Loading...
Item 4AREGULAR CITY COUNCIL MEETING MINUTES, NOVEMBER 19, 2019 Page 1 of 7 REGULAR CITY COUNCIL MEETING MINUTES NOVEMBER 19, 2019 LOCATION: 1400 Main Street, Southlake, Texas 76092 Council Chambers in Town Hall CITY COUNCIL PRESENT: Mayor Laura Hill, Mayor Pro Tem Shawn McCaskill, Deputy Mayor Pro Tem John Huffman, and Councilmembers Chad Patton, Ronell Smith and Christopher Archer. ABSENT: Councilmember Shahid Shafi. STAFF PRESENT: City Manager Shana Yelverton, Assistant City Manager Ben Thatcher, Assistant City Manager and Director of Economic Development & Tourism Alison Ortowski, Assistant to the City Manager Lauren LaNeave, Chief Performance & Innovation Officer Dale Dean, Deputy Director of Public Relations Pilar Schank, Communications and Marketing Manager Vicky Schiber, Chief Financial Officer Sharen Jackson, Director of Community Services Chris Tribble, Deputy Director of Community Services Kate Meacham, Deputy Director of Economic Development Daniel Cortez, Assistant Police Chief Ashleigh Casey, Fire Chief Mike Starr, Director of Human Resources Stacey Black, Deputy Director of Information Technology Jerry Weitzel, Senior Director of Planning and Development Services Ken Baker, Director of Public Works Rob Cohen, Deputy Director of Public Works Kyle Hogue City Attorney Allen Taylor, and City Secretary Amy Shelley. WORK SESSION: 5:30 P.M. A. CALL TO ORDER Work Session was called to order by Mayor Laura Hill at 5:33pm. B. INVOCATION: CLAYTON REED Mr. Reed gave the invocation. Mayor Laura Hill led the pledges of allegiance to the United States and Texas Flags. C. TREE CITY USA Senior Director of Planning and Development Services Ken Baker introduced Texas A&M Forest Services Courtney Blevins who presented an award recognizing Southlake as a Tree City USA. Mayor Hill presented the team with a proclamation honoring Arbor Day. D. SIDEWALK PROGRAM Item 4A REGULAR CITY COUNCIL MEETING MINUTES, NOVEMBER 19, 2019 Page 2 of 7 Assistant City Manager Ben Thatcher provided an update highlighting the City’s sidewalk program. E. DISCUSS ALL ITEMS ON TONIGHT'S AGENDA. NO ACTION WILL BE TAKEN AND EACH ITEM WILL BE CONSIDERED DURING THE REGULAR SESSION. Mayor Hill reviewed the items on tonight’s consent agenda. REGULAR SESSION: Immediately following the work session 1. CALL TO ORDER Regular Session was called to order by Mayor Hill at 5:54pm. 2A. EXECUTIVE SESSION Mayor Hill announced the City Council would go into Executive Session pursuant to the Open Meetings Act, Chapter 551, Texas Government Code, Section 551.071 consultation with city attorney; and, Section 551.074 deliberation regarding personnel matters. City Council adjourned for Executive Session at 5:54pm. Executive Session began at 6:02pm and concluded at 6:51pm. 2B. RECONVENE Mayor Hill reconvened the meeting at 6:56pm. As a result of Executive Session, a motion was made to approve an amendment to the City Secretary’s contract to extend it for a period of two years with an increase to the salary by $13,750 for each of the two years with an effective date of January 1, 2020. Motion: McCaskill Second: Huffman Ayes: McCaskill, Patton, Hill, Smith, Huffman, Archer Approved: 6-0 3. REPORTS: 3A. MAYOR’S REPORT Mayor Hill had nothing to report. 