Item 4F MemoM E M O R A N D U M
October 1, 2019
To: Shana Yelverton, City Manager
From: Sharen Jackson, Chief Financial Officer
Timothy Slifka, Purchasing Manager
Subject: Item 4F Approve Purchase of Replacement Vacuum Excavator Truck
from EKA Inc., in an amount not to exceed $200,000
Action
Requested: Approve purchase of replacement vacuum excavator truck from EKA
Inc., in an amount not to exceed $200,000
Background
Information: Per the Southlake Vehicle Replacement Policy this vehicle is
scheduled for replacement. State of Texas and City of Southlake
bidding requirements have been met by utilizing a BuyBoard
cooperative purchasing contract.
Department Vehicle Type Cost
Public Works Water Vacuum Excavator Truck $200,000
TOTAL $200,000
The City’s Vehicle Replacement Committee in June 2019 reviewed
and discussed vehicles scheduled for replacement per the Policy and
to review available options. The committee evaluated individual
vehicle condition, repair history, age, mileage and usage before
recommending replacement.
Financial
Considerations: The request will be funded through the FY 2020 Vehicle Replacement
Fund.
Strategic Link: C1 – Achieve the highest standards of safety and security.
B2 – Collaborate with select partners to implement service
solutions.
F2 – Invest to provide and maintain high quality public assets.
Citizen Input/
Board Review: None
Legal Review: None
Alternatives: Deny and retain the old vehicle. This will lead to increased vehicle
maintenance costs.
Supporting
Documents: BuyBoard Cooperative Purchasing Contract Document.
Staff
Recommendation: Approve the purchase of the replacement vehicle from EKA Inc.
E F(A N\ki,
P.O. Box 932 Gra son, GA 30017-0018 W- *k EI<A
77+0.498�9316 • 866-498.9316 • 770.498.9318 [fax] ' GOVERNMENT
EKASales.com SALES EXPERTS
---------------------------------------------------------------------------------------------------------------------------------------------------------------------------
i
EKA Q ote# Date I Q ote valid until:
Custom r Q ote
9033 9/23/2019 11/30/2019
Nam /Address Delivery Address
------------------------------------------------------------------------------------------------------------------------------------------------------------------------------ -- --- -- -- --- --------- ---
-- ---
CITY O SOUTHLAKE
Kyle Flanagan
1400 M IN ST STE 440
SO THLAKE, TX 76092-7642
m thans@ i.south lake.tx.us c
i
i
i
Solicitation num er DEALER REQ EST
i
Contract Num er Paym nt Term F.O B.term Dealer
- ------------------------------------------------------------------------------------- ------- ---------
515-16 NET 30 DAYS DEST WITCH EQ
L---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------L------------------------------------------------------------------------
-----------------------------------------------------------------_ ------------------- ----- r-------------------- ----------
_Item/Description Q y Price Each Total
--------_-_---_-_-_-_-_--_---_------_-_-_-_--- —----- !
DITCH WITCH FXT50A Truck M unt Vac System 1 93,774.76', 93,774.76
#350-3096 FX50 ENG NE, EXHAUST, INTAKE
#350-4015 FX50 TIER 4F PO R PACK
#350-4075 FXT50/60 CO CO O ENTS TIER 4
#350-4139 CO FXT CO O ENTS TIER 4
#350-4076 GEAR PUM HYD FXT50/60 RH TRAFFIC
#350-3668 REVERSE FLO ASSEM LY
#350-2775 MO NT SET •.
#350-3881 VAC HO E RO TING ASSEM LY
#350-4003 LIFT O F DO -VENTED
#350-4088 LIFT O F DO -NO VENT-M NUAL i l
#350-5014 800 G L SPO LS TANK M ULE
#270-2797 300/500/800 G L TANK PRO . DECAL KIT
#270-5995 FXT50 T4F PRO DECAL KIT
#350-3877 WATER AIR BRAKE (SADDLE TANK)
#350-3908 400 G L W TER A i
#601-787 SHUTO F ASSEM LY
#301-4658 HO IZO TAL CYCLO E LID
#350-3779 CYCLO E ASSEM LY
#350-4031 FILTER ASSEM LY
#350-3937 TRUCK VAC BO RH SADDLE (800 G L)
#350-4078 FXT50/60 BO CO O ENTS(TIER 4)
#350-4823 FXT BO SUB(O ERHEAD HO E)
#150-3675 BULK HO E, HIG TEM (4", SO D PER INCH)
#350-4137 HO E REEL HO E'S RH TRAFFIC
#190-1920 FXT CO KIT PARTS
#190-1924 HITCH KIT
#190-2068 SKID EXTENSIO
#215-2445 RV 7 BLADE HARNESS
#190-2506 PRO PECTO ASSEM LY,W/48" LANCE,#5 NO Z
#259-1012 PRO PECTO EXTENSIO ,48"LG W/ FITTING
ATTENTION:Sales tax is included in this quote for ESTIMATE PURPOSES ONLY.EKA does not collect nor remit sales
taxes. It is the responsibility of the political subdivision/government agency to remit all sales taxes due if applicable to
agency purchase orders.A Sales Tax Certificate of Exemption is required with all agency purchase orders otherwise.
Total
......................................................................................................
Page 1
E F(A N\ki,
P.O. Box 932 Gra son, GA 30017-0018 W- *k EI<A
770.498.9316 • 866-498.9316 • 770.498.9318 [fax] ' GOVERNMENT
EKASales.com SALES EXPERTS
---------------------------------------------------------------------------------------------------------------------------------------------------------------------------
i
EKA Q ote# Date I Q ote valid until:
Custom r Q ote
9033 9/23/2019 11/30/2019
Nam /Address Delivery Address
------------------------------------------------------------------------------------------------------------------------------------------------------------------------------ -- --- -- -- --- --------- ---
-- ---
CITY 0 SOUTHLAKE
Kyle Flanagan
1400 M IN ST STE 440
SO THLAKE, TX 76092-7642
m thans@ i.south lake.tx.us c
i
i
i
Solicitation num er DEALER REQ EST
i
Contract Num er Paym nt Term F.0 B.term Dealer
- ------------------------------------------------------------------------------------- ------- ---------
515-16 NET 30 DAYS DEST WITCH EQ
L----------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------L-------------------------------------------------------------------------
--------------------------------------------------------------------------------------------------------------------------------------------------------------------- ----- r-------------------------------------------------------
Item/Description
----- Q y Price Each Total
----- ------------------------------------------------------------ ---- - ------} ------- ---- - - !
#190-1921 TANK SKID CO ERS
#301-5571 REDUCED FHC BO Y(64F-96F) I
i
#325-411 4"2 IN 1 TO (EXTENDABLE)
#190-1922 FXT CO TANK SHIPM NT PARTS
i#190-2065 LED LIG TS
#190-2238 400 G LW TER PLUM ING A
#319-539 4" SUCTIO TO (EXTENDABLE)
#350-2772 HO E SET(4")
#799-1251 FXT50 EXTENDED WARRANTY(2YR)
#500-2581 KENWORTH, 33K, 164-CA
#500-2645 TO BO ES, 33K, 164CA,VAC I l
#500-2586 CRO SBO Y STO AG BO j
',,ALCO ALUMINUM WHEELS/WINDO TINT I
I i I
I
I i i i i
j i i i i
' I '
I
i
I
I
i
I
i I l
ATTENTION:Sales tax is included in this quote for ESTIMATE PURPOSES ONLY.EKA does not collect nor remit sales
taxes. It is the responsibility of the political subdivision/government agency to remit all sales taxes due if applicable to
agency purchase orders.A Sales Tax Certificate of Exemption is required with all agency purchase orders otherwise.
Total
......................................................................................................
