2019-09-17 CC Minutes CITY OF
SOUTH LAKE
TEXAS
REGULAR CITY COUNCIL MEETING MINUTES SEPTEMBER 17, 2019
LOCATION: 1400 Main Street, Southlake, Texas 76092
Council Chambers in Town Hall
CITY COUNCIL PRESENT: Mayor Laura Hill, Mayor Pro Tern Shawn McCaskill, Deputy
Mayor Pro Tern John Huffman, and Councilmembers Shahid Shafi, Chad Patton, Ronell
Smith and Christopher Archer.
STAFF PRESENT: City Manager Shana Yelverton, Assistant City Manager Ben
Thatcher, Assistant City Manager and Director of Economic Development & Tourism
Alison Ortowski, Assistant to the City Manager Lauren LaNeave, Chief Performance &
Innovation Officer Dale Dean, Deputy Director of Public Relations Pilar Schank,
Communications Manager Vicky Schiber, Chief Financial Officer Sharen Jackson,
Director of Community Services Chris Tribble, Deputy Director of Community Services
Kate Meacham, Deputy Director of Economic Development Daniel Cortez, Police Chief
James Brandon, Fire Chief Mike Starr, Director of Human Resources Stacey Black,
Deputy Director of Information Technology Jerry Weitzel, Senior Director of Planning and
Development Services Ken Baker, Director of Public Works Rob Cohen, City Attorney
Allen Taylor, and City Secretary Amy Shelley.
WORK SESSION:
1. CALL TO ORDER
Work Session was called to order by Mayor Laura Hill at 5:35pm.
2. INVOCATION: CLAYTON REED
Mr. Reed gave the invocation. Mayor Laura Hill led the pledges of allegiance to the United
States and Texas Flags.
3. SOUTHLAKE CHAMBER OF COMMERCE UPDATES BY RYAN PEABODY
Chairman of the Board of the Southlake Chamber of Commerce provided an update on
Chamber activities and upcoming events.
4. CARILLON PARC UPDATE
John Terrell provided an update on the Carillon Parc project. Councilmember Patton was
not present during this discussion.
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The following persons did not wish to speak, but wished to record their support:
Justin & Nicole Hirsch, 912 Giverny Lane
Cheryl Fairbanks, 1403 Whispering Dell Court
Hector Gutierrez, 909 Giverny Lane
Michael & Marissa Briseno, 708 Lake Carillon Lane
Jane Flury, 1809 Riviera Lane
Jane Gordon, 801 Pyrenees Drive
Gary & Karen Smith, 713 Orleans Drive
Heath Omar, 1501 LeMans— (please keep original plan to have entrance &exit from Parc
not through neighborhood — Riviera & Carrillon)
Leander Matos, 801 Giverny Lane
Kathryn Salvati, 808 Lake Carillon Lane
Katie Walker, 213 St. Tropez Drive
Emma Johnson, 800 Lake Carillon Lane
5. DISCUSS ALL ITEMS ON TONIGHT'S AGENDA. NO ACTION WILL BE TAKEN
AND EACH ITEM WILL BE CONSIDERED DURING THE REGULAR SESSION.
Mayor Hill reviewed the items on tonight's consent agenda.
REGULAR SESSION: Immediately following the work session
1. CALL TO ORDER
Regular Session was called to order by Mayor Hill at 6:37pm.
2A. EXECUTIVE SESSION
Mayor Hill announced the City Council would go into Executive Session pursuant to the
Open Meetings Act, Chapter 551, Texas Government Code, Section 551.071 consultation
with city attorney; and, Section 551.087 deliberation regarding economic development
negotiations. City Council adjourned for Executive Session at 6:45pm. Executive Session
began at 6:05pm and concluded at 7:40pm.
2B. RECONVENE
Mayor Hill reconvened the meeting at 7:49pm.
3. REPORTS:
3A. MAYOR'S REPORT
Mayor Hill had nothing to report.
3B. CITY MANAGER'S REPORT
3B1. MOBILITY UPDATE
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City Manager Shana Yelverton introduced Director of Public Works Rob Cohen who
provided an update regarding mobility projects.
