2019-12-03 CC Agendaci,r OF
SOUTHLAK,E
TEXAS
REGULAR CITY COUNCIL MEETING AGENDA DECEMBER 3, 2019
LOCATION: 1400 Main Street, Southlake, Texas 76092
Council Chambers in Town Hall
WORK SESSION: 5:30 P.M.
Call to order
2. Invocation: Clayton Reed
3. Southlake Business Spotlight — Ronkot Design
4. Recognition of Southlake Cross Country Team State Win
5. Recognition of Southlake Under Armour National Championship Teams
6. Discuss all items on tonight's agenda. No action will be taken and each item will
be considered during the Regular Session.
REGULAR SESSION: Immediately following the work session
Call to order.
2. A. Executive Session: Pursuant to the Open Meetings Act, Chapter 551,
Texas Government Code, Sections 551.071, 551.072, 551.073, 551.074,
551.076, 551.087, 418.183(f), and 418.106(d) & (e). Refer to posted list
attached hereto and incorporated herein. Executive Session may be held,
under these exceptions, at the end of the Regular Session or at any
time during the meeting that a need arises for the City Council to seek
advice from the city attorney as to the posted subject matter of this
City Council meeting.
Section 551.071: Consultation with city attorney.
a. Seek advice of the city attorney regarding legal issues related to
legislative items.
b. Seek advice of the city attorney regarding pending litigation subjects.
c. Seek advice of the city attorney regarding legal issues related to
residential uses within the "DT" Downtown District zoning category
and Town Center land use designation.
d. Seek advice of the city attorney regarding Library development.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
December 3, 2019
Page 2 of 6
e. Seek advice of the city attorney regarding permitted land uses
associated with an approximate 16 -acre property addressed as 2200
Mustang Court.
B. Reconvene: Action necessary on items discussed in Executive Session.
3. REPORTS:
A. Mayor's Report
B. City Manager's Report
1. Holiday Safety Initiative
CONSENT AGENDA: All items listed below are considered to be routine by the City
Council and will be enacted with one motion. There will be no separate discussion of
items unless a Councilmember or citizen so requests, in which event the item will be
removed from the general order of business and considered in its normal sequence.
4. Consent:
A. Approve minutes from the November 19, 2019 regular City Council meeting.
B. Approve a professional services agreement with Weaver L.L.P., for audit
services, in the amount not to exceed $130,000.
C. Approve Resolution No. 19-042, amending the City of Southlake Personnel
Policy 603 - Overtime and Compensatory Time and providing an effective
date.
D. Approve Resolution No. 19-043, amending the City of Southlake Personnel
Policy 714 - Tuition Reimbursement and providing an effective date.
E. Approve Resolution No. 19-044, Casting Votes for Tarrant Appraisal District
Board of Directors.
F. Approve Ordinance No. 480-330E, (ZA19-0067) 1st Reading, Zoning
Change and Site Plan for Carroll Dragon Stadium on property described as
Lot 1, Block 1 and Lot 1, Block 2, Carroll ISD No. 6 Addition, an addition to
the City of Southlake, Tarrant County, Texas and located at 1085 S. Kimball
Avenue, Southlake, Texas. Current Zoning: "S -P-1" Detailed Site Plan
District. Requested Zoning: "S -P-1" Detailed Site Plan District. SPIN
Neighborhood #8.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
December 3, 2019
Page 3 of 6
G. Approve a SPDC matching funds project request from the Southlake Girls
Softball Association for shade structure enhancements at Bob Jones Park
for an amount not to exceed $60,000.
H. Approve a trails matching funds request from the Clariden Ranch Home
Owner's Association for the expansion of The Cliffs Park trail system for an
amount not to exceed $77,000.
Approve an annual purchase agreement with Regent Services (Southlake
Leasing) for janitorial services for all City facilities through an Interlocal
Agreement (ILA) with the City of Grapevine in an amount not to exceed
$325,000.
Approve an Interlocal Agreement (ILA) with Tarrant County for the joint
resurfacing of Crooked Lane from Kimball Avenue to Nolen Drive
(approximately 2,567 linear feet).
K. Approve Resolution No. 19-045, Casting Votes for Denton Central
Appraisal District Board of Directors.
L. Approve second amendment to Parking Garage Property Operating
Agreement with Town Square Ventures, II L.P., SLTS Grand Avenue, L.P.,
and Southlake Town square Association, Inc.
REGULAR AGENDA:
5. Public Forum. (The Public Forum will notbegin priorto 7:00 p.m. This is the public's
opportunity to address the City Council about non -agenda items. During this
proceeding, the City Council will not discuss, consider or take action on any item
presented. We respectfully ask that anyone stepping forward to speak during
Public Forum to please limit remarks to three minutes or less.)
