Item 4AREGULAR CITY COUNCIL MEETING MINUTES, NOVEMBER 19, 2019
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REGULAR CITY COUNCIL MEETING MINUTES NOVEMBER 19, 2019
LOCATION: 1400 Main Street, Southlake, Texas 76092
Council Chambers in Town Hall
CITY COUNCIL PRESENT: Mayor Laura Hill, Mayor Pro Tem Shawn McCaskill, Deputy
Mayor Pro Tem John Huffman, and Councilmembers Chad Patton, Ronell Smith and
Christopher Archer.
ABSENT: Councilmember Shahid Shafi.
STAFF PRESENT: City Manager Shana Yelverton, Assistant City Manager Ben
Thatcher, Assistant City Manager and Director of Economic Development & Tourism
Alison Ortowski, Assistant to the City Manager Lauren LaNeave, Chief Performance &
Innovation Officer Dale Dean, Deputy Director of Public Relations Pilar Schank,
Communications and Marketing Manager Vicky Schiber, Chief Financial Officer Sharen
Jackson, Director of Community Services Chris Tribble, Deputy Director of Community
Services Kate Meacham, Deputy Director of Economic Development Daniel Cortez,
Assistant Police Chief Ashleigh Casey, Fire Chief Mike Starr, Director of Human
Resources Stacey Black, Deputy Director of Information Technology Jerry Weitzel, Senior
Director of Planning and Development Services Ken Baker, Director of Public Works Rob
Cohen, Deputy Director of Public Works Kyle Hogue City Attorney Allen Taylor, and City
Secretary Amy Shelley.
WORK SESSION: 5:30 P.M.
A. CALL TO ORDER
Work Session was called to order by Mayor Laura Hill at 5:33pm.
B. INVOCATION: CLAYTON REED
Mr. Reed gave the invocation. Mayor Laura Hill led the pledges of allegiance to the United
States and Texas Flags.
C. TREE CITY USA
Senior Director of Planning and Development Services Ken Baker introduced Texas A&M
Forest Services Courtney Blevins who presented an award recognizing Southlake as a
Tree City USA. Mayor Hill presented the team with a proclamation honoring Arbor Day.
D. SIDEWALK PROGRAM
Item 4A
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Assistant City Manager Ben Thatcher provided an update highlighting the City’s sidewalk
program.
E. DISCUSS ALL ITEMS ON TONIGHT'S AGENDA. NO ACTION WILL BE TAKEN
AND EACH ITEM WILL BE CONSIDERED DURING THE REGULAR SESSION.
Mayor Hill reviewed the items on tonight’s consent agenda.
REGULAR SESSION: Immediately following the work session
1. CALL TO ORDER
Regular Session was called to order by Mayor Hill at 5:54pm.
2A. EXECUTIVE SESSION
Mayor Hill announced the City Council would go into Executive Session pursuant to the
Open Meetings Act, Chapter 551, Texas Government Code, Section 551.071 consultation
with city attorney; and, Section 551.074 deliberation regarding personnel matters. City
Council adjourned for Executive Session at 5:54pm. Executive Session began at 6:02pm
and concluded at 6:51pm.
2B. RECONVENE
Mayor Hill reconvened the meeting at 6:56pm.
As a result of Executive Session, a motion was made to approve an amendment to the
City Secretary’s contract to extend it for a period of two years with an increase to the
salary by $13,750 for each of the two years with an effective date of January 1, 2020.
Motion: McCaskill
Second: Huffman
Ayes: McCaskill, Patton, Hill, Smith, Huffman, Archer
Approved: 6-0
3. REPORTS:
3A. MAYOR’S REPORT
Mayor Hill had nothing to report.
3B. CITY MANAGER’S REPORT
3B1. FINANCIAL REPORT (WRITTEN)
This report is provided to Council in written format and was not discussed.
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CONSENT AGENDA: All items listed below are considered to be routine by the City
Council and will be enacted with one motion. There will be no separate discussion of
items unless a Councilmember or citizen so requests, in which event the item will be
removed from the general order of business and considered in its normal sequence.
