Item 4BREGULAR CITY COUNCIL MEETING MINUTES, NOVEMBER 5, 2019
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REGULAR CITY COUNCIL MEETING MINUTES NOVEMBER 5, 2019
LOCATION: 1400 Main Street, Southlake, Texas 76092
Council Chambers in Town Hall
CITY COUNCIL PRESENT: Mayor Laura Hill, Mayor Pro Tem Shawn McCaskill, Deputy
Mayor Pro Tem John Huffman, and Councilmembers Shahid Shafi, Chad Patton, Ronell
Smith and Christopher Archer.
STAFF PRESENT: City Manager Shana Yelverton, Assistant City Manager Ben
Thatcher, Assistant City Manager and Director of Economic Development & Tourism
Alison Ortowski, Assistant to the City Manager Lauren LaNeave, Chief Performance &
Innovation Officer Dale Dean, Deputy Director of Public Relations Pilar Schank,
Communications and Marketing Manager Vicky Schiber, Chief Financial Officer Sharen
Jackson, Director of Community Services Chris Tribble, Deputy Director of Community
Services Kate Meacham, Deputy Director of Economic Development Daniel Cortez,
Police Chief James Brandon, Fire Chief Mike Starr, Director of Human Resources Stacey
Black, Deputy Director of Information Technology Jerry Weitzel, Senior Director of
Planning and Development Services Ken Baker, Director of Public Works Rob Cohen,
City Attorney Allen Taylor, and City Secretary Amy Shelley.
WORK SESSION:
1. CALL TO ORDER
Work Session was called to order by Mayor Laura Hill at 5:32pm.
2. INVOCATION: CLAYTON REED
Mr. Reed gave the invocation. Mayor Laura Hill led the pledges of allegiance to the United
States and Texas Flags.
3. SOUTHLAKE BUSINESS SPOTLIGHT – THE WHIMSY COOKIE COMPANY
Deputy Director of Economic Development Daniel Cortez introduced Sharon Hicks of The
Whimsy Cookie Company for this month’s Southlake Business Spotlight. Ms. Hicks
provided an overview of The Whimsy Cookie Company.
4. PROCLAMATION FOR VETERANS DAY
Mayor Hill read the proclamation for Veterans Day. Director of Public Works Rob Cohen
accepted the proclamation on behalf of all veterans and took a picture with Council.
Item 4B
REGULAR CITY COUNCIL MEETING MINUTES, NOVEMBER 5, 2019
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5. RECOGNIZE OUTGOING BOARD & COMMISSION MEMBERS
Mayor Hill recognized the following outgoing Board & Commission members for their
service to the City:
• David Alexander, Community Engagement Committee
• Leslie Bartlett, Arts Council
• Suzanne Maisto, Community Enhancement Development Corporation
6. DISCUSS ALL ITEMS ON TONIGHT'S AGENDA. NO ACTION WILL BE TAKEN
AND EACH ITEM WILL BE CONSIDERED DURING THE REGULAR SESSION.
Mayor Hill reviewed the items on tonight’s consent agenda.
REGULAR SESSION: Immediately following the work session
1. CALL TO ORDER
Regular Session was called to order by Mayor Hill at 5:54pm.
2A. EXECUTIVE SESSION
Mayor Hill announced the City Council would go into Executive Session pursuant to the
Open Meetings Act, Chapter 551, Texas Government Code, Section 551.071 consultation
with city attorney; and, Section 551.087 deliberation regarding economic development
negotiations. City Council adjourned for Executive Session at 5:54pm. Executive Session
began at 6:24pm and concluded at 7:43pm.
2B. RECONVENE
Mayor Hill reconvened the meeting at 7:46pm.
As a result of Executive Session, a motion was made to direct the City Manager to amend
the Memorandum of Understanding as discussed in Executive Session.
Motion: McCaskill
Second: Huffman
Ayes: Shahid, McCaskill, Patton, Hill, Smith, Huffman, Archer
Approved: 7-0
3. REPORTS:
3A. MAYOR’S REPORT
Mayor Hill had nothing to report.
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3B. CITY MANAGER’S REPORT
3B1. HOME FOR THE HOLIDAYS
City Manager Shana Yelverton introduced Community Services Recreation Manager
Ryan McGrail to provide information about the Home for the Holidays Tree Lighting
evening in Town Square on November 23, 2019.
3B2. LEAF RECYCLING PROGRAM
City Manager Shana Yelverton introduced Assistant to the City Manager Lauren LaNeave
to provide information about the 2019 Leaf Recycling Program and Schedule.
CONSENT AGENDA: All items listed below are considered to be routine by the City
Council and will be enacted with one motion. There will be no separate discussion of
items unless a Councilmember or citizen so requests, in which event the item will be
removed from the general order of business and considered in its normal sequence.
4. CONSENT AGENDA:
Consent Agenda items are considered to be routine by the City Council and are enacted
with one motion.
4A. APPROVE MINUTES FROM THE OCTOBER 15, 2019 REGULAR CITY
COUNCIL MEETING.
4B. APPROVE AN ENGINEERING SERVICES AGREEMENT (ESA) WITH KIMLEY-
HORN AND ASSOCIATES, INC. TO PROVIDE ENGINEERING DESIGN
SERVICES FOR RIGHT TURN LANE AND TRAFFIC SIGNAL IMPROVEMENTS
ON SOUTHLAKE BOULEVARD (FM 1709) IN AN AMOUNT NOT TO EXCEED
$177,500.
4C. APPROVE A COMMERCIAL DEVELOPER AGREEMENT (CDA) WITH OFFICE
EQUITY SOLUTIONS FOR THE NOLEN OFFICE PARK ADDITION
DEVELOPMENT IN AN AMOUNT NOT TO EXCEED $231,000.
4D. APPROVE AN ENCROACHMENT AND JOINT USE AGREEMENT FOR NORTH
CARROLL 114 PROPERTIES, LLC’S FIRE SUPPRESSION SYSTEM WITHIN
THE CITY RIGHT OF WAY OF LAKEWOOD DRIVE FOR THE DEVELOPMENT
LOCATED AT 750 NORTH CARROLL AVENUE.
4E. APPROVE AN ANNUAL PURCHASE AGREEMENT WITH STRIPE-A-ZONE,
INC. FOR PAVEMENT MARKINGS THROUGH AN INTERLOCAL AGREEMENT
(ILA) WITH THE CITY OF GRAND PRAIRIE IN AN AMOUNT NOT TO EXCEED
$125,000.
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4F. APPROVE CONTINUING THE PARTNERSHIP WITH SLALOM, LLC TO
PROVIDE TECHNOLOGY CONSULTING SERVICES IN AN AMOUNT NOT TO
EXCEED $145,920.
4G. WITHDRAW: RESOLUTION NO. 19-040 (ZA19-0055), SPECIFIC USE PERMIT
FOR A RESIDENTIAL SOLAR ENERGY SYSTEM ON PROPERTY DESCRIBED
AS LOT 15, BLOCK 1, SOUTH HOLLOW PHASE I, AN ADDITION TO THE CITY
OF SOUTHLAKE, TARRANT COUNTY, TEXAS AND LOCATED AT 1507
SPRUCE COURT, SOUTHLAKE, TEXAS. CURRENT ZONING: “SF-20A”
SINGLE FAMILY RESIDENTIAL DISTRICT. SPIN NEIGHBORHOOD #8.
(WITHDRAWN PER APPLICANT’S REQUEST.)
APPROVED
Motion was made to approve the Consent Agenda Items 4A-4G, as written, including Item
7A.
Motion: McCaskill
Second: Huffman
Ayes: Shahid, McCaskill, Patton, Hill, Smith, Huffman, Archer
Approved: 7-0
REGULAR AGENDA:
5. PUBLIC FORUM
Mayor Hill opened the public forum at 7:55pm.
David Dowd, 2900 Hillcastle Lane, spoke about apartments in Southlake.
Dianne Dorman, 100 Ascot Drive, spoke about issues with the traffic and street lights next
to her home and damages to her yard by a vendor.
There being no one else wishing to speak, Mayor Hill closed the public forum at 8:08pm.
6. ORDINANCES, SECOND READINGS, PUBLIC HEARINGS, AND RELATED
ITEMS
6A. RESOLUTION NO. 19-038, (ZA19-0056), SPECIFIC USE PERMIT FOR A
RESIDENTIAL SOLAR ENERGY SYSTEM ON PROPERTY DESCRIBED AS
TRACT 2B5, SAMUEL FREEMAN SURVEY, ABSTRACT NO. 525, AN
ADDITION TO THE CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS AND
LOCATED AT 2481 GREENBOUGH LANE, SOUTHLAKE, TEXAS. CURRENT
ZONING: “SF-1A” SINGLE FAMILY RESIDENTIAL DISTRICT. SPIN
NEIGHBORHOOD #4. PUBLIC HEARING
APPROVED
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Senior Director of Planning and Development Services Ken Baker presented Item 6A and
answered questions from Council.
Mayor Hill opened the public hearing at 8:11pm. There being n o one wishing to speak,
Mayor Hill closed the public hearing at 8:11pm.
Motion was made to approve Item 6A, Resolution No. 19-038, (ZA19-0056), Specific Use
Permit for a Residential Solar Energy System on property described as Tract 2B5,
Samuel Freeman Survey, Abstract No. 525, located at 2481 Greenbough Lane, subject
to the Staff Report dated October 29, 2019, and the Specific Use Permit Review No. 2
dated October 11, 2019, noting the following:
- Approval of 31 solar energy panels.