6. Ordinances, second readings, public hearings, and related items:
A. Ordinance No. 480-667a, (ZA19-0064) 2nd Reading, Zoning Change and
Concept Plan for Chapel Crossing on property described as Lot 1 R, Block
A, Ravenaux Village, an addition to the City of Southlake, Tarrant County,
Texas and located at 101 W. S.H. 114, Southlake, Texas. Current Zoning:
"S -P-2" Generalized Site Plan District. Requested Zoning: "S -P-2"
Generalized Site Plan District. SPIN Neighborhood #5. PUBLIC HEARING
B. ZA19-0066, Site Plan for Dawson Middle & Eubanks Intermediate School
on property described as Lot 1 R, Block 1, Carroll ISD No. 4 Addition, an
addition to the City of Southlake, Tarrant County, Texas and located at 400
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
December 3, 2019
Page 4 of 6
& 500 S. Kimball Avenue, Southlake, Texas. Current Zoning: "CS"
Community Service District. SPIN Neighborhood #8. PUBLIC HEARING
C. ZA19-0070, Site Plan for Next Century Health Care Plaza on property
described as Lots 1 R2 and 2, Block 1, Bonola Family Addition, an addition
to the City of Southlake, Tarrant County, Texas and located at 2540 and
2600 E. S.H. 114, Southlake, Texas. Current Zoning: "C-3" General
Commercial District. SPIN Neighborhood #4. PUBLIC HEARING
7. Ordinances, first readings, and related items:
A. Ordinance No. 480-765 (ZA19-0071), 1St Reading, Zoning Change and
Concept Plan for The Canopy on property described as Tract 2A02, Samuel
Freeman Survey, Abstract No. 525, Southlake, Tarrant County, Texas and
located at 395 Shady Ln. (addressed as 409 Shady Ln. by Tarrant Appraisal
District), Southlake, Texas. Current Zoning: "AG" Agricultural District and
"SF -1A" Single Family Residential District. Requested Zoning: "SF -1A"
Single Family Residential District. SPIN Neighborhood #4.
8. Resolutions: (There are no items on this agenda.)
9. Other items for consideration:
A. Approve contract with Great Lakes Recycling, Inc., d.b.a. Simple Recycling
for the provision of residential soft recycling services.
10. Other items for discussion: (There are no items on this agenda.)
11. Adjournment
CERTIFICATE
I hereby certify that the above agenda was posted on the official bulletin boards at Town
Hall, 1400 Main Street, S%� Make, Texas, on Wednesday, November 27, 2019, by 5:00
p.m., pursuant to they�C�j�ttent Code, Chapter 551.
o
O ; cn s
AmyrhIley, TR v
Cityetary ••.,
If you plan to attend this'ljuWl�) ting and have a disability that requires special needs,
please advise the City Secretary's Office 48 hours in advance at 817-748-8016 and
reasonable accommodations will be made to assist you.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
December 3, 2019
Page 5 of 6
EXECUTIVE SESSION
Section 551.071: Consultation with attorney. The City Council may conduct a private
consultation with its attorney when the City Council seeks the advice of its attorney
concerning any item on this agenda, about pending and contemplated litigation, or a
settlement offer, or on a matter in which the duty of the attorney to the City Council under
the Texas Disciplinary Rules of Professional Conduct of the State Board of Texas clearly
conflicts with Chapter 551. This includes the following pending and/or contemplated
litigation subjects:
1. James H. Watson v. City of Allen, et.al., Civil Action No. 4:15 -CV -00335-A.
2. Constance Westfall v. Jose Luna, Nathaniel Anderson, Venessa Trevino, Chris
Melton, and Thomas Roberson, and the City of Southlake; Civil Action No. 4:15 -
CV -00874-0.
3. Chad Wilson and Martha Wilson, Individually and as next friend, for S.W. v. City of
Southlake, Southlake Police Department and Randy Baker, Individually; Civil
Action No. 4:16-cv-00057.
4. Lester J. Strait v. Savannah Court Partnership, et.al.; Cause No. 342-281936-15.
5. Lester J. Strait v. Savannah Court Partnership, et.al.; Cause No. 342-295089-17.
6. David Lesak v. John Stokes (City of Southlake) — Civil Action No. 4:18 -CV -00295-
0
7. Russell Smith v. Blas A Hernandez, and Southlake, Texas — Civil Action No. 4:19-
cv-940
Section 551.072: Deliberation regarding real property. The City Council may conduct a
closed meeting to deliberate the purchase, exchange, lease or value of real property.
Section 551.073: Deliberation regarding prospective gift or donation. The City Council
may conduct a closed meeting to deliberate a negotiated contract for a prospective gift or
donation to the City.
Section 551.074: Deliberation regarding personnel matters. The City Council may
deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or
dismissal of public officers, including the City Manager, City Secretary, City Attorney,
Municipal Judge and city boards and commission members. A complete list of the city
boards and commissions is on file in the City Secretary's Office.
Section 551.076: Deliberation regarding security devices. The City Council may
deliberate the deployment, or specific occasions for implementation of security personnel
or devices.
Section 551.087: Deliberation regarding economic development negotiations. The City
Council may discuss or deliberate regarding commercial or financial information received
from a business prospect that the city seeks to have locate, stay, or expand in or near the
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
December 3, 2019
Page 6 of 6
city and which the City is conducting economic development negotiations; or to deliberate
the offer of a financial or other incentive to a business prospect as described above.
Section 418.183(f): Texas Disaster Act. The City Council may deliberate information: 1)
for purposes of preventing, investigating, or responding to an act of terrorism or related
criminal activity and involving emergency response providers, their staffing, contact
information and tactical plans; 2) that relates to the risk or vulnerability of persons or
property, including infrastructure, to an act of terrorism; 3) that relates to the assembly of
an explosive weapon, the location of a material that may be used in a chemical, biological
or radioactive weapon, or unpublished information pertaining to vaccines or devices to
detect biological agents or toxins; 4) that relates to details of the encryption codes or
security keys for a public communication system; 5) that relates to a terrorism -related
report to an agency of the United States; 6) that relates to technical details of particular
vulnerabilities of critical infrastructure to an act of terrorism; 7) that relates to information
regarding security measures or security systems intended to protect public and private
property from an act of terrorism. The Texas Disaster Act specifically requires that a tape
recording of the closed meeting be made.
Section 418.106(d) & (e): Local meetings to discuss emergency management plans
regarding pipeline safety. The City Council may discuss emergency management plans
involving pipeline safety and/or security of pipeline infrastructures or facilities when those
plans or discussions contain such sensitive information.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork