' ,o. ^ ' <i fg. (Company) who being duly sworn, stated under oath that he/she has read the foregoing
verification required by Texas Government Code Section 2270.002 and said statements contained therein are true and
correct.
SWORN AND SUBSCRIBED TO before me, this -. day of `_` P'��r.f2P/- , 20 (
T RY UBLIC,
FO THE STATE OF TEXAS
My Com/mission Expires:
7 / /, h l 6"
a.
LARRY CARAWAY
Notary Public
'
S�P
STATE OF TEXAS
;�
D
M
Comm,#1E3301Feb?28, 2023
kiovernmem "oe $ zztu.uuz. Yrovision meguirea in uonuaci
Effective: September 1, 2017
A governmental entity may not enter into a contract with a company for goods or services unless the
contract contains a written verification from the company that it:
(1) Does not boycott Israel; and
(2) Will not boycott Israel during the term of the contract.
The following definitions apply:
(1) "Boycott Israel' means refusing to deal with, terminating business activities with, or otherwise
taking any action that is intended to penalize, inflict economic harm on, or limit commercial relations
specifically with Israel, or with a person or entity doing business in Israel or in an Israeli -controlled
territory, but does not include an action made for ordinary business purposes.
(2) "Company" means a for-profit sole proprietorship, organization, association, corporation,
partnership, joint venture, limited partnership, limited liability partnership, or limited liability company,
including a wholly owned subsidiary, majority-owned subsidiary, parent company, or affiliate of those
entities or business associations that exists to make a profit.
(3) "Governmental entity" means a state agency or political subdivision of this state.
State law requires verification from a Company for contracts involving goods or services
(regardless of the amount) before the City can enter into the contract.
Forms provided by Texas Ethics Commission vAvw.ethics.state.tx.us Version V1.1.3a6aaf7d
CERTIFICATE OF INTERESTED PARTIES FORM 1295
10f1
Complete Nos. 1 - 4 and 6 if there are interested parties.
OFFICE USE ONLY
Complete Nos. 1, 2, 3, 5, and 6 if there are no interested parties.
CERTIFICATION OF FILING
Certificate Number:
2019-536703
1
Name of business entity filing form, and the city, state and country of the business entity's place
of business.
Martin Marietta, Inc.
Dallas, TX United States
Date Filed;
09/05/2019
2
Name of governmental entity or state agency that is a party to the contract for which the form is
being filed,
City of Grapevine, Texas
Date Acknowledged:
3
Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a
description of the services, goods, or other property to be provided under the contract.
RF8 #458-2017, PO 22187
AGGREGATE MATERIALS
4
Name of Interested Party
City, State, Country (place of business)
Nature of interest
(check applicable)
Controlling
I Intermediary
Martin Marietta Materials, Inc.
Dallas, TX United States
X
5
Check only if there is NO Interested Party. ❑
6
UNSWORN DECLARATION
My name is and my date of birth is
(/J % �
My address is to (e I- 1<&a-d ��Q���� , X
(street) — (city) (state) (zip code) (country)
I declare under penalty of perjury that the foregoing is true and correct.
Executed in County, State of i 'e xri-S on the day of �JEp� 20�.
(month) (year)
Signat contracting business entity
(Declarant)
Forms provided by Texas Ethics Commission vAvw.ethics.state.tx.us Version V1.1.3a6aaf7d
Forms provided by Texas Ethics Commission www.ethics.state.tx,us Version V1.1.3a6aaf7d
CERTIFICATE OF INTERESTED PARTIES FORM 1295
1 of 1
Complete Nos, 1- 4 and 6 if there are interested parties.
OFFICE USE ONLY
Complete Nos. 1, 2, 3, 5, and 6 if there are no interested parties.
CERTIFICATION OF FILING
Certificate Number:
1
Name of business entity filing form, and the city, state and country of the business entity's place
of business.
2019-536703
Martin Marietta, Inc.
