Item 4A
REGULAR CITY COUNCIL MEETING MINUTES, OCTOBER 1, 2019
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REGULAR CITY COUNCIL MEETING MINUTES OCTOBER 1, 2019
LOCATION: 1400 Main Street, Southlake, Texas 76092
Council Chambers in Town Hall
CITY COUNCIL PRESENT: Mayor Laura Hill, Mayor Pro Tem Shawn McCaskill, Deputy
Mayor Pro Tem John Huffman, and Councilmembers Chad Patton, and Ronell Smith.
CITY COUNCIL ABSENT: Councilmembers Shahid Shafi and Christopher Archer
STAFF PRESENT: City Manager Shana Yelverton, Assistant City Manager Ben
Thatcher, Assistant to the City Manager Lauren LaNeave, Chief Performance &
Innovation Officer Dale Dean, Communications Manager Vicky Schiber, Chief Financial
Officer Sharen Jackson, Director of Community Services Kate Meacham, Deputy Director
of Economic Development Daniel Cortez, Police Chief James Brandon, Fire Chief Mike
Starr, Deputy Fire Chief/Fire Marshal Kelly Clements, Director of Human Resources
Stacey Black, Deputy Director of Information Technology Jerry Weitzel, Senior Director
of Planning and Development Services Ken Baker, Director of Public Works Rob Cohen,
City Attorney Allen Taylor, and City Secretary Amy Shelley.
WORK SESSION:
1. CALL TO ORDER
Work Session was called to order by Mayor Laura Hill at 5:33pm.
2. INVOCATION: CLAYTON REED
Mr. Reed gave the invocation. Mayor Laura Hill led the pledges of allegiance to the United
States and Texas Flags.
3. SOUTHLAKE BUSINESS SPOTLIGHT – CHELSEA HALL
Deputy Director of Economic Development Daniel Cortez introduced Michael Parker,
owner of Chelsea Hall for this month’s Southlake Business Spotlight. Mr. Parker provided
an overview of Chelsea Hall.
4. TARRANT COUNTY COLLEGE BOND ELECTION UPDATE
Ms. Susan Alanis, Chief Operations Officer at Tarrant County College District provided
an update regarding their upcoming November Bond Election.
Item 4A
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5. MIRACLE LEAGUE UPDATE
Mr. John Slocum with the Miracle League of Southlake provided an update about the
league and the 2019 season.
6. SOUTHLAKE DIWALI FEST 2019
Mr. Kush Rao with the Southlake Diwali Fest provided an updated about the upcoming
celebration on November 2, 2019.
7. DISCUSS ALL ITEMS ON TONIGHT'S AGENDA. NO ACTION WILL BE TAKEN
AND EACH ITEM WILL BE CONSIDERED DURING THE REGULAR SESSION.
Mayor Hill reviewed the items on tonight’s consent agenda.
REGULAR SESSION: Immediately following the work session
1. CALL TO ORDER
Regular Session was called to order by Mayor Hill at 6:15pm.
2A. EXECUTIVE SESSION
Mayor Hill announced the City Council would go into Executive Session pursuant to the
Open Meetings Act, Chapter 551, Texas Government Code, Section 551.071 con sultation
with city attorney; and, Section 551.074 deliberation regarding personnel matters. City
Council adjourned for Executive Session at 6:15pm. Executive Session began at 6:33pm
and concluded at 7:35pm.
2B. RECONVENE
Mayor Hill reconvened the meeting at 7:40pm.
3. REPORTS:
3A. MAYOR’S REPORT
Mayor Hill had nothing to report.
3B. CITY MANAGER’S REPORT
3B1. NATIONAL FIRE PREVENTION WEEEK
City Manager Shana Yelverton introduced Fire Chief Mike Starr and Deputy Fire
Chief/Fire Marshal Kelly Clements who provided an update regarding National Fire
Prevention Week.
REGULAR CITY COUNCIL MEETING MINUTES, OCTOBER 1, 2019
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3B2. CITIZEN SATISFACTION SURVEY KICKOFF
City Manager Shana Yelverton introduced Assistant to the City Manager Lauren LaNeave
who provided an update regarding the Citizen Satisfaction Survey.
CONSENT AGENDA: All items listed below are considered to be routine by the City
Council and will be enacted with one motion. There will be no separate discussion of
items unless a Councilmember or citizen so requests, in which event the item will be
removed from the general order of business and considered in its normal sequence.
4. CONSENT AGENDA:
Consent Agenda items are considered to be routine by the City Council and are enacted
with one motion.
4A. APPROVE MINUTES FROM THE SEPTEMBER 17, 2019 REGULAR CITY
COUNCIL MEETING.
