Item 4H MemoM E M O R A N D U M
October 1, 2019
To: Shana Yelverton, City Manager
From: Sharen Jackson, Chief Financial Officer
Timothy Slifka, Purchasing Manager
Subject: Item 4H Approve Purchase of Replacement Mini Excavator from RDO
Equipment Co., in the amount of $42,521
Action
Requested: Approve purchase of replacement mini excavator from RDO
Equipment Co., in the amount of $42,521
Background
Information: Per the Southlake Vehicle Replacement Policy this vehicle is
scheduled for replacement. State of Texas and City of Southlake
bidding requirements have been met by utilizing a Sourcewell
cooperative purchasing contract.
Department Vehicle Type Cost
Public Works Water Mini Excavator $42,521
TOTAL $42,521
The City’s Vehicle Replacement Committee in June 2019 reviewed
and discussed vehicles scheduled for replacement per the Policy and
to review available options. The committee evaluated individual
vehicle condition, repair history, age, mileage and usage before
recommending replacement.
Financial
Considerations: The request will be funded through the FY 2020 Vehicle Replacement
Fund.
Strategic Link: C1 – Achieve the highest standards of safety and security.
B2 – Collaborate with select partners to implement service
solutions.
F2 – Invest to provide and maintain high quality public assets.
Citizen Input/
Board Review: None
Legal Review: None
Alternatives: Deny and retain the old vehicle. This will lead to increased vehicle
maintenance costs.
Supporting
Documents: Sourcewell Pricing Worksheets.
Staff
Recommendation: Approve the purchase of the replacement equipment from RDO
Equipment Co.
Investment Proposal (Quote)
RDO Equipment Co.
5301 Mark IV Parkway
Fort Worth TX , 76131
Phone: (817) 232-8094 - Fax: (817) 847-0398
Proposal for:
CITY OF SOUTHLAKE
ATTN AP FINANCE
1400 MAIN ST STE 440
SOUTHLAKE, TX, 76092
Tarrant
Investment Proposal Date:
Pricing Valid Until:
Deal Number:
Customer Account#:
Sales Professional:
Phone:
Fax:
Email:
8/16/2019
10/20/2019
1190923
5581004
Matt Moran
(817) 566-1575
(817) 566-1577
MMoran@rdoequipment.com
Equipment Information
Quantity Serial Number
Stock Number
Hours
(approx.)
Status / Year / Make / Model
Additional Items
Cash Price
1 TBD
TBD
0 New 2019 JOHN DEERE 30G $59,181.39
Customer Discount Sourcewell Contract Number: 032515-JDC ($17,190.41)
Warranty -John Deere Comprehensive-60 Months, 2000
Hours,Deductible: 0, Exp Date: 5/1/2024
$530.00
Equipment Subtotal:$42,520.98
Purchase Order Totals
Balance:$42,520.98
Tax Rate 3: (TXEG 0%)$0.00
Sales Tax Total:$0.00
Sub Total:$42,520.98
Cash with Order:$0.00
Balance Due:$42,520.98
Equipment Options
Qty Serial Number Year / Make / Model Description
1 TBD 2019 JOHN DEERE 30G 0100FF 30G COMPACT EXCAVATOR
3125 300MM RUBBER TRACK
4150 SUSPENSION SEAT - CLOTH
7110 3'10"(1.7M) STANDARD ARM
8185 CAB WITH HEATER & AIR CONDIT
AT487517 HYD. CLAMP INSTALL
byt10715 HYDRAULIC CLAMP 30G,
byt10962 12"HEAVY DUTY 1.5 CU.FT. BKT
byt10963 18"H-DUTY 2.3 CU.FT.BKT (NU)
4647737 RADIO
D1190923 Page 1 of 1
John Deere
Full Size & Compact Construction Equipment
#032515-JDC
Maturity Date: 05/19/2020
Contract Documents
Heavy Construction Equipment with Related Accessories, Attachments, and Supplies
Contract #032515-JDC
Effective 05/19/2015 - 05/19/2020
Contract Documentation
Request for Proposal (RFP)(490.61 KB)
Contract Acceptance & Award (595.09 KB)
Contract Extension (668.32 KB)
Products & ServicesPricingContact InformationContract Documents
Page 1 of 3032515-JDC | Sourcewell
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Contract Forms (6.09 MB)
Competitive Solicitation Documentation
Proposal Opening Witness Page (561.19 KB)
Proposal Evaluation (434.4 KB)
Evaluation Committee Comment & Review (1.09 MB)
Board Minutes (98.97 KB)
Affidavit of Advertisement (2.6 MB)
Page 2 of 3032515-JDC | Sourcewell
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