Page 2
E F(A N\ki,
P.O. Box 932 Gra son, GA 30017-0018 W- *k EI<A
770.498.9316 • 866-498.9316 • 770.498.9318 [fax] ' GOVERNMENT
EKASales.com SALES EXPERTS
---------------------------------------------------------------------------------------------------------------------------------------------------------------------------
i
EKA Q ote# Date I Q ote valid until:
Custom r Q ote
9033 9/23/2019 11/30/2019
Nam /Address Delivery Address
------------------------------------------------------------------------------------------------------------------------------------------------------------------------------ -- --- -- -- --- --------- ---
-- ---
CITY O SOUTHLAKE
Kyle Flanagan
1400 M IN ST STE 440
SO THLAKE, TX 76092-7642
m thans@ i.south lake.tx.us c
i
i
i
Solicitation num er DEALER REQ EST
i
Contract Num er Paym nt Term F.0 B.term Dealer
- ------------------------------------------------------------------------------------- ------- ---------
515-16 NET 30 DAYS DEST WITCH EQ
L----------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------L-------------------------------------------------------------------------
--------------------..-..-------------------------------------- ------------------- ----- r --- ,
Item/Description Q y Price Each Total
INCLUDES SETUP/FRIG T/DELIVERY
BUYBO RD#515-16
I i I
I
i
i
i
I
I i I
I
I i i i i
j i i i i
' I '
I
i
i I I
I
i
I
i I l
I
ATTENTION:Sales tax is included in this quote for ESTIMATE PURPOSES ONLY.EKA does not collect nor remit sales
taxes. It is the responsibility of the political subdivision/government agency to remit all sales taxes due if applicable to
agency purchase orders:A Sales Tax Certificate of Exemption is required with all agency purchase orders otherwise.
..................................
s DUNS: 07-594-9644; TIN: 58-1328598; Cage Code: 2Y851.
's We appreciate the opportunity to serve your governm nt business needs. Total $193,774 76
....................................................................................................................................................................................................................................................................................
Page 3
Contact us 800.695.2919
Phone: 800.695.2919
Email:
info@buyboard.com
Welcome Tim [ Log
Off ]
Searches:
Search by Vendor
Browse Contracts
Search:
All
Vendor Discounts Only
Catalog Pricing Only
Refine Your Search:
Vendors
EKA, Inc.[X]
Price Range
Show all prices
Category
None Selected
Contract
None selected
Additional Resources
Vendor Name:EKA, Inc.
Address:PO Box 932
Grayson, GA 30017
Phone Number:(770) 498-9316
Email:cindy@ekasales.com
Website:http://www.ekasales.com
Federal ID:58-1328598
Contact:Cindy Kister
Accepts RFQs:Yes
Minority Owned:No
Women Owned:No
Service-Disabled Veteran Owned:No
EDGAR Forms Received:Yes
No Israel Boycott Certificate:No
No Excluded Foreign Terrorist Orgs:No
Contract Name:Construction, Road/Bridge, Ditching, Trenching, Utility and Other Equipment
Contract#:515-16
Effective Date:12/01/2016
Expiration Date:11/30/2019
Payment Terms:Net 30 days
Delivery Days:45
Shipping Terms:Pre-paid and added to invoice
Freight Terms:FOB Destination
Ship Via:Common Carrier
Region Served:All Texas Regions
States Served:All States
Additional Info:EDGAR Vendor Certification Form (relating to 2 CFR Part 200 & Appendix II) is
Vendor response document, and can be found in the Vendor Proposal File link
page. Vendor Certification form regarding Texas HB 89 and Texas SB 252 can
"Vendor Proposal Files Documents" link below.
Quote Reference Number:515-16
Return Policy:Manufacturer warranty
Contract Documents
EDGAR Notice:Click to view EDGAR Notice
Proposal Documents:Click to view BuyBoard Proposal Documents
Regulatory Notice:Click to view Bonding Regulatory Notice
Proposal Files: Click to view Vendor Proposal Files Documents
Renewal Notice/Letter: Click to view Vendor Renewal Notice/Letter Documents
Vendor Contract Information
Back
Administration RFQ Purchase Order Reports Shopping Cart Help
Page 1 of 1Index
9/22/2019https://app.buyboard.com/Search/Index?SearchTerm=&VendorId=896&DiscountProductI...