2019-11-19 CC agendaCITY OF
SOUTHLAK.E
TEXAS
REGULAR CITY COUNCIL MEETING AGENDA NOVEMBER 19 2019
LOCATION: 1400 Main Street, Southlake, Texas 76092
Council Chambers in Town Hall
WORK SESSION: 5:30 P.M.
A. Call to order
B. Invocation: Clayton Reed
C. Tree City USA
D. Sidewalk Program
E. Discuss all items on tonight's agenda. No action will be taken and each item will
be considered during the Regular Session.
REGULAR SESSION: Immediately following the work session
Call to order.
2. A. Executive Session: Pursuant to the Open Meetings Act, Chapter 551,
Texas Government Code, Sections 551.071, 551.072, 551.073, 551.074,
551.076, 551.087, 418.183(f), and 418.106(d) & (e). Refer to posted list
attached hereto and incorporated herein. Executive Session may be held,
under these exceptions, at the end of the Regular Session or at any
time during the meeting that a need arises for the City Council to seek
advice from the city attorney as to the posted subject matter of this
City Council meeting.
Section 551.071: Consultation with city attorney.
a. Seek advice of the city attorney regarding legal issues related to
legislative items.
b. Seek advice of the city attorney regarding pending litigation subjects.
c. Seek advice of the city attorney regarding permitted land uses
associated with an approximate 16 -acre property addressed as 2200
Mustang Court.
d. Seek advice of the city attorney on regulations of the City of
Southlake Zoning Ordinance Section 45 (Specific Use Permits)
regarding the permitting of donation bins.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
November 19, 2019
Page 2 of 6
e. Seek advice of the city attorney regarding legal issues related to
residential uses within the "DT" Downtown District zoning category
and Town Center land use designation.
f. Seek advice of the city attorney regarding the City's possession of
right of way and temporary construction easement associated with
the North White Chapel Boulevard widening project.
2. Section 551.074: Deliberation regarding personnel matters.
a. Deliberate the appointment, employment, evaluation, reassignment,
duties, discipline or dismissal of the City Manager and City Secretary.
B. Reconvene: Action necessary on items discussed in Executive Session.
3. REPORTS:
A. Mayor's Report
B. City Manager's Report
Financial Report (written)
CONSENT AGENDA: All items listed below are considered to be routine by the City
Council and will be enacted with one motion. There will be no separate discussion of
items unless a Councilmember or citizen so requests, in which event the item will be
removed from the general order of business and considered in its normal sequence.
4. Consent:
A. Approve minutes from the November 4, 2019 Joint City Council and
Planning and Zoning Commission/Sign Board meeting.
B. Approve minutes from the November 5, 2019 regular City Council meeting.
C. ZA19-0065, Plat Revision for Lots 1 and 2, Block 1, Bicentennial Park
Addition on approximately 82.16 acres described as Tracts 1, 1B, 1C01,
1CO2, 1CO3, 1E, 2A, 2A1, 2A02, 2B, 21301, 3C, 3C01, 3C01 A, 3D, 3D01,
3D01A and 3D06, Little Berry G. Hall Survey, Abstract No. 686, Southlake,
Tarrant County, Texas and Lot 2R2, L.B.G. Hall No. 686 Addition, an
addition to the City of Southlake, Tarrant County, Texas and located along
the 200-400 block of N. White Chapel Blvd., the 300-400 block of W.
Southlake Blvd. and the 200-300 block of Shady Oaks Dr., Southlake,
Texas. Current Zoning: "CS" Community Service District. SPIN
Neighborhood #7.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
November 19, 2019
Page 3 of 6
D. Approve Facilities Utilization Agreement with The Miracle League of
Southlake.
E. Approve Facilities Utilization Agreement with Dragon Youth Baseball.
F. Approve Facilities Utilization Agreement with Southlake Girls Softball
Association.
G. Authorize expenditures with Axis Construction, LP for valve replacements
at the T.W. King booster station in an amount not to exceed $85,160.
H. Approve annual purchase agreements with Reynolds Asphalt &
Construction Co. (RAC) for pavement resurfacing services and for the
purchase of asphalt paving materials through Interlocal Agreements (ILAs)
with the City of Grand Prairie and Tarrant County in an amount not to
exceed $1,500,000.
Authorize expenditures with Wachs Water Services (Wachs), a Division of
Pure Technologies U.S., Inc. for the annual Water Valve Assessment
Program and for leak detection services in an amount not to exceed
$75,000.
REGULAR AGENDA:
5. Public Forum. (The Public Forum will notbegin priorto 7:00 p.m. This is the public's
opportunity to address the City Council about non -agenda items. During this
proceeding, the City Council will not discuss, consider or take action on any item
presented. We respectfully ask that anyone stepping forward to speak during
Public Forum to please limit remarks to three minutes or less.)
