Item 4I MemoM E M O R A N D U M
October 1, 2019
To: Shana Yelverton, City Manager
From: Sharen Jackson, Chief Financial Officer
Timothy Slifka, Purchasing Manager
Subject: Item 4I Approve Replacement Police Vehicle Outfitting from Cap Fleet
Upfitters in the amount of $64,539
Action
Requested: Approve purchase of replacement police vehicle outfitting from Cap
Fleet Upfitters in the amount of $64,539
Background
Information: Per the Southlake Vehicle Replacement Policy the vehicles are
scheduled for replacement. State of Texas and City of Southlake
bidding requirements have been met by utilizing a BuyBoard
cooperative purchasing contract.
Department Equipment Cost
Police Services Police Vehicle Outfitting $64,539
TOTAL $64,539
The City’s Vehicle Replacement Committee in June 2019 reviewed
and discussed vehicles scheduled for replacement per the Policy and
to review available options. The committee evaluated individual
vehicle condition, repair history, age, mileage and usage before
recommending replacement.
Financial
Considerations: The request will be funded through the FY 2020 Vehicle Replacement
Fund.
Strategic Link: C1 – Achieve the highest standards of safety and security.
B2 – Collaborate with select partners to implement service
solutions.
F2 – Invest to provide and maintain high quality public assets.
Citizen Input/
Board Review: None
Legal Review: None
Alternatives: Deny and retain the old equipment. This will lead to increased Police
motorcycle maintenance cost.
Supporting
Documents: BuyBoard Pricing Worksheets.
Staff
Recommendation: Approve the purchase of replacement Police vehicle outfitting from
CAP Fleet Upfitters.
Quote
Date
Quote #
08/14/2019
CAPQ47136CAP Fleet Upfitters, LLC
2603 Taylors Valley Road
Belton, TX 76513
Phone: 254-773-1959
BUYBOARD 524-17
QUOTE IS GOOD THROUGH 10-31-19
Notes
Ship to:
SOUTHLAKE, CITY OF
CITY OF SOUTHLAKE
1400 MAIN ST STE 440
SOUTHLAKE, TX 76092
Make :
Model :VIN :
SOUTHLAKE PATROL SPEC 2019
Email :
Salesperson:Year :
jrainwater@capfleetupfitters.com
Name / Address
SOUTHLAKE, CITY OF
CITY OF SOUTHLAKE
1400 MAIN ST STE 440
SOUTHLAKE, TX 76092
End User:
Jon Rainwater
Part #Qty Description Unit Price Total
IB8DEDE 3 LIBERTY II DUO WC 48" D/E/D/E - Fully Populated $ 2,650.00 $ 7,950.00
IJ795HT 3 LIBERTY 2 EMITTER PREWIRE W/TD $ 74.00 $ 222.00
795H 3 GTT 795H LED EMITTER $ 1,065.00 $ 3,195.00
02-036E7743X 6 SUB ASSY, LENS CUT SMOKE $ 60.00 $ 360.00
11-26F889-000 6 COVER, TOP EXTRUDED 16.36"$ 0.00 $ 0.00
68-196E776-80 3 LENS, SMOKE OPTIC CUT CENTER $ 50.00 $ 150.00
11-26E377-009 3 COVER, TOP EXTRUDED CENTER $ 0.00 $ 0.00
38-046E118-80 6 DIVIDER, LENS SMOKE LIBERTY II $ 0.00 $ 0.00
07-26E120-000 3 BRACKET, BULKHEAD LENS MOUNT $ 0.00 $ 0.00
38-046E119-00 6 SEAL, LENS DIVIDER LIBERTY II $ 0.00 $ 0.00
CCSRN5 3 CARBIDE SIREN SYS W/ CANPORT $ 0.00 $ 0.00
CANCTL7 3 CANTROL CONTROLLER 21 PUSH-BUTTON, 4-
POSITION SLIDE SWTICH
$ 0.00 $ 0.00
CC5K2 3 CCSRN5 INSTALL KIT CHEVY TAHOE $ 0.00 $ 0.00
SA315P 3 SA315P SPEAKER, BLACK PLASTIC $ 0.00 $ 0.00
SAK1 3 SA-315 MOUNT KIT UNIVERSAL $ 0.00 $ 0.00
STPKT93 3 LIGHTBAR STRAP KIT # 93 $ 0.00 $ 0.00
PB57T15HD 3 HD Push Bumper $ 275.00 $ 825.00
PRPSP5700T15A 3 Passenger1/2 Sliding Polycarbonate Window,Recessed
Panel, & Lower Extension Panel
$ 550.00 $ 1,650.00
S5705T15OSB 3 Standard Transport Seat w/ 7 Ga. Steel Screen Window
Cargo Barrier, and Outboard Seat Belts
$ 1,100.00 $ 3,300.00
GVPM5715D-K 3 Vertical Partition Mount Dual Weapon Tri-Lock Gunrack
w/Straight Key
$ 375.00 $ 1,125.00
DP57T15 3 Pair, Black ABS, Rear Door Panels (for use with WB57T15
& WBP57T15 Window Armor only)
$ 120.00 $ 360.00
WB57T15 3 Pair, Steel Window Bars (for use with DP57T15 Rear Door
Panels only )
$ 185.00 $ 555.00
C-HDM-204 3 8.5" Heavy Duty Telescoping Pole, side mount, short $ 135.00 $ 405.00
C-MD-119 3 ACTADP,HDM,SLIDE,TS,SP $ 250.00 $ 750.00
CG-X 3 Chargeguard-select $ 85.00 $ 255.00
C-ADP-110 3 Adapter plate that allows for mounting Havis docks or C-
MD-200 Series to a C-UMM Series
$ 15.00 $ 45.00
C-UMM-101 3 Universal monitor mount assembly $ 55.00 $ 165.00
WWW.CAPFLEETUPFITTERS.COM
Page 1
Quote
Date
Quote #
08/14/2019
CAPQ47136CAP Fleet Upfitters, LLC
2603 Taylors Valley Road
Belton, TX 76513
Phone: 254-773-1959
BUYBOARD 524-17
QUOTE IS GOOD THROUGH 10-31-19
Notes
Ship to:
SOUTHLAKE, CITY OF
CITY OF SOUTHLAKE
1400 MAIN ST STE 440
SOUTHLAKE, TX 76092
Make :
Model :VIN :
SOUTHLAKE PATROL SPEC 2019
Email :
Salesperson:Year :
jrainwater@capfleetupfitters.com
Name / Address
SOUTHLAKE, CITY OF
CITY OF SOUTHLAKE
1400 MAIN ST STE 440
SOUTHLAKE, TX 76092
End User:
Jon Rainwater
Part #Qty Description Unit Price Total
UT-2001 3 UNIVERSAL RUGGED CRADLE FOR APPROXIMATELY
9"-11" COMPUTING DEVICE
$ 200.00 $ 600.00
C-3329-UNV 3 Keyboard mounting plate for Multi devices $ 125.00 $ 375.00
CC-F-TMC-79 3 STANDARD WIDTH TAHOE CONSOLE $ 350.00 $ 1,050.00
AC-SIDEARM-6 3 6" SIDE-MOUNT ARM REST $ 85.00 $ 255.00
L3-AP1SET 3 DC OUTLET PLUG W/BLACK CAP $ 12.00 $ 36.00
AC-INBHG 3 TROY 4" INTL BEV. HOLDER W/FINGERS $ 45.00 $ 135.00
VTX609J 6 VERTEX SUPER-LED SPLIT RED/BLU
