Item 4ACITY OF
SOUTHLAKE Item 4A
TEXAS
REGULAR CITY COUNCIL MEETING MINUTES JANUARY 7, 2020
LOCATION: 1400 Main Street, Southlake, Texas 76092
Council Chambers in Town Hall
CITY COUNCIL PRESENT: Mayor Laura Hill, Mayor Pro Tem Shawn McCaskill, Deputy
Mayor Pro Tem John Huffman, and Councilmembers Chad Patton, Ronell Smith and
Christopher Archer.
ABSENT: Councilmember Shahid Shafi
STAFF PRESENT: City Manager Shana Yelverton, Assistant City Manager and Director
of Economic Development & Tourism Alison Ortowski, Assistant City Manager Ben
Thatcher, Assistant to the City Manager Lauren LaNeave, Chief Performance &
Innovation Officer Dale Dean, Deputy Director of Public Relations Pilar Schank, Chief
Financial Officer Sharen Jackson, Director of Community Services Chris Tribble, Deputy
Deputy Director of Economic Development Daniel Cortez, Assistant Police Chief Ashleigh
Casey, Fire Chief Mike Starr, Director of Human Resources Stacey Black, Deputy
Director of Information Technology Jerry Weitzel, Senior Director of Planning and
Development Services Ken Baker, Director of Public Works Rob Cohen, City Attorney
Allen Taylor, and City Secretary Amy Shelley.
WORK SESSION:
1. CALL TO ORDER
Work Session was called to order by Mayor Laura Hill at 5:35pm.
2. INVOCATION: CLAYTON REED
Mr. Reed gave the invocation. Mayor Laura Hill led the pledges of allegiance to the United
States and Texas Flags.
3. DISCUSS ALL ITEMS ON TONIGHT'S AGENDA. NO ACTION WILL BE TAKEN
AND EACH ITEM WILL BE CONSIDERED DURING THE REGULAR SESSION.
Mayor Hill reviewed the items on tonight's consent agenda.
REGULAR SESSION: Immediately following the work session
1. CALL TO ORDER
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Regular Session was called to order by Mayor Hill at 5:38pm.
2A. EXECUTIVE SESSION
Mayor Hill announced the City Council would go into Executive Session pursuant to the
Open Meetings Act, Chapter 551, Texas Government Code, Section 551.071 consultation
with city attorney; Section 551.072 deliberation regarding real property; and, Section
551.074 deliberation regarding personnel matters. City Council adjourned for Executive
Session at 5:38pm. Executive Session began at 6:00pm and concluded at 6:26pm.
2B. RECONVENE
Mayor Hill reconvened the meeting at 6:38pm.
3. REPORTS:
3A. MAYOR'S REPORT
Mayor Hill had nothing to report.
CONSENT AGENDA: All items listed below are considered to be routine by the City
Council and will be enacted with one motion. There will be no separate discussion of
items unless a Councilmember or citizen so requests, in which event the item will be
removed from the general order of business and considered in its normal sequence.
4. CONSENT AGENDA:
Consent Agenda items are considered to be routine by the City Council and are enacted
with one motion.
4A. APPROVE MINUTES FROM THE DECEMBER 3, 2019 REGULAR CITY
COUNCIL MEETING.
4B. APPROVE A FACILITIES UTILIZATION AGREEMENT WITH THE SOUTHLAKE
GIRLS LACROSSE ASSOCIATION FOR THE SPORT OF GIRLS LACROSSE.
4C. ZA18-0043, VARIANCE TO PLAT EXPIRATION FOR THE STONY BROOK
PLAT REVISION.
4D. APPROVE THE PROPOSAL FROM EPC GROUP DESIGNED TO MIGRATE
ALL CITY RELATED EMAILS AND CLOUD -BASED STORAGE FROM
GOOGLE TO MICROSOFT IN AN AMOUNT NOT TO EXCEED $70,000.
4E. APPROVE AN ENGINEERING SERVICES AGREEMENT (ESA) WITH JONES
CARTER, INC. TO PROVIDE ENGINEERING DESIGN SERVICES FOR
DRAINAGE IMPROVEMENTS LOCATED AT DOVE CREEK TRAIL AND WEST
HIGHLAND STREET, AND STRUCTURAL IMPROVEMENTS AT SAN SABA
DRIVE AND MISSION DRIVE IN AN AMOUNT NOT TO EXCEED $137,250.
