Item 4H
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
M E M O R A N D U M
November 22, 2019
TO: Shana Yelverton, City Manager
FROM: Chris Tribble, Director of Community Services
SUBJECT: Approve Trail Matching Funds request from Clariden Ranch
Homeowners Association for trail connection at The Cliffs
Park
Action Requested: City Council consideration of the Trail Matching Funds
request from Clariden Ranch Homeowners Association
(HOA) for the trail connection.
Background
Information: The trail matching funds request from Clardien Ranch HOA
is for a 100% match of a proposed amount not to exceed
$38,500 for the trail connection at The Cliffs Park. The total
cost of the project is estimated at $77,000 to be split 50/50
($38,500 each) between Clariden Ranch HOA and Trail
Matching Fund.
The proposed improvements to Cliffs Park will complete a
section of trail as proposed in the 2030 Parks Master Plan
along with trash bins and benches. The improvements will
also include needed irrigation repairs and modifications.
Staff has reviewed the request from Clariden Ranch
Homeowners Association and recommends approval.
The request was recommended for approval (5-0) by the
Parks and Recreation Board on November 11, 2019.
Financial
Considerations: Clariden Ranch HOA has committed funds in the amount of
$38,500 towards the total cost of the construction and is
seeking trail matching funds participation in the amount of
$38,500. The total cost of the project is $77,000. Approval of
a matching funds request will assist with offsetting capital
costs of the project
4H-1
Shana Yelverton, City Manager
Meeting Date – December 3, 2019
Page 2 of 2
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Strategic Link: The matching funds request is linked to the City’s Strategy
Map related to the focus areas of Quality Development and
Partnerships and Volunteerism and meets the corporate
objectives to provide attractive and unique spaces for
enjoyment of personal interests, collaborate with select
partners to implement service solutions, and invest to
provide and maintain high quality public assets.
Citizen Input/
Board Review: Parks Board recommendation November 11, 2019
City Council consideration December 3, 2019
Legal Review: N/A
Alternatives: Alternatives include:
Recommendation to approve request as presented
Recommendation to approve request with input as
desired
Recommendation not to approve request
Supporting
Documents:
Map of Eastern portion of Cliffs Park and Irrigation
APEX Concrete proposal- Approved vendor with
current city contract
Staff
Recommendation: City Council approval of the Trail Matching Funds request
from Clariden Ranch HOA for the trail connection at The
Cliffs Park
4H-2
4H-3
IRRIGATION REPAIRS / MODAFICATIONS
4H-4
##
#"
IRRIGATION SCHEDULE
XX.X
Document Date:
9/16/2019
09/09/2019
Document Print Date:
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Rev. Date Remarks
X MM/DD/2017 Description
SchematicIrrigation
2646 Sam School Road
Westlake, Texas 76262
Office: 817.421.6646
The use of these plans and specifications is restricted to the original site for which they were prepared. Re-use, reproduction or publication by any method
in whole or in part is prohibited, unless authorized by YTL, Inc. Ownership of the design, plans, and specifications is solely with YTL, Inc.
YTL Inc.YTL Inc.Landscape Services
NORTH
Park - Schematic Irrigation1
Schematic Design
Document Phase:
EXISTING FENCE LINE
15' OFFSET LINE
30' OFFSET LINE
NEW IRRIGATION
TO BE INSTALLED
15' FROM PROPERTY
LINE
EXISTING IRRIGATION
TO REMAINALL INTERIOR IRRIGATION
TO BE DISABLED
EXISTING SIDEWALK TO BE
EXTENDED
TIE IN EXISTING
IRRIGATION
0
SCALE:
feet4080120
1/40" = 1'-0"
4H-5
Estimate
Date
9/9/2019
Estimate #
585
Name / Address
City of Southlake, Texas
Ship To
3601 North White Chapel
The Cliffs Park
Clariden Ranch
Apex Concrete Construction Inc.
PO Box 699
Grapevine TX 76099
817-454-1995
Fax 817-337-8958
Project
Total
Qty Item Description Rate Total
24 retaining walls Item # 18 - 6" Thick Vertical Retaining Wall 1-2' Wall 22.00 528.00
96 concrete Item # 4 - 4" Thick Flatwork concrete (1 Bench Pad)5.50 528.00
11,000 concrete Item # 4 - 4" Thick Flatwork for Sidewalk 5.50 60,500.00
640 concrete Item # 10 4" Thick Concrete Removal and Replace 8.50 5,440.00
$66,996.00
4H-6
SOUTHLAKE ORIGINAL DOCUMENT
CITY OF SOUTHLAKE
Council Action()N
Ord./Res.No.
March 11,2019 Date Approved 1 14 15
Apex Concrete Construction Inc.
1080 Katy Road
Keller,Texas 76244
Attn: Mr.Danny Porter
Subject: Notification of Contract Renewal for Concrete Services for City of Southlake RFP 1701 B200TS 170002
Dear: Mr.Porter:
The City of Southlake is providing notification of contract renewal, pending City Council approval, for "Concrete
Services for City of Southlake RFP1701$200TS170002". This renewal shall become effective April 18, 2019 pending
City Council approval(CC Award date ', 1'P(11t ).Your company has not requested an increase in contract rates at this
renewal.Therefore, all pricing,terms and conditions shall remain in effect per the original award.
The terms and conditions proposed and accepted in this renewal agreement are as follows:
Line Items Awarded: All Items Secondary Vendor
Payment Terms: Net 30 days(Unless otherwise noted—such as pre-and/or partial payment)
Method of Payment: Shall be made by purchasing card or purchase order.
Delivery Terms: FOB Destination
Delivery Locations: IF STATED IN RFB DOCUMENT
Term of Contract: Shall be effective for twelve months from date of renewal and is eligible for up to two(2)more
one(1)year annual renewals.
City Contact: Tim Slifka 817-748-8312
Send all billing to:City of Southlake
1400 Main Street, Suite 440,Accounts Payable
Southlake,TX 76092 or Email:accountspayable!a)ci.southlake.tx.us
Other Charges: The City of Southlake is a tax exempt municipal corporation and is exempt from all federal,
state,and local sales taxes.