NOTES: HEADLIGHTS
$ 73.00 $ 438.00
VTX609R 12 VERTEX SUPER-LED LIGHT RED
NOTES: BRAKE
$ 73.00 $ 876.00
DP833020 3 DOMINATOR PLUS 8-LINZ 3R 3B 2W $ 730.00 $ 2,190.00
DP4RCCB 6 DOMINATOR PLUS 4-LINZ6 R/W/W/B $ 425.00 $ 2,550.00
CAPBKT4 6 DOMINATOR REAR SIDE BRACKET $ 12.00 $ 72.00
MXCT15JJ 3 ION MIRROR-BEAM TAHOE RB/RB, SMOKED LENS $ 275.00 $ 825.00
M4J 12 M4 LED FLASHER BLUE/RED $ 140.00 $ 1,680.00
I3JC 6 TRIO ION R/B W/ WHT OVERRIDE
NOTES: LP BRACKET WHITE ON REVERSE
$ 140.00 $ 840.00
IONBKT1 3 ION LICENSE PLATE BKT HORIZ.$ 22.00 $ 66.00
IWDTRAY8 3 INNER EDGE TRAY, 8 MODULE, DUO, WE CAN $ 975.00 $ 2,925.00
ISDK 12 INNER EDGE FST/RST DUO RED/AMB $ 30.00 $ 360.00
ISDM 12 INNER EDGE FST/RST DUO BLU/AMB $ 30.00 $ 360.00
60CREGCS 6 12V WHT/RED 6" COMPARTMENT LT $ 125.00 $ 750.00
0SR00SCR 9 OVAL STEADY LED LT RED CHROME $ 25.00 $ 225.00
SSFPOSI6 3 SOLID STATE HEADLIGHT FLASHER $ 65.00 $ 195.00
PSJ02FCR 12 DUO™, Amber/Blue, Amber/White, Blue/White, Red/Blue,
Red/Amber or Red/White, 69 Flash Patterns including
Steady-Burn, Clear Lens
NOTES: 2 EACH RUNNING BOARD
$ 234.00 $ 2,808.00
MMBP 3 MAGNETIC MIC KIT $ 25.00 $ 75.00
Misc.3 WATCHGUARD BRACKET FOR TAHOE $ 100.00 $ 300.00
Misc.3 CUSTOM CARGO BOX SOUTHLAKE $ 2,000.00 $ 6,000.00
INSTALL 3 Installation
LABOR 3 LABOR $ 4,300.00 $ 12,900.00
CSLABOR 3 CUSTOMER SUPPLED PARTS LABOR $ 0.00 $ 0.00
WWW.CAPFLEETUPFITTERS.COM
Page 2
Quote
Date
Quote #
08/14/2019
CAPQ47136CAP Fleet Upfitters, LLC
2603 Taylors Valley Road
Belton, TX 76513
Phone: 254-773-1959
BUYBOARD 524-17
QUOTE IS GOOD THROUGH 10-31-19
Notes
Ship to:
SOUTHLAKE, CITY OF
CITY OF SOUTHLAKE
1400 MAIN ST STE 440
SOUTHLAKE, TX 76092
Make :
Model :VIN :
SOUTHLAKE PATROL SPEC 2019
Email :
Salesperson:Year :
jrainwater@capfleetupfitters.com
Name / Address
SOUTHLAKE, CITY OF
CITY OF SOUTHLAKE
1400 MAIN ST STE 440
SOUTHLAKE, TX 76092
End User:
Jon Rainwater
Part #Qty Description Unit Price Total
PROGFEE 3 PROGRAMMING FEE $ 200.00 $ 600.00
SSUPPLY 3 SHOP SUPPLIES $ 195.00 $ 585.00
FB6-PLC 6 6 HEAD FUSE BLOCK W/ PILOT/INDICATOR LIGHTS &$ 11.00 $ 66.00
CAPHARNESS 3 CAP FLEET WIRING HARNESS $ 295.00 $ 885.00
SHIP 3 SHIPPING & HANDLING $ 600.00 $ 1,800.00
DEALER 3 DEALER PREP $ 75.00 $ 225.00
INSPECT 3 ALL CAP FLEET INSTALLATIONs COME WITH AGENCY
LIFETIME WARRANTY
$ 60.00 $ 180.00
CS_Note 3 ** DISCLAIMER - LABOR PRICING IS ONLY GOOD FOR
ALL PRODUCTS AND SERVICES INCLUDED IN THIS
$ 0.00 $ 0.00
WWW.CAPFLEETUPFITTERS.COM
Page 3
$ 64,539.00Subtotal
This quote is good for 30 days from date of quote.
