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2019-12-03 SPDC Mtg PacketCITY OF SOUTHLAKI MEMORANDUM November 25,2019 TO: Southlake Parks Development Corporation FROM: Chris Tribble, Director of Community Services SUBJECT: Agenda Item Comments for the Southlake Parks Development Corporation Meeting — Tuesday, December 3, 2019 Please note: The regular meeting will begin at 4:30 p.m. in the Council Chambers. 1. Agenda Item 1. Call To Order 2. Agenda Item 2A. Consent: Approval of the minutes from the August 6, 2019 SPDC and Park Board ioint meeting — Please make any corrections to the minutes part of the motion for consideration. 3. Agenda Item 3. Public Forum: Public Forum is the public's opportunity to address SPDC about non -agenda items. During Public Forum, SPDC will not discuss or take action on any item brought up at this time. 4. Agenda Item 4A. Consider: SPDC recommendation to City Council on a matching funds request from Southlake Girls Softball Association for a shade structure at Bob Jones Softball Complex not to exceed of $60,000 — The purpose of this item is to seek recemmendation of a SPDC matching funds project request received from the SGSA for shade structure enhancements at the Bob Jones Park softball batting cages. SGSA is seeking a 100% match ($30,000) of a $60,000 total project cost. Funding is available within the SPDC Matching Funds program budget within the FY 2020 SPDC CIP. The shade structure will consist of a 108' x 18' x 9' custom hanging cantilever shade canopy concrete slab with glide elbows, with four (4) columns and are proposed for the area near the existing batting cages. A field map with proposed locations is provided with your packet memo. Park Board approved (5-0) the matching funds request from Southlake Girls Softball Association on November 11, 2019 and recommends approval based on the request meeting the criteria designated within the SPDC Matching Funds Policy. Council will consider the request at their December 3, 2019 meeting. A copy of the SPDC Matching Funds application is included for your review in the packet. City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Southlake Parks Development Corporation Meeting Date — December 3, 2019 Page 2 of 2 5. Agenda Item 5A. Sales Tax Report — Chief Financial Officer Sharen Jackson is available if you have any questions. No packet documents. Agenda Item 5B. Discussion: SPDC Attendance Report — Please let staff know if you have any questions regarding the attendance record. 6. Aaenda Item 6. Adiournment As always, we appreciate your commitment and service to the City. If you have any questions regarding the agenda or materials, please feel free to contact me at (817) 748-8021. CST STAFF CONTACT INFORMATION: Chris Tribble, Director of Community Services (817) 748-8021 Sharen Jackson, Chief Financial Officer, (817) 748-8042 City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork CITY OF SOUTI-HLAKE SOUTHLAKE PARKS DEVELOPMENT CORPORATION MEETING December 3, 2019 4:30 p.m. LOCATION: Southlake Town Hall City Council Chambers 1400 Main Street, Southlake, Texas REGULAR AGENDA: Call to order 2. Consent A. Approval of the minutes from the August 6, 2019 joint meeting with Southlake Parks Development Corporation and Parks and Recreation Board 3. Public Forum (This is the Public's opportunity to address SPDC about non -agenda items. During Public Forum, SPDC will not discuss, consider or take action on any items presented. SPDC respectfully ask anyone speaking during Public Forum to limit remarks to three minutes or less.) 4. Consider A. Recommendation on SPDC Matching Funds Request from Southlake Girls Softball Association for shade structure at Bob Jones Softball Complex 5. Discussion A. Sales Tax Report B. SPDC Attendance Report 6. Adjournment I hereby certify that the above 1400 Main Street, SouthlakQ�% ant to Chapter 551 � CERTIFICATE was posted on the official bulletin boards at Town Hall ,!