All other specifications, terms and conditions shall be as provided in the original procurement documents. No other
attachments to or in response to this agreement will be accepted unless approved in writing by the Purchasing Manager
or an authorized representative of the City of Southlake.
Thank you for participating in our procurement process. Please call 817-748-8312 with any questions.
Sincer
i
Tim Slifka
Purchasing Manager CPPO, CPPB
City of Southlake
1400 Main Street, Suite 440 11U11/iijSouthlake,Texas 76092
4` I I c H LA KF/1i,
tslitka@ci.southlake.tx.usci.southlake.tx.us Attest: ,, 0 .. l'
Fax: 817-748-8010 fZ
Amy Shelley,TRMC O j `,'
Contract Renewal Accepted: Ci ty Secretary Z>' Pk
O
Signe, 1 / *
vr.Date: 6\6\k5 Appro d as to Form and Legarr y
Mayor Laura Hill Vje),,"
ill1111O
City of Southlake City Attorney
4H-7
0 SOUMILAKE Timothy Slifka<tslifka@ci.southlake.tx.us>
Contract Renewal for City of Southlake Concrete Services
Danny Porter<apexconstruction57@gmail.com> Mon, Jan 28, 2019 at 12:59 PM
To: Timothy Slifka <tslifka@ci.southlake.tx.us>
No Increase Requested.
Thank you.
Sent from my iPhone
Quoted text hidden]
Apex Concrete Construction Inc. -Contract Renewal, 18-Concrete Services.pdf>
4H-8
art OF
SOUTHLAKE ORIGINAL DOCUMENT
CITY OF SOUTHLAKE
Council Action:6 N
January 12,2018 Ord./Res.No._,_,_
Date Approved
Apex Concrete Construction Inc.
1080 Katy Road
Keller,Texas 76244
Attn: Mr.Danny Porter
Subject: Notification of Contract Renewal for Concrete Services for City of Southlake RFP 1701 B200TS 170002
Dear: Mr. Porter:
The City of Southlake is providing notification of contract renewal, pending City Council approval, for "Concrete
Services for City of Southlake RFP 1701 B200TS 170002". This renewal shall become effective April 18, 2018 pending
City Council approval(CC Award dateAADA/€. Your company has not requested an increase in contract rates at this
renewal.Therefore,all pricing,terms and conditions shall remain in effect per the original award.
The terms and conditions proposed and accepted in this renewal agreement are as follows:
Line Items Awarded: All Items Primary Vendor with arborist per department needs
Payment Terms: Net 30 days(Unless otherwise noted—such as pre-and/or partial payment)
Method of Payment: Shall be made by purchasing card or purchase order.
Delivery Terms: FOB Destination
Delivery Locations: IF STATED IN RFB DOCUMENT
Term of Contract: Shall be effective for twelve months from date of renewal and is eligible for up to three(3)
more one(1)year annual renewals.
City Contact: Tim Slifka 817-748- 8312
Send all billing to:City of Southlake
1400 Main Street,Suite 440,Accounts Payable
Southlake,TX 76092 or Email:accountspayable(a,ci.southlake.tx.us
Other Charges: The City of Southlake is a tax exempt municipal corporation and is exempt from all federal,
state,and local sales taxes.
All other specifications, terms and conditions shall be as provided in the original procurement documents. No other
attachments to or in response to this agreement will be accepted unless approved in writing by the Purchasing Manager
or an authorized representative of the City of Southlake.
Thank you for participating in our procurement process. Please call 817-748-8312 with any questions.
Sincerely, ire
Tim Slifka
Purchasing Manager CPPO,CPPB
City of Southlake
1400 Main Street,Suite 440
Southlake,Texas 76092
tslifkaci.southlake.tx.us Attest: !:- .4 `'6- G6 A-41-
Fax:
t-
2Fax:817-748-8010
Carol Ann Borges,TRMC
Contract Renew.I Accepted: City Secretary
Amp• ! I;'
4 Date: vt Gl ,G V;;;AmciNprovedSigned: as to Form and Le lily:
Mayor Laura Hill t.
Qr`/
K'( .'J
City of Southlake 3
16
C16 *City Attorney
r
4H-9
12/29/2017 Ci.southlake.tx.us Mail-Contract Renewal for City of Southlake Concrete Services
City of
f-JL E Timothy Slifka<tslifka@ci.southlake.tx.us>
Contract Renewal for City of Southlake Concrete Services
Apex Construction<apexconstruction57@gmail.com> Fri, Dec 29,2017 at 4:35 PM
To:Timothy Slifka<tslifka@ci.southlake.tx.us>
No Increase Requested.
Quoted text hidden]
https://mail.google.com/mail/u/0/?ui=2&ik=1 dc9780fd9&jsver=1 QCYKm IiAi4.en.&view=pt&msg=160a46a94739ecc6&search=inbox&type=160a3bcf45... 1/1
4H-10
ORIGINAL DOCUMENT
CITY or CITY OF SOUTHLAICB
SOLJTHLAKE Council
OrdfRes,Na
Date Approved 411 S Jzot 7
March 9,2017
Apex Concrete Construction Inc.Concrete Sawing
1080 Katy Road
Keller,Texas 76244
Attn: Mr.Danny Porter
Subject:Notification of Contract Award for Concrete Services for City of Southlake RFP I701B200TS170002
Dear Mr.Porter:
The City of Southlake is pleased to inform you that Apex Concrete Construction Inc. Concrete Sawing Keller,Texas is the
Secondary awarded vendor for "Concrete Services for City of Southlake RFP1701B200TS170002". The award and this
agreement are based on your proposal submission,copy enclosed.This is a multiple vendor award contract.Your com any is
the Secondary vendor for this contract.This award was approved by the City of Southlake City Council on '/ ,1 "/Z
The terms and conditions proposed and accepted in this agreement are as follows:
Line Items Awarded All items Secondary Vendor per department needs.
Payment Terms: Net 30 days(Unless otherwise noted-such as pre-and/or partial payment)
Estimated Quantities: The City does not guarantee to purchase any minimum or maximum quantity but does contemplate
purchasing the awarded items exclusively during the term of the contract from the successful
vendors.