4B. AUTHORIZE ANNUAL FUEL PURCHASES FROM MARTIN EAGLE OIL FOR
CITY VEHICLES AND EQUIPMENT IN AN AMOUNT NOT TO EXCEED
$348,800.
4C. APPROVE PURCHASE OF REPLACEMENT VEHICLES FROM SILSBEE
FORD IN AN AMOUNT NOT TO EXCEED $281,000.
4D. APPROVE PURCHASE OF REPLACEMENT VEHICLES FROM CALDWELL
COUNTRY CHEVROLET IN THE AMOUNT OF $109,915.
4E. APPROVE PURCHASE OF REPLACEMENT FIRE TRUCK AND FIRE BRUSH
TRUCK FROM SIDDONS-MARTIN EMERGENCY GROUP IN AN AMOUNT NOT
TO EXCEED $1,840,000.
4F. APPROVE PURCHASE OF REPLACEMENT VACUUM EXCAVATOR TRUCK
FROM EKA INC., IN AN AMOUNT NOT TO EXCEED THE AMOUNT OF
$200,000.
4G. APPROVE PURCHASE OF REPLACEMENT VACUUM EXCAVATOR TRUCK
FROM HOUSTON FREIGHTLINER IN AN AMOUNT NOT TO EXCEED
$400,000.
4H. APPROVE PURCHASE OF REPLACEMENT MINI EXCAVATOR FROM RDO
EQUIPMENT CO. IN THE AMOUNT OF $42,521.
4I. APPROVE REPLACEMENT POLICE VEHICLE OUTFITTING FROM CAP
FLEET UPFITTERS IN THE AMOUNT OF $64,539.
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4J. APPROVE THE PROPOSAL FROM FORD AUDIO-VIDEO SYSTEMS, LLC
DESIGNED TO ADDRESS AUDIO-VIDEO ISSUES AT DEPARTMENT OF
PUBLIC SAFETY HEADQU ARTERS COMMUNITY ROOM, MUNICIPAL
COURTROOM, AND DEPARTMENT OF PUBLIC SAFETY NORTH IN AN
AMOUNT NOT TO EXCEED $460,000.
4K. ZA19-0050, PLAT REVISION FOR LOTS 12R1 AND 12R2, S. FREEMAN NO.
525 ADDITION ON PROPERTY DESCRIBED AS LOT 12, S. FREEMAN NO. 525
ADDITION, AN ADDITION TO THE CITY OF SOUTHLAKE, TARRANT
COUNTY, TEXAS AND TR ACT 5D01, SAMUEL FREEMAN SURVEY,
ABSTRACT NO. 525, CITY OF SOUTHLAKE, TARRANT COUNTY TEXAS AND
LOCATED AT 616 AND 712 SHADY LN., SOUTHLAKE, TEXAS. CURRENT
ZONING: “SF-1A” SINGLE FAMILY RESIDENTIAL DISTRICT. SPIN
NEIGHBORHOOD #4.
4L. CONSIDER FOR FUNDING THE RENEWAL OF A PROFESSIONAL
CONSULTANT AGREEMENT WITH JERRY HODGE AND ASSOCIATES FOR
PROJECT MANAGEMENT SERVICES FOR THE SH 114 IMPROVEMENTS
PROJECT IN AN AMOUNT NOT TO EXCEED $120,000.
4M. AUTHORIZE EXPENDITURES WITH WEATHERPROOFING SERVICES FOR
PROVIDING PREVENTATIVE AND CORRECTIVE MAINTENANCE ON ALL
CITY FACILITIES AS NEEDED, IN AN AMOUNT NOT TO EXCEED $220,000.
4N. AUTHORIZE EXPENDITURES WITH DAVIDSON RECONSTRUCTION, INC.
FOR VARIOUS PROJECTS IN CITY FACILITIES IN AN AMOUNT NOT TO
EXCEED $220,000.
APPROVED
Motion was made to approve the Consent Agenda Items 4A-4N, as written, including the
following:
Item 7B – Moved to consent, approved;
Item 9A – Moved to consent, approved;
Item 9B – Moved to consent, Tabled to the Oct. 15th City Council meeting;
Item 9C – Moved to consent, approved.
Motion: McCaskill
Second: Huffman
Ayes: McCaskill, Patton, Hill, Smith, Huffman
Approved: 5-0
REGULAR AGENDA:
5. PUBLIC FORUM
Mayor Hill opened the public forum at 7:52pm.
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Bill Zimmerman, 1656 Creekside Drive, Southlake, spoke about a resolution he would
like for Council to consider relative to the Tarrant Appraisal District process for electing
directors to their board.
There being no one else wishing to speak, Mayor Hill closed the public forum at 7:55pm.
6. ORDINANCES, SECOND READINGS, PUBLIC HEARINGS, AND RELATED
ITEMS
6A. RESOLUTION NO. 19-035 (ZA19-0049), SITE PLAN AND SPECIFIC USE
PERMIT FOR ACCESSORY BUILDINGS FOR THE BICENTENNIAL PARK
ELEVATED STORAGE TANK FACILITY LOCATED ON A PORTION OF TRACT
1, L.G. HALL SURVEY, ABSTRACT NO. 686, CITY OF SOUTHLAKE,
TARRANT COUNTY, TEXAS AND LOCATED AT 400 N. WHITE CHAPEL
BLVD., SOUTHLAKE, TEXAS. CURRENT ZONING: "CS" COMMUNITY
SERVICE DISTRICT. SPIN NEIGHBORHOOD #7. PUBLIC HEARING
APPROVED
Senior Director of Planning and Development Services Ken Baker presented Item 6A and
answered questions from Council.
Mayor Hill opened the public hearing at 7:59pm. There being no one wishing to speak,
Mayor Hill closed the public hearing at 7:59pm.
Motion was made to approve Item 6A, Resolution No. 19-035 (ZA19-0049), Site Plan
and Specific Use Permit for accessory buildings for the Bicentennial Park Elevated
Storage Tank facility, subject to the Staff Report dated September 24, 2019, and the
Site Plan Review Summary No. 2 dated September 11, 2019, granting the following:
- Zoning Ordinance No. 480, as amended, Section 45.15, Specific Requirements for
Accessory Structures (a) – Accessory buildings shall be required a permanent
foundation. A variance is requested to allow the proposed accessory building to be
constructed without a permanent foundation.
- Zoning Ordinance No. 480, as amended, Section 45.15, Specific Requirements for
Accessory Structures (g) – All accessory structures requiring a Specific Use Permit
shall meet the requirements set forth in Masonry Ordinance No. 557-A, as amended.
A variance is requested to allow the proposed accessory building to be constructed of
a non-masonry material.
Motion: McCaskill
Second: Huffman
Ayes: McCaskill, Patton, Hill, Smith, Huffman
Approved: 5-0
In accordance with Section 4.21 of the City Charter, the caption for this item is listed as
follows:
RESOLUTION NO. 19-035
REGULAR CITY COUNCIL MEETING MINUTES, OCTOBER 1, 2019
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A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS,
GRANTING A SPECIFIC USE PERMIT FOR ACCESSORY BUILDINGS FOR
BICENTENNIAL PARK ELEVATED STORAGE TANK FACILITY ON PROPERTY
DESCRIBED AS A PORTION OF TRACT 1, L.G. HALL SURVEY, ABSTRACT No. 686,
CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS, LOCATED AT 400 N. WHITE
CHAPEL BLVD., SOUTHLAKE, TEXAS. MORE FULLY AND COMPLETELY
DESCRIBED IN EXHIBIT “A”, AND AS DEPICTED ON THE APPROVED PLAN
ATTACHED HERETO AND INCORPORATED HEREIN AS EXHIBIT “B” AND
PROVIDING AN EFFECTIVE DATE.
7. ORDINANCES, FIRST READINGS, AND RELATED ITEMS:
7A. ORDINANCE NO. 480-762 (ZA19-0008), 1ST READING, ZONING CHANGE
AND DEVELOPMENT PLAN FOR MARANATHA RESIDENTIAL ON
PROPERTY DESCRIBED AS TRACTS 2A03, 2A03A1, 2A03B, 2A05 AND
2A03A, WILLIAM H. MARTIN SURVEY, ABSTRACT NO. 1068, SOUTHLAKE,
TEXAS AND ADDRESSED AS 1719 AND 1825 MAR ANATHA WAY AND 208
RANDOL MILL AVE., SOUTHLAKE, TEXAS. CURRENT ZONING: “AG”
AGRICULTURAL DISTRICT AND “SF-1B” SINGLE FAMILY RESIDENTIAL
DISTRICT. PROPOSED ZONING: “R-PUD” RESIDENTIAL PLANNED UNIT
DEVELOPMENT DISTRICT. SPIN NEIGHBORHOOD #5.
APPROVED
Senior Director of Planning and Development Services Ken Baker presented Item 7A and
answered questions from Council.
Mr. Dan Anderson, representing the applicant and property owners, presented an
overview on the request.
Motion was made to approve Item 7A, Ordinance No. 480-762 (ZA19-0008), 1st Reading,
Zoning Change and Development Plan for Maranatha Residential on property described
as Tracts 2A03, 2A03A1, 2A03B, 2A05 and 2A03A, William H. Martin Survey, Abstract
No. 1068, Southlake, Texas and addressed as 1719 and 1825 Maranatha Way and 208
Randol Mill Ave, subject to the Staff report dated September 24, 2019, and Development
Plan Summary Review No. 5, dated August 22, 2019, and granting the following:
- 13-single family lots on the 18.35 acres;
- Maranatha is a private street that has not been accepted by the City;
1). Zoning Ord. No. 480, as amended, Section 30.11 requires that open space shall
comprise not less than 10% of the gross site area within a Residential Planned Unit
Development (R-PUD). Due to the excessive floodplain and drainage accommodation,
the overall Development Plan shall be as shown with no common open space.
2). Zoning Ord. No. 480, Section 33.14, as amended, requires lots proposing the use of
an on-site sewage facility (OSSF) to have a minimum usable area of at least one acre
excluding areas in floodplains, drainage and flowage easements and areas having
topographical limitations as regulated under the standards for OSSFs in the Texas
Administrative Code Chapter 285. The usable area calculation may be slightly under one
REGULAR CITY COUNCIL MEETING MINUTES, OCTOBER 1, 2019
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acre on a few lots pending a full drainage/hydrology study, which will be required at the
time of construction.
3). Zoning Ord. No. 480, as amended, Exhibit 43 -C requires a 15’ Type ‘Q’ bufferyard
along Davis Blvd. (F.M. 1938). Lots 1, 2, 4, 5 and 7 five (5) lots shall be as shown with
no landscape buffer along Davis Boulevard.
4). Zoning Ordinance No. 480, Section 43.9.c.1(f) requires that “architectural fencing
which runs roughly parallel to the SH 114, Carroll Ave. FM 1709, FM 1938 rights-of-way,
shall be constructed of the primary masonry materials of the building, wrought iron or
living plant material. It shall not run in a straight line without being off -set by a minimum
of 6 feet every 60 feet. It shall be located no closer than one-half the width of the required
bufferyard.” Lots 1, 2, 4, 5 and 7 shall be shown with no screening requirement, however,
if a property owner desires to construct a fence along or parallel to FM 1938, it shall
comply with the ordinance.
5). Subdivision Ordinance No. 483, as amended, Section 5.04 prohibits private streets
in new subdivisions in which less than 75% of the lots contain homeowner occupied
structures. Maranatha Way is to be a private street internal to the development with a 32’
back of curb to back of curb pavement width in a 32’ Emergency Access, Common
Access, Drainage and Utility Easement. The 32’ Emer gency Access, Common Access,
Drainage and Utility Easement shall be dedicated to and maintained by the HOA. The
off-site portion of Maranatha Way shall be re-constructed to include a twenty-four (24)
foot wide paving section within the existing Sixty (60) foot Right-of-Way and related
utilities.
6). Subdivision Ordinance No. 483, as amended, requires that all side lot lines shall be
perpendicular to the right-of-way or radial in the case of a cul-de-sac or curvilinear
design. Side lot lines shall be as shown on the Development Plan.
7). Subdivision Ordinance No. 483, as amended, requires cul -de-sacs to not exceed
1,000 feet. Maranatha Way shall be as shown on the Development Plan.
8). Subdivision Ordinance No. 483, as amended, limits cul -de-sacs to no more than
twenty (20) lots total. This development shall include thirteen (13) lots as shown on the
Development Plan which, if included with the existing ten (10) lots, totals twenty-three
(23).
9). Subdivision Ordinance No. 483, as amended, requires 5’ sidewalks along residential
lots. Lots 1 through 13 will be as shown on the Development Plan with no sidewalks.
Also noting:
- Approving the plan as presented with access to FM 1938.
Motion: McCaskill
Second: Huffman
Ayes: McCaskill, Patton, Hill, Smith, Huffman
Approved: 5-0
7B. ORDINANCE NO. 480-594B (ZA19-0059, ALSO KNOWN AS ZA19-0048), 1ST
READING, ZONING CHANGE AND SITE PLAN FOR WALNUT GROVE
ELEMENTARY ON PROPERTY DESCRIBED AS LOT 1R, STANFORD PLACE
ADDITION, AN ADDITION TO THE CITY OF SOUTHLAKE, TARRANT
COUNTY, TEXAS AND LOCATED AT 2520 N. WHITE CHAPEL BLVD.,
SOUTHLAKE, TEXAS. CURRENT ZONING: "S-P-1" DETAILED SITE PLAN
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DISTRICT. PROPOSED ZONING: "S-P-1" DETAILED SITE PLAN DISTRICT.