4. CONSENT AGENDA:
Consent Agenda items are considered to be routine by the City Council and are enacted
with one motion.
4A. APPROVE MINUTES FROM THE NOVEMBER 4, 2019 JOINT CITY COUNCIL
AND PLANNING AND ZONING COMMISSION/SIGN BOARD MEETING.
4B. APPROVE MINUTES FROM THE NOVEMBER 5, 2019 REGULAR CITY
COUNCIL MEETING.
4C. ZA19-0065, PLAT REVISION FOR LOTS 1 AND 2, BLOCK 1, BICENTENNIAL
PARK ADDITION ON APPROXIMATELY 82.16 ACRES DESCRIBED AS
TRACTS 1, 1B, 1C01, 1C02, 1C03, 1E, 2A, 2A1, 2A02, 2B, 2B01, 3C, 3C01,
3C01A, 3D, 3D01, 3D01A AND 3D06, LITTLE BERRY G. HALL SURVEY,
ABSTRACT NO. 686, SOUTHLAKE, TARRANT COUNTY, TEXAS AND LOT
2R2, L.B.G. HALL NO. 686 ADDITION, AN ADDITION TO THE CITY OF
SOUTHLAKE, TARRANT COUNTY, TEXAS AND LOCATED ALONG THE 200-
400 BLOCK OF N. WHITE CHAPEL BLVD., THE 300-400 BLOCK OF W.
SOUTHLAKE BLVD. AND THE 200-300 BLOCK OF SHADY OAKS DR.,
SOUTHLAKE, TEXAS. CURRENT ZONING: “CS” COMMUNITY SERVICE
DISTRICT. SPIN NEIGHBORHOOD #7.
4D. APPROVE FACILITIES UTILIZATION AGREEMENT WITH THE MIRACLE
LEAGUE OF SOUTHLAKE.
4E. APPROVE FACILITIES UTILIZATION AGREEMENT WITH DRAGON YOUTH
BASEBALL.
4F. APPROVE FACILITIES UTILIZATION AGREEMENT WITH SOUTHLAKE
GIRLS SOFTBALL ASSOCIATION.
4G. AUTHORIZE EXPENDITURES WITH AXIS CONSTRUCTION, LP FOR VALVE
REPLACEMENTS AT THE T.W. KING BOOSTER STATION IN AN AMOUNT
NOT TO EXCEED $85,160.
4H. APPROVE ANNUAL PURCHASE AGREEMENTS WITH REYNOLDS ASPHALT
& CONSTRUCTION CO. (RAC) FOR PAVEMENT RESURFACING SERVICES
AND FOR THE PURCHASE OF ASPHALT PAVING MATERIALS THROUGH
INTERLOCAL AGREEMENTS (ILAS) WITH THE CITY OF GRAND PRAIRIE
AND TARRANT COUNTY IN AN AMOUNT NOT TO EXCEED $1,500,000.
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4I. AUTHORIZE EXPENDITURES WITH WACHS WATER SERVICES (WACHS), A
DIVISION OF PURE TECHNOLOGIES U.S., INC. FOR THE ANNUAL WATER
VALVE ASSESSMENT PROGRAM AND FOR LEAK DETECTION SERVICES
IN AN AMOUNT NOT TO EXCEED $75,000.
APPROVED
Motion was made to approve the Consent Agenda Items 4A-4I, as written.
Motion: McCaskill
Second: Huffman
Ayes: McCaskill, Patton, Hill, Smith, Huffman, Archer
Approved: 6-0
REGULAR AGENDA:
5. PUBLIC FORUM
Mayor Hill opened the public forum at 7:00pm.
Dianne Dorman, 100 Ascot Drive, spoke about issues with the traffic and street lights next
to her home, and damages to her yard by a vendor.
There being no one else wishing to speak, Mayor Hill closed the public forum at 7:03pm.
6. ORDINANCES, SECOND READINGS, PUBLIC HEARINGS, AND RELATED
ITEMS
6A. ORDINANCE NO. 480-337C, ZA19-0060, 2ND READING, ZONING CHANGE
AND CONCEPT PLAN/SITE PLAN FOR COSTCO ON PROPERTY BEING
DESCRIBED AS LOT 2, BLOCK 1, GATEWAY PLAZA PHASE II, AN ADDITION
TO THE CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS LOCATED AT
2601 E. SH 114, SOUTHLAKE TEXAS. SPIN NEIGHBORHOOD #4. PUBLIC
HEARING
APPROVED
Senior Director of Planning and Development Services Ken Baker presented Item 6A and
answered questions from Council.
Mayor Hill opened the public hearing at 7:08pm. There being no one wishing to speak,
Mayor Hill closed the public hearing at 7:08pm.
Motion was made to approve Item 6A, Ordinance No. 480-337c, ZA19-0060, 2nd
Reading, Zoning Change and Concept Plan/Site Plan for Costco on property being
described as Lot 2, Block 1, Gateway Plaza Phase II, subject to the Staff Report dated
November 12, 2019, and the Concept Plan Review Summary No. 4 dated October 29,
2019, noting the following:
- Approval of the revised site and landscape plan presented and associated
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regulation modifications; and
- All other conditions of the previous zoning will remain in place, unless noted as
part of this application and this motion.
Motion: McCaskill
Second: Huffman
Ayes: McCaskill, Patton, Hill, Smith, Huffman, Archer
Approved: 6-0
In accordance with Section 4.21 of the City Charter, the caption for this item is listed as
follows:
ORDINANCE NO. 480-337c
AN ORDINANCE AMENDING ORDINANCE NO. 480, AS AMENDED, THE
COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF SOUTHLAKE, TEXAS;
GRANTING A ZONING CHANGE ON A CERTAIN TRACT OR TRACTS OF LAND
WITHIN THE CITY OF SOUTHLAKE, TEXAS BEING LEGALLY DESCRIBED AS LOT
2, BLOCK 1, GATEWAY PLAZA PHASE II, CITY OF SOUTHLAKE, TARRANT COUNTY,
TEXAS BEING APPROXIMATELY 16.37 ACRES, AND MORE FULLY AND
COMPLETELY DESCRIBED IN EXHIBIT “A” FROM “S-P-2” GENERALIZED SITE PLAN
DISTRICT TO “S-P-2” GENERALIZED SITE PLAN DISTRICT, AS DEPICTED ON THE
APPROVED SITE PLAN ATTACHED HERETO AND INCORPORATED HEREIN AS
EXHIBIT “B”, SUBJECT TO THE SPECIFIC REQUIREMENTS CONTAINED IN THIS
ORDINANCE; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL
OTHER PORTIONS OF THE ZONING ORDINANCE; DETERMINING THAT THE
PUBLIC INTEREST, MORALS AND GENERAL WELFARE DEMAND THE ZONING
CHANGES AND AMENDMENTS HEREIN MADE; PROVIDING THAT THIS
ORDINANCE SHALL BE CUMULATIVE OF ALL ORDINANCES; PROVIDING A
SEVERABILITY CLAUSE; PROVIDING FOR A PENALTY FOR VIOLATIONS HEREOF;
PROVIDING A SAVINGS CLAUSE; PROVIDING FOR PUBLICATION IN THE OFFICIAL
NEWSPAPER; AND PROVIDING AN EFFECTIVE DATE.
7. ORDINANCES, FIRST READINGS, AND RELATED ITEMS:
7A. ORDINANCE NO. 480-667A, (ZA19-0064) 1ST READING, ZONING CHANGE
AND CONCEPT PLAN FOR CHAPEL CROSSING ON PROPERTY DESCRIBED
AS LOT 1R, BLOCK A, RAVENAUX VILLAGE, AN ADDITION TO THE CITY OF
SOUTHLAKE, TARRANT COUNTY, TEXAS AND LOCATED AT 101 W. S.H.
114, SOUTHLAKE, TEXAS. CURRENT ZONING: “S-P-2” GENERALIZED SITE
PLAN DISTRICT. REQUESTED ZONING: “S-P-2” GENERALIZED SITE PLAN
DISTRICT. SPIN NEIGHBORHOOD #5.
APPROVED
Senior Director of Planning and Development Services Ken Baker presented Item 7A and
answered questions from Council.
Motion was made to approve Item 7A, Ordinance No. 480-667a, (ZA19-0064) 1st
Reading, Zoning Change and Concept Plan for Chapel Crossing on property described
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as Lot 1R, Block A, Ravenaux Village, an addition to the City of Southlake, Tarrant
County, Texas and located at 101 W. S.H. 114, subject to the Staff Report dated
November 12, 2019, and Concept Plan Review Summary No. 3, dated November 12,
2019, granting the following:
- A variance has been requested to allow a commercial driveway onto Countryside
Court, which is a local street.
- A variance is requested to allow the stacking depths as shown on the Site Plan and
Concept Plan, rather than the minimum stacking depth of 100’ as required by
ordinance. 43’ is shown on the E SH 114 driveway, and 48’ is shown on the
Countryside Court drive.
Also noting the following:
- The driveway variances were approved with the previous zoning and the drives have
been constructed on the site.
- All other conditions of the previous zoning will remain in place unless noted as part of
this application and this motion.
- Approval per the Planning and Zoning Commission recommendation of addition of
landscaping in the parking island rows west of the existing building, and masonry on
the new building to match the existing building.
Motion: McCaskill
Second: Huffman
Ayes: McCaskill, Patton, Hill, Smith, Huffman, Archer
Approved: 6-0
8. RESOLUTIONS: (THERE ARE NO ITEMS ON THIS AGENDA.)
9. OTHER ITEMS FOR CONSIDERATION:
9A. SV19-0014, VARIANCE TO THE SOUTHLAKE TOWN SQUARE - GRAND
AVENUE DISTRICT AND SIGN ORDINANCE NO. 704, AS AMENDED, FOR
MANOR INTERIOR LOCATED AT 405 GRAND AVENUE EAST, SOUTHLAKE,
TEXAS.
APPROVED
Senior Director of Planning and Development Services Ken Baker presented Item 9A and
answered questions from Council.
Motion was made to approve Item 9A, SV19-0014, Variance to the Southlake Town
Square - Grand Avenue District and Sign Ordinance No. 704, as amended, for Manor
Interior located at 405 Grand Avenue East, subject to the Staff Report dated November
12, 2019.
Motion: McCaskill
Second: Huffman
Ayes: McCaskill, Patton, Hill, Smith, Huffman, Archer
Approved: 6-0
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9B. MSP19-0005, MASTER SIGN PLAN FOR VARISPACE SOUTHLAKE LOCATED
AT 1900 W. KIRKWOOD BLVD., SOUTHLAKE, TEXAS.
APPROVED
Senior Director of Planning and Development Services Ken Baker presented Item 9B and
answered questions from Council.
Jeff Lamb, Varispace, and Michael Edwards, Corgan (sign representative), presented the
item and also answered questions from Council.
Motion was made to approve Item 9B, MSP19-0005, Master Sign Plan for Varispace
Southlake located at 1900 W. Kirkwood Blvd, subject to the Staff Report dated November
12, 2019 noting the following:
- Approving Option 2 for the A1, Pylon Sign.
- Approving Options 1 and 2 for the A6, Tenant Monument Sign with 7-10 panels to
be decided by the applicant.
- Approving 42” maximum height on SH 114 side and 40” maximum height on
Kirkwood Blvd. for A5 signs.
- Approving halo lite, reverse channel lite letters as presented.
Motion: McCaskill
Second: Huffman
Ayes: McCaskill, Patton, Hill, Smith, Huffman, Archer
Approved: 6-0
10. OTHER ITEMS FOR DISCUSSION: (THERE ARE NO ITEMS ON THIS
AGENDA.)
11. ADJOURNMENT
Mayor Hill adjourned the meeting at 7:39pm.
*An audio recording of this meeting will be permanently retained in the City Secretary’s
Office.
MINUTES APPROVED ON THIS, THE 3RD DAY OF DECEMBER 2019.
______________________________
Laura Hill
Mayor
ATTEST:
______________________________
Amy Shelley, TRMC
City Secretary