6. Ordinances, second readings, public hearings, and related items:
A. Ordinance No. 480-337c, ZA19-0060, 2nd Reading, Zoning Change and
Concept Plan/Site Plan for Costco on property being described as Lot 2,
Block 1, Gateway Plaza Phase II, an addition to the City of Southlake,
Tarrant County, Texas located at 2601 E. SH 114, Southlake Texas. SPIN
Neighborhood #4. PUBLIC HEARING
7. Ordinances, first readings, and related items:
A. Ordinance No. 480-667a, (ZA19-0064) 1st Reading, Zoning Change and
Concept Plan for Chapel Crossing on property described as Lot 1 R, Block
A, Ravenaux Village, an addition to the City of Southlake, Tarrant County,
Texas and located at 101 W. S.H. 114, Southlake, Texas. Current Zoning:
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
November 19, 2019
Page 4 of 6
"S -P-2" Generalized Site Plan District. Requested Zoning: "S -P-2"
Generalized Site Plan District. SPIN Neighborhood #5.
8. Resolutions: (There are no items on this agenda.)
9. Other items for consideration:
A. SV19-0014, Variance to the Southlake Town Square - Grand Avenue
District and Sign Ordinance No. 704, as amended, for Manor Interior located
at 405 Grand Avenue East, Southlake, Texas.
B. MSP19-0005, Master Sign Plan for Varispace Southlake located at 1900 W.
Kirkwood Blvd., Southlake, Texas.
10. Other items for discussion: (There are no items on this agenda.)
11. Adjournment
CERTIFICATE
I hereby certify that the above agenda was posted on the official bulletin boards at Town
Hall, 1400 Main Street, Southlt0e,1°� Ra§, on Friday, November 15, 2019, by 5:00 p.m.,
pursuant to the Texas Gov�e.�GeT,Iahapter 551.
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City cretary '�,,`� • ......•••',� o.��
If you plan to attend this public meeting and have a disability that requires special needs,
please advise the City Secretary's Office 48 hours in advance at 817-748-8016 and
reasonable accommodations will be made to assist you.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
November 19, 2019
Page 5 of 6
EXECUTIVE SESSION
Section 551.071: Consultation with attorney. The City Council may conduct a private
consultation with its attorney when the City Council seeks the advice of its attorney
concerning any item on this agenda, about pending and contemplated litigation, or a
settlement offer, or on a matter in which the duty of the attorney to the City Council under
the Texas Disciplinary Rules of Professional Conduct of the State Board of Texas clearly
conflicts with Chapter 551. This includes the following pending and/or contemplated
litigation subjects:
1. James H. Watson v. City of Allen, et.al.; Civil Action No. 4:15 -CV -00335-A.
2. Constance Westfall v. Jose Luna, Nathaniel Anderson, Venessa Trevino, Chris
Melton, and Thomas Roberson, and the City of Southlake; Civil Action No. 4:15 -
CV -00874-0.
3. Chad Wilson and Martha Wilson, Individually and as next friend, for S.W. v. City of
Southlake, Southlake Police Department and Randy Baker, Individually; Civil
Action No. 4:16-cv-00057.
4. Lester J. Strait v. Savannah Court Partnership, et.al.; Cause No. 342-281936-15.
5. Lester J. Strait v. Savannah Court Partnership, et.al.; Cause No. 342-295089-17.
6. David Lesak v. John Stokes (City of Southlake) — Civil Action No. 4:18 -CV -00295-
0
7. Russell Smith v. Blas A Hernandez, and Southlake, Texas — Civil Action No. 4:19-
cv-940
Section 551.072: Deliberation regarding real property. The City Council may conduct a
closed meeting to deliberate the purchase, exchange, lease or value of real property.
Section 551.073: Deliberation regarding prospective gift or donation. The City Council
may conduct a closed meeting to deliberate a negotiated contract for a prospective gift or
donation to the City.
Section 551.074: Deliberation regarding personnel matters. The City Council may
deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or
dismissal of public officers, including the City Manager, City Secretary, City Attorney,
Municipal Judge and city boards and commission members. A complete list of the city
boards and commissions is on file in the City Secretary's Office.
Section 551.076: Deliberation regarding security devices. The City Council may
deliberate the deployment, or specific occasions for implementation of security personnel
or devices.
Section 551.087: Deliberation regarding economic development negotiations. The City
Council may discuss or deliberate regarding commercial or financial information received
from a business prospect that the city seeks to have locate, stay, or expand in or near the
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
November 19, 2019
Page 6 of 6
city and which the City is conducting economic development negotiations; or to deliberate
the offer of a financial or other incentive to a business prospect as described above.
Section 418.183(f): Texas Disaster Act. The City Council may deliberate information: 1)
for purposes of preventing, investigating, or responding to an act of terrorism or related
criminal activity and involving emergency response providers, their staffing, contact
information and tactical plans; 2) that relates to the risk or vulnerability of persons or
property, including infrastructure, to an act of terrorism; 3) that relates to the assembly of
an explosive weapon, the location of a material that may be used in a chemical, biological
or radioactive weapon, or unpublished information pertaining to vaccines or devices to
detect biological agents or toxins; 4) that relates to details of the encryption codes or
security keys for a public communication system; 5) that relates to a terrorism -related
report to an agency of the United States; 6) that relates to technical details of particular
vulnerabilities of critical infrastructure to an act of terrorism; 7) that relates to information
regarding security measures or security systems intended to protect public and private
property from an act of terrorism. The Texas Disaster Act specifically requires that a tape
recording of the closed meeting be made.
Section 418.106(d) & (e): Local meetings to discuss emergency management plans
regarding pipeline safety. The City Council may discuss emergency management plans
involving pipeline safety and/or security of pipeline infrastructures or facilities when those
plans or discussions contain such sensitive information.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork