Item 4B MemoCITY OF
SOUTHLAKI
MEMORANDUM
December 26, 2019
TO: Shana K. Yelverton, City Manager
FROM: Michael Starr, Fire Chief
SUBJECT: Authorization for Fire Engine repairs not to exceed $65,000.00
Action Requested: Authorization for fire engine repairs not to exceed $65,000.00.
Background
Information: I am writing to seek authorization for repair of Fire Engine Unit #303 after the engine
has incurred a catastrophic failure and must be rebuilt. The cost of the repair from
Premier Truck Group of Fort Worth is estimated to be $60,552.50 and will include a
3/4 engine replacement encompassing labor, parts, core charges and shop fees. This
apparatus was returning to Southlake after routine maintenance when the failure
occurred. At this point in time there is no explanation as to why this failure occurred.
Financial
Considerations: Unit #303 is on the scheduled replacement plan for 2023, however this unit is
intended to be transferred into service as the reserve unit for additional years of
continued service.
Strategic Link: This item is linked to the City's Strategy Map related to the focus area of Provide
Financial Stewardship and meets the corporate objectives to Invest to Provide and
Maintain High Quality Public Assets.
Citizen Input/
Board Review: N/A
Legal Review: N/A
Alternatives: Without approval, the Fire Department will move the current reserve engine Unit
#302 to front line apparatus. By doing to there would be no reserve apparatus for
"ready reserve" which front-line fire apparatus to be maintained or repaired without
service provisions reductions.
Supporting Estimate Number 5829150 v2
Documents:
Staff
Recommendation: Approval of repair costs for Unit #3
Support Document:
Estimate Number 5829150
Premier Truck Group of Fort Worth
1804 N.E. Loop 820 Fort Worth, Texas 76106
Decisiv Phone: (817) 626-7090
Case Number: 5829150 - Repair Order Number: 10552125
Purchase Order Number: 99999
Service Writer:, - Case Date: 12/27/19 09:08 pm UTC
Siddons Martin Emergency Group LIc I Unit #: 303
Address: 1362 E RICHEY ROAD
HOUSTON, TX 77073
Phone: (281)442-6806
Fax: (940) 382-9605
CUSt #: 48608
'll M.
FLEET COPY.• 2
POSTED: 12130119 07:26 pm UTC
ETR: 12127119 03:06 am UTC
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Asset: 2014 PIERCE MFG. INC. Pierce [ Quantum ] Mlles 32,180 ■❑. ■❑
Serial #: EA013932 Rf"
VIN: 4P1 CU01 D8EA01 3932 k
Engine: Not Supported ■
Engine Hours: 0
Complaint:
Service Request: EXPRESS ASSESSMENT " "'THREW A ROD HOLE IN THE BLOCK Complaint Codes: EA OpCodes: EA Opoode
Description: EXPRESS ASSESSMENT
314 ENGINE REPLACEMENT
Parts. (1.0) 3/4 ENG DD13 ENGINE, (1.0) CONN PIPE, (1.0) CONN PIPE,
(1.0) COOLANT LINE, (1.0) COOLNT LINE, (1.0) EXH GAS CLR, (1.0)
EXH MFLD, (11.0) GASKET, (1.0) HARNESS, (1.0) HARNESS, (1.0) HEX
NUT, (1.0) HP PUMP, (1.0) MPF LINE KIT, (1.0) KIT- FILTER INSERT,
(1.0) METAL SEAL, (1.0) MISC, (1.0) MOUNTING GASKET -POWER
STEERING PUMP, (1.0) O-RING, (1.0) O-RING, (1.0) O-RING, (1.0) O-
RING 16MM, (1.0) OIL FLTR KIT, (1.0) PIPE, (1.0) SEAL, (1.0) SEAL, (1.0)
SEAL, (1.0) SEAL (METAL, (1.0) SEAL (METAL, (1.0) STUD, (1.0)
TURBOCHARGER, (100.0) TIE STRAP -14 314" X .19",BLACK,NY, (12.0)
AF DDC PWRCOL ELC OAT 50/50, (2.0) GASKET -5 INCH SPHERICAL
WlTABS, (2.0) PIPE CLAMP, (20.0) TIE STRAP -15" X.3" BLACK NYLON,
(3.0) HEX HD BOLT, (3.0) PENNZO[L ATF 6"1QT, (4.0) SEAL RING
(20MM O.D. X 14MM I.D.), (6.0) Buster's Industrial - Brake Clean - Non
Flam SHOP USE!, (6.0) REMAIN FUEL INJECTOR KIT, (6.0) RKR ARM
EXH, (6.0) RKR ARM INT, (6.0) SEAL
$11,500.501$37,802.00 � $8,500.00 � $57,802.50
2
I Extended Warranty - 3yr 300k ( optional )
I $2,500.001
$0.001
$0.001
$2,500.00
Notes: [12/27/2019 at 09:09 pm UTC] - Comments: -M- Remarks: ServiceAdvisor: 3740
Parts:
$37,802.00
112/30/2019 at 07:26 pm UTC] - Approval Requested for the estimate version 2,
Labor:
$14,000.50
total $60,552.50. View the estimate. NOTE. Please review the attached estimate.
Core:
$8,500.00
It will take at least three business days after the engine is ordered before we can
Haz. Waste:
$0.00
get an estimated delivery date from Freightliner. Please advise on how you would
like for us to proceed. Feel free to contact us with any questions or concerns,
Shop:
$250.00
thanks.
Freight:
$0.00
Repair status set to Hold (auth).
Tax:
$0.00
TOTAL:
$60,552.50
WARRANTY RESPONSIBILITY NOTIFICATION
PTG cannot and is not guaranteeing or representing that the repairs requested by Customer herein will be or are covered under Customer's warranty(ies).
Customer understands that PTG is not the issuer of the warranty, but merely a factory authorized warranty repair facility. The only warranties applying to parts and
accessories are those which may be offered by the manufacturer. PTG hereby expressly disclaims all warranties, either expressed or implied, including any implied
warranties of merchantability or fitness for a particular purpose, and neither assumes nor authorizes any other person to assume for it any liability in connection
with the sale of parts, accessories, and ! or service. Customer shall not be entitled to recover from PTO any consequential damages, damages to property,
damages for loss of use, loss of time, loss of profits or income, or any other incidental damages.
Customer understands and acknowledges that certain conditions or use of the vehicle may give rise to circumstances under which the warranty issuers will deny
coverage under the warranty(ies). Customer understands that vehicle warranty(ies) may have certain exceptions and I or exclusions that may not be determinable
at the time of repair which are not covered under the warranty(ies), e.g. maintenance items or misuse of vehicle. Customer understands and agrees that in the
event the repairs requested by Customer are not covered by the warranty(ies), that Customer is fully and solely responsible for all payments to PTG. Customer
authorizes PTO to perform all repairs requested hereby, and understands and acknowledges that PTG will submit the repair bill to the warranty issuers(s) for
payment. PTG will make a good faith effort to obtain warranty coverage for all qualifying repairs. However, in the event the warranty issuer(s) denies coverage
under the warranty(ies), Customer acknowledges and agrees to pay for all non -covered repairs. TERMS: STRICTLY CASH OR APPROVED CHARGE ACCOUNT
By signing below, customer authorizes PTG to perform the repairs and furnish the necessary materials. Customer understands any costs verbally quoted are an
estimate only and not binding. PTG employees may operate vehicle for inspection, testing, and delivery at customer's risk. PTG will not be responsible for loss or
damage to vehicle or articles left in it. Customer agrees to pay reasonable storage on vehicles left more than 48 hours after notification that repairs are completed.
CUSTOMER AGREES THAT PTG HAS AN EXPRESS LIEN ON THE DESCRIBED VEHICLE FOR THE CHARGES FOR PARTS AND LABOR FURNISHED
UNDER THIS REPAIR ORDER INCLUDING THOSE FROM ANY PRIOR REPAIR ORDERS ON THE VEHICLE. IF CUSTOMER FAILS TO PAY SUCH
CHARGES, CUSTOMER AGREES THAT THE VEHICLE MAY BE HELD UNTIL CHARGES ARE PAID IN FULL. IN THE EVENT OF LEGAL ACTION TO
COLLECT ANY SUMS DUE, CUSTOMER AGREES TO PAY COST OF COLLECTION AND FEES INCLUDING REASONABLE ATTORNEY FEES.