Dallas, TX United States
Date Filed:
09/05/2019
2
Name of governmental entity or state agency that is a party to the contract for which the form is
being filed.
City of Grapevine, Texas
Date Acknowledged:
09/09/2019
3
Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a
description of the services, goods, or other property to be provided under the contract.
RFB #458-2017, PO 22187
AGGREGATE MATERIALS
4
Name of Interested Party
City, State, Country (place of business)
Nature of interest
(check applicable)
Controlling
Intermediary
Martin Marietta Materials, Inc.
Dallas, TX United States
X
5
Check only if there is NO Interested Party. ❑
6
UNSWORN DECLARATION
My name is and my date of birth is
My address is ,
(street) (city) (state) (zip code) (country)
I declare under penalty of perjury that the foregoing is true and correct.
Executed in County, State of , on the _day of , 20_
(month) (year)
Signature of authorized agent of contracting business entity
(Declarant)
Forms provided by Texas Ethics Commission www.ethics.state.tx,us Version V1.1.3a6aaf7d
Martin
Marietta
December 12, 2019
City of Southlake
1400 Main Street — Suite 420
Southlake, TX 76092
Attn: Lydia Ruiz
Martin Marietta has developed a slurry system called SuperSlurry"' which produces cementitious products.
With the SuperSlurry system, Martin Marietta has two products that it produces into slurry. One product is
cement slurry and the other is Cem-Lime.
At significant cost to itself, Martin Marietta has developed the processes and components necessary to
manufacture SuperSlurry through internal experimentation, expertise and inventiveness. However, because
of the proprietary nature of the SuperSlurry products, manufacturing processes and delivery system, Martin
Marietta believes that it is the sole supplier that can provide you with SuperSlurry or its equivalent in north
central Texas and DFW metroplex.
Martin Marietta will license the SuperSlurry production process so that SuperSlurry will be widely available
wherever it is needed. However, we intend to protect the proprietary nature of the product and processes
so that only licensed suppliers will be allowed to produce and sell the SuperSlurry products to the quality
standards established by Martin Marietta. At the present time, Martin Marietta has not licensed any other
suppliers of SuperSlurry within the north central Texas or DFW area, so it remains the sole supplier in these
areas.
If you have any questions or need more information, please contact me at 972-409-3240.
Sincerely,
4��
Chris Moretti
North/Central Texas Sales
Cement Treated Materials
10615 Spangler Road, Dallas, TX 75220
t. (972) 409-3240
www.MartinMarietta.com
www.SuperSlurry.com
www.CementTreatedMaterial.com
�sUPERsLURRY°
Martin
Marietta
January 13, 2020
City of Southlake
1400 Main Street, Suite 320
Southlake, TX 76092
Attn: Lydia Ruiz
Martin Marietta has a division called Cement Treated Materials (CTM) that produces cementitious products
such as cement treated base and cement stabilized sand (backfill). These types of materials are produced
at an optimum moisture content that require compaction during placement. Due to the low moisture
content, it is best for these products to be produced in a twin shaft pug mill plant to provide the best
consistency.
Martin Marietta, (previously known as TXI until 2014) has been operating pug mills for over 41 years. We
have one stationary pug mill plant located in Dallas, TX, that produce these types of materials for the
general public. We have the capability to produce a wide assortment of mixes, to cater to various
requirements and specifications. To the best of my knowledge, Martin Marietta has the only pug mill plant
located in the DFW area that produces cement treated base and cement treated sand to the general public.
We currently produce materials for several municipalities throughout Dallas County and Tarrant County.
If you a have any questions or need more information, please contact me at 972-409-3240.
Sincerely,
Chris Moretti
Mobile — 214-502-4935
Email — Christopher.Moretti(@MartinMarietta.com
Cement Treated Materials
10615 Spangler Road, Dallas, TX 75220
t. (972) 409-3240
www.MartinMarietta.com
www.CementTreatedMaterial.com
www.SuperSlurry.com
*2SUPERSLURRY-
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