*y�` Wednesday, November 27, 2019, by 5:00 p.m. k4mment Code. 0 Amy he y, TRMC UI: City Secretary : v ' If you plan to attend this public mee{f{ f3ittliMe a disability that requires special needs, please advise the City Secretary 48 hours in advance at 817.748.8016 reasonable accommodations will be made to assist you. City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork CITY OF SOUTHLAKE SOUTHLAKE PARKS DEVELOPMENT CORPORATION AND PARKS BOARD JOINT MEETING MINUTES AUGUST 6, 2019 LOCATION: Southlake Town Hall, 3RD FLOOR TRAINING ROOMS, 1400 Main Street, Southlake, Texas SPDC MEMBERS PRESENT: Vice President John Huffman, and members, Shawn McCaskill, Tamara McMillan, Francis Scharli, Shahid Shafi, and Jonathan Young SPDC MEMBERS ABSENT: Chad Patton PARKS BOARD MEMBERS PRESENT: Kevin Craddock, Jeffry Ng, Francis Scharli, Lori Palmer, Stacy Driscoll, and Paul Venesky PARKS BOARD MEMBERS ABSENT: Chad Bedwell STAFF PRESENT: Director of Community Services Chris Tribble, Chief Financial Officer Sharen Jackson, and City Secretary Amy Shelley REGULAR AGENDA: 1. CALL TO ORDER Vice President John Huffman called the meeting to order at 4:31 p.m. 2. CONSENT 2A. APPROVAL OF THE MINUTES FROM THE JUNE 4, 2019, SOUTHLAKE PARKS DEVELOPMENT CORPORATION MEETING (SPDC ACTION ONLY). Vice President John Huffman presented Item 2A, and there were no questions from the board. APPROVED BY SPDC A motion was made to approve the minutes from the June 4, 2019, Southlake Parks Development Corporation meeting. Motion: McMillan Second: McCaskill Ayes: McCaskill, Huffman, McMillan, Scharli, Shafi and Young Approved: 6-0 Absent: Patton Southlake Parks Development Corporation and Parks Board Joint Meeting Minutes — August 6, 2019 Page 1 of 4 2A-1 3. PUBLIC FORUM Vice President John Huffman opened the public forum. There being no one wishing to speak, Vice President John Huffman closed the public forum. 4. CONSIDER 4A. ELECTION OF SPDC OFFICERS (SPDC ACTION ONLY). Director of Community Services Chris Tribble presented Item 4A and answered questions from the Board. APPROVED BY SPDC A motion was made to appoint John Huffman as President, Shawn McCaskill as Vice President, and Frances Scharli as Secretary. Motion: McMillan Second: McCaskill Ayes: McCaskill, Huffman, McMillan, Scharli, Shafi and Young Approved: 6-0 Absent: Patton 4B. RECOMMENDATION FOR APPROVAL OF ADDITIONAL MATCHING FUNDS IN THE AMOUNT OF $16,872.50 FOR THE PREVIOUSLY APPROVED SPDC MATCHING FUNDS TURF IMPROVEMENTS PROJECT FOR FIELD 9 AT BICENTENNIAL PARK (SPDC ACTION ONLY). Director of Community Services Chris Tribble presented Item 4B and answered questions from the Board. APPROVED BY SPDC A motion was made to approve Item 4B, recommendation of additional matching funds in the amount of $16,872.50 for the previously approved SPDC matching funds turf improvements project for Field 9 at Bicentennial Park. Motion: McMillan Second: McCaskill Ayes: McCaskill, Huffman, McMillan, Scharli, Shafi and Young Approved: 6-0 Absent: Patton 4C. RECOMMENDATION FOR APPROVAL OF A REVISED CONTRACT WITH GEO SURFACES, INC., FOR THE PURCHASE AND INSTALLATION OF SYNTHETIC TURF ON FIELD #9 AT BICENTENNIAL PARK THROUGH AT TIPS COOPERATIVE PURCHASING CONTRACT FOR AN AMOUNT NOT TO EXCEED $183,745 (SPDC ACTION ONLY). Southlake Parks Development Corporation and Parks Board Joint Meeting Minutes — August 6, 2019 Page 2 of 4 2A-2 Director of Community Services Chris Tribble presented Item 4C and answered questions from the Board. APPROVED BY SPDC A motion was made to approve Item 4C, recommendation for approval of a revised contract with Geo Surfaces, Inc., for the purchase and installation of synthetic turf on Field #9 at Bicentennial Park through at TIPS Cooperative Purchasing Contract for an amount not to exceed $183,745. Motion: McMillan Second: McCaskill Ayes: McCaskill, Huffman, McMillan, Scharli, Shafi and Young Approved: 6-0 Absent: Patton 4D. RECOMMENDATION ON THE PROPOSED FY 2020 SPDC OPERATING BUDGET. PUBLIC HEARING (SPDC ACTION ONLY). Director of Community Services Chris Tribble presented Item 4D and answered questions from the Board. President John Huffman opened the public hearing at 4:44 p.m. There being no one wishing to speak, President John Huffman closed the public hearing at 4:44 p.m. APPROVED BY SPDC A motion was made to approve Item 4D, recommendation on the proposed FY 2020 Operating Budget, with the addition of a budget line item for the purpose of future park land purchases with funding to be determined with the 2035 Master Plan. All members agreed with this addition. Motion: McMillan Second: McCaskill Ayes: McCaskill, Huffman, McMillan, Scharli, Shafi and Young Approved: 6-0 Absent: Patton 4E. RECOMMENDATION ON THE PROPOSED FY 2020 SPDC CIP AND CAPITAL BUDGET (SPDC AND PARKS BOARD ACTION). Director of Community Services Chris Tribble presented Item 4E and answered questions from the Boards. SPDC member Shahid Shafi recommended adding a budget line item for the purpose of future park land purchases with funding to be determined with the 2035 Master Plan. All members agreed with this addition. APPROVED BY SPDC AND PARKS BOARD Southlake Parks Development Corporation and Parks Board Joint Meeting Minutes — August 6, 2019 Page 3 of 4 2A-3 A motion was made to approve Item 4E, recommendation on the proposed FY 2020 SPDC CIP and Capital Budget, with the addition of a budget line item for the purpose of future park land purchases with funding to be determined with the 2035 Master Plan. All members agreed with this addition. SPDC VOTE: Motion: Motion: McMillan Second: McCaskill Ayes: McCaskill, Huffman, McMillan, Scharli, Shafi and Young Approved: 6-0 Absent: Patton PARKS BOARD VOTE: Motion: Palmer Second: Venesky Ayes: Craddock, Driscoll, Ng, Scharli, Palmer, Venesky Approved: 6-0 Absent: Bedwell 5. DISCUSSION 5A. SALES TAX REPORT Chief Financial Officer Sharen Jackson provided an overview of the sales tax report, and no action was required. 6. ADJOURNMENT Meeting was adjourned by President John Huffman at 5:01 p.m. MINUTES APPROVED BY SPDC ON THIS, THE DAY OF , 2019. John Huffman, President Southlake Parks Development Corporation MINUTES APPROVED BY THE PARKS BOARD ON THIS, THE DAY OF '2019. Frances Scharli, Vice Chair Parks and Recreation Board ATTEST: Amy Shelley, City Secretary Southlake Parks Development Corporation Liaison Southlake Parks Development Corporation and Parks Board Joint Meeting Minutes — August 6, 2019 Page 4 of 4 2A-4 CITY OF SOUTHLAKE MEMORANDUM November 13, 2019 TO: Southlake Parks Development Corporation FROM: Chris Tribble, Director of Community Services SUBJECT: Recommendation on SPDC Matching Funds Request from Southlake Girls Softball Association for an amount not to exceed $30,000 for installation of a shade structure enhancement near existing batting cages at Bob Jones Softball Complex Action Requested: SPDC recommendation on the Southlake Parks Development Corporation (SPDC) Matching Funds request from Southlake Girls Softball Association Background Information: The Community Services Department recently received a request for SPDC matching funds from Southlake Girls Softball Association (SGSA) in the amount of $30,000 (half of total project cost) for installation of a shade structure at Bob Jones Softball Complex. The request includes installation of one shade structure and amenities. The proposed location for the shade structure is near the existing batting cages. The total cost for the proposed project is estimated to be $60,000. These improvements will provide effective coverage from the heat during the day at the existing batting cages. Staff has reviewed the request from SGSA and recommends approval based on the request meeting the criteria designated within the SPDC Matching Funds Policy. The request was recommended for approval (5-0) by the Parks and Recreation Board on November 11, 2019. City Council will consider the request December 3, 2019 following the SPDC meeting. A copy of the SPDC Matching Funds application from SGSA is included with the memo for your review. Financial Considerations: The total anticipated project cost is estimated to be $60,000 to be split 50/50 ($30,000 each) between SGSA and SPDC. City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork 4A-1 Southlake Parks Development Corporation Meeting Date — December 3, 2019 Page 2of3 The current SPDC Matching Funds Budget is approximately $308,323.27. If the SPDC Matching Funds request from Southlake Girls Softball Association in the amount of $30,000 is approved, an unencumbered balance of approximately $278,323.27 will remain in the matching funds budget. Approval of a matching funds request will assist with offsetting capital costs of the project. Strategic Link: The matching funds request is linked to the City's Strategy Map related to the focus areas of Quality Development and Partnerships and Volunteerism and meets the corporate objectives to provide attractive and unique spaces for enjoyment of personal interests, collaborate with select partners to implement service