Item 4G MemoM E M O R A N D U M
October 1, 2019
To: Shana Yelverton, City Manager
From: Sharen Jackson, Chief Financial Officer
Timothy Slifka, Purchasing Manager
Subject: Item 4G Approve Purchase of Replacement Vacuum Excavator Truck
from Houston Freightliner in an amount not to exceed $400,000
Action
Requested: Approve purchase of replacement vacuum excavator truck from
Houston Freightliner in an amount not to exceed $400,000
Background
Information: Per the Southlake Vehicle Replacement Policy this vehicle is
scheduled for replacement. State of Texas and City of Southlake
bidding requirements have been met by utilizing a HGAC cooperative
purchasing contract.
Department Vehicle Type Cost
Public Works Waste Water Vacuum Excavator Truck $400,000
TOTAL $400,000
The City’s Vehicle Replacement Committee in June 2019 reviewed
and discussed vehicles scheduled for replacement per the Policy and
to review available options. The committee evaluated individual
vehicle condition, repair history, age, mileage and usage before
recommending replacement.
Financial
Considerations: The request will be funded through the FY 2020 Vehicle Replacement
Fund.
Strategic Link: C1 – Achieve the highest standards of safety and security.
B2 – Collaborate with select partners to implement service
solutions.
F2 – Invest to provide and maintain high quality public assets.
Citizen Input/
Board Review: None
Legal Review: None
Alternatives: Deny and retain the old vehicle. This will lead to increased vehicle
maintenance costs.
Supporting
Documents: HGAC Pricing Worksheets.
Staff
Recommendation: Approve the purchase of the replacement vehicle from Houston
Freightliner.
Contract
No.:HT06-18 Date
Prepared:9/8/2019
Buying
Agency:Contractor:
Contact
Person:
Prepared
By:
Phone:Phone:
Fax:Fax:
Email:Email:
Product
Code:C3 Description:
89830
Cost Cost
617
2577
1130
308
203
471
320
159
299
291630
Subtotal B: 297714
Cost Cost
Subtotal C: 0
0%
1 387544 =Subtotal D: 387544
Subtotal E: 1500
Cost Cost
-2270
Subtotal F: -2270
386774
Description
RH Understep Aftertreatment w/ Vert Stack
Check: Total cost of Unpublished Options (C) cannot exceed 25% of the total of the Base Unit
Price plus Published Options (A+B).
Description Description
425/65R22.5 Michelin XZY
DA-F-20 20,000 LB Front Axle
Subtotal From Additional Sheet(s):
AM/FM Radio
20,000 LB Front Suspension
G. Total Purchase Price (D+E+F): Delivery Date:
Subtotal From Additional Sheet(s):
Quantity Ordered:
F. Trade-Ins / Special Discounts / Other Allowances / Freight / Installation / Miscellaneous Charges
X Subtotal of A + B + C:
Chassis Discount
CONTRACT PRICING WORKSHEET
For MOTOR VEHICLES Only
2020 Freightliner 114SD SRA
A. Product Item Base Unit Price Per Contractor's H-GAC Contract:
713-676-1603
This Worksheet is prepared by Contractor and given to End User. If a PO is issued, both documents
MUST be faxed to H-GAC @ 713-993-4548. Therefore please type or print legibly.
City of Southlake
Jack Thompson
jthompson@ci.southake.tx.us
Houston Freightliner
Adam Neuse
713-580-8148
B. Published Options - Itemize below - Attach additional sheet(s) if necessary - Include Option Code in description if applicable.
(Note: Published Options are options which were submitted and priced in Contractor's bid.)
adam.neuse@strhouston.com
E. H-GAC Order Processing Charge (Amount Per Current Policy)
D. Total Cost Before Any Applicable Trade-In / Other Allowances / Discounts (A+B+C)
Description
For this transaction the percentage is:
Basic High Back Air Driver Seat
Description Description
C. Unpublished Options - Itemize below / attach additional sheet(s) if necessary.
(Note: Unpublished options are items which were not submitted and priced in Contractor's bid.)