3B2. CERTIFICATE OF ACHIEVEMENT IN PERFORMANCE MANAGEMENT
City Manager Shana Yelverton introduced Deputy Director of Public Relations Pilar
Schank who highlighted the City for receiving a Certificate of Achievement in Performance
Management from the International City/County Management Association (ICMA).
3B3. FINANCIAL REPORT (WRITTEN)
This report is provided to Council in written format and was not discussed.
4. CONSENT AGENDA:
Consent Agenda items are considered to be routine by the City Council and are enacted
with one motion.
4A. APPROVE MINUTES FROM THE SEPTEMBER 3, 2019 REGULAR CITY
COUNCIL MEETING.
4B. RENEW COMMUNITY SERVICES AGREEMENT WITH CALL-A-RIDE
SOUTH LAKE.
4C. RENEW COMMUNITY SERVICES AGREEMENT WITH METROPORT MEALS
ON WHEELS.
4D. RENEW COMMUNITY SERVICES AGREEMENT WITH GRACE.
4E. RENEW COMMUNITY SERVICES AGREEMENT WITH SAFEHAVEN.
4F. RENEW COMMUNITY SERVICES AGREEMENT WITH SOUTHLAKE
COMMUNITY BAND.
4G. RESOLUTION NO. 19-034, ANNUAL REVIEW OF INVESTMENT POLICY AND
INVESTMENT STRATEGIES.
4H. RESOLUTION NO. 19-037, AMENDING FEE SCHEDULE.
41. APPROVE PARTNERING WITH SLALOM, LLC TO PROVIDE TECHNOLOGY
CONSULTING SERVICES IN AN AMOUNT NOT TO EXCEED $73,000.
4J. APPROVE AN ANNUAL PURCHASE AGREEMENT WITH CURTCO, INC. FOR
STREET JOINT AND CRACK SEALING THROUGH AN INTERLOCAL
AGREEMENT(ILA)WITH THE CITY OF GRAND PRAIRIE IN AMOUNT NOT TO
EXCEED $75,000.
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4K. APPROVE AN ENGINEERING SERVICES AGREEMENT (ESA) WITH BAIRD,
HAMPTON & BROWN TO PROVIDE DESIGN SERVICES FOR WATER LINE
IMPROVEMENTS LOCATED AT WESTPARK CIRCLE, T.W. KING ROAD, AND
SH 114 IN AMOUNT NOT TO EXCEED $75,320.
4L. APPROVE AN ENGINEERING SERVICES AGREEMENT (ESA) WITH KIMLEY-
HORN AND ASSOCIATES, INC. TO PROVIDE DESIGN SERVICES FOR
VARIOUS MOBILITY IMPROVEMENTS ALONG NORTH CARROLL AVENUE
AND STATE STREET IN AMOUNT NOT TO EXCEED $133,000.
4M. TABLE: ORDINANCE NO. 480-762 (ZA19-0008), 1ST READING, ZONING
CHANGE AND DEVELOPMENT PLAN FOR MARANATHA RESIDENTIAL ON
PROPERTY DESCRIBED AS TRACTS 2A03, 2A03A1, 2A03B, 2A05 AND
2A03A, WILLIAM H. MARTIN SURVEY, ABSTRACT NO. 1068, SOUTHLAKE,
TEXAS AND ADDRESSED AS 1719 AND 1825 MARANATHA WAY AND 208
RANDOL MILL AVE., SOUTHLAKE, TEXAS. CURRENT ZONING: "AG"
AGRICULTURAL DISTRICT AND "SF-1B" SINGLE FAMILY RESIDENTIAL
DISTRICT. PROPOSED ZONING: "R-PUD" RESIDENTIAL PLANNED UNIT
DEVELOPMENT DISTRICT. SPIN NEIGHBORHOOD #5. (THE APPLICANT
HAS REQUESTED TO TABLE THIS ITEM TO THE OCTOBER 1, 2019
MEETING. IF APPROVED AT 1ST READING ON OCTOBER 1, 2019, THE
PUBLIC HEARING WILL BE HELD AT THE OCTOBER 15, 2019 CITY COUNCIL
MEETING.)
APPROVED
Motion was made to approve the Consent Agenda Items 4A-4M, including Tabling Item
4M to the October 1, 2019 City Council meeting.
Motion: McCaskill
Second: Huffman
Ayes: McCaskill, Shafi, Patton, Hill, Smith, Huffman, Archer
Approved: 7-0
REGULAR AGENDA:
5. PUBLIC FORUM
Mayor Hill opened the public forum at 8:00pm.
There being no one wishing to speak, Mayor Hill closed the public forum at 8:00pm.
At the Mayor's discretion, some agenda items may have been rearranged. These minutes
reflect the actual time the public hearings items were held.
6. ORDINANCES, SECOND READINGS, PUBLIC HEARINGS, AND RELATED
ITEMS
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6A. ORDINANCE NO. 1223, 2ND READING, TAX LEVY ORDINANCE. PUBLIC
HEARING
APPROVED
Chief Financial Officer Sharen Jackson presented Item 6A and answered questions from
Council.
Mayor Hill opened the public hearing at 8:14pm. There being no one wishing to speak,
Mayor Hill closed the public hearing at 8:14pm.
Motion was made to approve Item 6A, Ordinance No. 1223, 2nd Reading, Tax Levy
Ordinance, subject to the Staff Report dated September 17, 2019.
Motion: McCaskill
Second: Huffman
Ayes: McCaskill, Shafi, Patton, Hill, Smith, Huffman, Archer
Approved: 7-0
In accordance with Section 4.21 of the City Charter, the caption for this item is listed as
follows:
ORDINANCE NO. 1223
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS,
FIXING AND LEVYING MUNICIPAL AD VALOREM TAXES FOR THE FISCAL YEAR
BEGINNING OCTOBER 1, 2019 AND ENDING SEPTEMBER 30, 2020, AND FOR EACH
YEAR THEREAFTER UNTIL OTHERWISE PROVIDED, AT THE RATE OF $0.41 PER
ONE HUNDRED DOLLARS ($100.00) ASSESSED VALUE ON ALL TAXABLE
PROPERTY WITHIN THE CORPORATE LIMITS OF THE CITY OF SOUTHLAKE,
TEXAS, AS OF JANUARY 1, 2019, TO PROVIDE REVENUES FOR THE PAYMENT OF
CURRENT EXPENSES AND TO PROVIDE AN INTEREST AND SINKING FUND ON
ALL OUTSTANDING DEBTS OF THE CITY; DIRECTING THE ASSESSMENT
THEREOF; PROVIDING FOR DUE AND DELINQUENT DATES TOGETHER WITH
PENALTIES AND INTEREST THEREON; PROVIDING FOR PLACE OF PAYMENT;
PROVIDING FOR APPROVAL OF THE TAX ROLLS PRESENTED TO THE CITY
COUNCIL; PROVIDING FOR THE REPEAL OF INCONSISTENT ORDINANCES;
PROVIDING FOR A SEVERABILITY CLAUSE; AND DECLARING AN EFFECTIVE
DATE.
6B. ORDINANCE NO. 1224, 2ND READING, APPROVING AND ADOPTING THE
ANNUAL BUDGET FOR FISCAL YEAR 2020 AND APPROVING THE REVISED
BUDGET FIGURES FOR FISCAL YEAR 2019 AND MULTI-YEAR CAPITAL
IMPROVEMENT. PUBLIC HEARING
APPROVED
Chief Financial Officer Sharen Jackson presented Item 6B and answered questions from
Council.
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Mayor Hill opened the public hearing at 8:14pm. There being no one wishing to speak,
Mayor Hill closed the public hearing at 8:14pm.
Motion was made to approve Item 6B, Ordinance No. 1224, 2nd Reading, Approving and
adopting the Annual Budget for Fiscal Year 2020 and approving the revised budget
figures for Fiscal Year 2019 and Multi-year capital improvement, subject to the Staff
Report dated September 17, 2019.