Method of Payment: Shall be made by City procurement card or purchase order
Delivery Terms: FOB Destination
Delivery Locations: Vendor Delivery or City employee pick-up.
Term of Contract: The term of awarded contract shall remain in effect for twelve months from date of initial City
Council approval and is eligible for up to four(4)one(1)year annual renewals.
City Contact: Tim Slifka 817-748-8312
Send all billing to: City of Soutblake
1400 Main Street,Suite 440,Accounts Payable
Southlake,T'X 76092 or via email to accountspayable@ci.southlake.tx.us
Other Charges: The City of Southlake is a tax exempt municipal corporation and is exempt from all federal,state,
and local sales taxes.
All other specifications, terms and conditions shall be as provided in the original procurement documents. No other
attachments to or in response to this agreement will be accepted unless approved in writing by the Purchasing Manager or an
authorized representative of the City of Southlake.
Thank you for participating in our procurement process. Please call 817-748-8312 with any questions.
erely,
Tim I^ a, PPB
Purchasing Manager
City of Southlake
1400 Main Street,Suite 440
Southlake,Texas 76092
f l/ 1tsIifkaaci.southIake.tr.us Attest:
Fax:817-748-8010
Lori Payne,TRMC
Contract. - 'd Ac e d! City Secretary
3/4t*mattotiSigned: W I ,L„,N/,A Date: 14-20-1P)
Apped rm d
Mayor Laura Hill
City of Southlake City Attorne
4H-11
Appendix B— Proposal
Subm}tIal Checklist: (To determine validity of proposal)
t/ ppendix B(pages_34 through 44,must be included in the proposal submittalAppendix
C Conflict of Interest Form(page 44,must be included in the proposal submittal.
Form 1295 Certificate of Interested Party must be Included in the proposal submittal.See page 2 Paragraph E.
11l proposals submitted to the('its of Southlake shall include this page rrith the submitted l'ropusal.
RFP Number: RFP1701B200TS170002
Project Title: Concrete Services
Submittal
Deadline: 3:00 P.M. (CST), Friday February 24, 2017
Submit electronically* to: www.securebidusa.com
Requires email account login and password.
CoProposer1nnfor
mations
Proposer's Legal Name: 4p4 WAIG E7'e CoN.5 i, c-?[r),1? Tvr ,
Address: id 8,, g_Aiti 70 Ari
City,State&zip KR-Ilea- —71 11*2 -'I
Federal loyers
4IdentifcationNumber# f Into 3 2-L0
Phone Number: 177- 4-1-q— Ai J Fax Number: W' 3 -1.....:15-9.5.-1— .5.-
E-Mail Address: D4 lP u c z-th.,3 51 € t 1 , a,14
Proposer Autborizatloq t
I,the undersigned,have the authority to execute this Proposal in its entirety as submitted and enter into a contract
on behalf of the Proposer.
Printed Name and Position of Authorized R v- lb 1, . 6" trt.,5sclobst
Signature of Authorized Representative:41 ite5
Signed this 4:2 3 (day)of Fete-IMP Li mondr)11 (year)
I learned of this Request for Proposals by the following means:
Newspaper Advertisement G City E-mail Notification
Southlake Website Cold Call to City
Mailed Mea Copy E Other
SecureBid
City of Southlake RFP1701B200TS170002 Page 34 of 45
4H-12
Appendix B—Proposal(oom«d)
REOULRED PROPOSAL INFORMATION. IN ORDER FOR A PROPOSAL TO BE
CONSIDERED COMPLETE,AND TO BE EVALUATED FOR A CONTRACT AWARD BY THE
CITY,PROPOSER MUST SUBMIT ALL OF THE FOLLOWING INFORMATION:
I. Proposed Products and/or Services
A. product or Service Description: Proposers should utilize this section to describe the technical
aspects, capabilities, features and options of the product and/or service proposed in accordance
with the required Scope of Services as identified in Appendix A. Promotional literature,
brochures,or other technical information may be used.
B. Additional Hardware Deacrintions: Proposers should also include in this section a detailed
description of what additional hardware and/or software,if any,would be required by the City in
order to fully utilize the goods and/or services proposed.
C. Guarantees and Warranties: Each Proposer shall submit a complete copy of any warranties or
guarantees provided by the manufacturer or Proposer with the Proposal submitted.
D. Project Schedule/Delivery Date: Proposer must provide a project schedule noting all projected
completion dates for segments of the Project,from start-ug to completion,and all delivery dates for
goods covered by the RFP. The Proposal must show the number of days required to deliver and
install the product or equipment after the receipt of the City's Purchase Order.
2. Cost of Proposed Products and/or Services
A. Pricing: Pricing shall reflect the full Scope of Services defined herein,inclusive of all associated
cost for delivery,labor,insurance,taxes,overhead,and profit.
B. Schedule of Pricing: Proposer shall quote unit pricing in accordance with the itemized listing of
products or contract segments stated in the Scope of Services and using the following format:
Item Unit of Price Per One Each
Measure Description Per Unit of Measure
4"Thick(1-500 SF)
Flatwork to perform all concrete work/
1. Swore Foot NO REMOVAL OR DISPOSAL 10 . Qp
6"Thick(1-500 SF)
Flatwork to perform all concrete work/
2. Square Foot NO REMOVAL OR DISPOSAL
8"Thick(1-500 SF)
Flatwork to perform all concrete work/
3. Square Foot ,NO REMOVAL OR DISPOSAL g) 7
4"Thick(500 and up SF)
Flatwork to perform all concrete work/
4. Square Foot NO REMOVAL OR DISPOSAL S 50
6"Thick(500 and up SF)
Flatwork to perform all concrete work/
5. Square Foot NO REMOVAL OR DISPOSAL 50
8"Thick(500 and up SF)
Flatwork to perform all concrete work/
6. Square Foot NO REMOVAL OR DISPOSAL S r (
City of Southlake RFP1701 B200TS170002 Page 35 of 45
4H-13
Unit of Price Per One Each
Item# Measure Description Per Unit of Measure
6"Thick(1-500 SF)
Flatwork to perform all concrete work/
8. Square Foot INCLUDING REMOVAL AND DISPOSAL S /
8"Thick(1-500 SF)
Flatwork to perform all concrete work/
9. Square Foot INCLUDING REMOVAL AND DISPOSAL S /2 . 50
4" Thick(500 and up SF)
Flatwork to perform all concrete work/
10. Square Foot INCLUDING REMOVAL AND DISPOSAL S
6"Thick(500 and up SF)
Flatwork to perform all concrete work/
11. Square Foot INCLUDING REMOVAL AND DISPOSAL S /Q , G a
8"Thick(500 and up SF)