solutions, and invest to provide and maintain high quality public assets. Citizen Input/ Board Review: Southlake Girls Softball Association proposes to commit funds in the amount of $30,000 towards the proposed project. Parks & Recreation Board recommended approval (5-0) November 11, 2019 SPDC recommendation December 3, 2019 City Council to consider December 3, 2019 Legal Review: N/A Alternatives: N/A Supporting Documents: • SPDC Matching Funds Application from Southlake Girls Softball Association (SGSA) • Map of Bob Jones Softball Complex ■ Drawing of proposed shade structure ■ Project proposal City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork 4A-2 Southlake Parks Development Corporation Meeting Date — December 3, 2019 Page 3 of 3 Staff Recommendation: SPDC recommendation to City Council on the SPDC Matching Funds project request from Southlake Girls Softball Association for an amount not to exceed $30,000 for the purchase and construction of a shade structure enhancement at Bob Jones Softball Complex City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork 4A-3 Revised 03.08.12 PROPOSED SPDC MATCHING FUNDS PROJECT APPLICATION Project Name: Add overhang shading to the Bob Jones batting cages Project Location: Bob Jones Softball Complex Batting Cages Contact Person: Brett Orr organization: Southlake Girls Softball Association (SGSA) Mailing Address: PO Box 92643 City: Southlake State: TX ZIP: 76092 Phone: Cell: 817-689-6127 Additional Contact Person: Ben McCarrick Fax: Phone: 301-642-2404 Project Description: Construction of a overhang on the East end of the Eastern warm-up area. This would provide a large amount of shading during the heat of the day in a cost effective, and utilization efficiency, manner. Project Justification: One of the common complaints that we get back from SGSA softball families is that the heat at the batting cages on a sunny day can get oppressive with the turf / concrete absorbing a lot of heat. There is no effective shading located anywhere near that area. Proposed Start Date: Winter 2019 Proposed Completion Date: Spring 2020 Projected Cost: 601000 Funds Requested: 30,000 0 Check One: Standard Match X OR In -Kind Match %Match Proposed: 50 0 Does the individual/organization currently have its portion of the requested funds match? Yes If not, when does the individual/organization anticipate having its portion of the match? i m I A 7- A A Bob Jones Softball Batting Cage Shade Structure 71 JZV ,4 ww; , . 4m j J , Shade Structure Location 9ft Tall t ILI 13 � m - 1 - l r 18'-0" 36'-0" t5 EW@9" O.C. TOP 8 BOTTOM VARIES 36'-0" 108'-0" Footing Detail ESTIMATED FOOTINGS: 7.0'X 7.0'X 3' These drawings are for reference only and should not be used PROJECT NAME DATE DRAWN BY as construction details. They show the general character and SHADE BOB JONES BATTING CAGES CANOPY 10/15/19 JSJ rough dimensions of the structural features. Superior Recreation Products is not responsible for deviation of final shade dimensions. All final dimensions must be verified in the BY SUPERIOR RECREATIONAL PRODUCTS QUOTE TITLE 0000190974 Proposal SCALE SHEET Not to Scale 1 of 1 4A-7 field by the customer. Exact spans, fasteners, materials, and foundations can be determined by a licensed professional S engineer upon request. K rafts m a n COMMERCIAL PLAYGROUNDS & WATER PARKS 19535 Haude Road Spring, TX 77388 Phone: (281) 353-9599 Fax: (281) 353-2265 Southlake, City of z3 (Shane Cloud Bob Jones Battinq Caqes Canopy 400 North White Chapel Southlake TX 76092 Phone: Fax: 817-713-9077 Terms: Percentaqe Completed Draws Monthly Quote #Q64869 Page: 1 Date: 10/17/2019 Project: 18456 By. Pat Kennedy Southlake, City of AL (Mike Reasoner Bob Jones Batting Caqes Canopy 13901 N. White Chapel ISouthlake TX 76092 Main Phone: Mobile Phone: 1817-748-8603 817-266-6851 DISCBB 'Proposal includes Discount on BuyBoard Purchase, BuyBoard Contract #592-19 1 KSHCANTILE Custom Hanging Cantilever Shade choice 26,538.00 26,538.00 VER Canopy, 108x18x 9 eave height with glide elbows, 4 columns on base plates mounted below surface, by Superior Shade QUO0190974 4 PIERS36X120 Concrete piers, for pavilion & canopy 36" 3,334.00 13,336.00 columns, with anchor bolts set if x120" required, with steel rebar reinforcement, By: Kraftsman 1 ENG622 (Engineer Sealed Drawings of Shade 1,200.001 1,200.001 