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APPROVED
Motion was made to approve the Consent Agenda Items 4A -4E, noting Item 4C — variance
to Plat Expiration for the Stony Brook Plat Revision — the Council is extending the validity
of the Plat Revision to September 30, 2020.
Motion:
McCaskill
Second:
Huffman
Ayes:
McCaskill, Patton, Hill, Smith, Huffman, Archer
Approved:
6-0
REGULAR AGENDA:
5. PUBLIC FORUM
Due to the quick adjournment of the executive session, the times reflected below for the
Public Forum are correct.
Mayor Hill opened the public forum at 7:43pm.
Lou Braun, 106 Starling Court, spoke about issues relative to the mass gathering approval
process, particularly with his homeowner's association.
Rich DeOttee, 112 Keystone, expressed his appreciation for being elected to the Tarrant
Appraisal District Board of Directors. He stated there is work to be done on this board.
Scott Kasden, 2813 W. Southlake Blvd., Suite 130, spoke about issues relative to health
hazards in his suite.
There being no one else wishing to speak, Mayor Hill closed the public forum at 7:50pm.
6. ORDINANCES, SECOND READINGS, PUBLIC HEARINGS, AND RELATED
ITEMS
6A. ORDINANCE NO. 480-330E, (ZA19-0067) 2ND READING, ZONING CHANGE
AND SITE PLAN FOR CARROLL DRAGON STADIUM ON PROPERTY
DESCRIBED AS LOT 1, BLOCK 1 AND LOT 1, BLOCK 2, CARROLL ISD NO.
6 ADDITION, AN ADDITION TO THE CITY OF SOUTHLAKE, TARRANT
COUNTY, TEXAS AND LOCATED AT 1085 S. KIMBALL AVENUE,
SOUTHLAKE, TEXAS. CURRENT ZONING: "S -P-1" DETAILED SITE PLAN
DISTRICT. REQUESTED ZONING: "S -P-1" DETAILED SITE PLAN DISTRICT.
SPIN NEIGHBORHOOD #8. PUBLIC HEARING
APPROVFn
Senior Director of Planning and Development Services Ken Baker presented Item 6A and
answered questions from Council.
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Mayor Hill opened the public hearing at 6:40pm. There being no one wishing to speak,
Mayor Hill closed the public hearing at 6:40pm.
Motion was made to approve Item 6A, Ordinance No. 480-330E, (ZA19-0067) 2nd
Reading, Zoning Change and Site Plan for Carroll Dragon Stadium on property described
as Lot 1, Block 1 and Lot 1, Block 2, Carroll ISD No. 6 Addition, an addition to the City of
Southlake, Tarrant County, Texas and located at 1085 S. Kimball Avenue, subject to the
Staff Report dated December 30, 2019, and the Site Plan Review Summary No. 2, dated
November 13, 2019, granting the following:
- A variance to Landscape Ordinance No. 544-B, Sections 3.3 and 3.4, requesting relief
from additional interior landscape requirements relating to the increase in floor area
and replacement of the removed ornamental tree.
Motion:
McCaskill
Second:
Huffman
Ayes:
McCaskill, Patton, Hill, Smith, Huffman, Archer
Approved:
6-0
In accordance with Section 4.21 of the City Charter, the caption for this item is listed as
follows:
ORDINANCE NO. 480-330E
AN ORDINANCE AMENDING ORDINANCE NO. 480, AS AMENDED, THE
COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF SOUTHLAKE, TEXAS;
GRANTING A ZONING CHANGE ON A CERTAIN TRACT OR TRACTS OF LAND
WITHIN THE CITY OF SOUTHLAKE, TEXAS BEING LEGALLY DESCRIBED AS LOT
1, BLOCK 1, AND LOT 1, BLOCK 2, CARROLL I.S.D. NO. 6 ADDITION, AND BEING
41.347 ACRES, AND MORE FULLY AND COMPLETELY DESCRIBED IN EXHIBIT "A"
FROM "S -P-1" DETAILED SITE PLAN DISTRICT WITH "CS" COMMUNITY SERVICE
DISTRICT USES INCLUDING TRANSPORTATION FACILITY AND STADIUM TO "S -P-
1" DETAILED SITE PLAN DISTRICT WITH "CS" COMMUNITY SERVICE DISTRICT
USES INCLUDING TRANSPORTATION FACILITY AND STADIUM, AS DEPICTED ON
THE APPROVED SITE PLAN ATTACHED HERETO AND INCORPORATED HEREIN
AS EXHIBIT "B", SUBJECT TO THE SPECIFIC REQUIREMENTS CONTAINED IN THIS
ORDINANCE; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL
OTHER PORTIONS OF THE ZONING ORDINANCE; DETERMINING THAT THE
PUBLIC INTEREST, MORALS AND GENERAL WELFARE DEMAND THE ZONING
CHANGES AND AMENDMENTS HEREIN MADE; PROVIDING THAT THIS
ORDINANCE SHALL BE CUMULATIVE OF ALL ORDINANCES; PROVIDING A
SEVERABILITY CLAUSE; PROVIDING FOR A PENALTY FOR VIOLATIONS HEREOF;
PROVIDING A SAVINGS CLAUSE; PROVIDING FOR PUBLICATION IN THE OFFICIAL
NEWSPAPER; AND PROVIDING AN EFFECTIVE DATE.
6B. ORDINANCE NO. 480-765 (ZA19-0071), 2ND READING, ZONING CHANGE AND
CONCEPT PLAN FOR THE CANOPY ON PROPERTY DESCRIBED AS TRACT
2A02, SAMUEL FREEMAN SURVEY, ABSTRACT NO. 525, SOUTHLAKE,
TARRANT COUNTY, TEXAS AND LOCATED AT 395 SHADY LN.
(ADDRESSED AS 409 SHADY LN. BY TARRANT APPRAISAL DISTRICT),
SOUTHLAKE, TEXAS. CURRENT ZONING: "AG" AGRICULTURAL DISTRICT
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AND "SFAA" SINGLE FAMILY RESIDENTIAL DISTRICT. REQUESTED
ZONING: "SFAA" SINGLE FAMILY RESIDENTIAL DISTRICT. SPIN
NEIGHBORHOOD #4. PUBLIC HEARING
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Senior Director of Planning and Development Services Ken Baker presented Item 6B and
answered questions from Council.
Koss Makus, Hat Creek Development, also presented this item and answered questions
from Council.
Mayor Hill opened the public hearing at 7:02pm.
Scott and Carol Guiler, 405 Shady Lane, spoke regarding the proposed fencing along
Shady Lane.
David Dowd, 2900 Hillcastle, spoke about concerns for the street width, drainage, and
traffic.
Ximena Peryea, 2820 Rainforest Court, spoke in opposition to this request with concerns
about drainage, irrigation and landscape maintenance.
There being no one else wishing to speak, Mayor Hill closed the public hearing at 7:18pm.
Motion was made to approve Item 6B, Ordinance No. 480-765 (ZA19-0071), 2nd
Reading, Zoning Change and Concept Plan for The Canopy on property described as
Tract 2A02, Samuel Freeman Survey, Abstract No. 525, Southlake, Tarrant County,
Texas and located at 395 Shady Ln. (addressed as 409 Shady Ln. by Tarrant Appraisal
District), subject to the Staff Report dated December 31, 2019, and Concept Plan Review
Summary No. 3, dated December 30, 2019, granting the following variances:
- Tree Preservation Ordinance No. 585-E. The required canopy to be preserved is 70%,
based on the existing 14.43% existing tree cover and approximately 65.72% of the
tree cover to be preserved as shown on the tree conservation plan.
- Subdivision Ordinance No. 483, as amended, Section 5.04 which prohibits private
streets in new subdivisions in which less than 75% of the lots contain homeowner
occupied structures. Allowing a private driveway/street internal to the development
with a 31' wide back of curb to back of curb paving section in a 50' common access
and drainage utility easement as shown on the concept plan. Noting that the private
driveway/street internal to the subdivision shall be dedicated to and maintained by the
HOA. Also noting that the off-site portion of the access driveway to the west shall be
re -constructed to include a nineteen (19) foot wide paving section to meet the Fire
Marshal's requirements within the existing and proposed 30' ingress/egress/access
easement. Also noting that this proposed 30' easement will be maintained by the
HOA.