Flatwork to perform all concrete work/
12. Square Foot ,INCLUDING REMOVAL AND DISPOSAL S / 2 25"
13. Square Foot , Exposed Aggregate Finish S ' , 5;5-
14. Square Foot Colored Concrete S ',
15. Square Foot Stamped Concrete 75- .
Installation
5-
Installation of brick pavers and truncated domes-
16. Square Foot Labor Only S 4, 25
17. Cubic Yard Wall footings S — 0 —
6"thick,Vertical Retaining Wall (to Perform all
18. Linear Foot concrete work)For projects of 1-2'High Wall o o-
6"thick,Vertical Retaining Wall (to Perform all
19. Linear Foot concrete work)For projects of 2-3'High Wall S „2 5 tD
6"thick,Vertical Retaining Wall (to Perform all
20. Linear Foot concrete work)For projects of 3-4' High Wall 3 p, DO
8"thick,Vertical Retaining Wall (to Perform all
21. Linear Foot concrete work)For projects of 1-2'High Wall S 70
8"thick,Vertical Retaining Wall (to Perform all
22. Linear Foot concrete work)For projects of 2-3'High Wall QL)
8"thick, Vertical Retaining Wall (to Perform all
23. Linear Foot concrete work)For projects of 3-4' High Wall S 3 2_.po
1'thick,Vertical Retaining Wall (to Perform all
24. Linear Foot concrete work)For projects of 1-2'High Wall S Q °C)
1'thick,Vertical Retaining Wall (to Perform all
25. Linear Foot concrete work)For projects of 2-3'High Wall 3 2., D 0
1'thick,Vertical Retaining Wall (to Perform all
26. Linear Foot concrete work)For projects of 3-4' High Wall 3 ie. 00
0-100 linear feet of 6"curb and 18"gutter.NO
X00
27. Linear Foot REMOVAL OR DISPOSAL S
101 -500 linear feet of 6"curb and 18"gutter.NO E,C,
28. Linear Foot REMOVAL OR DISPOSAL S
501 - 1,000 linear feet of 6"curb and 18"gutter.NO a
29. Linear Foot REMOVAL OR DISPOSAL S 4.'j•
City of Sonthlake RFP1701B200TS170002 Page 36 of 45
4H-14
Unit of Price Per One Each
Item# Measure Description Per Unit of Measure
1,501—3,000 linear feet of 6"curb and 18"gutter.
30. Linear Foot NO REMOVAL OR DISPOSAL S ) 2,
t°
101-500 linear feet of 6"curb and 18"gutter.
31. Linear Foot INCLUDING REMOVAL AND DISPOSAL S 3 z-.0 D
501- 1,000 linear feet of 6"curb and 18"gutter. o0
32. Linear Foot INCLUDING REMOVAL AND DISPOSAL S 30•
1,001-1,500 linear feet of 6"curb and 18"gutter.
D
e v
33. Linear Foot INCLUDING REMOVAL AND DISPOSAL S
1,501—3,000 linear feet of 6"curb and 18"gutter. A
34. Linear Foot INCLUDING REMOVAL AND DISPOSAL S otY
D
35. Cubic Yard Unclassified Excavation and Disposal S _J 1I .
o0
36. Linear Foot Four Inch(4")French Drain Installation
nv
S l 7,
37. Linear Foot Six Inch(6'1 French Drain Installation
38. Linear Foot Eight Inch(8")French Drain Installation S 024"
39. Per Each Manhole Ring and Lid Adjustment Labor Only S J 1)1
40. Per Each Water Valve Adjustment Labor Only S 1049
vv
Other Vendor Charges.Please Describe
41. Per Each ` S
Other Vendor Charges.Please Describe
42. Per Each S
Other Vendor Charges.Please Describe
43. Per Each S
TOTAL: S (0c .
3. Term of Contract and Option to Extend
Any contract resulting from this RFP shall be effective for twelve months from date of award, The
City anticipates that contract shall be renewed pursuant to the availability of funds and at the discretion
of the City. The following clauses shall be included in the contact:
A. Option Clause:It is agreed that City will have the option to extend the contract for up to four(4)
City of Southhlte RFP1701B200TS170002 Page 37 of 45
4H-15
additional years,in one-year intervals.To exercise this option,the City shall serve notice 30 days
prior to contract termination or to the end of any one-year extension.The Option to Extend will not
be considered if funding is unavailable or if the contractor's past performance is not within the
industry standard.
B. Escalation Clause; Should market conditions prevail which dictate an increase, the successful
contractor may submit documentation requesting permission to increase pricing no later than 30
days after receiving notice from the City of its intent to extend the agreement.Escalation may only
occur at the time of renewal and only upon securing the approval of the City in writing.Requests
for price adjustments must be solely for the purpose of accommodating an increase in the
contractor's cost,not profits.
Vendors shall show in this quote their anticipated percent of escalation if/when the option to
extend is exercised. The percent quoted will be a maximum. In addition,the percentage proposed
will be a factor in determining the best value to the City. It is the average price over the period of
the contract that will be the price factor considered in the evaluation of this quote.Quotes in which
negative or no escalation is shown will be considered as 0%escalation.
C. Price Increases Upon Extension;If approved by the City, the Contractor shall modify the rates
charged by the Contractor to reflect any changes shown in the comparative statement delivered to
the City. The maximum increase allowed wider this provision shall be four percent(4%)per year.
The City shall have authority,in its reasonable discretion,to determine the validity of any change
in Contractor's rates.City cannot exercise the Option to Extend with any price increases unless the
Vendor completes the section of the Quote requesting anticipated percentage of annual escalation.
FIRST ADDITIONAL YEAR(FY 2017-2018)ESCALATION
SECOND ADDITIONAL YEAR(FY 2018-2019)ESCALATION..—...---
THIRD ADDITIONAL YEAR(FY 2019-2020)ESCALATION
FOURTH ADDITIONAL YEAR(FY 2020-2021)ESCALATION 3
4. Proposer's Experience/Staff
A. Project Team: Identify all members of the Proposer's team (including both team members and
management)who will be providing any services proposed and include information which details
their experience.
B. Removal or Replacement of Staff:If an assigned staff person must be removed or replaced for any
reason,the replacement person must be approved by City prior to joining the project.
C. )3usiness Establishment: State the number of years the Proposer's business has been established
and operating. If Proposer's business has changed names or if the principals operating the business
operate any similar businesses under different names, or have operated any other businesses or
changed the legal status or form of the business within the last five (5) years, all names, of
predecessor business names, affiliated entities, and previous business entities operated by the
principals,if different than present,must be provided;
State the number of years' experience the business has: and the number of employees:
D. Project Related Experience: All Proposals must include detailed information that details the
Proposer's experience and expertise in providing the requested services that demonstrates the
Proposer's ability to logically plan and complete the requested project
City of Southiake RPP1701B200TS170002 Page 38 of 45
4H-16
S. References
Proposer shill provide four(4)references where Proposer has performed similar to or the same types
of services as described herein.
Reference#1:
Client/Company Name:i+ei tc)F lLIne71 ''P. eddia ,Lt 141//
Contact Name: . Contact Title:
iPezz-eDie (j2a_.
Phone: G -7_q...2:72:7 _4Q451 Email:
@ i, J X71SA Ir)0N2hp7X. ( Z)N
Date and Scope of Work Provided:
1
CO/44E7e -- 5 i-ee Taj e4 --J!dE t c.At 1e5
Reference#2:
Client/Company Name:--------
tt.i OF ri a n q
Contact Name: Contacto,
4 n r )i1J [(
c
Ii t ._ I N.:.+/ •$ .v' •)`ink',
Phone: I 'Wit_G o Tr n
Email:
0/AAA0c"
Date and Scope of Work Provided:
Iectirx -re - S-T ce9) 0-i C7 - SIcw1l etc ,
Reference#3:
Client/Company Name:e .it F j\E I/tfL
Contact Name: Contact Title:
PKe11ei,
ayi LL ri2t 1 Su -r
ioneiti--q —D Z Email:
i LL Q C n ftetle,e,.0
Date and Scope of Work Provided: etn4
ii3Ord(Pc-re --Sie S1 e'r- , - 5 Je ..ISS ter, ,
Reference#4:
Client/Company Name:
1 f ji 5 t t
Contact Name:Contact Title:
Z-1-41116-:j Mot-x-113 A-r n. - 1 1.
Phone: — i - z` 1 i -4,t 43
Email
xE'S. Atle.4.00 biNt,it le. u/s
Date and Scope of Work Provided:Mel
CoAlciecT
r-
KC, I-aii- Sl d.Lc,a-t t-_ C v4.be-rc,
City of Southlake RFP1701B200TS170002 Page 39 of 45
4H-17
6. Trade Secrets and/or Confidential Information
Trade Secrets and/or Confidential Information:This proposal_(does)_(does not)contain trade
secrets and/or confidential information. If applicable, describe such trade secrets and confidential
information, and the basis for your assertion that such material qualifies for legal protection from
disclosure.
7. Federal,State and/or Local Identification Information
A. Centralized Master Bidders List registration number 4 .
B. Prime contractor HUB/MWBE registration number: 1
C. An individual Proposer acting as a sole proprietor must also enter the Proposer's Social Security
Number:# f !1Q,
8, Emergency Business Services Contact Notice/`
f r`
During a natural disaster,or homeland security event,there may be a need for the City of Southlake to
access your business for products or services after normal business hours and/or holidays. The City
may request City employee pick up or vendor delivery of product or services.
For this purpose,a primary and secondary emergency contact name and phone number are required. It
is critical the vendor's emergency contact information remains current. City shall be contacted by E-
mail with any change to a contact name or phone number of these emergency contacts.Updates may be
emailed to vendors(U.ci.southlake.tx.us.
All products or services requested during an emergency event are to be supplied as per the established
contract prices, terms and conditions. The vendor shall provide the fee (pricing) for an after-hours
emergency opening of the business,if any. In general,orders will be placed using a City of Southlake
procurement card (Master Card) or City issued Purchase Order. The billing is to include the
emergency opening fee,if applicable.
The contractor shall provide the names,phone numbers and fee (pricing), if any, for an after-hours
emergency opening of the business listed below.
Business Name: ! A 8 • ire . i. _
Contract#: 17 0 f3 .0 17 2 hQ 2--
Description: (fp nl(le
Primary Contact(Name): AfiJAt( 1e
Primary Contact Phone Numbers:Home: rt-1-k57-1--/C6 S Cell: /1 I5'/-/ l 15
Secondary Contact(Name): RD I!3 ET
Secondary Contact Phone Numbers:Home:1/1--LI-54—r [ CelL
After Hours emergency opening fee,if applicable:$ Al {4
City of Southlake RFP1701B200TS170002 Page 40 of 45
4H-18
9. Cooperative Governmental Purchasing Notice
Other governmental entities maintaining interlocal agreements with the City,may desire,but are not
obligated, to purchase goods and services defined in this RFB from the successful Bidder. All
purchases by governmental entities, other than the City, will be billed directly to and paid by that
governmental entity. The City will not be responsible for another governmental entity's debts. Each
governmental entity will place their own orders with the successful Bidder and be responsible for
ensuring full compliance with the RFB specifications. Prior to other governmental entities placing
orders,the City will notify the successful Bidder of their intent.
Please indicate below if you will permit other governmental entities to purchase from your agreement
with the City.
