19-042 RESOLUTION NO. 19-042
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
SOUTHLAKE, TEXAS, AMENDING CITY OF SOUTHLAKE
PERSONNEL POLICY 603 - OVERTIME AND
COMPENSATORY TIME AND PROVIDING AN EFFECTIVE
DATE.
WHEREAS, the City of Southlake (the "City") previously adopted personnel
policies; and
WHEREAS, the City wishes to revise Personnel Policy 603 - Overtime and
Compensatory Time to replace the previously adopted personnel policy; and
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
SOUTHLAKE, TEXAS, THAT:
Section 1. The City of Southlake hereby approves and adopts the following policy that
has financial implications, a copy of which is attached as Exhibit "A" and is incorporated
into the Employee Handbook:
Policy 603 - Overtime and Compensatory Time
Section2. That this resolution is in effect upon passage and adoption by the City
Council effective January 1, 2020.
PASSED AND APPROVED THIS THE fI'd- DAY OF
De�vnbeT , 2019.
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(_k( Laura K. Hill, Mayor
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ArnWr elley, C Secretary
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Page 1
Resolution No. 19-042: Exhibit A Page 1
603: Overtime and Compensatory Time
603.01 Policy.Overtime compensation shall be paid to all non-exempt employees in accordance with
federal and state wage and hour requirements. Exempt employees shall not be paid overtime
compensation.
603.02 Eligibility. All non-exempt employees are eligible for overtime compensation. Employees in
positions that are designated as exempt under the Fair Labor Standards Act(FLSA)regulations
are not eligible for overtime compensation.The Director of Human Resources is responsible
for determining the exempt or non-exempt status of positions in accordance with FLSA.
603.03 General.When the city's operating requirements or other needs cannot be met during regular
working hours, non-exempt employees may be required to work overtime, at the request of
their supervisor.When possible,advance notification of mandatory overtime assignments will
be provided. Refusal or other failure to work mandatory overtime may result in corrective
action, up to and including termination of employment. Overtime work is otherwise subject
to the same attendance policies as straight time work.
603.04 Work Assignments. Overtime assignments will be distributed as equitably as practical to all
non-exempt employees qualified to perform the required work.
603.05 Rate of Pay.Overtime shall be paid to non-exempt employees at one and one-half(11/2)times
the regular rate of pay in accordance with FLSA and as described below.
603.05.01 Civilian Employees.Overtime shall be paid for hours worked in excess of forty(40)
hours in a work week.
603.05.02 Sworn Police Personnel. Overtime shall be paid to sworn police personnel for
hours worked in excess of eighty(80) hours during a 14-day work period.
603.05.03 Sworn Fire Shift Personnel. Overtime shall be paid to sworn fire shift personnel
for hours worked in excess of one hundred fourteen (114) hours during a 15-day
work period.
603.05.04 Sworn Fire Non-Shift Personnel. Over time shall be paid for hours worked in
excess of forty(40) hours in a work week.
603.05.05 Hours Worked.Hours worked is defined as those hours actually worked on behalf
of the employer plus holiday pay. Vacation, sick, compensatory and other paid
time off is not considered as hours worked.
603.06 Unauthorized Overtime. All non-exempt employees shall receive their supervisor's prior
authorization before performing any overtime work. This means employees may not begin
work prior to their scheduled work day and may not continue working beyond the end of their
scheduled workday, without prior authorization from the appropriate supervisor. Similarly,
Resolution No. 19-042: Exhibit A Page 2
employees may not work through their lunch break without prior authorization from the
appropriate supervisor. In addition, employees may not conduct work via electronic devices
when not on duty, such as checking their work email without prior approval. Non-exempt
employees who work overtime without receiving proper authorization shall receive
compensation for all hours worked, but may be subject to corrective action, up to and
including termination of employment.
603.07 Compensatory Time Off in lieu of Overtime. Non-exempt employees may accrue
compensatory time in lieu of being paid overtime compensation. Compensatory time is
accrued at the rate of one and one-half (1%2) hours of compensatory time for each hour of
overtime worked.
603.07.01 Compensatory Accrual Limit. Employees may accrue a maximum of 48 hours of
compensatory time off.All other overtime worked shall be paid in wages.
603.07.02 Use of Accrued Compensatory Time. Use of compensatory time off is subject to
the approval of the employee's supervisor. An employee who requests use of
such time shall be permitted to use the time off within a reasonable period after
making the request,if it does not unduly disrupt the work of the department.The
city may, at any time, elect to pay a non-exempt employee for any or all of the
employee's accrued compensatory time.The city may also require employees to
take time off in order to reduce their accrued compensatory time. Otherwise,
compensatory time off may be used the same as leave time.
603.07.03 Compensatory time accrued, but not used, shall be paid to employees upon
termination of employment or upon transfer to an exempt classified position.
402.06 Approval and Effective Date. This policy was approved by City Council on December 3, 2019
by Resolution No. 19-042,and is effective January 1,2020. It supersedes all previous policies.