- Subdivision Ordinance No. 483, as amended, Section 8.01.D requires that all side lot
lines shall be perpendicular to the right-of-way or radial in the case of a cul-de-sac or
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curvilinear design. A variance is requested to allow the side lot lines as shown as
shown on the concept plan.
- Subdivision Ordinance No. 483, as amended, Section 5.03.1 requires cul-de-sacs to
not exceed 1,000 feet. A variance is requested to allow the cul-de-sac as shown on
the concept plan.
Also noting:
- Per fence exhibit C, a 6' iron fence will be installed along the north part of the access
easement adjacent to the property addressed a 413 Shady Lane as represented on
the concept plan. An 8' cedar fence with a cap, stained on both sides and with metal
post will be installed along the north part of the access easement adjacent to the
property addressed a 405 Shady Lane as represented on the concept plan. The fence
will be installed in a manner that preserves adequate site distance at the Shady
Lane/access easement intersection and is consistent with the requirements of the
subdivision ordinance for the site triangle as determined by the City Engineer.
- Providing an option with respect to the north portion of the access easement to allow
the applicant and the property owner to decide upon iron fencing or cedar fencing
along that portion.
Motion:
McCaskill
Second:
Huffman
Ayes:
McCaskill, Patton, Hill, Smith, Huffman, Archer
Approved:
6-0
In accordance with Section 4.21 of the City Charter, the caption for this item is listed as
follows:
ORDINANCE NO. 480-765
AN ORDINANCE AMENDING ORDINANCE NO. 480, AS AMENDED, THE
COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF SOUTHLAKE, TEXAS;
GRANTING A ZONING CHANGE ON A CERTAIN TRACT OR TRACTS OF LAND
WITHIN THE CITY OF SOUTHLAKE, TEXAS BEING LEGALLY DESCRIBED AS
TRACT 2A02, SAMUEL FREEMAN SURVEY, ABSTRACT NO. 525, SOUTHLAKE,
TARRANT COUNTY, TEXAS, BEING APPROXIMATELY 8.22 ACRES, AND MORE
FULLY AND COMPLETELY DESCRIBED IN EXHIBIT "A" FROM "AG"
AGRICULTURAL DISTRICT AND "SF -1A" SINGLE FAMILY RESIDENTIAL DISTRICT
TO "SF -1A" SINGLE FAMILY RESIDENTIAL DISTRICT AS DEPICTED ON THE
APPROVED CONCEPT PLAN ATTACHED HERETO AND INCORPORATED HEREIN
AS EXHIBIT "B", SUBJECT TO THE SPECIFIC REQUIREMENTS CONTAINED IN
THIS ORDINANCE; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL
OTHER PORTIONS OF THE ZONING ORDINANCE; DETERMINING THAT THE
PUBLIC INTEREST, MORALS AND GENERAL WELFARE DEMAND THE ZONING
CHANGES AND AMENDMENTS HEREIN MADE; PROVIDING THAT THIS
ORDINANCE SHALL BE CUMULATIVE OF ALL ORDINANCES; PROVIDING A
SEVERABILITY CLAUSE; PROVIDING FORA PENALTY FOR VIOLATIONS HEREOF;
PROVIDING A SAVINGS CLAUSE; PROVIDING FOR PUBLICATION IN THE
OFFICIAL NEWSPAPER; AND PROVIDING AN EFFECTIVE DATE.
7. ORDINANCES, FIRST READINGS, AND RELATED ITEMS: (THERE ARE NO
ITEMS ON THIS AGENDA.)
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8. RESOLUTIONS: (THERE ARE NO ITEMS ON THIS AGENDA.)
9. OTHER ITEMS FOR CONSIDERATION: (THERE ARE NO ITEMS ON THIS
AGENDA.)
10. OTHER ITEMS FOR DISCUSSION: (THERE ARE NO ITEMS ON THIS
AGENDA.)
11. ADJOURNMENT
Mayor Hill adjourned the meeting at 7:50pm.
*An audio recording of this meeting will be permanently retained in the City Secretary's
Office.
MINUTES APPROVED ON THIS, THE 21ST DAY OF JANUARY 2020.
Laura Hill
Mayor
ATTEST:
Amy Shelley, TRMC
City Secretary
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