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Item 4M MemoItem 4M Page 1 of 3 M E M O R A N D U M (October 1, 2019) To: Shana Yelverton, City Manager From: Rob Cohen, Director of Public Works Subject: Authorize expenditures with Weatherproofing Services for providing preventative and corrective maintenance on all City facilities as needed, in an amount not to exceed $220,000. Action Requested: Authorize expenditures with Weatherproofing Services for providing preventative and corrective maintenance on all City facilities as needed, in an amount not to exceed $220,000. Background Information: The City of Southlake contracts with Weatherproofing Services to complete preventative and corrective maintenance on City facilities as needed. Facility maintenance projects include leak investigation and repairs; roof maintenance; parking garage concrete work; and concrete joint sealing. Weatherproofing Services has previously completed various preventative and corrective maintenance projects for the City including the concrete joint sealing of the upper deck in the Town Square West parking garage to prevent water penetration and damage to the parking structure; spalding repairs of the Town Square West and East parking garages; leak repairs of the Department of Public Safety Headquarters (DPS HQ) planters #5 and #6; and repairs of the EFIS wall and cap stone at DPS HQ, Fire Training Room. In the FY 2020 adopted budget, City Council allocated funds to conduct a complete exterior restoration of the Town Square East Parking Garage. The estimated costs of this project are $175,000 with an additional $25,000 for contingency for any unforeseen issues that may arise, for a total projected cost of $200,000. This project includes addressing defects to the exterior EFIS walls and brick wall and power wash and seal the exterior EFIS walls and brick wall. These improvements were recommended in the Parking Structure Assessment Report dated March 15, 2018. Item 4M Page 2 of 3 Financial Considerations: The City's purchasing policy for these services is met through a government purchasing agreement Choice Partners. Choice Partners is a division of Harris County Department of Education (HCDE), a governmental entity of the State of Texas . Weatherproofing Services was selected through a rigorous RFP process and selection committee. The following City facility maintenance projects are planned for FY 2020 with Weatherproofing Services: Facilities Maintenance Projects Cost (est.) SLTS East Parking Garage Restoration $ 175,000 SLTS East Parking Garage Restoration – Contingency $ 25,000 Annual Leak Testing and Repairs As Needed $ 10,000 Facility Roof Maintenance As Needed $ 10,000 Total $ 220,000 Funding for preventative and corrective maintenance on all City facilities is provided in the FY 2020 Facilities Operating Budget and the TIF Operating Fund Budget. Expenditures will not exceed budgeted funds. Strategic Link: This item links to the City’s Strategy Map strategic focus areas of Infrastructure and Performance Management & Service Delivery. It specifically relates to the City’s Corporate Objectives, B2: Collaborate With Select Partners to Implement Service Solutions, and F2: Invest to Provide & Maintain High Quality Public Assets. Citizen Input/ Board Review: None. Legal Review: None Alternatives: The City Council may approve or deny the request. Staff Recommendation: Authorize expenditures with Weatherproofing Services for providing preventative and corrective maintenance on all City facilities as needed, in an amount not to exceed $220,000. Item 4M Page 3 of 3 Supporting Documents: Attachment A: Contract #17/038CG-16 Renewal Letter Attachment B: Contract #12/054PB-10 Renewal Letter Attachment C: Quote – East Parking Garage Restoration Staff Contact: Rob Cohen, Director of Public Works Kyle D. Hogue, P.E., Deputy Director/City Engineer Hunter Harris, Project Manager