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2019-10-14 PB MinutesCITY OF © SOUTHLAKE PARKS AND RECREATION BOARD MEETING: October 14, 2019 LOCATION: Legends Hall Legacy Meeting Room 285 Shady Oaks Drive, Southlake, Texas 76092 TIME: 6:00 p.m. PARKS AND RECREATION BOARD MEMBERS PRESENT: Chairman Frances Scharli and Vice Chair Lori Palmer; Board Members Kevin Craddock, Jeffrey Ng, Stacy Driscoll, and Chad Bedwell PARKS AND RECREATION BOARD MEMBERS ABSENT: Secretary Paul Venesky STAFF PRESENT: Director of Community Services Chris Tribble, Deputy Director of Community Services Kate Meacham, and Strategic Operations Manager Cassie Tucker, Policy & Strategic Initiative Principal Planner Jerod Potts, Senior Director of Planning and Development Services Ken Baker REGULAR AGENDA 1. CALL TO ORDER Chairman Frances Scharli called the regular Parks and Recreation Board meeting to order at 6:00 p.m. 2. CONSENT AGENDA 2A. APPROVE MINUTES FROM THE REGULAR PARKS AND RECREATION BOARD MEETING HELD September 9, 2019 The minutes of the September 9, 2019 Park Board meeting were approved with one correction to Item 2B to include the absence of Board member Chad Bedwell. 213. ABSENCE OF PARKS AND RECREATION BOARD MEMBERS Park Board Secretary Paul Venesky's absence at the September 9, 2019 meeting was excused. Park Board member Chad Bedwell absence at the September 9, 2019 meeting was excused. Consent Agenda items are considered to be routine and are enacted with one motion by the Board. APPROVED A motion was made to approve the Consent items, including the minutes of the September 9, 2019 meeting. Motion: Palmer Second: Craddock Ayes: Bedwell, Scharli, Ng, Driscoll Nays: None Abstain: None Vote: 6-0 Motion carried. 3. PUBLIC FORUM Chairman Frances Scharli opened public forum. There being no one to speak, Chairman Scharli closed public forum. 4. CONSIDER 4A. RECOMMENDATION ON 2020 STANDARDS OF CARE ORDINANCE NO. 1225 Deputy Director of Community Services Kate Meacham presented the 2020 Standards of Care Ordinance No. 1225. The board members did not present questions. The Board discussed the request and was in favor of the 2020 Standards of Care Ordinance No. 1225 as presented. UU 2:Z0Y/X8] A motion was made to recommend approval of the 2020 Standards of Care Ordinance No. 1225 as presented. Motion: Palmer Second: Ng Ayes: Craddock, Scharli, Bedwell, Driscoll Nays: None Abstain: None Vote: 6-0 Motion carried. 4B. RECOMMENDATION ON A REQUEST FOR A VARIANCE TO CITY PARK REGULATIONS OF THE SOUTHLAKE CITY CODE, TO ALLOW ALCOHOL AT RUSTIN AND FAMILY PARK ON NOVEMBER 2, 2019 DURING SOUTHLAKE DIWALIFEST Director of Community Services Chris Tribble presented the request for a variance and was available to answer questions. The Board discussed the request and was in favor of the variance request. The applicant was present and provided a brief overview of the event. APPROVED A motion was made to recommend approval variance request to allow alcohol at the Diwalifest to be held November 2, 2019 in Rustin and Family Park. Motion: Palmer Second: Ng Ayes: Craddock, Scharli, Bedwell, Driscoll Nays: None Abstain: None Vote: 6-0 Motion carried. 5. DISCUSSION 5A. PARKS & RECREATION UPDATE Deputy Director of Community Services Kate Meacham presented the Parks & Recreation update on upcoming events and responded to questions. 513. PARK DEDICATION FUND SUMMARY Director Chris Tribble introduced a summary of the Park Dedicated Fund and responded to questions. WORK SESSION AGENDA 6. Southlake 2035 Parks, Recreation & Open Space Master Plan 6A. Southlake Sports Complex Director Chris Tribble presented the Southlake Sports Complex and how it incorporates in the 2030 Masterplan. Southlake residents were present and discussed concerns and opinions on the future of the facility. Park Board heard the input and took the recommendations into consideration for current planning events. 7. ADJOURNMENT APPROVED A motion was made to adjourn the meeting at 7:24 p.m. Motion: Palmer Second: Bedwell Ayes: Craddock, Scharli, Ng, Driscoll Nays: None Abstain: None Vote: 6-0 Motion carried. C92C.VYl� Q�AQA `' l rances Scharli, Chairman kris Tribble, Director Parks & Recreation Board Community Services Dept. An audio recording of this meeting maybe available upon request from the Office of City Secretary.