Item 4F MemoM E M O R A N D U M
October 1, 2019
To: Shana Yelverton, City Manager
From: Sharen Jackson, Chief Financial Officer
Timothy Slifka, Purchasing Manager
Subject: Item 4F Approve Purchase of Replacement Vacuum Excavator Truck
from EKA Inc., in an amount not to exceed $200,000
Action
Requested: Approve purchase of replacement vacuum excavator truck from EKA
Inc., in an amount not to exceed $200,000
Background
Information: Per the Southlake Vehicle Replacement Policy this vehicle is
scheduled for replacement. State of Texas and City of Southlake
bidding requirements have been met by utilizing a BuyBoard
cooperative purchasing contract.
Department Vehicle Type Cost
Public Works Water Vacuum Excavator Truck $200,000
TOTAL $200,000
The City’s Vehicle Replacement Committee in June 2019 reviewed
and discussed vehicles scheduled for replacement per the Policy and
to review available options. The committee evaluated individual
vehicle condition, repair history, age, mileage and usage before
recommending replacement.
Financial
Considerations: The request will be funded through the FY 2020 Vehicle Replacement
Fund.
Strategic Link: C1 – Achieve the highest standards of safety and security.
B2 – Collaborate with select partners to implement service
solutions.
F2 – Invest to provide and maintain high quality public assets.
Citizen Input/
Board Review: None
Legal Review: None
Alternatives: Deny and retain the old vehicle. This will lead to increased vehicle
maintenance costs.
Supporting
Documents: BuyBoard Cooperative Purchasing Contract Document.
Staff
Recommendation: Approve the purchase of the replacement vehicle from EKA Inc.
Contact us 800.695.2919
Phone: 800.695.2919
Email:
info@buyboard.com
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Additional Resources
Vendor Name:EKA, Inc.
Address:PO Box 932
Grayson, GA 30017
Phone Number:(770) 498-9316
Email:cindy@ekasales.com
Website:http://www.ekasales.com
Federal ID:58-1328598
Contact:Cindy Kister
Accepts RFQs:Yes
Minority Owned:No
Women Owned:No
Service-Disabled Veteran Owned:No
EDGAR Forms Received:Yes
No Israel Boycott Certificate:No
No Excluded Foreign Terrorist Orgs:No
Contract Name:Construction, Road/Bridge, Ditching, Trenching, Utility and Other Equipment
Contract#:515-16
Effective Date:12/01/2016
Expiration Date:11/30/2019
Payment Terms:Net 30 days
Delivery Days:45
Shipping Terms:Pre-paid and added to invoice
Freight Terms:FOB Destination
Ship Via:Common Carrier
Region Served:All Texas Regions
States Served:All States
Additional Info:EDGAR Vendor Certification Form (relating to 2 CFR Part 200 & Appendix II) is
Vendor response document, and can be found in the Vendor Proposal File link
page. Vendor Certification form regarding Texas HB 89 and Texas SB 252 can
"Vendor Proposal Files Documents" link below.
Quote Reference Number:515-16
Return Policy:Manufacturer warranty
Contract Documents
EDGAR Notice:Click to view EDGAR Notice
Proposal Documents:Click to view BuyBoard Proposal Documents
Regulatory Notice:Click to view Bonding Regulatory Notice
Proposal Files: Click to view Vendor Proposal Files Documents
Renewal Notice/Letter: Click to view Vendor Renewal Notice/Letter Documents
Vendor Contract Information
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