Item 4F MemoCity of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commit ment to Excellence ♦ Teamwork
M E M O R A N D U M
November 11, 2019
TO: Shana K. Yelverton, City Manager
FROM: Chris Tribble, Director of Community Services
SUBJECT: Approve Facilities Utilization Agreement with Southlake Girls
Softball Association
Action Requested: City Council approval of the Facilities Utilization Agreement
with Southlake Girls Softball Association
Background
Information: Each year the City partners with several athletic associations
to provide youth athletic programming to the Southlake
community. The Southlake Girls Softball Association is the
City’s current provider of softball programs in Southlake. The
proposed Facilities Utilization Agreement (FUA) with
Southlake Girls Softball Association provides athletic fields
to the association from January 1, 2020 – December 31,
2021. The current FUA will expire December 31, 2019.
The proposed FUA is the same agreement previously
approved by City Council on October 17, 2017 which included
the “Policy for Provision of Athletic Facilities.” There are no
changes recommended for the 2020-2021 FUA.
A copy of the proposed FUA with Southlake Girls Softball
Association is attached for your consideration.
Financial
Considerations: The Southlake Girls Softball Association will pay field
maintenance fees of $12.00 per resident per season and
$17.00 per non-resident per season to assist the City with
offsetting a portion of the maintenance and operations costs.
Strategic Link: This item is linked to the City’s Strategy Map related to the
focus area of Performance Management and Service
Delivery and meets the corporate objectives to collaborate
with select partners to implement service solutions.
4F-1
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commit ment to Excellence ♦ Teamwork
Shana K. Yelverton, City Manager
Meeting Date – November 19, 2019
Page 2 of 2
Citizen Input/
Board Review : Preseason communication with Southlake Girls Softball
Association representatives to allocate requested fields per
program needs
Parks Board recommended 5-0 November 11, 2019
City Council consideration November 19, 2019
Legal Review: The Agreement was previously reviewed by the City
Attorney and approved by City Council.
Al ternatives: Alternatives include:
Approval of Agreement as presented
Approval of Agreement with modifications
Decision not to approve Agreement
Attachments: Proposed FUA with Southlake Girls Softball Association
Staff
Recommendation: City Council approval of the Facilities Utilization Agreement
with Southlake Girls Softball Association for January 1, 2020
– December 31, 2021
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