Loading...
Item 4E MemoItem 4E Page 1 of 2 M E M O R A N D U M (October 15, 2019) To: Shana Yelverton, City Manager From: Rob Cohen, Director of Public Works Subject: Approve an annual purchase agreement for BEACON Cellular Service for the City’s Water Smart Program with Badger Meter Inc. in an amount of $123,395. Action Requested: Approve an annual purchase agreement for BEACON Cellular Service for the City’s Water Smart Program with Badger Meter Inc. in an amount of $123,395. Background Information: In FY 2016, the City of Southlake Public Works Department began upgrading all of the water metering equipment throughout the City. The Water Smart Program equips all water meters with equipment that transmits daily readings back to a central database via the cellular network. BEACON Eye on Water is a capability based software that improves a customer experience and while providing Public W orks with the ability to monitor water operations. The central database stores utility customer’s water consumption readings which are used to accurately bill customers every month. Eye on Water also allows customers to set up accounts to monitor their water usage and make necessary adjustments to conserve water and save money. When a customer sets up their account through Eye on Water, it provides near real-time data of water consumption broken down into monthly, daily, and hourly consumption. This type of information can help the customer identify potential leaks if irregular water consumption is found. In addition, it offers historical water consumption data of the service address to the customer. For staff, this software tool allows to monitor and investigate lea ks, identify backflows and hardware issues, and ensure cellular radio communication is maintained. To date, 31% of utility accounts are using the Eye on Water app. The City has approximately 12,500 cellular endpoints including those for residential domestic, irrigation meters, as well as compound commercial meters which utilize 2 endpoints per meter. The City is responsible for paying the monthly cellular service on all Item 4E Page 2 of 2 endpoints that are used to transmit meter reading data from the field. Financial Considerations: Public Works staff worked with Badger Meter to obtain a low service unit rate if the annual fee is paid as a lump sump payment. Under the proposed agreement, the monthly service rate per unit is $0.81 or $121,500/year for 12,500 cellular endpoints. Staff is requesting City Council authorization of up to $123,395 budgeted amount. This allows for the addition of a total of 175 new endpoints as the City continues to grow this fiscal year. In recent fiscal years, the City has installed the following additional cellular endpoints: • FY 2017, 484 endpoints • FY 2018, 124 endpoints • FY 2019 to date, 139 endpoints Funding for the BEACON Cellular Service is via the Utility Fund. Strategic Link: This item links to the City’s Strategy Map strategic focus areas of Infrastructure and Performance Management & Service Delivery. It specifically relates to the City’s Corporate Objectives, B2: Collaborate With Select Partners to Implement Service Solutions, and F2: Invest to Provide & Maintain High Quality Public Assets. Citizen Input/ Board Review: None. Legal Review: None Alternatives: The City Council may approve or deny the purchase agreement. Staff Recommendation: Approve an annual purchase agreement for BEACON Cellular Service for the City’s Water Smart Program with Badger Meter Inc. in an amount of $123,395. Supporting Documents: Attachment A: Badger Meter Quotation No. 3094071 Staff Contact: Rob Cohen, Director of Public Works Kyle D. Hogue, P.E., Deputy Director/City Engineer Jack Thompson, Operations Manager 4545 W Brown Deer Road Milwaukee WI 53223 PO Box 245036 Milwaukee WI 53224-9536 Phone: 800-876-3837 Fax: 888-371-5982 Customer Service Rep Created Date 09-20-2019 To Kyle Flanagan CITY OF SOUTHLAKE ACCOUNTS PAYABLE1400 MAIN ST STE 440 SOUTHLAKE Texas 76092 Customer ID 00002499 Effective Dates 09-20-2019 - 09-19-2020 Salesperson Proposal Subject Shipping Terms / INCO Terms Payment Terms 007723 BEACON CELLULAR ENDPOINT SERVICE UNITS PREPAY/NO CHARGE FCA FACTORY NET 30 DAYS Description Qty Unit Net Price USD Line Totals USD BMI Part No.: 68886-104 Description: ORION CELLULAR LTE SERV UNIT 1 0.810 0.81 BMI Part No.: 68886-101 Description: ORION CELLULAR 1XRTT SERV UNIT 1 0.810 0.81 Notes and Assumptions NOTE - PRICING IS VALID FOR UNITS 75,001 OR GREATER WITH A SINGLE PURCHASE ORDER SUBMITTED If applicable, sales tax and freight will be added at time of invoice. Subject to application review of data sheet. Actual lead time to be provided at time of order. Badger Meter provides certification files to help manage meter and endpoint inventory and to maintain meter accuracy data. The standard method of delivery for this format is via electronic mail. Any deviations from our standard format, or any custom file formats, will be considered on a time and material basis. If you would like to place an order, please contact your Customer Service Rep at Utilityorders@badgermeter.com or by calling 1-800-876-3837. Domestic Quotation Quotation No. 3094071 Thank you for your business! This quotation is an offer made subject to the terms & conditions found on our website: www.badgermeter.com/Company/Legal/Sales-Terms.aspx Quoted prices are firm for acceptance, via an order, within the effective dates provided, shipping within 60 calendar days past the expiration of this quotation. Page 1 of 1