Motion: McCaskill
Second: Huffman
Ayes: Shahid, McCaskill, Patton, Hill, Smith, Huffman, Archer
Approved: 7-0
In accordance with Section 4.21 of the City Charter, the caption for this item is listed as
follows:
RESOLUTION NO. 19-038
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS,
GRANTING A SPECIFIC USE PERMIT FOR A SOLAR ENERGY SYSTEM ON
RESIDENTIAL PROPERTY WITHIN THE CITY OF SOUTHLAKE, TEXAS, LOCATED
AT 2481 GREENBOUGH LANE, BEING DESCRIBED AS TRACT 2B5, SAMUEL
FREEMAN SURVEY, ABSTRACT NO. 525, AN ADDITION TO THE CITY OF
SOUTHLAKE AS DEPICTED ON THE APPROVED SITE EXHIBIT ATTACHED
HERETO AND INCORPORATED HEREIN AS EXHIBIT “A” AND PROVIDING AN
EFFECTIVE DATE.
6B. ORDINANCE NO. 1225, 2ND READING, ADOPTING THE 2020 STANDARDS
OF CARE FOR THE RECREATION PROGRAMS FOR ELEMENTARY SCHOOL
AGE CHILDREN OPERATED BY THE COMMUNITY SERVICES
DEPARTMENT. PUBLIC HEARING
APPROVED
Deputy Director of Community Services Kate Meacham presented Item 6B and answered
questions from Council.
Mayor Hill opened the public hearing at 8:13pm. There being no one wishing to speak,
Mayor Hill closed the public hearing at 8:13pm.
Motion was made to approve Item 6B, Ordinance No. 1225, 2nd Reading, Adopting the
2020 Standards of Care for the recreation programs for elementary school age children
operated by the Community Services Department, subject to the Memo dated November
5, 2019.
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Motion: McCaskill
Second: Huffman
Ayes: Shahid, McCaskill, Patton, Hill, Smith, Huffman, Archer
Approved: 7-0
In accordance with Section 4.21 of the City Charter, the caption for this item is listed as
follows:
ORDINANCE NO. 1225
AN ORDINANCE ESTABLISHING STANDARDS OF CARE FOR THE RECREATION
PROGRAMS FOR ELEMENTARY SCHOOL AGE CHILDREN OPERATED BY THE
CITY; PROVIDING A SEVERABILITY CLAUSE; PROVIDING A SAVINGS CLAUSE;
AND PROVIDING AN EFFECTIVE DATE.
7. ORDINANCES, FIRST READINGS, AND RELATED ITEMS:
7A. ORDINANCE NO. 480-337C, ZA19-0060, 1ST READING, ZONING CHANGE
AND CONCEPT PLAN/SITE PLAN FOR COSTCO ON PROPERTY BEING
DESCRIBED AS LOT 2, BLOCK 1, GATEWAY PLAZA PHASE II, AN ADDITION
TO THE CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS LOCATED AT
2601 E. SH 114, SOUTHLAKE TEXAS. SPIN NEIGHBORHOOD #4.
APPROVED UNDER CONSENT
A. 8. RESOLUTIONS: (THERE ARE NO ITEMS ON THIS AGENDA.)
9. OTHER ITEMS FOR CONSIDERATION:
9A. SV19-0013, VARIANCE TO THE SOUTHLAKE TOWN SQUARE PHASE I
MASTER SIGN PLAN AND SIGN ORDINANCE NO. 704, AS AMENDED, FOR
DAVIS PEDIATRIC DENTISTRY LOCATED AT 1422 MAIN STREET, SUITE
226, SOUTHLAKE, TEXAS.
APPROVED
Senior Director of Planning and Development Services Ken Baker presented Item 9A and
answered questions from Council.
Motion was made to approve Item 9A, Variance to the Southlake Town Square Phase I
Master Sign Plan and Sign Ordinance No. 704, as amended, for Davis Pediatric Dentistry
located at 1422 Main Street, Suite 226, subject to the Staff Report dated October 29,
2019, noting the following:
- Granting variances to the Master Sign Plan to allow the illuminated upper story
attached building sign, which exceeds the maximum letter and logo height.
Motion: McCaskill
Second: Huffman
Ayes: Shahid, McCaskill, Patton, Hill, Smith, Huffman, Archer
Approved: 7-0
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10. OTHER ITEMS FOR DISCUSSION: (THERE ARE NO ITEMS ON THIS
AGENDA.)
11. ADJOURNMENT
Mayor Hill adjourned the meeting at 8:18pm.
*An audio recording of this meeting will be permanently retained in the City Secretary’s
Office.
MINUTES APPROVED ON THIS, THE 19TH DAY OF NOVEMBER 2019.
______________________________
Laura Hill
Mayor
ATTEST:
______________________________
Amy Shelley, TRMC
City Secretary