Canopy and Foundations by Superior Shade Subtotal: $41,074.00 Shipping & Handling: $1,971,43 Discount: ($3,320.60) Equipment Subtotal: $39,724.83 Tax: $0.00 Install: $15,019.00 Total: $54,743.83 Kraftsman COMMERCIAL PLAYGROUNDS & WATER PARKS 19535 Haude Road Spring, TX 77388 Phone: (281) 353-9599 Fax: (281) 353-2265 Special Terms and Conditions Subject: Items not included: Quote #Q64869 Page: 2 Date: 10/17/2019 Project: 18456 By. Pat Kennedy Date: 10/15/2019 These items are not included: • Finish landscaping, sodding or seeding of disturbed areas. All disturbed areas to be leveled and raked out. Concrete lead walks or adjoining observation concrete deck areas. Storm Water Pollution Controls for project site. Temporary security fence during construction. Patching of existing concrete decorative coatings, staining, coloring, or surfacing if any existing concrete deck is removed during excavation for piers. • Removal of existing equipment. Subject: Buy Board: Date: 10/15/2019 Proposal is submitted with applicable discounts per Buy Board program to reflect established discounts. Subject: Sales Tax Exempt: Date: 10/15/2019 Sales tax is not included in prices quoted. Customer is to supply Sales Tax Exemption or Sales Tax Resale certificate at time of acceptance of proposal, or sales tax will be added to final contract and invoicing for the project. Subject: Insurance Terms: Date: 10/15/2019 Kraftsman will supply a certificate of insurance verifying the limits of coverage. See terms page for details and charges for naming additional insured parties or adding special coverage's if required. Subject: Credit Card terms: Date: 10/15/2019 If paying by American Express, there is a 6% processing fee charge. If paying by Visa or Master Card, there is a 4% processing fee charge. Subject: Monthly Progress Billings Date: 10/15/2019 All work completed and materials stored as of the last day of the month shall be billed on or before the 25th of said month. Payments to be received by the 15th of the following month. Subject: No Bonding Included: Date: 10/15/2019 No performance, or payment bonds, and/or maintenance bonds are included. These are available upon request at additional cost for the bonds and processing. Subject: Delivery and Unloading: Date: 10/15/2019 If Installation is purchased: Kraftsman is responsible for ensuring that adequate staff and equipment resources are available for timely off-loading, safe handling, and secure storage of equipment upon receipt from motor freight carrier of installed product shipments. Unloading of materials from the truck will potentially require material handling equipment, i.e. forklift, pallet jack(s), to properly remove equipment from the delivery truck. In Most Cases when Kraftsman is installing a project the product will be received at Kraftsman's Warehouse and stored until needed on the project. Then transported to the site at the time of installation. Subject: Locating for Underground Utilities: Date: 10/15/2019 • Kraftsman will call and arrange for utility locating with the public utilities stake out providers. All Public Utilities, including Phone, Electrical, Gas, Cable, and Fiber Optics are to be staked prior to installation. Kraftsman will arrange with Public Utility Stake Out providers for a date that this is to be completed prior to Kraftsman arriving on site. • Customer is to locate, mark, and provide information for all privately owned utilities that are not marked by the Public Utility providers, for all utility service lines below grade that are privately owned. These will include any and all of the following: electrical, water lines, gas lines, irrigation lines, sewer and storm lines, cable service lines, fiber optic or other IT lines, which are privately owned by the property owner. • Kraftsman is not responsible for any underground utilities which are not marked or located by the owner or public utilities stake out providers. Damages to underground utilities for electrical, water, irrigation, and other listed above will not be repaired by Kraftsm�rA a� will be the owner's expense and responsibility. A Kraftsman Quote #Q64863 COMMERCIAL PLAYGROUNDS & Page: 3 WATER PARKS 19535 Haude Road Date: 10/17/2019 Spring, TX 77388 Phone: (281) 353-9599 Fax: (281) 353-2265 Project: By: Pat Kennedy Subject: Installation: Date: 10/15/2019 