Item 4G MemoItem 4G
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M E M O R A N D U M
(October 15, 2019)
To: Shana Yelverton, City Manager
From: Rob Cohen, Director of Public Works
Subject: Authorize expenditures with Prime Controls for upgrades and
repairs to the City’s Supervisory Control and Data Acquisition
(SCADA) systems in an amount not to exceed $180,159.
Action
Requested: Authorize expenditures with Prime Controls for upgrades and
repairs to the City’s Supervisory Control and Data Acquisition
(SCADA) systems in an amount not to exceed $180,159.
Background
Information: The City’s water distribution and wastewater collection systems
utilizes a Supervisory Control and Data Acquisition (SCADA)
system to monitor the functionality and operation of each system.
This system provides operators with real-time data including
drinking water disinfectant levels, storage levels of the elevated and
ground storage tanks of drinking water, pump capacity of the
wastewater lift stations and delivery capabilities of the transmission
mains for both water and wastewater. To ensure each system is
reporting real-time data, SCADA software coding, servicing and
maintenance are required when incidentals arise.
In FY 2020 adopted budget, City Council allocated funds to
complete the Wonderware software upgrades for the water and
wastewater SCADA systems. The current SCADA platform is
operating on Windows 2008 and its available support will terminate
at the end of 2019. This upgrade will bring enhanced reporting
features to meet regulatory requirements.
The software upgrade project includes procurement of all licensing,
installation and setup of Wonderware software to the City’s servers
and computers, as well as setup and programming for a cloud base
reporting system.
Financial
Considerations: The City’s purchasing policy for maintenance and repairs services
is exempt from bidding under the Texas Local Government Code
Chapter 252, Section 252.022, General Exemptions (a)(2): A
procurement necessary to preserve or protect the public health or
Item 4G
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safety of the municipality’s residents. In addition, Prime Controls is
the City’s sole source vendor for SCADA integration and support.
Below are the budgeted amounts for Prime Control services.
Services and Maintenance Cost
SCADA Software Subscription -3 Year $ 130,159
SCADA Maintenance As Needed for Water System $ 25,000
SCADA Maintenance As Needed for Wastewater
System
$ 25,000
Total $ 180,159
Funding for the City’s SCADA system software upgrade project and
other maintenance as needed is provided in the annual operating
budget for the Water and Wastewater Divisions. Expenditures are
not expected to exceed budgeted funds.
Strategic Link: This item links to the City’s Strategy Map strategic focus areas of
Safety & Security and Performance Management & Service
Delivery. It specifically relates to the City’s Corporate Objectives,
C1: Achieve the Highest Standards of Safety & Security, B2:
Collaborate with Select Partners to Implement Service Solutions,
and B6: Optimize Use of Technology.
Citizen Input/
Board Review: None.
Legal
Review: None.
Alternatives: The City Council may approve or deny the request.
Staff
Recommendation: Authorize expenditures with Prime Controls for upgrades and
repairs to the City’s Supervisory Control and Data Acquisition
(SCADA) systems in an amount not to exceed $180,159.
Supporting
Documents: Attachment A: Prime Controls Proposal No. Q1957001-64
Attachment B: Executed Sole Source Purchase Letter – Prime
Controls
Staff
Contact: Rob Cohen, Director of Public Works
Kyle D. Hogue, P.E., Deputy Director/City Engineer
Jack Thompson, Operations Manager
1 7 2 5 L AK E P O I N T E D R I V E L E W I S V I L L E , TX 7 5 0 5 7
PHONE 972-2 2 1 -4 8 4 9 F A X 972-420-4 8 4 2
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September 23, 2019
To: City of Southlake
Attn: Kyle Flanagan
Ref: Wonderware Licensing and Software Upgrade
Instrumentation and Controls Work
Prime Controls Quote No.: Q1957001-64
PRIME CONTROLS PROPOSAL
Prime Controls is pleased to offer this proposal for the Software Upgrade work project as described
hereafter.
The offering is complete with the exception of those items specifically excluded within the “Exclusions”
section of this proposal.
A. CONTROL PANELS AND MAJOR PRODUCTS
Major products and control panels to be furnished by Prime Controls include the following:
ITEM QTY 3 Year Subscription
1. 1 Dev Studio 2017 Unlim Subscription – Standard Support – Three Years ($9,783.00 \
$3,261.00 Annual) “HMI Development Server”
2. 1 Historian Server2017 Standard Subscription – Three Years ($4,044.00 \ $1,348.00
Annual) “HMI Development Server”
3. 5 Intouch 2017 Runtime 60K Tag without I\O – Three Years ($18,351.00 \ $6,117.00
Annual) “Remote Access Clients Licensing”
4. 3 Intouch 2017 Runtime 60K Tag with I\O – Three Years ($7,494.00 \ $2,498.00
Annual) “Pump Station #1, Pump Station #2 and RDS Server”
5. 3 OI Server Standard G-2.0 Subscription – Three Years ($4,806.00 \ $1,602.00
Annual) “Pump Station #1, Pump Station #2 and RDS Server”
6. 1 Aveva Insight Standard Subscription 10,000 Data Points – Three Years ($29,934.00
\ $9,978.00 Annual) “HMI Development Server” “ Cloud Historian”
7. 1 Dream Report, 1000 Tags, v4.8 – Perpetual ($10,450.00)
8. 1 Dream Web Client, 5 Concurrent, v4.5 – Perpetual ($3,007.00)
9. 1 Customer First for Dream Report ($2,425.00)
TOTAL AMOUNT 3 YEAR $90,294.00
B. SERVICES
Services to be provided by Prime Controls include the follo wing major items:
ITEM SERVICE
Prime Controls Proposal Page 2 of 4
1. Procurement of all Wonderware Licensing.
2. Install Newly Purchased Wonderware and Licensing on Supplied Servers\PC’s.
3. Setup and Configuration of Wonderware Software on Customer Supplied Servers\PC’s.
4. Modify Server and HMI Communication from Modbus RS232 to Ethernet.
5. Load all Necessary Driver Devices.
6. Setup\Program Cloud Base Reporting.
7. Setup Remote Access Capabilities on Customer Provided Remote Access Server.
8. Installation and Configuration of WINN911 Software on Applicable PC’s\Servers.
9. Startup and Commissioning Services.
C. PROPOSAL CLARIFICATIONS
ITEM CLARIFICATION
1. City of Southlake to provide all server and PC hardware.
2. Provide\Setup of remote access software. To be supplied\installed by Cities IT
Department.
3. City of Southlake to setup all VM’s.
4. City of Southlake to Provide all Microsoft RDP Software.
5. Pricing does not include Sales Taxes or Bonding costs.
6. Pricing shall be valid for 60 days only from proposal date.
7. Acceptance of an order shall be subject to the attached General Terms & Conditions. These
General Terms and Conditions are superseded by current Master Service Agreements
(MSAs), Contracts, Subcontracts and/or Blanket Purchase Orders that authorize this work.
D. PROPOSAL PRICING
Bid
Item Base Bid Pricing
3 Year Subscription (See Above for Yearly Breakdown)
Software\Licensing $90,294.00
Wonderware Annual Cost $24,804.00
Labor $39,865.00
Quote is good for 90 Days
TOTAL $130,159.00
We sincerely appreciate this opportunity and look forward to being of service for this work.
Thanks again and please feel free to call if there are any questions.
Prime Controls Proposal Page 3 of 4
Sincerely,
Prime Controls, LP
Colby Cobb
Service Manager
214-475-4713
Cj.cobb@prime-controls.com
Prime Controls Proposal Page 4 of 4
GENERAL TERMS AND CONDITIONS
1. Applicable Terms: These General Terms and Conditions govern the purchase and sale of items and
services described in a Prime Controls quotation, proposal or similar document (quotation) defining
equipment, material and/or services to be provided by Prime Controls.
2. Validity: Terms and conditions in executed and currently valid Master Service Agreements, Contracts,
Subcontracts and/or Blanket Purchase Orders with the Customer named in this quotation supersede
these General Terms and Conditions.
3. Firm Offer: Unless otherwise stated in the quotation, all pricing shall be firm for a period of one hundred
twenty (120) days from proposal date. Prime Controls reserves the right to revise pricing after the 120
day period for any anticipated or actual increased material, subcontract, l abor, or other costs.
4. Sales Tax, Tariffs, Duties: Unless otherwise stated in the quotation, costs for sales taxes, tariffs, and
/or duties are not included in pricing. If applicable, Prime Controls willl invoice for same as an additional,
separate line item unless Prime Controls is provided with the applicable sales tax exemption certificate
which properly relieves Prime Controls’ obligation to collect and/or pay subject taxes.
5. Bonding: Unless otherwise stated in the quotation, costs for performance and payment (P&P) and/or
maintenance bonds are not included in our pricing. Requested bonds may be provided at industry
standard rates and will be invoiced as an additional, separate line item.
6. Payment: Unless otherwise stated in the quotation: (i) invoicing shall be progressive and include
payment for properly stored material. A proposed schedule of values shall be submitted for approval
prior to first invoice to establish progressive values. (ii) Payment terms to be net thirty (30) days. (iii)
Price is in US Dollars.
7. Warranty: Warranty shall include repair or replacement of items furnished by Prime Controls found to
be defective due to a manufacturing defect and/or improper workmanship. Unless otherwise stated in
the proposal, warranty shall be for a period of twelve (12) months from “Substantial Completion” (date
when products are utilized for intended purposes) or eighteen (18) months from delivery, whichever
occurs first. Damages as a result of acts of God (lightning, etc.), theft, vandalism or improper care
and/or maintenance by Buyer/Customer are excluded from this warranty.
8. Ownership of Materials and Intellectual Property: All devices, designs (including drawings, plans,
specifications, etc.) estimates, prices, notes, electronic data and other documents or information
prepared or disclosed by Prime Controls, and all related intellectual property (software, etc.) shall
remain Prime Controls’ property. With the execution of a Contract, Work Order, Purchase Order, or
similar document, Prime Controls grants Buyer/Customer a perpetual non-exclusive, non-transferrable
license to use application software for its intended purposes. Buyer/Customer shall not disclose such
material to third parties without Prime Controls’ written consent.
9. Non-Solicitation of Employees: It is mutually agreed that neither Prime Controls nor Buyer/Customer
shall directly or indirectly employ, solicit for employment, advise or recommend to any other persons
that such other person employ or solicit for employment any person employed by either party during
the term of performance of the work proposed and for a period of one (1) year thereafter.
10. Cancellation: If an order based on the quotation is cancelled or suspended following Prime Controls’
receipt of an order, Buyer/Customer shall promptly pay Prime Controls for work performed prior to
cancellation or suspension and any other incurred direct costs as a result of such cancellation or
suspension.
11. Force Majeure: Prime Controls shall not be liable for any losses, damages or delays due to causes
beyond our reasonable control, including without limitations, acts of God, extreme weather events, fire,
delays by others, etc.
CITY OF
SOUTHLAKE
Sole Source Memo
Date Q9123/2019
To: Shana Yelverton, City Manager
From: Jack Thompson, Public Works Operations Manager
Subject: Sole Source Purchase Letter for Prime Controls
This memo is to obtain authorization of a Sole Source Purchase. This memo details the Sole Source
request.
This is a sole source because: (Check all that apply)
❑ One-of-a-kind--there is no competitive alternative on the market
Compatibility— must match existing brand or equipment for compatibility
Replacement part—for a specific brand of existing equipment
Unique design--must meet physical design or quality requirements
Iy l Other- Prime Controls is the sole certified Moscad &ACE3600 solution provider in Texas
Describe the purpose of the purchase of goods or services and why this is a sole source:
The purpose of this purchase is to support the City's SCADA control for all water and wastewater
utility systems.
Staff Recommendation:
The recommendation for sole source is based upon an objective review of the product/service required
and appears to be in the best interest of the City of Southlake.
Vendor Sole Source Letter Attached *(Required)
This sole sourceArerequetis ccurate and complete to the best of my knowledge and belief.
Director Approv
Based upon the above, I authorize the sole source acquisition of the goods or services specified.
Approved Date / Z
Shana Yelverton, City ger
PRIME
_coNrRois
1725LAKEPOINTEDR. 0 LEWISVILLE, TX 75057
PHONE 972-221-4849 ® FAX 972-420-4842
September 23, 2019
To: City of Southlake
Attn: Kyle Flanagan
Ref: City of Southlake Motorola MOSCAD SCADA System
Prime Letter: COSLO9232019CJC
Kyle Flanagan,
As the City's SCADA service provider Prime Controls is pleased to offer
our continued services in maintaining the City of Southlake water and waste
water SCADA system. As the Authorized Value Added Reseller and Support
shop for Motorola MOSCAD and ACE3600 products Prime Controls is pleased to
be the sole provider for the City's SCADA needs.
The City's SCADA system operates on a City owned Motorola 900Mhz MAS
radio system utilizing the Motorola MOSCAD and ACE3600 RTU product line for
SCADA communications. As the sole Certified Motorola MOSCAD and
ACE3600 Solution provider in Texas, Prime Controls is your dedicated SCADA
integrator to perform additions and maintenance to your MOSCAD and ACE3600
System.
We sincerely appreciate this opportunity of teaming with the City of Southlake
and look forward to the continued enhancement of the City's SCADA system.
Sincerely,
PRIME CONTROLS, LP
Colby J. Cobb, Service Manager
4 \ YOTOPOtA
"State of the Art•
Scads - Products