3B. CITY MANAGER’S REPORT 3B1. FINANCIAL REPORT (WRITTEN) This report is provided to Council in written format and was not discussed. REGULAR CITY COUNCIL MEETING MINUTES, NOVEMBER 19, 2019 Page 3 of 7 CONSENT AGENDA: All items listed below are considered to be routine by the City Council and will be enacted with one motion. There will be no separate discussion of items unless a Councilmember or citizen so requests, in which event the item will be removed from the general order of business and considered in its normal sequence. 4. CONSENT AGENDA: Consent Agenda items are considered to be routine by the City Council and are enacted with one motion. 4A. APPROVE MINUTES FROM THE NOVEMBER 4, 2019 JOINT CITY COUNCIL AND PLANNING AND ZONING COMMISSION/SIGN BOARD MEETING. 4B. APPROVE MINUTES FROM THE NOVEMBER 5, 2019 REGULAR CITY COUNCIL MEETING. 4C. ZA19-0065, PLAT REVISION FOR LOTS 1 AND 2, BLOCK 1, BICENTENNIAL PARK ADDITION ON APPROXIMATELY 82.16 ACRES DESCRIBED AS TRACTS 1, 1B, 1C01, 1C02, 1C03, 1E, 2A, 2A1, 2A02, 2B, 2B01, 3C, 3C01, 3C01A, 3D, 3D01, 3D01A AND 3D06, LITTLE BERRY G. HALL SURVEY, ABSTRACT NO. 686, SOUTHLAKE, TARRANT COUNTY, TEXAS AND LOT 2R2, L.B.G. HALL NO. 686 ADDITION, AN ADDITION TO THE CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS AND LOCATED ALONG THE 200- 400 BLOCK OF N. WHITE CHAPEL BLVD., THE 300-400 BLOCK OF W. SOUTHLAKE BLVD. AND THE 200-300 BLOCK OF SHADY OAKS DR., SOUTHLAKE, TEXAS. CURRENT ZONING: “CS” COMMUNITY SERVICE DISTRICT. SPIN NEIGHBORHOOD #7. 4D. APPROVE FACILITIES UTILIZATION AGREEMENT WITH THE MIRACLE LEAGUE OF SOUTHLAKE. 4E. APPROVE FACILITIES UTILIZATION AGREEMENT WITH DRAGON YOUTH BASEBALL. 4F. APPROVE FACILITIES UTILIZATION AGREEMENT WITH SOUTHLAKE GIRLS SOFTBALL ASSOCIATION. 4G. AUTHORIZE EXPENDITURES WITH AXIS CONSTRUCTION, LP FOR VALVE REPLACEMENTS AT THE T.W. KING BOOSTER STATION IN AN AMOUNT NOT TO EXCEED $85,160. 4H. APPROVE ANNUAL PURCHASE AGREEMENTS WITH REYNOLDS ASPHALT & CONSTRUCTION CO. (RAC) FOR PAVEMENT RESURFACING SERVICES AND FOR THE PURCHASE OF ASPHALT PAVING MATERIALS THROUGH INTERLOCAL AGREEMENTS (ILAS) WITH THE CITY OF GRAND PRAIRIE AND TARRANT COUNTY IN AN AMOUNT NOT TO EXCEED $1,500,000. REGULAR CITY COUNCIL MEETING MINUTES, NOVEMBER 19, 2019 Page 4 of 7 4I. AUTHORIZE EXPENDITURES WITH WACHS WATER SERVICES (WACHS), A DIVISION OF PURE TECHNOLOGIES U.S., INC. FOR THE ANNUAL WATER VALVE ASSESSMENT PROGRAM AND FOR LEAK DETECTION SERVICES IN AN AMOUNT NOT TO EXCEED $75,000. APPROVED Motion was made to approve the Consent Agenda Items 4A-4I, as written. Motion: McCaskill Second: Huffman Ayes: McCaskill, Patton, Hill, Smith, Huffman, Archer Approved: 6-0 REGULAR AGENDA: 5. PUBLIC FORUM Mayor Hill opened the public forum at 7:00pm. Dianne Dorman, 100 Ascot Drive, spoke about issues with the traffic and street lights next to her home, and damages to her yard by a vendor. There being no one else wishing to speak, Mayor Hill closed the public forum at 7:03pm. 6. ORDINANCES, SECOND READINGS, PUBLIC HEARINGS, AND RELATED ITEMS 6A. ORDINANCE NO. 480-337C, ZA19-0060, 2ND READING, ZONING CHANGE AND CONCEPT PLAN/SITE PLAN FOR COSTCO ON PROPERTY BEING DESCRIBED AS LOT 2, BLOCK 1, GATEWAY PLAZA PHASE II, AN ADDITION TO THE CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS LOCATED AT 2601 E. SH 114, SOUTHLAKE TEXAS. SPIN NEIGHBORHOOD #4. PUBLIC HEARING APPROVED Senior Director of Planning and Development Services Ken Baker presented Item 6A and answered questions from Council. Mayor Hill opened the public hearing at 7:08pm. There being no one wishing to speak, Mayor Hill closed the public hearing at 7:08pm. Motion was made to approve Item 6A, Ordinance No. 480-337c, ZA19-0060, 2nd Reading, Zoning Change and Concept Plan/Site Plan for Costco on property being described as Lot 2, Block 1, Gateway Plaza Phase II, subject to the Staff Report dated November 12, 2019, and the Concept Plan Review Summary No. 4 dated October 29, 2019, noting the following: - Approval of the revised site and landscape plan presented and associated REGULAR CITY COUNCIL MEETING MINUTES, NOVEMBER 19, 2019 Page 5 of 7 regulation modifications; and - All other conditions of the previous zoning will remain in place, unless noted as part of this application and this motion. Motion: McCaskill Second: Huffman Ayes: McCaskill, Patton, Hill, Smith, Huffman, Archer Approved: 6-0 In accordance with Section 4.21 of the City Charter, the caption for this item is listed as follows: ORDINANCE NO. 480-337c AN ORDINANCE AMENDING ORDINANCE NO. 480, AS AMENDED, THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF SOUTHLAKE, TEXAS; GRANTING A ZONING CHANGE ON A CERTAIN TRACT OR TRACTS OF LAND WITHIN THE CITY OF SOUTHLAKE, TEXAS BEING LEGALLY DESCRIBED AS LOT 2, BLOCK 1, GATEWAY PLAZA PHASE II, CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS BEING APPROXIMATELY 16.37 ACRES, AND MORE FULLY AND COMPLETELY DESCRIBED IN EXHIBIT “A” FROM “S-P-2” GENERALIZED SITE PLAN DISTRICT TO “S-P-2” GENERALIZED SITE PLAN DISTRICT, AS DEPICTED ON THE APPROVED SITE PLAN ATTACHED HERETO AND INCORPORATED HEREIN AS EXHIBIT “B”, SUBJECT TO THE SPECIFIC REQUIREMENTS CONTAINED IN THIS ORDINANCE; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; DETERMINING THAT THE PUBLIC INTEREST, MORALS AND GENERAL WELFARE DEMAND THE ZONING CHANGES AND AMENDMENTS HEREIN MADE; PROVIDING THAT THIS ORDINANCE SHALL BE CUMULATIVE OF ALL ORDINANCES; PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR A PENALTY FOR VIOLATIONS HEREOF; PROVIDING A SAVINGS CLAUSE; PROVIDING FOR PUBLICATION IN THE OFFICIAL NEWSPAPER; AND PROVIDING AN EFFECTIVE DATE. 7. ORDINANCES, FIRST READINGS, AND RELATED ITEMS: 7A. ORDINANCE NO. 480-667A, (ZA19-0064) 1ST READING, ZONING CHANGE AND CONCEPT PLAN FOR CHAPEL CROSSING ON PROPERTY DESCRIBED AS LOT 1R, BLOCK A, RAVENAUX VILLAGE, AN ADDITION TO THE CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS AND LOCATED AT 101 W. S.H. 114, SOUTHLAKE, TEXAS. CURRENT ZONING: “S-P-2” GENERALIZED SITE PLAN DISTRICT. REQUESTED ZONING: “S-P-2” GENERALIZED SITE PLAN DISTRICT. SPIN NEIGHBORHOOD #5. APPROVED Senior Director of Planning and Development Services Ken Baker presented Item 7A and answered questions from Council. Motion was made to approve Item 7A, Ordinance No. 480-667a, (ZA19-0064) 1st Reading, Zoning Change and Concept Plan for Chapel Crossing on property described REGULAR CITY COUNCIL MEETING MINUTES, NOVEMBER 19, 2019 Page 6 of 7 as Lot 1R, Block A, Ravenaux Village, an addition to the City of Southlake, Tarrant County, Texas and located at 101 W. S.H. 114, subject to the Staff Report dated November 12, 2019, and Concept Plan Review Summary No. 3, dated November 12, 2019, granting the following: - A variance has been requested to allow a commercial driveway onto Countryside Court, which is a local street. - A variance is requested to allow the stacking depths as shown on the Site Plan and Concept Plan, rather than the minimum stacking depth of 100’ as required by ordinance. 