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2019-10-08 SAC MinutesCITY OF © SOUTHLAKE Senior Advisory Commission Meeting Minutes: October 8, 2019 LOCATION: The Marq Southlake Legends Hall Executive Boardroom 285 Shady Oaks Drive Southlake, Texas Members Present: Chair MaryLee Alford, and Vice Chair Kathryn Orler, and SAC members, Patty Howell, Barbara Pappy, Esther Spickler, Greta Schumacher, Bernadette MacDermott, and Jayne Winfrey (Alt #2) Commission Members Absent: Wendy Polk (Alt#1) Staff Members Present: Director of Community Services Department Chris Tribble, Hospitality and Sales Manager of Legends Hall at The Marq Southlake Ashley Newhart, and Senior Services Coordinator Soheila Mashat-Phelps Guests: Economic Development Deputy Director Daniel Cortez, and Southlake Senior Funding Inc. Board Member Bernie McCauley 1. CALL TO ORDER Chair MaryLee Alford called the meeting of the Senior Advisory Commission to order at 1:00 p.m. 2. PUBLIC FORUM There being no one present to address the Commission, Public Forum was closed. 3. DISCUSSION 3A. ECONOMIC DEVELOPMENT REPORT (Tabled after 3E) The quarterly Economic Development Oral Report was presented by Daniel Cortez, the Deputy Director of Economic Development. He answered questions on the Annual Southlake Business Climate Survey. 3B. METROPORT MEALS ON WHEELS REPORT Metroport Meals On Wheels (MMOW) provided the August 2019 report i n t h e m e e t i n g p a c k e t. The Commission did not have any questions on the reports. City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Senior Advisory Commission Meeting Minutes of the October 8, 2019 3C. CALL A RIDE SOUTHLAKE REPORT Call a Ride Southlake Report provided the CARS 2019 cumulative report which was included in the meeting packet. The Commission did request an explanation with brief detail of the organization. Staff provided the Commission the information. 3D. SOUTHLAKE SENIOR FUNDING, INC SSFI did not provide packet documents. 3E. COMMUNITY SERVICES REPORT Hospitality and Sales Manager, Ashley Newhart, presented the August 2019 dashboard report and the 2019 cumulative report and responded to questions and comments on the report. She also responded to the September 10, 2019 public forum question presented by Lou Braun regarding why the doors weren't open and the wrong response he received from Champions Club staff. Staff confirmed a training opportunity had been completed to ensure proper opening and closing procedures are met to ensure that the Legends Hall doors are open during operational times even if someone calls in sick which happened in this instance. Staff also communicated the Legends Hall doors will be replaced with different hardware. Community Services Director, Chris Tribble, introduced himself and his role within the department. He also discussed Senior Advisory Commission bylaws and responsibilities. 3F. SENIOR SERVICES REPORT Senior Services Coordinator, Soheila Phelps presented updates regarding the recent addition to the Senior Activity Center, Katherine Dye, the new full-time Recreation Specialist. Barbara Pappy also notified the Senior Advisory Commission this meeting would be her last meeting as she resigned in order to move to Atlanta. 4. CONSENT CONSENT AGENDA Consent Agenda items are considered routine by the Commission and are enacted with one motion. 4A. APPROVAL OF THE MINUTES FROM THE SEPTEMBER 10, 2019 REGULAR SENIOR ADVISORY COMMISSION MEETING. Chair MaryLee Alford presented the Consent Agenda, including approval of the minutes of the September 10, 2019 meeting. APPROVED A motion was made to accept the minutes of September 10, 2019 meeting as read. Senior Advisory Commission Meeting Minutes of the October 8, 2019 Motion: Orler Second: Pappy Ayes: Alford, Howell, Spickler, Schumacher, MacDermott Nays: None Abstention None Vote: 7-0 Motion passed. 5. ADJOURNMENT APPROVED A motion was made to adjourn the meeting at 2:42 p.m. Motion: Schumacher Second: MacDermott Ayes: Alford, Kyle, Orler, Howell, Spickler Nays: None Abstention None Vote: 7-0 Motion passed. 1 d� 4 J� � a e I r , Chair Community, ervices Department A digital recording of this meeting is available by request in the Office of the City Secretary.