Motion: McCaskill
Second: Huffman
Ayes: McCaskill, Shafi, Patton, Hill, Smith, Huffman, Archer
Approved: 7-0
In accordance with Section 4.21 of the City Charter, the caption for this item is listed as
follows:
ORDINANCE NO. 1224
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS,
APPROVING REVISED BUDGET FIGURES FOR FISCAL YEAR 2019; APPROVING
AND ADOPTING THE BUDGET FOR THE FISCAL YEAR BEGINNING OCTOBER 1,
2019, AND TERMINATING SEPTEMBER 30, 2020, AND MAKING APPROPRIATIONS
FOR EACH DEPARTMENT, PROJECT AND ACCOUNT; REPEALING CONFLICTING
ORDINANCES; PROVIDING A SAVINGS AND SEVERABILITY CLAUSE; AND
DECLARING AN EFFECTIVE DATE.
6C. ORDINANCE NO. 480-744A (ZA19-0042), 2ND READING, ZONING CHANGE
AND SITE PLAN FOR SOUTHLAKE COMMONS ON PROPERTY DESCRIBED
AS LOTS 20-23, H. GRANBERRY NO. 581 ADDITION, AN ADDITION TO THE
CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS AND LOCATED AT 171 -
211 W. SOUTHLAKE BLVD., SOUTHLAKE, TEXAS. CURRENT ZONING: "S-
P-1" DETAILED SITE PLAN DISTRICT. PROPOSED ZONING: "S-P-1"
DETAILED SITE PLAN DISTRICT. SPIN NEIGHBORHOOD #10. PUBLIC
HEARING
APPROVED
Senior Director of Planning and Development Services Ken Baker presented Item 6C and
answered questions from Council.
Mayor Hill opened the public hearing at 8:19pm. There being no one wishing to speak,
Mayor Hill closed the public hearing at 8:19pm.
Motion was made to approve Item 6G, Ordinance No. 480-744A (ZA19-0042), 2nd
Reading, Zoning Change and Site Plan for Southlake Commons on property described
as Lots 20-23, H. Granberry No. 581 Addition, an addition to the City of Southlake, Tarrant
County, Texas and located at 171 - 211 W. Southlake Blvd., subject to the Staff Report
REGULAR CITY COUNCIL MEETING MINUTES, SEPTEMBER 17, 2019
Page 6 of 11
dated September 10, 2019, and Revised Site Plan Review Summary No. 2 dated
September 10, 2019, and noting the following:
• Accepting the SP-1 regulations presented in the staff report and noting that:
- Beauty Shop with Salon and Spa Services with a suite-based concept, subject to
a limitation of such use will be located only within Building 2 and a maximum of
6,000 square feet,
- Fence Height: The required replacement of the existing wood fence on the
southern boundary shall be allowed to exceed 8' in height, to match the height of
the existing fence.
- That unless noted in the staff report or part of this motion all previous SP-1
regulations and variances will remain.
- The proposed hours of operation are Monday — Saturday, gam-bpm
Motion: McCaskill
Second: Huffman
Ayes: McCaskill, Patton, Hill, Smith, Huffman, Archer
Nays: Shafi
Approved: 6-1
In accordance with Section 4.21 of the City Charter, the caption for this item is listed as
follows:
ORDINANCE NO. 480-744A
AN ORDINANCE AMENDING ORDINANCE NO. 480, AS AMENDED, THE
COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF SOUTHLAKE, TEXAS;
GRANTING A ZONING CHANGE ON A CERTAIN TRACT OR TRACTS OF LAND WITHIN
THE CITY OF SOUTHLAKE, TEXAS BEING LEGALLY DESCRIBED AS LOTS 20-23, H.
GRANBERRY NO. 581 ADDITION, AN ADDITION TO THE CITY OF SOUTHLAKE,
TARRANT COUNTY, TEXAS AND LOCATED AT 171 - 211 W. SOUTHLAKE BLVD.,
SOUTHLAKE, TEXAS, BEING APPROXIMATELY 7.501 ACRES, AND MORE FULLY AND
COMPLETELY DESCRIBED IN EXHIBIT "A" FROM "S-P-1" DETAILED SITE PLAN
DISTRICT TO "S-P-1" DETAILED SITE PLAN DISTRICT, AS DEPICTED ON THE
APPROVED SITE PLAN ATTACHED HERETO AND INCORPORATED HEREIN AS
EXHIBIT "B", SUBJECT TO THE SPECIFIC REQUIREMENTS CONTAINED IN THIS
ORDINANCE; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER
PORTIONS OF THE ZONING ORDINANCE; DETERMINING THAT THE PUBLIC
INTEREST, MORALS AND GENERAL WELFARE DEMAND THE ZONING CHANGES AND
AMENDMENTS HEREIN MADE; PROVIDING THAT THIS ORDINANCE SHALL BE
CUMULATIVE OF ALL ORDINANCES; PROVIDING A SEVERABILITY CLAUSE;
PROVIDING FOR A PENALTY FOR VIOLATIONS HEREOF; PROVIDING A SAVINGS
CLAUSE; PROVIDING FOR PUBLICATION IN THE OFFICIAL NEWSPAPER; AND
PROVIDING AN EFFECTIVE DATE.
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6D. ZA19-0043, SITE PLAN FOR ROCKENBAUGH ELEMENTARY SCHOOL ON
PROPERTY DESCRIBED AS LOT 1, BLOCK 60, TIMARRON ADDITION, AN
ADDITION TO THE CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS AND
LOCATED AT 301 BYRON NELSON PARKWAY, SOUTHLAKE, TEXAS.
CURRENT ZONING: "R-PUD" RESIDENTIAL PLANNED UNIT
DEVELOPMENT. SPIN NEIGHBORHOOD #9. PUBLIC HEARING
APPROVED
Senior Director of Planning and Development Services Ken Baker presented Item 6D and
answered questions from Council.
Mayor Hill opened the public hearing at 8:10pm. There being no one wishing to speak,
Mayor Hill closed the public hearing at 8:10pm.
Motion was made to approve Item 6D, ZA19-0043, Site Plan for Rockenbaugh
Elementary School on property described as Lot 1, Block 60, Timarron Addition, an
addition to the City of Southlake, Tarrant County, Texas and located at 301 Byron Nelson
Parkway, subject to the Staff Report dated September 10, 2019, and Revised Site Plan
Review Summary No. 2 dated September 5, 2019, granting the following:
- Building Articulation — variance to requirements in Zoning Ordinance No. 480, as
amended, for horizontal and vertical articulation, allowing building addition as shown
on the proposed elevations. The building elevations are in alignment with the existing
buildings on campus. Also noting an HB 2439 exemption to articulation requirements.
- Landscaping — variance to Landscape Ordinance No. 544-B, Sections 3.3 and 3.4,
requesting relief from additional interior landscape requirements and additional
landscape requirements relating to the increase in building and parking.
- Bufferyards — variance to Zoning Ordinance No. 480, as amended, Section 42, to
allow existing bufferyards to remain. Where bufferyards are impacted by new site
parking, requesting that any trees removed not be mitigated.
Also noting the following:
- The improvements to the site plan are approved as presented.
Motion: McCaskill
Second: Huffman
Ayes: McCaskill, Shafi, Patton, Hill, Smith, Huffman, Archer
Approved: 7-0
6E. ORDINANCE NO. 788A, 2ND READING, AMENDING THE ALARM SYSTEM
ORDINANCE. PUBLIC HEARING
APPROVED
Police Chief James Brandon presented Item 6E and answered questions from Council.
Mayor Hill opened the public hearing at 8:34pm. There being no one wishing to speak,
Mayor Hill closed the public hearing at 8:34pm.
REGULAR CITY COUNCIL MEETING MINUTES, SEPTEMBER 17, 2019
Page 8 of 11
Motion was made to approve Item 6E, Ordinance No. 788A, 2nd Reading, Amending the
Alarm System Ordinance, subject to the Staff Report dated September 17, 2019.