Installation quoted includes: Haul off of soil and concrete spoils from project site; or distribution and leveling of any excess soils from excavation, if there is an area approved by customer for filling low areas on the facility. Assembly of all frame work, installation of fabric and cable system, and all equipment necessary for installation. Subject: Pier Sizes Quoted: Date: 10/15/2019 Pier sizes and prices quoted are subject to final engineering review and may change upon soils reports and engineering being completed. Any additional charges will be presented for approval prior to starting construction. Subject: Care, Maintenance, and Warranties of Canopies: Date: 10/15/2019 Fabric Shade Canopies are designed to withstand normal wind loads and weather conditions, and will provide years of sun, heat, hail & UV protection with minimal maintenance.Warranties shall be void if damage to or failure to the shade structure is caused by contact with chemical, misuse, vandalism, fireworks or acts of God, including but not limited to, ice, snow or wind in excess of the applicable building code parameters.All fabric tops are warranted for sustained winds up to 76 mph and for gusts of up to 3 seconds duration up to 90 mph with no snow or ice accumulation. Damage caused by flying debris is not covered.Fabric is not warranted where it is installed on a structure that is not engineered or built by the manufacturer. Subject: Acts of Nature: Date: 10/15/2019 Fabric Shade Canopy warranties do not cover natural disasters, such as earthquakes, shifts in terrain or tornados. If the structure is installed in an area exposed to hurricanes, removal of the shade fabric is required when a hurricane warning is issued. Structures are warranted for winds up to 145 mph, only if the shade canopy fabric has been removed as per requirements by the manufacturer. Care must be taken during removal of canopies so as not to damage the fabric or connection points and hardware. Contact Kraftsman or the manufacturer of the canopy if there are questions in regards to proper removal and reinstallation processes and procedures. Subject: Project Completion: Date: 10/15/2019 Allow 2 to 4 weeks for preparation of plans, drawings, and submittals after acceptance of proposal provided that the following has been completed and approved by the customer: Project product submittals reviewed, approved and returned. Completed Color selection sheet (signed and dated) Physical project address All contact names and phone numbers Exemption certificate Deposit per contract Shipping of equipment from factory will be approximately as follows: Shade Canopies without engineer sealed drawings - lead time for the shade canopy to ship is 10-12 weeks from when the order is placed with the manufacturer allow 2-4 weeks to install after shipping. Shade Canopies with engineer sealed drawings - the lead time for the shade canopy to ship is 10-12 weeks from when the order is placed with the manufacturer allow 2-4 weeks to install after shipping. Shade Sails - the lead time for the shade columns to ship is 8-12 weeks from when the order is placed with the manufacturer, then 2-3 weeks to install columns, and 6-8 weeks to manufacture sail fabrics, allow 2-4 weeks to install sails after shipping. Subject: Building Permits: Building permits are not included or provided. Engineer stamped plans are not included. Date: 10/15/2019 Subject: Lead Times: Date: 10/15/2019 Lead Times are after approval of all Initial submittal info and colors. Shade Canopies with engineer sealed drawings - the lead time for the shade canopy to ship is 10-12 weeks from when the order is placed with the manufacturer. 4A-10 Kraftsman COMMERCIAL PLAYGROUNDS & WATER PARKS 19535 Haude Road Spring, TX 77388 Phone: (281) 353-9599 Fax: (281) 353-2265 General Terms and Conditions Sold To: Southlake, City of Terms: Percentaqe Completed Draws Monthly CONDITIONS OF SALE Quote #Q64869 Page: 4 Date: 10/17/2019 Project: 18456 By: Pat Kennedy Ship To: Bob Jones Batting Cages Canopy 1. Any alteration or deviation from above specifications involving extra costs will be executed only upon written orders, and will become an extra charge over and above the contract. 2. No returns of merchandise will be accepted unless previously authorized in writing by Kraftsman. All returns are subject to restocking fee of 25% plus freight charges incurred for return to original shipment origination. 