I hereby authorize the install work therein set forth to be done by CAP Fleet Upfitters, together with the furnishing by CAP Fleet Upfitters of the necessary parts and other material for
such install and agree that CAP Fleet Upfitters is not responsible for any delays caused by unavailability or delayed availability of parts or material for any reason; that CAP Fleet
Upfitters neither assumes or authorizes any other person to assume for CAP Fleet Upfitters any liability in connection with such install; that CAP Fleet Upfitters shall not be responsible
for loss or damage to the above vehicle, or articles left therein; in case of fire, theft, any Act of God, or other cause beyond CAP Fleet Upfitters control; that CAP Fleet Upfitters
employees may operate the above vehicle on streets, highways, or elsewhere for the purpose of testing and/or inspecting such vehicle.
Tax $ 0.00
Grand $ 64,539.00
QUOTES ARE GOOD FOR 30 DAYS.
PLEASE SIGN BELOW IF ALL ITEMS & QUANTITIES ARE APPROVED.
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Additional Resources
Vendor Name:Cap Fleet Upfitters
Address:2603 Taylors Valley Rd
Belton, TX 76513
Phone Number:(254) 773-1959
Email:sales@capfleetupfitters.com
Website:http://www.capfleetupfitters.com
Federal ID:47-2969143
Contact:Jason Beaver
Accepts RFQs:Yes
Minority Owned:No
Women Owned:No
Service-Disabled Veteran Owned:No
EDGAR Forms Received:Yes
No Israel Boycott Certificate:No
No Excluded Foreign Terrorist Orgs:No
Contract Name:Vehicles, Heavy Duty Trucks, Police Motorcycles, Parts, and Service Labor
Contract#:521-16
Effective Date:12/01/2016
Expiration Date:11/30/2019
Service Fee:Vehicles purchase orders are subject to a $400 service fee
Payment Terms:Net 30 days
Delivery Days:60
Shipping Terms:Pre-paid and added to invoice
Freight Terms:FOB Destination
Ship Via:Common Carrier
Region Served:All Texas Regions
States Served:All States
Additional Info:NOTE: As per the specifications for BuyBoard Proposal 521-16, and except for
explained below, all vehicle fees (i.e. pre- deliver inspection, make ready, State
manufacturer destination fees, etc.) charged for any purchase from this contrac
awarded vehicle base price(s). Vehicle fees not included in the base price(s) ar
should not appear on the awarded dealer's quote for a vehicle offered for purch
contract. The Cooperative service fee is not a vehicle fee and is not included in
those vendors whose awarded pricing is stated on the BuyBoard on a per mile
vehicle delivery fee. The above information has been communicated to Cooper
EDGAR Vendor Certification Form (relating to 2 CFR Part 200 & Appendix II) is
Vendor response document, and can be found in the Vendor Proposal File link
page.
Quote Reference Number:521-16
Additional Dealers:Cap Fleet Upfitters locations in: Harlingen TX, Houston TX
Contract Documents
EDGAR Notice:Click to view EDGAR Notice
Proposal Documents:Click to view BuyBoard Proposal Documents
Regulatory Notice:Click to view Bonding Regulatory Notice
Proposal Files: Click to view Vendor Proposal Files Documents
Renewal Notice/Letter: Click to view Vendor Renewal Notice/Letter Documents
Vendor Contract Information
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