Motion: McCaskill
Second: Huffman
Ayes: McCaskill, Shafi, Patton, Hill, Smith, Huffman, Archer
Approved: 7-0
In accordance with Section 4.21 of the City Charter, the caption for this item is listed as
follows:
ORDINANCE NO. 788A
AN ORDINANCE AMENDING MULTIPLE SECTIONS OF CHAPTER 15 OF THE
SOUTHLAKE CODE OF ORDINANCES RELATING TO ALARM PERMITTING AND
FALSE ALARM FEES; PROVIDING THAT THIS ORDINANCE SHALL BE CUMULATIVE
OF ALL ORDINANCES; PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR A
PENALTY FOR VIOLATIONS HEREOF; PROVIDING A SAVINGS CLAUSE;
PROVIDING FOR PUBLICATION IN PAMPHLET FORM; PROVIDING FOR
PUBLICATION IN THE OFFICIAL NEWSPAPER; AND PROVIDING AN EFFECTIVE
DATE.
6F. APPROVAL OF CONTRACT WITH PMAM FOR ADMINISTRATION OF
RESIDENTIAL & BUSINESS ALARM PERMITTING AND FALSE ALARM
RESPONSE.
APPROVED
Police Chief James Brandon presented Item 6F and answered questions from Council.
Mayor Hill opened the public hearing at 8:34pm. There being no one wishing to speak,
Mayor Hill closed the public hearing at 8:34pm.
Motion was made to approve Item 6F, Approval of Contract with PMAM for Administration
of Residential & Business Alarm Permitting and False Alarm Response, subject to the
Staff Report dated September 17, 2019.
Motion: McCaskill
Second: Huffman
Ayes: McCaskill, Shafi, Patton, Hill, Smith, Huffman, Archer
Approved: 7-0
7. ORDINANCES, FIRST READINGS, AND RELATED ITEMS: (THERE ARE NO
ITEMS ON THIS AGENDA.)
8. RESOLUTIONS: (THERE ARE NO ITEMS ON THIS AGENDA.)
9. OTHER ITEMS FOR CONSIDERATION:
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Page 9 of 11
9A. THIS ITEM INTENTIONALLY LEFT BLANK.
9B. SV19-0010, VARIANCES TO THE SOUTHLAKE TOWN SQUARE PHASE I
MASTER SIGN PLAN FOR TRAVIS MATHEW LOCATED AT 1402 MAIN
STREET, SOUTHLAKE, TEXAS.
APPROVED
Senior Director of Planning and Development Services Ken Baker presented Item 9B and
answered questions from Council.
Motion was made to approve Item 9B, SV19-0010, Variances to the Southlake Town
Square Phase I Master Sign Plan for Travis Mathew located at 1402 Main Street, subject
to the Staff Report dated September 10, 2019, and noting the following:
- Adopting the recommendations of the Sign Board relative to Signs Al, A2 and B.
- Adopting the recommendations of the Sign Board relative to Signs Cl and C2, and
allowing the GOGO projections, which are static, not moving, or animated.
- Adopting the recommendations of the Sign Board relative to Sign E with channel lite
illumination.
Motion: McCaskill
Second: Huffman
Ayes: McCaskill, Shafi, Patton, Hill, Smith, Huffman, Archer
Approved: 7-0
9C. CONSIDER REQUEST FOR RESIDENTIAL RECYCLING RATE ADJUSTMENT
IN ACCORDANCE WITH REPUBLIC WASTE SERVICES OF TEXAS, LTD.
CONTRACT FOR THE PROVISION OF COMMERCIAL AND RESIDENTIAL
SOLID WASTE AND RECYCLING SERVICES.
APPROVED
City Manager Shana Yelverton presented Item 9C and answered questions from Council.
Motion was made to approve Item 9C, Request for residential recycling rate adjustment
in accordance with Republic Waste Services of Texas, Ltd. contract for the provision of
commercial and residential solid waste and recycling services, subject to the Staff Report
dated September 17, 2019.
Motion: McCaskill
Second: Huffman
Ayes: McCaskill, Shafi, Patton, Hill, Smith, Huffman, Archer
Approved: 7-0
10. OTHER ITEMS FOR DISCUSSION: (THERE ARE NO ITEMS ON THIS
AGENDA.)
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11. ADJOURNMENT
Mayor Hill adjourned the meeting at 8:55pm.
*An audio recording of this meeting will be permanently retained in the City Secretary's
Office.
MINUTES APPROVED ON THIS, THE 1ST DAY OF OCTOBER 2019.
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REGULAR CITY COUNCIL MEETING MINUTES, SEPTEMBER 17, 2019
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