3. Title for all equipment is reserved by Kraftsman Commercial Playgrounds and Water Parks until payment in full is received. The right to enter the property and repossess said equipment is hereby granted to Kraftsman Commercial Playgrounds and Water Parks if payment is not rendered in accordance with the terms above. All payments made prior to repossession under this contract shall be forfeited to Kraftsman Commercial Playgrounds and Water Parks as cost incurred to recover the equipment. Repossession of product does not waive any damages or costs due as awarded by the court. 4. All collections or litigation concerning this contract shall be governed by the laws of the State of Texas, with venue in Harris County. 5. Kraftsman warranties the merchandise on this proposal to be up to the manufacturers published standards as to material and workmanship. See catalogs or attached drawings for specific layouts, warranties, and specifications . 6. Kraftsman reserves the right to review contract for final acceptance by management and to make corrections of clerical errors. 7. A service charge of 1.5% per month will be assessed on all past due amounts. 8. Payments to Kraftsman by credit card will incur a processing fee of 4% for Visa and MasterCard, and 6% for American Express. 9. Installation services include all labor, equipment required to complete the job, and insurance coverage's as required by law. Extra installation charges will incur for abnormal sub surfaces, ie. rock, landfill, etc. Price quoted includes Kraftsman's standard insurance coverages of $2 million in General Liability & Completed operations, $1 million in Automobile Liability, $1 million per occurrence/$2 aggregate in Workman's Compensation. Any charges by Kraftsman's insurance carrier or agents for adding General Contractor or Owner as additional insured, waivers of subrogation, or changes to standard coverage shall be added to contract charges. No performance bond or labor and material payment bonds shall be provided by Kraftsman, unless listed as individual line item in proposal. 10. Kraftsman Commercial Playgrounds and Water Parks is not liable for damages to underground utilities, and irrigations systems during installation. It is the customers responsibility to locate all underground utilities. 11. Building permits required by local or state authorities & municipalities are not included and are the responsibility of the owner of the property, unless specifically included as a line item in the proposal. If you want Kraftsman to handle required permitting please contact our office and we will provide a quote if not included as a line item within this proposal. 12. This proposal may be withdrawn by Kraftsman if not accepted within thirty (30) days. Respectfully Submitted: Date: October 17, 2019 Pat Kennedy Acceptance of Proposal: The prices, specification and conditions are satisfactory and are hereby accepted. You are authorized to do the work as specified. Payment will be made as outlined above. If contract is placed with an attorney for suit or collection through probate, bankruptcy or other legal proceedings, customer agrees to pay all expenses and reasonable attorney fees incurred. Any verbal instructions, agreements, or promises are not valid unless written as part of this contract. Authorized Signature: Printed Name & Title: Authorized Signature: Printed Name & Title: PO#: Date of Acceptance: WE STRONGLY RECOMMEND A RESILIENT FALL SURFACE BE INSTALLED UNDER ALL PLAY & FITNESS EQUIPMENT Thank You! We Appreciate Your Business! 4A-11 Southlake Parks Development Corporation Attendance Report 2019 Place Name =JonathanYoungaooaa©a�oaaa�� 1/1/19 2/5/19 3/5/19 4/2/19 5/7/19 6/4/19 7/2/19 8/6/19 9/3/19 10/1/19 11/5/19 12/3/19 Individual Attendance Rate t t Hrs To Data _ Meeting Canceled Meeting Canceled due to no quorum • • Change in Representative John Huffmana©aaaaa�aaae���® a©aaaaa�aaae���® =Tamara eaaeeae�aeea�� t t o =Chad Patton aooaa©ate©aaa���o 'Meeting Attendance Rate (includes 5B-1 Average Monthly Attendance Rate 2019 72% V In attendance X Not in attendance, no substitute Substitute in attendance • Vacant position _ Meeting Canceled Meeting Canceled due to no quorum • • Change in Representative