Yes,Others can purchase J No,Only the City can purchase
tI. CONTRACT TERMS AND CONDITIONS EXCEPT WHERE PROPOSER MAKES SPECIFIC
EXCEPTION IN THE SUBMITTED PROPOSAL,ANY CONTRACT RESULTING FROM THIS
RFP WILL CONTAIN THE FOLLOWING TERMS AND CONDITIONS, WHICH PROPOSER
HEREBY ACKNOWLEDGES, AND TO WHICH PROPOSER AGREES BY SUBMITI7NG A
PROPOSAL:
1. Delivery of Products andfor Services
A. Payment Terms: Unless otherwise specified in the Scope of Services or otherwise agreed to in
writing by the City,payment terms for the City are Net 30 days upon receipt of invoice_
B. Warranty of Products and Services:All products furnished under this contract shall be warranted to
be merchantable and good quality and fit for the purposes intended as described in this Proposal,to
the satisfaction of City and in accordance with the specifications, terms, and conditions of the
Scope of Services, and all services performed shall be warranted to be of a good and workmanlike
quality,in addition to.and not in lieu of,any other express written warranties provided.
C. Late Delivery or Performance: If Proposer fails to deliver acceptable goods or services within the
timeframes established in the Project Schedule,the City shall be authorized to purchase the goods
or services from another source and assess any increase in costs to the defaulting Proposer,who
agrees to pay such costs within ten days of invoice.
D. Title to Goods and Risk of Loss: For goods to be provided by Proposers hereunder,if any,the title
and risk of loss of the goods shall not pass to City until City actually receives,takes possession,
and accepts the goods and the installation of such goods,has tested the system,and determined that
it is in good and acceptable working order.
2. Miscellaneous
A. Independent Contractor.Proposer agrees that Proposer and Proposer's employees and agents have
no employer-employee relationship with City. Proposer agrees that if Proposer is selected and
awarded a contract, City shall not be responsible for the Federal Insurance Contribution Act
FICA) payments, Federal or State unemployment taxes, income tax withholding, Workers
Compensation Insurance payments, or any other insurance payments, nor will City furnish any
medical or retirement benefits or any paid vacation or sick leave.
B. Assignments: The rights and duties awarded the successful Proposer shall not be assigned to
another without the written consent of the Purchasing Manager. Such consent shall not relieve the
assigner ofliability in the event of default by the assignee.
City of Southlake RFP17018200TS170002 Page 41 of 45
4H-19
C. Liens: Proposer shall indemnify and save harmless the City against any and all liens and
encumbrances for all labor,goods, and services which may be provided to the City by Proposer or
Proposer's vendor(s),and if the City requests,a proper release of all liens or satisfactory evidence
of freedom from liens shall be delivered to the City.
D. Gratuities / Bribes: Proposer certifies that no bribes in the form of entertainment, gifts, or
otherwise,were offered or given by the successful Proposer,or its agent or representative,to any
City officer,employee or elected representative,with respect to this RFP or any contract with the
City,and that if any such bribe is found to have been made this shall be grounds for voiding of the
contract
E. Financial Participation: Proposer certifies that it has not received compensation from the City to
participate in preparing the specifications or RFP on which the Proposal is based and
acknowledges that this contract may be terminated and/or payment withheld if this certification is
inaccurate.
F. Jteauired Licenses: Proposer certifies that he holds all licenses required by the State of Texas for a
provider of the goods and/or services described by the Scope of Services herein.
G. Authority to Submit Proposal and Enter Contract: The person signing on behalf of Proposer
certifies that the signer has authority to submit the Proposal on behalf of the Proposer and to bind
the Proposer to any resulting contract.
H. Compliance with Applicable Law: Proposer agrees that the contract will be subject to, and
Proposer will strictly comply with, all applicable federal,state, and Iocal laws,ordinances, rules,
and regulations.
3. Financial Responsibility Provisions
A. Insurance:The Proposer, consistent with its status as an independent contractor, shall carry, and
shall require any of its subcontractors to carry,at least the following insurance in such form,with
such companies,and in such amounts(unless otherwise specified)as City may require:
i. Worker's Compensation and Employer's Liability insurance, including All States
Endorsement, to the extent required by federal law and complying with the laws of the
State of Texas;
ii. Commercial General Liability insurance, including Blanket Contractual Liability, Broad
Form Property Damage, Personal Injury, Completed Operations/Products Liability,
Premises Liability, Medical Payments, Interest of Employees as additional insureds, and
Broad Form General Liability Endorsements,for at least One Million Dollars 01,000,000)
Combined Single Limit Bodily Injury and Property Damage on an occurrence basis;
iii. Comprehensive Automobile Liability insurance covering all owned, non-owned or hired
automobiles to be used by the Contractor, with coverage for at least One Million Dollars
I,000,000)Combined Single Limit Bodily Injury and Property Damage.
B. Indemnification: Proposer agrees to defend,indemnify and bold harmless the City,all of its
officers,Council members,agents and employees from and against all claims,actions, snits,
demands, proceedings, costs, damages and liabilities, including reasonable attorneys' fees,
court costs and related expenses,arising out of,connected with, or resulting from any acts or
omissions of Proposer or any agent,employee,subcontractor,or supplier of Proposer in the
execution or performance of this contract without regard to whether such persons are under
the direction of City agents or employees.
City of Southiake RFP1701B200TSI70002 Page 42 of 45
4H-20
Appendix C —Form CIQ
WHO: The following persons must file a Conflict of Interest Questionnaire with the City if the person has an
employment or business relationship with an officer of the City that results in taxable income exceeding 32,500
during the preceding twelve—month period.or an officer or a member of the officer's family has accepted gifts
with an aggregate value of more than S250 during the previous twelve—month period and the person engages
in any of the following actions:
1. contracts or seeks to contract for the sale or purchase of property.goods or services with the City.
including any of the following:
a. written and implied contracts,utility purchases, purchase orders.credit card purchases and any
purchase of goods and services by the City:
b. contracts for the purchase or sale of real property,personal property including an auction of
property:
c. tax abatement and economic development agreements;
2. submits a bid to sell goods or services,or responds to a request for proposal for services:
3. enters into negotiations with the City for a contract;or
4. applies for a tax abatement and/or economic development incentive that will result in a contract with
the City
THE FOLLOWING ARE CONSIDERED OFFICERS OF THE CITY:
1. Mayor and City Council Members:
2. City Manager.
3. Board and Commission members and appointed members by the Mayor and City Council;
4. Directors of 4A and 4B development corporations;
5. The executive directors or managers of 4A and 4B development corporations:and
6. Directors of the City of Southlake who have authority to sign contracts on behalf of the City.
EXCLUSIONS: A questionnaire statement need not be filed if the money paid to a local government official was
a political contribution,a gift to a member of the officer's family from a family member;a contract or purchase of
less than 52,500 or a transaction at a price and subject to terms available to the public:a payment for food. lodging,
transportation or entertainment;or a transaction subject to rate or fee regulation by a governmental entity or
agency.
WHAT: A person or business that contracts with the City or who seeks to contract with the City must file a
Conflict of Interest Questionnaire"(FORM CIQ)which is available online at www.ethics.state.tx.us and a copy of
which is attached to this guideline.The form contains mandatory disclosures regarding"employment or business
relationships" with a municipal officer. Officials may be asked to clarify or interpret various portions of the
questionnaire.
WHEN:The person or business must file:
1. the questionnaire—no later than seven days after the date the person or business begins contract discussions
or negotiations with the municipality,or submits an application, responds to a request for proposals or
bids.correspondence.or other writing related to a potential contract or agreement with the City:and
2. an updated questionnaire—within seven days after the date of an event that would make a filed
questionnaire incomplete or inaccurate.
It does not matter if the submittal of a bid or proposal results in a contract. The statute requires a vendor to file
a FORM CIQ at the time a proposal is submitted or negotiations commence.
WHERE: The vendor or potential vendor must mail or deliver a completed questionnaire to the Finance
Department.The Finance Department is required by law to post the statements on the City's
website.
ENFORCEMENT:Failure to file a questionnaire is a Class C misdemeanorpunishable by a fine not to exceed
5500. It is an exception to prosecution that the person files a FORM CIQ not later than seven business
days after the person received notice of a violation.
NOTE:The City does not have a duty to ensure that a person files a Conflict of Interest Questionnaire.
City of Southlake RFP1701B200TS170002 Page 43 of 45
4H-21
I
CONFLICT OF INTEREST QUESTIONNAIRE FORM CIO
For vendor or other person doing business with local governmental entity
This questionnaire reflects changes made to the law by 11.5. 1111.10eh Leg..Regular Session. OFFICE USE ONLY
This questionnaire is being filed in accordance with Chapter 176.Local Government Code Di.i400ve4
by a person who has a business relationship as defined by Section 176.001(1-at%Art a local
governmental entity and the person meets requirements under Section 176.00611).
By tawthis questionnaire must be tiled with the records administrator of the local governmental
entity not later then the 7th business day after the date the person becomes aware of facts
that require the statement to be filed. See Section 176.006. Local Government Code.
A person commits an offense if the person kno.vingly violates Section 176.006. Local
Government Code.An offense under this section is a Class C misdemeanor.
j,) Name of person who has a twain**,relationship with local governmental entity.
aAlcitere d)Ai -r - 1ic- .
z
Check this box it you are tiling an update to a previously filed questionnaire.
The law requires that .oil file an updated completed questionnaire with the appropriate filing outwit* not
later than the 7th business day after the.late the originally filed questionnaire becomes incomplete or inaccurate i
2.1 Name of local govern ant officer with whom filer has employment or business relationship.
k.. 4 Name of Officer
This section item including subparts A 6 r' 8 i)p must be completed for each officer with whom the filer has an
employment or oth business relationship as defined by Section IV,001.l.ai. Local Cicvemment Code Attach additional
pages to this Form CO as necessary
A Is the local government officer named in this section reserving or likely to receive taitable income other than rrtvestmen:
income.from the filer of the queStiwtnaire7
ED pec 3'cI'J
B Is the flier of rhe'uestnnnaire recervinr or I#ety to receive taxable income outer than investment income from or at the
direction of the local government officer named in this section AND the tairabte income is not received from the local
governmental entity'+
n Yrsj2:1 No
t, Is the filet of this questionnaire ernplo ed by a corporation or other business endry with respect to which the local
government officer serves as an officer ere director or holds nn Ownership of 10 percent or more'
n ;es No
P Describe each ernploytnent or business retotionship with the local government officer named in this section
J 04,620-2--S2 3- /7
Signature of person doing business with the governmental entity Date
Adopted 06,29;70077007
City of Seuthiake RFP1701B2O0T3170002 Page 44 of 45
4H-22
CITY'OF
V a i./ il l W
ADDENDUM NUMBER#1
To: All Proposers Date: February 21,2017
Request for Proposal: RFP170111200TS170002 Concrete Services
Proposal Due Date: 3:00 p.m.,February 24, 2017
1. Addendum No. 1.dated February 2I.2017,per Addendum#1,the City of Southlake is adding missing
items to the Schedule of Pricing, providing a revised pricing schedule and extending the submission
deadline.Proposer must submit addendum# I with revised pricing schedule.
Revised Schedule of Pricing
Unit of Price Per One Each
Item# Measure Description Per Unit of Measure
4"Thick(1-500 SF)
Flatwork to perform all concrete work/ O
I. Square Foot NO REMOVAL OR DISPOSAL O
6"Thick(1-500 SF)
Flatwork to perform all concrete work/ 1
2. Square Foot NO REMOVAL OR DISPOSAL S j
8"Thick(1-500 SF)
Flatwork to perform all concrete work/
3. Square Foot NO REMOVAL OR DISPOSAL S
4"Thick(500 and up SF)
Flatwork to perform all concrete work/
4_ Square Foot NO REMOVAL OR DISPOSAL S 5.50
6"Thick(500 and up SF)
Flatwork to perform all concrete work I p
5. Square Foot NO REMOVAL OR DISPOSAL S 0
8"Thick(500 and up SF)
Flatwork to perform all concrete work/
06. Square Foot NO REMOVAL OR DISPOSAL S
00,01Soutlrata•FrwueDepar*nea• 7400Man Saeet Sade 320• Sc lOaRe Texas 76092
817.7288312
4H-23
Unit of Price Per One Each
Item# Measure Description Per Unit of Measure
4"Thick(1-500 SF)
Flatwork to perform all concrete work/
07. Square Foot INCLUDING REMOVAL AND DISPOSAL
6"Thick(1-500 SF)
Flatwork to perform all concrete work/ jj
8. Square Foot INCLUDING REMOVAL AND DISPOSAL i Z O
8"Thick(1-500 SF)
Flatwork to perform all concrete work/
9. Square Foot INCLUDING REMOVAL AND DISPOSAL pt. 50
4"Thick(500 and up SF)
Flatwork to perform all concrete work/ O10. Square Foot INCLUDING REMOVAL AND DISPOSAL S
6"Thick(500 and up SF)
Flatwork to perform all concrete work/
11. Square Foot INCLUDING REMOVAL AND DISPOSAL ib •00
8"Thick(500 and up SF)
Flatwork to perform all concrete work/
12. Square Foot INCLUDING REMOVAL AND DISPOSAL I •• 5
13. Square Foot Exposed Aggregate Finish 5-.95
14. Square Foot Colored Concrete 0 - t 5
15. Square Foot Stamped Concrete n. 75
Installation of brick pavers and truncated domes-
16. Square Foot tabor Only
17. Cubic Yard Wall footings S — O
6"thick,Vertical Retaining Wall (to Perform ail r
18. Linear Foot concrete work)For projects of 1-2'High Wall c2 p( DO
6"thick,Vertical Retaining Wall (to Perform all
19. linear Foot concrete work)For projects of 2-3'High Wall S R5 .1)0
6"thick,Vertical Retaining Wall (to Perform all
20. Linear Foot concrete work)For projects of 3-4' High Wall S 3(3.00
8"thick,Vertical Retaining Wall (to Perform all
21. Linear Foot concrete work)For projects of 1-2'High Wall S `f '0
8"thick.Vertical Retaining Wall (to Perform all
22. linear Foot concrete work)For projects of 2-3'High Wall S ( -) .C)0t} O 0
Crfr orsconlate• Finance Depanmeat• r10X l fain Sweet Suite 440• Southlake.Teras 76092
all 748E11
4H-24
Unit of Price Per One Each
Item# Measure Description Per Unit of Measure
8"thick,Vertical Retaining Wall (to Perform all
OQ23. linear Foot concrete work)For projects of 3-4' High Wall S
1'thick,Vertical Retaining Wall (to Perform all
24. Linear Foot concrete work)For projects of 1-2'High Wall S 6_as
1'thick,Vertical Retaining Wall (to Perform all
25. Linear Foot concrete work)For projects of 2-3'High Wall S 3,2•0 0
I.thick,Vertical Retaining Wall (to Perform all
26. Linear Foot concrete work)For projects of 3-4' High Wall S 3(0.a 0
0- 100 linear feet of 6"curb and 18"gutter.NO
27. Linear Foot REMOVAL OR DISPOSAL S X6.0 0
101-500 linear feet of 6"curb and l8"gutter.NO eNO28. Linear Foot REMOVAL OR DISPOSAL S
501- 1,000 linear feet of 6"curb and 18"gutter.
29. Linear Foot NO REMOVAL OR 131SPOSAL S k2 5 '0o
1,001 - 1,500 linear feet of 6"curb and 18"gutter. n 0030. Linear Foot NO REMOVAL OR DISPOSAL S 04 0
1,501 -3,000 linear feet of 6"curb and I8"gutter.
13O O31. Linear Foot NO REMOVAL OR DISPOSAL 5
0- 100 linear feet of 6"curb and 18"gutter. 3;-DO32. Linear Foot INCLUDING REMOVAL AND DISPOSAL S
101-500 linear feet of 6"curb and 18"gutter. C°• 33. Linear Foot INCLUDING REMOVAL AND DISPOSAL S
501 - 1,000 linear feet of 6"curb and 18"gutter.
33 "C)034. Linear Foot INCLUDING REMOVAL AND DISPOSAL S 33 "C)0
1,001-1,500 linear feet of 6"curb and 18"gutter.
35. Linear Foot INCLUDING REMOVAL AND DISPOSAL S
1,501 -3,000 linear feet of 6"curb and 18"gutter.
36. Linear Foot INCLUDING REMOVAL AND DISPOSAL S
O
37. Cubic Yard Unclassified Excavation and Disposal r6• 00
38. Linear Foot Four Inch(4")French Drain Installation I oC
39. Linear Foot Six Inch(61 French Drain Installation 02°1 00
40. Linear Foot Eight Inch(81 French Drain Installation q -0O
Oya7Souf ate• F&,WrxrDrp tment• MOWN,Sired.Sate440• Sowhithe.lexas76092
817.748331?
4H-25
Unit of Price Per One Each
Item* Measure Description Per Unit of Measure
41. Per Each Manhole Ring and Lid Adjustment Labor Only S 10 0.00
42. Per Each Water Valve Adjustment Labor Only 100•t>k
Other Vendor Charges.Please
Describe
43. Per Each
Other Vendor Charges.Please
Describe
44. Per Each
Other Vendor Charges.Please
Describe
45. Per Each
TOTAL: $ 955,50
2. Extending Submission Due Date
The deadline for submission is being revised.The revised deadline for submission is 3:00PM Wednesday
March 1,2017.
3. There are no other changes.
v LaA-e,k 17,11;7-
Sharen 04kson
Chief Financial Officer
City of Southlake
In the submission • •r jposal, Proposer must acknowledge receipt of this addendum. Proposer shall
acknowledge this .• um fsigning and ret ing one copy of this notice with their proposal submission.
Signed: r Dated: c2 '0247
Company Name: Lim _ 4 ' j.A
Gty„,„.h,ate• Finance Department• 1400 Main liner.sole 440• Souedake Texas 76092
in?148 8312
4H-26