SPIN NEIGHBORHOOD #1.
APPROVED UNDER CONSENT
8. RESOLUTIONS:
8A. RESOLUTION NO. 19-038, APPOINTING MEMBERS TO VARIOUS POSITIONS
ON THE COMMUNITY ENGAGEMENT COMMITTEE, COMMUNITY
ENHANCEMENT DEVELOPMENT CORPORATION, CRIME CONTROL &
PREVENTION DISTRICT, LIBRARY BOARD, METROPORT TEEN COURT,
SENIOR ADVISORY COMMISSION, AND SOUTHLAKE ARTS COUNCIL.
Motion was made to approve Item 8A with the following appointments:
COMMUNITY ENGAGEMENT COMMITTEE
Name Place Term Expiring
Sherry Berman Place 1 October 2021
Vandana Tanneru Place 2 October 2020
Vikram Jangam Place 3 October 2021
Jessica Coffee Place 5 October 2020
VACANT Place 7 October 2020
COMMUNITY ENHANCEMENT AND DEVELOPMENT CORPORATION
Name Place Term Expiring
Jeff Wang Director 1 September 2021
Robert Mundlin Director 3 September 2021
Tamara McMillan Director 5 September 2021
Tom DeCaro Director 7 September 2021
CRIME CONTROL AND PREVENTION DISTRICT BOARD
Name Place Term Expiring
Ken McMillan Place 1 September 2021
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Robert Williams Place 2 September 2021
Frank Powers Place 3 September 2021
VACANT Place 4 September 2020
VACANT Place 5 September 2020
LIBRARY BOARD
Name Place Term Expiring
Lauren Darr Place 4 October 2020
Tracy Eaton Place 5 October 2020
Margaret Subedi Place 6 October 2020
Janet Theaker Place 7 October 2020
METROPORT TEEN COURT
Name Place Term Expiring
Councilmember Shafi Southlake Council Rep. October 2021
Devika Seth Southlake Rep. October 2021
Kathryn Roberts Southlake Rep. October 2020
SENIOR ADVISORY COMMISSION
Name Place Term Expiring
Patty Howell Place 1 October 2021
Barbara Pappy Place 4 October 2021
Greta Schumacher Place 6 October 2021
Bernadette MacDermott Place 7 October 2020
Wendy Polk Alternate 1 October 2020
Jane Winfrey Alternate 2 October 2020
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SOUTHLAKE ARTS COUNCIL
Name Place Term Expiring
Beatriz Terrazas Place 1 October 2021
Jesika Cook Place 3 October 2021
Heather Engelhardt Place 5 October 2021
Tamara McMillan Place 7 October 2021
VACANT Alternate 1 October 2020
Motion: McCaskill
Second: Huffman
Ayes: McCaskill, Patton, Hill, Smith, Huffman
Approved: 5-0
A. 9. OTHER ITEMS FOR CONSIDERATION:
9A. SV19-0011, VARIANCE TO THE MASTER SIGN PLAN FOR GATEWAY PLAZA
PHASE II AND SIGN ORDINANCE NO. 704-J FOR THE CHRISTMAS SHOPPE
LOCATED AT 2960 E. SOUTHLAKE BLVD., SUITE 100, SOUTHLAKE, TEXAS.
APPROVED UNDER CONSENT
9B. MSP18-0006, MASTER SIGN PLAN FOR CHAPEL CROSSING LOCATED AT
245 W. STATE HIGHWAY 114, SOUTHLAKE, TEXAS.
TABLED UNDER CONSENT
9C. SV19-0012, VARIANCE TO SIGN ORDINANCE NO. 704, AS AMENDED, FOR
SIMPLY SELF STORAGE LOCATED AT 950 S. KIMBALL AVE., SOUTHLAKE,
TEXAS.
APPROVED UNDER CONSENT
10. OTHER ITEMS FOR DISCUSSION: (THERE ARE NO ITEMS ON THIS
AGENDA.)
11. ADJOURNMENT
Mayor Hill adjourned the meeting at 8:55pm.
*An audio recording of this meeting will be permanently retained in the City Secretary’s
Office.
REGULAR CITY COUNCIL MEETING MINUTES, OCTOBER 1, 2019
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MINUTES APPROVED ON THIS, THE 1ST DAY OF OCTOBER 2019.
______________________________
Laura Hill
Mayor
ATTEST:
______________________________
Amy Shelley, TRMC
City Secretary