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2019-09-25 LB MinutesCITY OF SOUTHLAK.-E SOUTHLAKE LIBRARY BOARD MEETING: September 25, 2019 LOCATION: 1400 Main Street, Southlake, Texas Southlake Town Hall — 4A TIME: &03 p.m. SOUTHLAKE LIBRARY BOARD PRESENT: Chair Curtis Green, Vice -Chair Katherine Bennett, Board Members Lori Burr and Natasha Siebach SOUTHLAKE LIBRARY BOARD ABSENT: Board Members Chaya Bharath and Sheeza Dhanani STAFF PRESENT: Cynthia Pfledderer, City Librarian OTHERS PRESENT: None 1. CALL TO ORDER - Chair Curtis Green 2. CONSENT A. APPROVAL OF THE MINUTES FROM THE MARCH 27, 2019 SOUTHLAKE LIBRARY BOARD MEETING. APPROVED A motion was made to approve the minutes from the March 27, 2019 Southlake Library Board meeting. Motion: Bennett Second: Burr Ayes: Green, Burr, Siebach Nays: None Abstain: None Vote: 5-0 Motion Carried. 3. REPORT A. LIBRARIAN'S REPORT City Librarian Pfledderer discussed the August 2019 Library statistics. Print circulation is up 9% for the month and 7% for the year. Digital circulation is down 2%, all in City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Minutes of the September 25, 2019 Southlake Library Board Meeting Page 2of3 BookFLIX. The Cloud Digital Library is up 19% for the year and the month. Traffic is down, with anomaly months in June, July and August, so only down 8%. Digital traffic was up 15% but down for the year, due to BookFLIX and the reduced usage. City Staff talked with Carroll ISD teachers and school Librarians to see if there was a decline in usage, but they are still interested in it, so the Library will continue offering it. BookFLIX is down 27% for the year. Flipster is even. City Staff discontinued Creativebug after having it for six months and doing away with niche things and low demands in the Library. Computer usage is the same for the year. Study room use has increased. Adult programming is down 6% for the year. Adult programming hasn't been highest priority. Youth is up 9% and programming up 12%, likely due to grant. Volunteer hours are up this year. Interlibrary loans are up, 83 requests for the month. Ending the year higher than in the past. A comment was made about how Libraries are turning into community centers, helping people who aren't native online learners and providing access to WiFi. One of the biggest changes in the Library is the number of people who are coming in and working in the Library. Tutoring, study groups and homeowner associations are using the study rooms. A question was asked about the average age of the volunteers. The range is between 13-16 years old. There are a handful of adult volunteers, but mostly teens due to school requirements and community service hours. The Library is fine free as of October 1, 2019, as approved by City Council in September. Patrons are asked to keep their accounts in good standing, not in overdue status, in order to check out materials. Polaris upgrade was last week and is now mobile responsive, a better interface and easier to search. Tammie Suski is the new Administrative Secretary. There are some reference shelves being moved in response to our demand of study and workspace. More tables, more niches, more chairs to create a private in public workspace experience. Shelving is being donated to Cleburne Public Library. New drive -up book return installed at Champion's Club by the end of this month. It will be the same model as the one by Tyler's parking garage. 4. DISCUSSION A. UPCOMING PROJECTS City Librarian Pfledderer provided the Library Board with 2020 meeting dates. The bylaws say that anyone that's had three consecutive absences that were unexcused needs to be reported to the City Council. City Librarian Pfledderer asked Board Members if Wednesday night was a good night to still meet or if they wanted to reduce the number of meetings, as bylaws state Board Members meet regularly, not monthly. Current Board Members are willing to wait for future Board Members and find out their interest. It was discussed that a Board Member has to reapply when their term is expiring. City Librarian Pfledderer will check to see if there is notification from the City Secretary's Office about term expirations. The question was asked about making the number of Board Members more but that increases the number of people to meet quorum. City Council does ask to see attendance records. Board Members want to keep monthly meetings with the months of June and July off. City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Minutes of the September 25, 2019 Southlake Library Board Meeting Page 3 of 3 There was a Carillon meeting at the last City Council meeting. Cooper & Stebbins, the developer of Town Square, is interested in keeping the Library in Town Square. A question was asked if branches of the Library have been considered. The Town Square proposed location would be a half -acre and a two-story Library. The City is concerned about having a two-story Library due to staffing. It was asked where the bulk of circulation comes from. It was answered by City Librarian Pfledderer as families with small children. 5. LIBRARY & CULTURE FOUNDATION UPDATE No new business. 6. NEW BUSINESS Board members would like to not close off the opportunity for keeping the Library in Town Square. Members would also like discuss involvement with the Census since it will be mostly online. The public will need a place to come and ask for help. Members would like to consider computer stations or an area within the Library for Census takers. CARS (Call A Ride Southlake) or other ride share was discussed to help individuals that may have trouble getting to the Library on their own. It was also discussed to have space at the Marq or Senior Center. 7. PUBLIC FORUM City Librarian Pfledderer opened the public forum at 6:41 p.m. and asked for anyone wishing to speak to come forward. There being no questions, the public forum was closed at 6:41 p.m. 8. ADJOURNMENT The meeting was adjourned by Library Board Member Katherine Bennett at 7:00 p.m. Motion: Bennett Second: Siebach Ayes: Green, Burr, Siebach Nays: None Abstain: None Vote: 5-0 Motion Carried. Attest: , hair Cynthia Pfledderer City Librarian City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork