2019-08-06 Joint SPDC & Park Minutes CITY OF
�; SOUTHLAKE
SOUTHLAKE PARKS DEVELOPMENT CORPORATION AND PARKS BOARD JOINT
MEETING MINUTES
AUGUST 6, 2019
LOCATION: Southlake Town Hall, 3RD FLOOR TRAINING ROOMS, 1400 Main Street,
Southlake, Texas
SPDC MEMBERS PRESENT: Vice President John Huffman, and members, Shawn McCaskill,
Tamara McMillan, Frances Scharli, Shahid Shafi, and Jonathan Young
SPDC MEMBERS ABSENT: Chad Patton
PARKS BOARD MEMBERS PRESENT: Kevin Craddock, Jeffry Ng, Frances Scharli, Lori
Palmer, Stacy Driscoll, and Paul Venesky
PARKS BOARD MEMBERS ABSENT: Chad Bedwell
STAFF PRESENT: Director of Community Services Chris Tribble, Chief Financial Officer
Sharen Jackson, and City Secretary Amy Shelley
REGULAR AGENDA:
1. CALL TO ORDER
Vice President John Huffman called the meeting to order at 4:31 p.m.
2. CONSENT
2A. APPROVAL OF THE MINUTES FROM THE JUNE 4, 2019, SOUTHLAKE PARKS
DEVELOPMENT CORPORATION MEETING (SPDC ACTION ONLY).
Vice President John Huffman presented Item 2A, and there were no questions from the
board.
APPROVED BY SPDC
A motion was made to approve the minutes from the June 4, 2019, Southlake Parks
Development Corporation meeting.
Motion: McMillan
Second: McCaskill
Ayes: McCaskill, Huffman, McMillan, Scharli, Shafi and Young
Approved: 6-0
Absent: Patton
Southlake Parks Development Corporation and Parks Board Joint Meeting Minutes—August 6, 2019
Page 1 of 4
3. PUBLIC FORUM
Vice President John Huffman opened the public forum. There being no one wishing to
speak, Vice President John Huffman closed the public forum.
4. CONSIDER
4A. ELECTION OF SPDC OFFICERS (SPDC ACTION ONLY).
Director of Community Services Chris Tribble presented Item 4A and answered questions
from the Board.
APPROVED BY SPDC
A motion was made to appoint John Huffman as President, Shawn McCaskill as Vice
President, and Frances Scharli as Secretary.
Motion: McMillan
Second: McCaskill
Ayes: McCaskill, Huffman, McMillan, Scharli, Shafi and Young
Approved: 6-0
Absent: Patton
4B. RECOMMENDATION FOR APPROVAL OF ADDITIONAL MATCHING FUNDS IN THE
AMOUNT OF $16,872.50 FOR THE PREVIOUSLY APPROVED SPDC MATCHING
FUNDS TURF IMPROVEMENTS PROJECT FOR FIELD 9 AT BICENTENNIAL PARK
(SPDC ACTION ONLY).
Director of Community Services Chris Tribble presented Item 4B and answered questions
from the Board.
APPROVED BY SPDC
A motion was made to approve Item 4B, recommendation of additional matching funds in
the amount of $16,872.50 for the previously approved SPDC matching funds turf
improvements project for Field 9 at Bicentennial Park.
Motion: McMillan
Second: McCaskill
Ayes: McCaskill, Huffman, McMillan, Scharli, Shafi and Young
Approved: 6-0
Absent: Patton
4C. RECOMMENDATION FOR APPROVAL OF A REVISED CONTRACT WITH GEO
SURFACES, INC., FOR THE PURCHASE AND INSTALLATION OF SYNTHETIC TURF
ON FIELD #9 AT BICENTENNIAL PARK THROUGH AT TIPS COOPERATIVE
PURCHASING CONTRACT FOR AN AMOUNT NOT TO EXCEED $183,745 (SPDC
ACTION ONLY).
Southlake Parks Development Corporation and Parks Board Joint Meeting Minutes—August 6, 2019
Page 2 of 4
Director of Community Services Chris Tribble presented Item 4C and answered questions
from the Board.
APPROVED BY SPDC
A motion was made to approve Item 4C, recommendation for approval of a revised
contract with Geo Surfaces, Inc., for the purchase and installation of synthetic turf on Field
#9 at Bicentennial Park through at TIPS Cooperative Purchasing Contract for an amount
not to exceed $183,745.
Motion: McMillan
Second: McCaskill
Ayes: McCaskill, Huffman, McMillan, Scharli, Shafi and Young
Approved: 6-0
Absent: Patton
4D. RECOMMENDATION ON THE PROPOSED FY 2020 SPDC OPERATING BUDGET.
PUBLIC HEARING (SPDC ACTION ONLY).
Director of Community Services Chris Tribble presented Item 4D and answered questions
from the Board.
President John Huffman opened the public hearing at 4:44 p.m. There being no one
wishing to speak, President John Huffman closed the public hearing at 4:44 p.m.
APPROVED BY SPDC
A motion was made to approve Item 4D, recommendation on the proposed FY 2020
Operating Budget, with the addition of a budget line item for the purpose of future park
land purchases with funding to be determined with the 2035 Master Plan. All members
agreed with this addition.
Motion: McMillan
Second: McCaskill
Ayes: McCaskill, Huffman, McMillan, Scharli, Shafi and Young
Approved: 6-0
Absent: Patton
4E. RECOMMENDATION ON THE PROPOSED FY 2020 SPDC CIP AND CAPITAL
BUDGET (SPDC AND PARKS BOARD ACTION).
Director of Community Services Chris Tribble presented Item 4E and answered questions
from the Boards.
SPDC member Shahid Shafi recommended adding a budget line item for the purpose of
future park land purchases with funding to be determined with the 2035 Master Plan. All
members agreed with this addition.
APPROVED BY SPDC AND PARKS BOARD
Southlake Parks Development Corporation and Parks Board Joint Meeting Minutes—August 6, 2019
Page 3 of 4
A motion was made to approve Item 4E, recommendation on the proposed FY 2020
SPDC CIP and Capital Budget, with the addition of a budget line item for the purpose of
future park land purchases with funding to be determined with the 2035 Master Plan. All
members agreed with this addition.
SPDC VOTE:
Motion: McMillan
Second: McCaskill
Ayes: McCaskill, Huffman, McMillan, Scharli, Shafi and Young
Approved: 6-0
Absent: Patton
PARKS BOARD VOTE:
Motion: Palmer
Second: Venesky
Ayes: Craddock, Driscoll, Ng, Scharli, Palmer, Venesky
Approved: 6-0
Absent: Bedwell
5. DISCUSSION
5A. SALES TAX REPORT
Chief Financial Officer Sharen Jackson provided an overview of the sales tax report, and
no action was required.
6. ADJOURNMENT
Meeting was adjourned by President John Huffman at 5:01 p.m.
MINUTES APPROVED BY SPDC ON THIS, THEv2 - DAY OF ftalki1%2019.
i
Ju ' air r, 'resident
h4Southlake Parks Development Corporation
INUTES APPROVED BY THE PARKS BOARD ON THIS, THE DAY OF
, 2019.
\�fzLG1,v,t0V
Frances Scharli,itio-chair
Parks and Recreation Board
`,�,itimilr
t1/441-4 `N���VZ H Lq,r��rte..i
.` gyp: . �'
1� iw- r
A el ley, Ci 1D. -cretary Eit I IS
Sout ake Parks Development e.QJ oration Liariso l
Southlake Parks Development Corporation and Parkoars i#t `eting Minutes—August 6, 2019
Page 4 of 4 iiiiiiitt����