43’ is shown on the E SH 114 driveway, and 48’ is shown on the Countryside Court drive. Also noting the following: - The driveway variances were approved with the previous zoning and the drives have been constructed on the site. - All other conditions of the previous zoning will remain in place unless noted as part of this application and this motion. - Approval per the Planning and Zoning Commission recommendation of addition of landscaping in the parking island rows west of the existing building, and masonry on the new building to match the existing building. Motion: McCaskill Second: Huffman Ayes: McCaskill, Patton, Hill, Smith, Huffman, Archer Approved: 6-0 8. RESOLUTIONS: (THERE ARE NO ITEMS ON THIS AGENDA.) 9. OTHER ITEMS FOR CONSIDERATION: 9A. SV19-0014, VARIANCE TO THE SOUTHLAKE TOWN SQUARE - GRAND AVENUE DISTRICT AND SIGN ORDINANCE NO. 704, AS AMENDED, FOR MANOR INTERIOR LOCATED AT 405 GRAND AVENUE EAST, SOUTHLAKE, TEXAS. APPROVED Senior Director of Planning and Development Services Ken Baker presented Item 9A and answered questions from Council. Motion was made to approve Item 9A, SV19-0014, Variance to the Southlake Town Square - Grand Avenue District and Sign Ordinance No. 704, as amended, for Manor Interior located at 405 Grand Avenue East, subject to the Staff Report dated November 12, 2019. Motion: McCaskill Second: Huffman Ayes: McCaskill, Patton, Hill, Smith, Huffman, Archer Approved: 6-0 REGULAR CITY COUNCIL MEETING MINUTES, NOVEMBER 19, 2019 Page 7 of 7 9B. MSP19-0005, MASTER SIGN PLAN FOR VARISPACE SOUTHLAKE LOCATED AT 1900 W. KIRKWOOD BLVD., SOUTHLAKE, TEXAS. APPROVED Senior Director of Planning and Development Services Ken Baker presented Item 9B and answered questions from Council. Jeff Lamb, Varispace, and Michael Edwards, Corgan (sign representative), presented the item and also answered questions from Council. Motion was made to approve Item 9B, MSP19-0005, Master Sign Plan for Varispace Southlake located at 1900 W. Kirkwood Blvd, subject to the Staff Report dated November 12, 2019 noting the following: - Approving Option 2 for the A1, Pylon Sign. - Approving Options 1 and 2 for the A6, Tenant Monument Sign with 7-10 panels to be decided by the applicant. - Approving 42” maximum height on SH 114 side and 40” maximum height on Kirkwood Blvd. for A5 signs. - Approving halo lite, reverse channel lite letters as presented. Motion: McCaskill Second: Huffman Ayes: McCaskill, Patton, Hill, Smith, Huffman, Archer Approved: 6-0 10. OTHER ITEMS FOR DISCUSSION: (THERE ARE NO ITEMS ON THIS AGENDA.) 11. ADJOURNMENT Mayor Hill adjourned the meeting at 7:39pm. *An audio recording of this meeting will be permanently retained in the City Secretary’s Office. MINUTES APPROVED ON THIS, THE 3RD DAY OF DECEMBER 2019. ______________________________ Laura Hill Mayor ATTEST: ______________________________ Amy Shelley, TRMC City Secretary