Vac-Con Model 390/1000 Debris Body
11R22.5 XDE-MS RR Tires
Fuel/Water Separator
LH 100 Gallon Fuel Tank
VAC-CON DEALERSHIP: Date 09/06/2019
CLS Equipment Co., Inc. Number Southlake
726 So. Sherman St. Type of Quote Dual
Richardson, TX 75081
972-479-1335 Office
HGAC Contract Pricing 2019 (Houston Freightliner – Adam Neuse)
Retail Purchaser
City of Southlake, Texas
Mr. Jack Thompson
1950 E Continental Rd Southlake,
Texas
Ship To
CLS Equipment Co.,Inc.
726 S Sherman St
Richardson Texas 75081
TIER 4 JOHN DEERE 140HP
Model Number - V 390/1000 L H A -P
Standard Equipment Includes:
3/16" Corten Steel Debris Tank - (size as specified by model number)
Full opening rear door
5" Butterfly valve with 10' layflat hose
Debris tank Dumping: minimum 50 deg., hydraulic scissors lift - power up/power down
Polyethylene water tanks 10 Year Replacement Warranty
Automatic Vacuum Breaker and overfill protection
8" vacuum intake hose
4 Way hydraulic boom with 270 deg. Rotation and joystick controls
Front mounted hydraulic hose reel
Manual hose rewind guide
Hose guide (Tiger Tail)
30" leader hose
20 gpm at 600 psi wash down hand gun with 25' of hose and nozzle
Sealed and locking tool box (es) {2) Total as indicated by model number}
2 Sewer Nozzles (1) Sanitary and (1) Penetrator nozzles
20.5' aluminum Vacuum Tubes(1x3', 1x5', 1x6', and 1x6.5' Vacuum Tubes
ICC lighting System
Industrial Polyurethane Paint with Metallic Primer
12 month standard warranty - see certificate for details
5# Fire Extinguisher
Set Triangles
Main Information (OPTIONAL INCLUDED EQUIPMENT)
Model 390/1000
Blower Hydrostatic Drive
Boom 10' Aluminum Telescoping Boom with Pendant Control
Station
Hose Reel Front Mounted, Articulating to Driver Side (Std Pivot)
Jet Rodder Hose 800' x 3/4" Jet Rodder Hose - (non-continuous)
Water System 50 gpm/3000 psi Pump
Auxiliary Engine John Deere 4-Cylinder 140 HP at 2400 rpm 415 CID Tier
4
Water Pump GIANT
Other Items
Qty Description
1 CLS -UPPER MANHOLE ROLLER
1 CLS - ENZ GRENADE, CHISEL, BULLDOG
1 CLS -BLUE RIPSAW HYDROX NOZZLE
1 All Warning Lights to be BLUE/AMBER
1 Debris Body "Power Flush" System, 8 jets
1 6" Knife Valve with Center Post and Handle, in Lieu of the 5" Butterfly Valve (662 -0125)
1 A Flat Style Rear Door ilo Dome Style Door Including Hydraulic Opener will be Provided
1 Rear Splash Shield - Rear Flange Mounted
1 Winter Recirculating System for Rodder Hose
1 Air Purge System
1 1/4 turn ball valve water drain ( cannot choose both 2-1/2" gate valve and 1/4 turn ball valve, only choose
one)
1 Lazy Susan Pipe Rack (Holds 5 Pipes)
2 Storage Box Behind Cab 16" x 42" x 96"
1 Aluminum Storage Box Behind Cab in lieu of Standard Steel
2 Mirror Mounted LED Beacon/Strobe Light with Limb Guard - Whelen L21HAP LED Beacon with Whelen BGH
Branch Guard
1 LED 4 Strobes - (2) front bumper / (2) rear bumper - Whelen 50A03ZCR - Amber / Blue
1 LED Arrow Board, Rear Debris Tank Door Mounted - Whelen TA1251NF1 Traffic Arrow
1 Remote Control (Wireless): Boom, Vacuum Breaker, Throttle & Debris Body (includes Hi-Dump, if applicable).
Does not include remote cable pendant controls for boom or hi dump.
1 50' Capacity Retractable Hand Gun Hose Reel
1
Hydroexcavation package includes: 50' retractable handgun hose reel wtih 50' of 1/2" high pressure hose,
HP/Quick disconnect, heavy duty HP unloader valve, main control ball valve, 72 ½” Sch. 80 Lance w/Quick Dcn.,
Sngl. Fwd. Spray Nozzle, Horiz. Hand.
2 5' x 8" Aluminum Pipe Extension
2 8" Quick Clamp, spare, 680-0015
1 Auxiliary Engine Remote Oil Drain
1 Remote Boom Grease Zerk Assembly (Ground Level - includes water pump drive)
1 5# Fire Extinguisher 711-1326 (one is standard), spare
1 Triangle Kit 690-0494 (one is standard), spare
1 Aluminum Dual Roller Level Wind Guide, (in lieu of plastic)
1 3/4" x 15' Length Leader Hose
1 Paint: To be advised
1 Metallic paint Option
1 Vac-Con to Paint Cab - Specify Color
1 Water Pump Remote Oil Drain
1 Water Cooler Rack
1 Centrifugal Compressor Quiet Silencer, Class 4, 304 Stainless Steel Construction, 14in x 40in with 8in discharge,
available 8-1-12
1 LED Boom Mounted Flood Lights - Whelen NP6BB Worklight
1 LED Rear Mounted Flood Lights - Whelen NP6BB Worklight
1 LED Flood Light - Water Pump Work Area - Whelen NP6BB Worklight
1 Paint Chassis Hood Flat Black
1 Traffic Camera With Color Monitor - MUST PICK CAMERA PLACEMENT
1 Rear Camera Placement
1 Midbody LED Strobes - Frame Mounted - Whelen 50A03ZCR - Amber
1 Cone Storage Rack - MUST SELECT PLACEMENT BELOW
1 Cone Storage Rack Placement - Rear of Frame
1 Screen assembly over drain port in debris tank
1 Debris tank drain screen placement - Standard drain valve
1
Omnibus Precision Power System (OPP)-Electronic Controller System-Includes: a color monitor, electronic
footage counter, and pressure compensated hydraulics. AVAILABLE: DUAL AND SINGLE ENG MACHINES.
**Includes Pre-Delivery Inspection – Manufacturing Facility ----(2) Southlake Employees
1 All Toolboxes to be Black ( Including Water Tank Protection Plates to be BLACK)
1 Boom Overhead Cradle Bracket Standard
Truck Chassis Information
Pool Truck Chassis Model 2019 Freightliner 114SD 4x2 43000GVWR ISL370 3000RDS
Qty Description
1 Air seat, passenger
Chassis Total $ 95,100.00
Machine Total $289,149.00
Delivery $2,525.00
Total $386,774.00
Offered by:_JPS __
HOUSTON FREIGHTLINER ----ADAM NEUSE
______________________________
(/default.aspx)
Product Information
Product Description
114SD, Conv. Cab, SFFA, TRA
Manufacturer
Freightliner
Product Code
HT18C3
Contract
HT06-18: Medium & Heavy Trucks & Truck Bodies
Contract Category
General Purpose, Emergency & Autonomous Vehicles
Discount
Price Unit
Per Unit
Keyword(s)
cab-chassis; trucks; medium duty trucks; heavy duty trucks; Freightliner
View Catalog (/catalogs/HT06-18/Houston-Freightliner.pdf)
Vendors Offering This Product
Houston Freightliner, Inc.
Adam Neuse
Phone: 713-580-8148
Fax: 713-955-6282
adam.neuse@strhouston.com (mailto:adam.neuse@strhouston.com)
Contact HGACBuy
Phone: 713-993-2486
Fax: 713-993-4548
Loleta Chappel
loleta.chappel@h-gac.com (mailto:loleta.chappel@h-gac.com)
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